what is the purpose in writing a college application letter

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College Admission Application Letter

A college admission application letter is a professional letter a student writes to send to a college with their college application. Writing a college admission application letter is a great way to make your college admission application stand out in the highly competitive application process. Write your letter in a professional format and tone and double-check for errors.

You want your letter to stand out for the right reasons , not because it contains errors! A well-written letter should explain why you feel you are a good fit at the college and detail your best points.

How to Write a College Admission Application Letter

Before applying for college admission, it is essential to do detailed research about college. Collect the data and sort it out in a list before submitting an admission application letter to the college. Here is a quick guide with sample letters to help you in writing your application.

Create a List of Your Qualities

• Grade Point Average
• Extracurricular Activities
• Class Government
• Pom, Cheer-leading, Drill Team
• Acting, Debate
• Community Service

Do Some Research

Find out what qualities your target college prefers in their students. Decide in what ways you fit the qualities your target college prefers. Outline those qualities on a separate piece of paper.

Find the name of the college admissions representative’s name to whom you should address your letter. Personalization is key to making yourself stand out. Writing a letter addressing “To Whom it May Concern” is inappropriate for any professional letter. It’s a good way to get your letter tossed into a dust bin, however.

Writing your Letter

Your goal is to be a step above applicants who do not think to write a letter. You need to discuss why you feel the college is a good choice. How does the specific program in which you want to enroll fit your future career plans? How will you represent the college as a student and future alumnus? These are the thing a college wants to know about you, so determine your goals and prepare to express them clearly.

Parts of Application Letter for College Admission

These are the specific parts you should include in your college admissions application letter:

• Your Full Name, Address
• College Name, Address
• Introduction
• Why you want to attend college, you are applying to
• Your academic interests
• How the college fits your interests and goals
• Why you are a great candidate to consider
• Personal connections to the college: Did any relatives or friends attend? Is the college in your hometown?
• Explanation of how the college will receive your application: Is it enclosed? Will you send it at a later date?
• Request for admission to the college
• Complimentary close
• Name – Signature
• Your Contact Details

College Admission Application Letter Format

Here is the basic format of a college admissions application letter. Note: You can center your personal information at the top of the page to make it stand out if you would like.

{your full name, as written on your college application}

{your address}

{college admissions representative’s name}

{college name}

{college address}

Dear {Admission representative’s name}:

{Use this space to discuss why you have chosen this college to apply to attend. Did you take a tour? Has it been a long-term goal?} {Use the next few lines to discuss why you feel the academic program fits your career goals.} {Wrap up this paragraph with a strong statement about your determination to succeed at this college and your career.}

{Here, discuss why you are a good fit for the college. Match those qualities you found in your research. Highlight the qualities that make you a great candidate.}

{Here re-emphasis your conviction that you are a great student for the college to consider.} {Explain how you are sending your application – is it attached or coming later?}

{Thank the college for their time and consideration. Express your interest in speaking with them about your future attendance. Offer your telephone number and your email address.}

{your signature}

{your name}

Sample College Admission Application Letter

Here is a sample letter based on the format above. You can use this sample to help you understand how to write your perfect college admissions application letter.

Elizabeth Ann Montgomery

2000 South Meridian Avenue

Los Alamos, NM 89776

March 22, 2039

Mrs. Janice Emory

University of Olympia

2008 South Livingston Place

Los Alamos, NM 89779

Dear Mrs. Emory:

My goal to attend the University of Olympia became a driving force in my high school years. I have lived in Los Alamos since I was young, and I have always dreamed of attending my hometown university. I have always wanted to teach History and the Humanities at the University level, and Olympia’s history and art history programs are highly acclaimed. I am certain these amazing programs are key to my future success as an educator.

As you can see from my academic records and my test scores, excellence has always been my highest priority. I have spent the last two years serving in my class government. This has allowed me to participate in making my graduating class successful at helping younger students prepare for higher education. My fellow classmates and I tutored students who needed some extra help to succeed. In addition, I have been active in my school’s drama and debate programs for three years.

I believe my skills and experiences have prepared me to succeed at the University of Olympia. I have no doubt I will represent Olympia well in debate teams and conferences. I look forward to adding to Olympia’s reputation of producing leaders in the fields of education and history. I am excited to enclose my application to the University of Olympia.

Thank you for your time and consideration. I look forward to speaking with you soon regarding my future at the University of Olympia. I can be reached at (918) 999-3558 or at montgomeryeli @ email . com.

Your goal is to encourage your target college to consider you for admissions. Pitch your best qualities in your letter. Write in a professional but upbeat tone, and express your excitement to attend. Always be certain your application letter is double-checked for errors. This is the beginning of your career, so display your qualities in a way that will get your application noticed!

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How To Write a College Application Letter: Tips and Examples

Writing a compelling college application letter can open doors to admission success. These letters let you show your unique personality beyond just your grades and test scores. They act as a personal statement, showing what makes you special.

It’s not just about listing your achievements. It’s about sharing your story and showing why you’re a great fit for the school. This personal touch can really set you apart in a crowded field.

Your aim is to make yours unforgettable. Use your letter to vividly describe who you are, what you’ve achieved, and how you’ll add to the campus community. With the right strategy, your letter could be the key to achieving your college dreams. Continue reading for expert tips on crafting a standout application letter.

Understanding the Purpose of a College Application Letter

A college application letter introduces you to admissions committees and goes beyond grades and test scores. Often called a college admission essay or statement of purpose, it allows you to share your unique qualities and experiences.

Your letter should reveal who you are outside of school. Share stories that highlight your character, values, and personal growth, as admissions officers want to know the real you, not just your academic achievements.

To make your letter stand out, tailor it to each college. Research the school’s programs, values, and culture, and explain why you’re a great fit. This demonstrates your genuine interest and dedication.

Highlight what makes you special—whether it’s a unique hobby, a significant challenge you’ve overcome, or your impact on your community. These experiences shape who you are and can set you apart.

Be authentic in your writing, focus on specific experiences or qualities, and show how you’ve grown from these experiences. Your statement of purpose is your chance to make a lasting impression, so use it wisely to show why you’re the perfect candidate for your dream college.

Key Elements of a Successful College Application Letter

Writing a great college application letter takes time and focus. Start with a story or description that makes you stand out. This grabs the reader’s attention right away.

Talk about your personal growth and experiences. Use examples to make your points clear. For example, share those stories if you’ve helped with fundraising or tutored. These stories show who you are, not just your grades or test scores.

Make sure your letter fits the college you’re applying to. Learn about the school and highlight what you like about it. This shows you’re really interested and your goals match the college’s values.

Be true to yourself in your writing. Admissions officers read many essays, so let your voice be heard. Be honest about your life and dreams. But don’t try to be too funny, as humor can vary.

• Start early and write multiple drafts.
• Stay within the 500-800 word limit.
• Use Times New Roman font.
• Include relevant extracurriculars and achievements.
• Have someone else review your essay.

Use these tips and write an essay that shows who you are to make your college application letter stand out.

Starting Early: The Importance of Timing

Timing is crucial in getting ready for college. The Common App opens on August 1, starting your application journey. This early start helps you make a strong application letter.

Start writing your essay in the summer before your senior year. This gives you time to:

• Brainstorm ideas
• Create multiple drafts
• Refine your writing

Try to keep your essay around 650 words, the Common App’s recommended length. This essay is your chance to show who you are, not just your grades or activities.

Make sure you have enough time for feedback and making changes. Ask different people for their opinions to get various views. This way, you can write an essay that truly shows who you are and what you can bring to the college.

Starting early helps you avoid using AI tools that can make your essay sound fake. Your goal is to show the real you, your stories, and your dreams. This careful planning in your college prep can really help you get accepted.

Analyzing the College Application Requirements

Understanding the college application process starts with a thorough review of each college’s specific requirements. This step is key to making your application stand out.

Begin by reading the application prompt closely. Pay attention to the word count and any special requests. Some colleges want specific things from teacher recommendations or essay topics.

• 20% of essays focus on scientific interests, indicating strong STEM field aspirations
• 80% mention personal experiences that influenced career ambitions
• 100% touch on the importance of diversity and inclusivity
• 60% discuss military service or background in serving society

When formatting your application, use 1″ margins, 1.5 or double line spacing, and 12-pt fonts like Times New Roman or Arial. Save your essay as a PDF to keep its format. Each college has its way of accepting applications, so always check their rules.

How To Write a College Application Letter: Step-by-Step Guide

Writing a college application letter needs careful planning and execution. Your strategy should highlight your unique qualities and experiences. Here’s a step-by-step guide to help you write a standout letter:

• Understand the prompt and instructions carefully
• Brainstorm ideas and choose a meaningful topic
• Create an outline to structure your thoughts
• Write a compelling opening statement
• Develop main points with specific examples
• Craft a strong conclusion
• Revise and edit multiple times
• Seek feedback from others
• Proofread thoroughly before submission

Crafting a Compelling Opening Statement

Your personal statement’s first words can make or break your college application. A strong opener grabs attention and sets the tone for your entire essay. Let’s explore some application tips to help you craft an unforgettable start.

• Grab the Reader’s Attention: Avoid clichés like “From a young age” or overused quotes. Instead, start with a unique anecdote or vivid description. For example, “The smell of antiseptic and the beep of monitors filled the air as I stepped into the hospital room.” This approach immediately draws the reader in.
• Set the Tone: Your opening should reflect your personality and writing style. Be authentic and genuine. Asking for strong recommendation letters can complement your personal statement, providing a well-rounded view of who you are.
• Introduce Your Main Theme: Use your opener to hint at the main theme of your essay. If you’re writing about overcoming challenges, start with a moment that captures this struggle. Remember, your goal is to stand out among thousands of applicants. A compelling opening statement can be your ticket to catching the admissions officer’s eye.

Showcasing Your Achievements and Experiences

Your college admission essay is your chance to stand out. Focus on sharing your best stories, not just listing them. Explain why your achievements are important and how they’ve changed you.

Colleges care about more than just your grades. They want to see your character, creativity, and critical thinking. Use stories to show these qualities. For example, talk about a project where you took the lead or solved a big problem.

Admissions teams want to see how you’ve grown. Share stories of challenges you’ve faced and what you learned from them. This shows you can handle tough situations and learn from them.

When writing about your achievements:

• Connect them to your future goals
• Show how they align with the college’s values
• Highlight unique experiences that set you apart
• Demonstrate your leadership and teamwork skills

Your personal statement is a key part of your application. Use it to show why you’re a great fit for their community. Be honest, be yourself, and let your passion shine through.

Expressing Your Interest in the College

Showing you really care about the school makes your application stronger. You can write a letter that grabs the reader’s attention by doing your homework.

• Research the Institution: Deeply explore the college’s website, social media, and publications. Find out about unique programs, campus life, and values that speak to you. This information will help you tailor your application to the school perfectly.
• Align Your Goals: Link your goals to the college’s mission. Show how certain courses or programs match your future plans. This proves you’ve thought deeply about why you’re a good fit.
• Demonstrate Enthusiasm: Be excited about specific parts of the college. Talk about professors or research areas that inspire you. This shows you’ve really looked into the college and are eager to join.

Maintaining Authenticity in Your Writing

Your college admission essay is your chance to shine. It’s not about using fancy words or making up big achievements. Instead, be yourself. Use your voice and style in your essay. This makes your essay stand out and feel real.

Think about what makes you unique. Did you face challenges? Overcome obstacles? These experiences shape who you are. Share them in your essay. Admissions officers want to see the real you, not a perfect version.

Here are some tips for authentic writing:

• Write like you talk
• Share personal stories
• Be honest about strengths and weaknesses
• Avoid clichés and overused topics
• Show growth and self-reflection

Proofreading and Editing Your Application Letter

Polishing your college application letter is key. A well-edited letter can greatly improve your application’s success. Let’s explore some important tips to refine your work.

• Check for Grammar and Spelling Errors: Begin by focusing on common mistakes. Read your letter slowly, looking for spelling, grammar, and punctuation errors. Don’t just depend on spell-check tools. They might miss errors in context. Reading aloud can help you catch awkward phrasing and typos you might overlook.
• Ensure clarity and Coherence: Your letter should flow smoothly from one idea to the next. Check that each paragraph logically connects to the others. Make sure your main points are clear and support your overall message. If you’re transferring colleges , explain your reasons and how the new school fits your goals.
• Seek Feedback from Others: Fresh eyes can spot issues you might miss. Ask teachers, family members, or trusted friends to review your letter. They can offer valuable insights and catch errors you didn’t see. Consider their feedback and make changes as needed.

Remember, thorough editing can greatly improve the quality of your application letter. Take breaks between editing sessions to approach your work with a fresh perspective.

Examples of Effective College Application Letters

To write a standout college application letter, focus on showcasing your unique qualities and genuine interest. Admissions officers want to see who you are beyond your grades and test scores.

Effective application letters share several key traits:

• Personal Motivation : Clearly explain why you want to apply to that particular college and how it aligns with your academic goals.
• Academic Achievements : Highlight your accomplishments and how they prepare you for success at the college.
• Customization : Tailor each letter to the specific school, mentioning aspects of the institution that attract you and showing that you’ve researched the program thoroughly.

Incorporate storytelling to make your letter more engaging. Share an experience that influenced your academic interests or a challenge you overcame. This personal touch helps make your application memorable.

Attention to detail is also crucial. Ensure your letter includes your full contact information, the correct date, and the admissions office’s address. These details contribute to the professionalism of your letter.

By integrating these elements, you can craft a compelling college application letter that effectively demonstrates who you are and why you’re a great fit for the school.

Achieve Acceptance With Transizion: Perfecting Your College Letter

Your college application letter is more than just a formality; it’s a chance to present the real you. By thoughtfully sharing your journey, aligning your goals with the college’s mission, and expressing genuine enthusiasm, you can craft a letter that resonates with admissions officers. Focus on authenticity, clarity, and attention to detail as you refine your letter. With careful preparation and revision, your application can leave a lasting impression, setting you on the path to college acceptance.

Writing a compelling college application letter is a crucial step toward getting into your dream school, but it’s just one piece of the puzzle. At Transizion, we offer more than just tips—we provide personalized, hands-on guidance through every stage of the college admissions process.

Whether you need help brainstorming ideas, refining your essays, or navigating the entire application process, we’re here to ensure your success. Don’t navigate this journey alone— join Transizion today and let our experts help you shine from your application letter to acceptance.

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Academic Writing Guides

Writing an effective college application letter.

• By Amelia W.

A college application letter is often one of the most critical components of the admissions process. It serves as a student’s introduction to the admissions committee, offering a glimpse into their personality, aspirations, and qualifications beyond test scores and grades. Writing a compelling college application letter involves a blend of self-reflection, strategic thinking, and an understanding of what colleges seek in their applicants. This paper examines the essential elements of a successful college application letter, exploring its purpose, structure, and the techniques that can make it stand out.

Table of Contents

The Purpose of a College Application Letter

The primary purpose of a college application letter is to convey who the applicant is beyond the numbers and to make a personal connection with the admissions officers. It is an opportunity for students to highlight their unique qualities, experiences, and goals, demonstrating why they are a good fit for the institution.

Personal Narrative

A well-written college application letter includes a personal narrative that reflects the student’s journey, challenges, and achievements. This narrative helps to humanize the application, providing context to the academic and extracurricular records presented in other parts of the application. According to Harvard University’s admissions guidelines, a personal narrative allows the admissions committee to “get to know the applicant as an individual” and to understand their “values, passions, and potential.”

Demonstrating Fit

Colleges seek students who will thrive in their specific environments and contribute positively to the campus community. Therefore, an effective application letter must demonstrate how the applicant aligns with the college’s values, culture, and academic offerings. This involves researching the college thoroughly and tailoring the letter to reflect a genuine interest in and understanding of the institution.

Showcasing Writing Skills

The application letter also serves as a sample of the applicant’s writing abilities. Clear, coherent, and persuasive writing is essential, as it reflects the applicant’s communication skills and attention to detail. Admissions officers look for letters that are well-organized and free of grammatical errors, as these qualities suggest readiness for the rigors of college-level writing.

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Structuring the College Application Letter

The structure of a college application letter is crucial to its effectiveness. A clear and logical organization helps convey the applicant’s message more effectively and keeps the reader engaged.

Introduction

The introduction should capture the reader’s attention and provide a brief overview of what will be discussed in the letter. It often includes a hook, such as an intriguing anecdote or a thought-provoking statement, that sets the tone for the rest of the letter.

Body Paragraphs

The body of the letter should be divided into several paragraphs, each focusing on a different aspect of the applicant’s profile. Common sections include:

• Academic Achievements: Highlighting key academic accomplishments and interests, explaining how these experiences have prepared the applicant for college-level work.
• Extracurricular Involvement: Describing participation in clubs, sports, volunteer work, or other activities that demonstrate leadership, commitment, and diverse interests.
• Personal Experiences: Sharing personal stories or challenges that have shaped the applicant’s character and values, illustrating resilience and growth.
• Future Goals: Outlining the applicant’s aspirations and how attending the particular college will help achieve them. This section should emphasize how the college’s resources and opportunities align with the applicant’s ambitions.

The conclusion should reinforce the main points of the letter, summarizing why the applicant is a strong candidate for admission. It should end on a positive and forward-looking note, expressing enthusiasm for the potential to contribute to and benefit from the college community.

Techniques for Writing a Standout Letter

Several techniques can help make a college application letter more impactful and memorable.

Authenticity

Admissions officers can easily distinguish between genuine and insincere letters. Authenticity is key; applicants should write in their own voice, reflecting their true selves rather than what they think the admissions committee wants to hear. As stated by the admissions team at Stanford University, “Genuine self-reflection and honesty resonate more deeply with readers.”

Specificity

Using specific examples and details makes the letter more vivid and convincing. Rather than making generic statements about qualities or achievements, applicants should provide concrete evidence and anecdotes that illustrate these traits. This approach not only makes the letter more engaging but also helps to substantiate the applicant’s claims.

Passion and Enthusiasm

A passionate and enthusiastic tone can make a significant difference. Admissions officers look for students who are genuinely excited about learning and contributing to the college community. Showing enthusiasm for the college’s programs, culture, and opportunities can help convey this passion.

Reflection and Insight

Reflective writing demonstrates maturity and depth of thought. Applicants should not just describe their experiences but also reflect on what they have learned from them and how they have grown. Insightful reflections can provide a deeper understanding of the applicant’s character and motivations.

The Role of Feedback and Revision

Writing a strong college application letter is an iterative process that involves multiple drafts and revisions. Seeking feedback from teachers, counselors, and peers can provide valuable perspectives and help identify areas for improvement.

Drafting and Revising

Initial drafts should focus on getting ideas down on paper without worrying too much about perfection. Subsequent revisions can then refine the content, structure, and language. According to the Purdue Online Writing Lab, “Revising is an opportunity to re-vision your writing, to see it again with fresh eyes and to make substantive improvements.”

Proofreading

Proofreading is the final step in the writing process, ensuring that the letter is free of grammatical errors, typos, and inconsistencies. Careful proofreading demonstrates attention to detail and respect for the admissions process.

College Application Letter Example

Samuel J. Robinson

3454 Maple Lane

Somerville, MA 02144

March 1, 2024

Admissions Office

Boston University

121 Bay State Road

Boston, MA 02215

Dear Admissions Committee:

With my strong academic record and passion for computer science, I am excited to apply for admission to the Bachelor of Science in Computer Science program at Boston University’s College of Arts and Sciences.

As an honors student at Somerville High School, I have taken the most rigorous curriculum available including AP Calculus, AP Physics, and AP Computer Science. My academic achievements include a 4.0 GPA, multiple honor roll recognitions, and recipient of the 2023 Excellence in Computer Science Award. Beyond academics, I am the president of our school’s Computer Programming Club where I teach coding to other students and lead team projects.

Boston University’s exceptional computer science program along with opportunities for undergraduate research and interdisciplinary collaboration appeal to my interests immensely. I am particularly drawn to BU’s specialization tracks in cybersecurity and artificial intelligence. These cutting-edge fields align with my career aspirations of working in computer systems security or machine learning after pursuing an advanced degree.

Thank you for your consideration. I look forward to potentially becoming part of Boston University’s accomplished student body. Please feel free to contact me if any additional information is needed.

College Application Letter for Criminology

Dear Admissions Committee,

I am writing to express my sincere interest in the Criminology program at [University Name]. With a longstanding passion for understanding the complexities of crime, law, and society, I am confident that your prestigious program will provide me with the theoretical knowledge and practical skills to excel in this field.

What initially sparked my interest in criminology was [brief personal story/experience if applicable]. Since then, I have immersed myself in exploring this multifaceted discipline. Through coursework like [relevant courses] at [current university], I have developed a comprehensive understanding of topics ranging from criminal behavior and victimology to law enforcement systems and social justice issues. My [internship/research/relevant experience] further allowed me to apply criminological theories to real-world situations and solidified my determination to pursue this career path.

Beyond academics, I have actively sought out opportunities to engage with the local community on issues related to criminology. As [leadership role] of [club/organization], I organized [special event/activity] to raise awareness of [relevant issue] and its widespread impacts. I am also a volunteer at [name of place] where I [responsibilities] and interact directly with [types of people relevant to criminology]. These experiences have provided me with invaluable perspectives and motivated me to create positive change.

I am particularly drawn to [University Name]’s criminology program due to your [reasons – professors, resources, focus areas, experiential learning opportunities, etc.]. Under the guidance of your distinguished faculty, like Professor [name] whose research on [topic] I greatly admire, I am eager to further develop my analytical abilities and explore specialized areas like [areas of interest]. Ultimately, my goal is to [future goal like working in law enforcement, policy, academia, etc.]

With my strong academic foundation, passion for criminology, and commitment to success, I am confident that I would thrive in your program. Thank you for your consideration. I look forward to the possibility of joining [University Name]’s criminology program.

Sincerely, [Your Name]

College Application Reconsideration Letter

The process of applying to college is one of the most significant and stressful experiences for many students. The anticipation of acceptance or rejection can create an overwhelming atmosphere. However, receiving a rejection letter is not necessarily the end of the road. In some instances, applicants have the opportunity to write a reconsideration letter, a powerful tool to appeal the decision of the admissions committee.

The Purpose of a Reconsideration Letter

A reconsideration letter, also known as an appeal letter, is a formal document that an applicant writes to a college admissions office after receiving a rejection. The primary aim is to provide additional information that was not included in the initial application or to highlight significant changes in the applicant’s circumstances that merit a second review of their application. This process allows applicants to articulate why they believe the initial decision should be overturned and why they would be a good fit for the institution.

The reconsideration letter should be clear, concise, and respectful. It is important to acknowledge the decision of the admissions committee while presenting new information that can change their perspective. The tone should be positive and hopeful, avoiding any hint of entitlement or bitterness .

Key Elements of a Reconsideration Letter

• Introduction : The letter should begin with a formal greeting and a brief introduction. The applicant should state their name, the program they applied for, and the date of the rejection letter. It is important to express gratitude for the opportunity to apply and to request a reconsideration of the decision.
• Reason for Reconsideration : This section should clearly outline the reasons why the applicant believes their application should be reconsidered. This could include new academic achievements, significant extracurricular activities, or personal developments that occurred after the initial application was submitted. Providing concrete examples and evidence is crucial.
• Addressing Weaknesses : If the applicant’s original application had weaknesses, this is the opportunity to address them. Whether it was a lower GPA, lack of certain extracurricular activities, or weak letters of recommendation, the applicant should explain how they have worked to improve these areas since the initial application.
• Highlighting Strengths : Reiterating the strengths of the initial application can also be beneficial. The applicant should remind the admissions committee of their previous accomplishments, leadership roles, volunteer work, or unique skills that make them a strong candidate.
• Future Plans and Goals : The applicant should outline their future academic and career goals, demonstrating how the college’s program aligns with these aspirations. This shows the admissions committee that the applicant has a clear vision for their future and understands how the college can help them achieve their goals.
• Conclusion : The letter should conclude with a respectful request for reconsideration and an expression of gratitude for the committee’s time and effort. The applicant should provide their contact information and be open to any further communication or interviews.

Demonstrating Growth and New Achievements

One of the most compelling reasons for reconsideration is the demonstration of significant growth or new achievements. This could include improvements in academic performance, such as a higher GPA or standardized test scores, or the completion of advanced courses. For example, if an applicant initially applied with a lower GPA but has since earned straight A’s in their recent coursework, this improvement should be highlighted.

Extracurricular achievements are equally important. If the applicant has taken on new leadership roles, participated in meaningful community service, or received awards or recognition in their field of interest, these accomplishments should be detailed in the letter. Demonstrating a continued commitment to personal and academic growth can significantly strengthen the case for reconsideration.

Strategic Use of Evidence

Providing evidence to support the claims made in a reconsideration letter is crucial. This could include transcripts, letters of recommendation, certificates of achievement, or any other relevant documents. For example, if an applicant claims to have improved their GPA, they should include their latest transcript. If they have taken on new leadership roles, letters of recommendation from mentors or supervisors can add credibility to their claims.

It is also important to reference specific aspects of the college’s program that align with the applicant’s achievements and goals. For instance, if the applicant has excelled in a particular subject, they should mention how the college’s renowned faculty or specialized programs in that subject area will help them further their knowledge and skills.

Examples of Effective Reconsideration Letters

To better understand how to write an effective reconsideration letter, let’s examine a few examples.

Example 1: Academic Improvement

Introduction: Dear [Admissions Committee],

My name is [Applicant’s Name], and I applied for admission to the [Program Name] for the [Year] academic year. I am writing to request a reconsideration of my application. I am grateful for the opportunity to apply and for your time in reviewing my materials.

Reason for Reconsideration: Since submitting my application, I have made significant improvements in my academic performance. My most recent transcript, which I have included, shows a marked increase in my GPA. I believe this improvement reflects my dedication and ability to succeed in a challenging academic environment.

Addressing Weaknesses: In my initial application, my GPA was lower due to personal challenges I faced during my sophomore year. However, I have since developed better study habits and sought academic support, resulting in my improved performance.

Highlighting Strengths: I would also like to reiterate my involvement in extracurricular activities, such as my role as president of the debate club and my volunteer work at the local community center. These experiences have helped me develop leadership skills and a strong sense of community.

Future Plans and Goals: My goal is to pursue a career in [Field], and I am particularly interested in your college’s [Specific Program or Faculty], which I believe will provide me with the knowledge and skills needed to achieve my aspirations.

Conclusion: Thank you for considering my request for reconsideration. I am eager to contribute to the academic community at [College Name] and am confident that I will thrive in your program. Please feel free to contact me at [Email] or [Phone Number] if you need any further information.

Sincerely, [Applicant’s Name]

Example 2: Extracurricular Achievements

My name is [Applicant’s Name], and I applied for admission to the [Program Name] for the [Year] academic year. I am writing to request a reconsideration of my application and to provide additional information about my recent achievements.

Reason for Reconsideration: Since submitting my application, I have had the opportunity to take on new leadership roles and receive recognition for my contributions. I have included documentation of these accomplishments, which I believe demonstrate my potential to contribute to the college community.

Addressing Weaknesses: I understand that my initial application may have lacked certain extracurricular activities. However, I have since been elected as the captain of the soccer team and have organized several successful fundraisers for local charities.

Highlighting Strengths: In addition to my new achievements, I would like to highlight my continued commitment to academic excellence, as evidenced by my consistent honor roll status and my passion for learning.

Future Plans and Goals: I am excited about the prospect of studying at [College Name], particularly because of its strong emphasis on community service and leadership development. I am confident that your program will help me achieve my goal of becoming a community leader in [Field].

Conclusion: Thank you for considering my request for reconsideration. I am eager to bring my skills and enthusiasm to [College Name] and am confident in my ability to succeed in your program. Please feel free to contact me at [Email] or [Phone Number] if you need any further information.

Persistence and Resilience

The process of writing a reconsideration letter itself demonstrates valuable qualities of persistence and resilience. These traits are highly regarded by college admissions committees, as they reflect the applicant’s ability to overcome obstacles and remain committed to their goals. By taking the initiative to appeal a rejection decision, applicants show that they are willing to put in the effort to achieve their aspirations.

It is important for applicants to approach the reconsideration process with a positive mindset and a clear understanding of their goals. Even if the appeal is not successful, the experience of articulating their strengths and addressing their weaknesses can be valuable for future applications or endeavors.

Ethical Considerations

When writing a reconsideration letter, it is crucial to maintain honesty and integrity. Applicants should provide accurate and truthful information, avoiding any exaggeration or fabrication of achievements. Misrepresenting oneself can have serious consequences and can permanently damage the applicant’s reputation and future opportunities.

Additionally, applicants should be respectful and considerate in their communication with the admissions committee. While it is natural to feel disappointment or frustration after receiving a rejection, it is important to remain courteous and professional throughout the reconsideration process.

Writing an effective college application letter is a nuanced task that requires introspection, strategic planning, and a commitment to excellence. By understanding the purpose of the letter, structuring it effectively, and employing techniques that showcase authenticity, specificity, passion, and reflection, applicants can create compelling narratives that resonate with admissions officers. The process of drafting, revising, and proofreading is essential to refining the letter and ensuring that it presents the applicant in the best possible light. A well-written college application letter can make a significant difference in the competitive admissions landscape, opening doors to educational opportunities and future success.

Looking for college application help?

Our experienced writers offer tailored assistance to create impactful papers that capture your unique story. Don’t let the stress of the application process overwhelm you. Reach out now and receive expert guidance from professionals.

Works Cited

Harvard College. “Application Tips.” Harvard College Admissions & Financial Aid , https://college.harvard.edu/admissions/application-process/application-tips. Accessed 22 May 2024.

Purdue OWL. “Steps for Revising.” Purdue Online Writing Lab , https://owl.purdue.edu/owl/general_writing/the_writing_process/proofreading/steps_for_revising.html . Accessed 22 May 2024.

Stanford Undergraduate Admissions. “Writing a College Essay.” Stanford University , https://admission.stanford.edu/apply/essays.html . Accessed 22 May 2024.

What tone should I use in my college application letter?

The tone of your college application letter should be professional, yet authentic and reflective of your personality. Avoid using overly formal language or clichés, and instead, strive for a genuine and engaging tone that resonates with the reader.

Should I mention specific professors or programs in my college application letter?

Yes, if there are specific professors, research opportunities, or academic programs at the college or university that align with your interests and goals, it’s beneficial to mention them in your application letter. This demonstrates your genuine interest in the institution and shows that you’ve done your research.

How can I make my college application letter stand out?

To make your college application letter stand out, focus on showcasing your unique qualities, experiences, and perspectives. Be authentic and avoid clichés. Use vivid examples and storytelling techniques to illustrate your points and make a memorable impression on the admissions committee.

Should I get my college application letter proofread?

Yes, it’s highly recommended to have your college application letter proofread by teachers, counselors, or mentors who can provide constructive feedback on its content, structure, grammar, and overall effectiveness. Proofreading helps ensure that your letter is polished and error-free before submission.

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College Admission Letter Example: Free & Effective

In this article, I will share a step-by-step process with personal insights and a customizable template to begin your journey.

Key Takeaways

• Understand the Purpose : Recognize that your letter is more than just an application; it’s a narrative of your academic journey, achievements, and the unique qualities you bring to the university.
• Be Authentic : Authenticity resonates. Share real-life examples that highlight your strengths, resilience, and character.
• Structure is Key : A well-structured letter includes an introduction, body paragraphs detailing achievements and experiences, and a conclusion that reaffirms your interest in the program.
• Customize Your Letter : Tailor your letter to each college by mentioning specific programs, professors, or opportunities that excite you about attending.
• Proofread and Revise : Ensuring your letter is free from errors is crucial. Seek feedback and make revisions to polish your narrative.
• Free Template : Start with a template but personalize it to reflect your genuine interest and enthusiasm for the college and program.

Step 1: Start with a Strong Introduction

Your opening sentence sets the tone for your entire letter. Begin by introducing yourself and expressing your enthusiastic interest in the college and the specific program you are applying to.

Mention what draws you to the institution and how you believe it aligns with your academic goals and career aspirations.

Example Introduction : “I am thrilled to submit my application for the [Program Name] at [College Name]. The innovative curriculum and the college’s commitment to [specific aspect, like ‘community service’ or ‘research excellence’] resonate deeply with my academic interests and personal values.”

Step 2: Highlight Your Academic and Personal Achievements

In this section, delve into your academic journey, significant achievements, and the challenges you’ve overcome. Emphasize any unique experiences that have shaped your perspective and prepared you for college. This could include leadership roles, community service, internships, or special projects.

• List of Achievements : Include awards, recognitions, or notable projects.
• Personal Growth : Share experiences that demonstrate resilience, leadership, and personal growth.
• Relevance : Connect your experiences to how they’ve prepared you for the program you’re applying to.

Step 3: Explain Why You’ve Chosen This College

Trending now: find out why.

This is where your research about the college pays off. Discuss specific aspects of the college or program that excite you. Mention any professors whose work you admire, the unique opportunities the college offers, and how these align with your academic and career goals.

• Program Specifics : Courses, professors, or research opportunities that attract you.
• College Culture : Aspects of the college’s culture or values that resonate with you.
• Career Goals : How the program aligns with your career aspirations.

Step 4: Conclude with Confidence

Your concluding paragraph should reiterate your excitement and readiness for the college experience. Affirm your belief that the college is the ideal place for you to achieve your academic and professional goals. Express your eagerness to contribute to the college community.

Example Conclusion : “I am eager to bring my passion for [your field of interest], along with my dedication to [specific contribution, like ‘community service’ or ‘academic research’], to [College Name].

I am confident that [College Name] is the perfect environment for me to thrive academically and personally, and I look forward to the opportunity to contribute to your vibrant community.”

Tips from Personal Experience

• Be Yourself : Authenticity cannot be overstated. Admission officers are adept at distinguishing genuine narratives from embellished ones.
• Customization Is Key : A generic letter won’t stand out. Customize your letter for each application to reflect your genuine interest in the program and college.
• Seek Feedback : Before submitting, have someone review your letter. Fresh eyes can catch errors and offer valuable perspective.
• Follow Instructions : Adhere to any specific guidelines provided by the college. This demonstrates attention to detail and respect for the application process.

College Application Letter Sample

[Your Name] [Your Address] [City, State, Zip] [Email Address] [Phone Number] [Date]

[Admissions Office] [College Name] [College Address] [City, State, Zip]

Dear Admissions Committee,

[Introduction: Introduce yourself and express your interest in the specific program and college.]

[Body Paragraph 1: Highlight your academic achievements and any relevant experiences.]

[Body Paragraph 2: Discuss specific aspects of the college or program that appeal to you and how they align with your goals.]

[Conclusion: Reiterate your excitement about the opportunity to attend and your belief in the fit between your aspirations and the college’s offerings.]

[Your Name]

I invite you to share your thoughts and questions in the comments section below. Whether you’re embarking on writing your own admission letter or refining an existing draft, I’m here to offer guidance and support.  What challenges are you facing in your writing process? Let’s start a conversation to navigate this journey together.

Frequently Asked Questions (FAQs)

Q: What is a College Application Letter? 

Answer : A College Application Letter is a document that a student submits to a college or university as part of their application for admission.  The letter typically provides information about the student’s academic background, extracurricular activities, personal qualities, and other factors that make them a good candidate for admission.

Q: What should be included in a College Application Letter? 

Answer : A College Application Letter should include the student’s name, contact information, and the name of the college or university they are applying to. 

It should also provide information about the student’s academic background, including their GPA, test scores, and any relevant coursework or academic achievements. 

Additionally, the letter should highlight the student’s extracurricular activities, personal qualities, and other factors that make them a good candidate for admission.

Q: How long should a College Application Letter be? 

Answer : The length of a College Application Letter can vary, but it is generally recommended that the letter be no longer than one page. The letter should be concise, well-organized, and easy to read.

Q: What is the purpose of a College Application Letter? 

Answer : The purpose of a College Application Letter is to provide the college or university with information about the student that is not included in other parts of the application, such as transcripts and test scores. 

The letter is an opportunity for the student to showcase their personality, interests, and achievements, and to demonstrate why they would be a good fit for the college or university.

Q: How important is a College Application Letter in the admissions process? 

Answer : A College Application Letter can be an important factor in the admissions process, as it provides the college or university with additional information about the student that is not included in other parts of the application. 

The letter can help the student stand out from other applicants and demonstrate why they would be a good fit for the college or university. However, the weight placed on the letter can vary depending on the specific college or university and their admissions process

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College Application Letters: Cover Letters & Letters of Continued Interest

College application letters.

College application cover letters support your college applications, college resume, and college application essay prompts. In combination with the other elements of your college applications, particularly your college entrance essay, college application letters help establish your “why.” In short, a college application letter is a cover letter for your college applications that describes your background, skills, and interest in the school. When looking at college application cover letter examples, pay attention to the values that they express. College application letters and college entrance essays are similar in that they are exercises in personal branding. When reading college application cover letter examples, pay attention to the messages they convey. 

If you’re wondering how to write a college application letter, CollegeAdvisor.com has advisors who can walk you through every part of the process. If your goal is to get into top colleges, CollegeAdvisor.com can help. We’ll analyze examples of college application letters and discuss the letter of continued interest to help you craft successful applications. 

In this guide, we’ll break down the different kinds of college application letters you may encounter when completing your college applications. We’ll discuss the college application letter and the letter of continued interest, as well as teacher recommendation letters.

If you want to read college application cover letter samples, you’ve come to the right place!

What is a college application letter?

To learn how to write a college application letter, you must first understand its purpose. Do this by checking out college application cover letter examples. College application letters and college resumes serve as introductions for your college applications. Unlike college application essay prompts, there are no specific questions to answer in your cover letter. Instead, include the essential elements of university application letters: your background, what makes you unique, and your reasons for wanting to attend that particular college. In short, what makes you, you .

As you’ll see when reading example college application letters, college application cover letters are not all that different from what you would write in a cover letter when applying for a job or graduate school. The purpose of college application cover letters, college entrance essays, and college resumes is to persuade colleges that you are the strongest candidate for admissions. 

College application cover letters are not the time to be shy, but they’re not the time to be pretentious either. When reading college application cover letter examples, you’ll see that there’s a fine line. Your tone matters. In your university application letters, show your experiences and accomplishments while portraying character traits that colleges value. To get into top colleges, find a balance between being proud of your accomplishments and being humble.

College application letters – Who requires them?

Unlike college entrance essays, college application letters are required by very few colleges. However, the skills you’ll develop by writing university application letters will serve you well as you approach your college application essay prompts. When researching college application examples, you’ll notice that there are optional materials to submit. If you’re serious about your college applications, submit university application letters to show your interest. 

College application cover letters are particularly effective if the college does not have college application essay prompts that ask you to explain why you want to attend the school and/or why you want to study your major. They are even more strongly recommended when applying to colleges that don’t have any supplemental essays. You’ll see many college application cover letter examples that focus primarily on academics, but you can include so much more.

Though university application letters are rarely required, they provide an ideal way to introduce yourself. After all, you’ll notice when reading college application cover letter samples that the goal is to help the admissions committee get to know you as a person. You are more than just your grades and scores.

If you want to get into top colleges that don’t allow you to submit a college resume or don’t provide interviews, you need to take extra steps to earn acceptance. Often, you can repurpose content from college application essay prompts that ask why you want to study your major! The college application essay format differs from that of a college application letter, but they serve a very similar purpose.

Test your knowledge about other aspects of the college admissions process in our quiz below!

What is a letter of continued interest?

A letter of continued interest (LOCI) is a letter you send to a college when you are deferred or placed on the waitlist. So, not everyone will need to write a college application letter of continued interest.

Your letter of continued interest has three primary goals: 

• Reaffirm your interest in the school.
• Provide additional context for your application. 
• Discuss accomplishments on your college resume that have occurred since you submitted your application.

In this guide on how to write a college application letter, we discuss all forms of college application letters in detail. We’ll expand on the above goals to explain the strategies for writing effective letters.

Explaining teacher recommendation letters 

In addition to submitting a college application cover letter and, potentially, a letter of continued interest, your application will also include recommendation letters . These letters enhance your college application entrance essay and build on answers to supplemental college application essay prompts. 

Due to the shift away from standardized testing, other parts of your college applications are inevitably getting more attention in the evaluation process. When assessing your college applications, admissions committees will often rely on letters from your teachers and counselor in place of interviews.

When reading sample college application letters of recommendation, you’ll observe that some are better than others. But, it can be a bit harder to find example teacher recommendations than it is to find college application cover letter examples. To ensure high-quality letters, create a plan well in advance of your senior year. You’ll want to ask teachers to write your recommendations who know you best beyond your grades. The strongest sample college application letters of recommendation speak to both your personal and academic strengths. 

College application sample recommendation letters with the biggest impact typically come from teachers from your core junior year courses – math, science, English, and social studies. If there’s a teacher from your junior year who taught you during your sophomore or senior year too, even better! Teachers who know you through multiple environments – clubs, classes, sports, or other areas – can often do the best job speaking to your growth and achievement over time. 

Choose teachers who know you best

Ultimately, the most effective sample college application letters of recommendation are written by the teachers who know you best. Pay attention to the college application requirements for each school on your list. Note when reading example college application letters of recommendation who the intended audience is. Some schools require math or science teachers for STEM and business majors , while others require English or social studies teachers for humanities majors .

For example, when looking at college application sample requirements, MIT writes “One recommendation should be from a math or science teacher, and one should be from a humanities, social science, or language teacher.” Caltech also requires one math or science teacher evaluation and one humanities or social sciences teacher evaluation. 

Some applicants are tempted to send more letters than the college applications require. However, aim for quality over quantity. If you want to ask another teacher to write a recommendation letter for you, ask yourself what perspective they will bring to your college applications that isn’t already covered in your college entrance essay or other recommendation letters. 

Don’t hesitate to provide materials to help your teachers and guidance counselor write their letters of recommendation for you. In fact, you should! When reading college application sample letters of recommendation, you’ll note that they are specific and provide examples where possible. Some teachers will even have you fill out a standard form to gather information from you. So, by having additional information already prepared, you are helping them tremendously. 

Here are some materials you can provide to help your recommendations augment your college applications:

• College entrance essay
• College resume or a list of your extracurricular activities and awards
• Responses to college application essay prompts.
• A sample college application letter that you’re sending to one of your colleges.
• A few paragraphs about why you want to study your major or pursue your intended career. 
• Key elements of the course you took with them, such as a favorite project or unit. 

When preparing materials to give to teachers, read the instructions given to recommenders by MIT. Even if you aren’t applying to MIT, the information can still be helpful to know. By understanding the process of writing recommendation letters on the teacher’s side, you can see what information will help them write a strong letter for you. 

Don’t wait until you’re submitting your college applications to ask your teachers for recommendations. Some teachers limit the number that they will write, and you want them to have plenty of time to write a quality recommendation. To make sure you have the best recommendations , ask teachers late in your junior year or early in your senior year.

The College Application Letter

As we’ve mentioned, a college application letter is a cover letter for your college applications. It describes your background, skills, and interest in the school. It’s different from both the college application essay format and the letter of continued interest. When reviewing college application samples, you’ll see that your cover letter works together with your college resume and college entrance essay to help admissions officers get to know you. 

Below, we’ll discuss how to write a college application letter and walk through a sample college application letter. But remember, you want your letter to be original! Don’t feel limited by what’s in any examples of college application letters.

Do all schools require a college application letter?

No — few schools actually require college application letters. However, learning to write a strong college application letter can help you in other aspects of the college admissions process. Reading college application cover letter examples can also help you learn how to write for the admissions committee audience. 

One of the ways to learn how to write a college application letter is to read sample college application letters. For instance, the same skills that help you write a strong and concise college application letter will help you in the college essay format, too.

The college application letter – What should I include?

So, you know the purpose of college application letters, but what should you include in them? Reading college application cover letter samples can help you determine this. While the college application essay format lends itself to focusing on one topic or story, college application cover letter examples highlight the importance of covering several different topics.

College application letters should contain the following elements: 

1. school name and address.

You college application letter should follow formal letter formatting guidelines, which include writing the full name of the college or university you are applying to in the upper left hand corner of the letter. Try to be as specific as possible with the address you choose to use.

2. Salutation

A standard salutation is suitable for your college application letter. However, it is a great idea to do your research and use the full name of the admissions officer assigned to your region.

3. Introduction

The best examples of college application letters open strong. Thank the admissions committee for reviewing your application, and introduce yourself. Do you have a unique connection to the school? Can you hook the reader in some way to make them want to keep reading?

4. Explanation of academic interests

Your primary purpose in college is to earn a degree, so notice that in example college application letters most of the space is often devoted to discussing academic plans. Include your intended major and career path, as well as interdisciplinary interests.

5. Discussion of extracurricular interests

The college application essay format may be a place for you to discuss extracurricular involvement, so use this space to elaborate or discuss additional interests. These could be connected to your academic plans, but they don’t have to be.

6. Conclusion

Express your interest in the school! Impactful example college application letters have a clear and brief conclusion that reaffirms your desire to attend and enthusiasm for the opportunity to join the next class of undergraduates. Point to specific classes, professors, programs, organizations, and aspects of the college that pique your interest. No one is going to hold you to your plan, but colleges want to see that you have one.

8. Complimentary Close

Lastly, every good college application letter should include an expression of gratitude alongside your close and your signature.

In the example of a college application letter above, there are a few key details to highlight. The letter is essentially a five-paragraph essay, with one paragraph for each of the five elements. This differs significantly from the college application essay format. In this college application example, the college application letter has clear and distinct sections, and this is very common in college application cover letter samples.

Depending on your interests and plans, you could take a more integrated approach. You’ll read some examples of college application letters that center around a theme or broad plan rather than separated into individual paragraphs.

This sample college application letter is a narrative. The applicant’s goal is to tell her story to the admissions committee. The best sample college application letters paint a picture for the reader and draw the reader into the storyline. Though it can feel like being vivid and descriptive is a waste of your space, “showing instead of telling makes for stronger college applications.

How to format your college application letter?

When reading sample college application letters, you’ll observe that they are formatted very similarly to professional cover letters. Your university application letters should be one page single-spaced. The heading should also be consistent across college application letters. 

• Your full address
• The date you will send the letter
• The admission officer’s name
• The college name
• The college address

Then, open your letter with a salutation. Many examples of college application letters open with “Dear” and are addressed to the admission officer. If you cannot find your regional admissions officer, it is fine to address the letter to the admissions office as was done in the sample college application letter above. Once you write the body of your letter, don’t forget your closing salutation – “Sincerely,” and then your name. 

Once you read several sample college application letters, you’ll understand the best practices. After writing a university application letter for one school, you don’t need to start from scratch for additional schools. Adapt what you have to fit the next college’s context and your specific interests on their campus. 

Being concise is key. Your university application letter should not be redundant. If it exceeds one page, see where information you mention is repeated elsewhere in your application. In your cover letter, focus on the content that makes you as original and unique as possible. Most importantly, don’t forget to proofread your university application letters! 

Can a college application letter help me with other parts of my application?

Think of the college application cover letter as the glue that holds your college applications together. When writing it, think about it as your opportunity to show your best self. After brainstorming the content, you’ll be better equipped to craft your candidate profile into a cohesive narrative and articulate why you want to attend the college.

Though many parts of your college applications will be out of your control by the time you reach your senior fall, the college application cover letter is one that you can control. Use it to elevate your college applications, show interest in your top schools , and make yourself stand out among other applicants!

The Letter of Continued Interest

Another form of college application letter is a letter of continued interest . In sample college application letters of continued interest, you’ll see that the primary purpose is to reaffirm your candidacy for a spot in the next incoming class of undergraduates. 

Though it can feel like a waiting game, the waitlist should not be passive. As soon as you are waitlisted or deferred, begin crafting a letter of continued interest. The best college application sample LOCIs are submitted promptly. Put in the effort to show you’re serious about attending. 

College application example LOCIs should focus on recent updates. Likely, a lot has happened since you submitted your application, particularly if you applied by the early deadlines. Strong college application sample LOCIs convey accomplishments and experiences that either add to previously mentioned ones or provide another dimension to your application. 

Letter of continued interest – When and where to submit?

Learn as much as you can by reading college application example LOCIs, but know that each school’s process for when and how to submit them is different. Additionally, the process may vary based on whether you were deferred to the regular decision round of admissions or waitlisted after the regular decision round. It’s important to follow each university’s directions.

Many schools will request that you upload your letter of continued interest to a portal. Some will request that you email it to an address – typically the admissions office. Others won’t allow you to submit any additional materials. If you’re in doubt, call or email the admissions office and ask. 

What to include in your letter of continued interest?

You’ll notice common trends when reading college application sample LOCIs. Effective college application example LOCIs convey a tone of sincerity, gratitude, and enthusiasm for an opportunity to attend. A strong sample college application letter of continued interest includes four elements. 

First, reaffirm your interest in attending the school if offered the chance to matriculate. Then, discuss relevant developments to your application, such as additional extracurricular accolades and continued academic successes. Sometimes, you’ll see a sample college application letter of continued interest that mentions how a student improved a lower mid-year grade or discusses a new leadership role. 

When reading a sample college application letter of continued interest, remember that colleges are looking for reasons to admit you, so don’t be shy! Offer to answer any questions they have and provide additional info in the conclusion of your letter. 

It’s important to back up your claims with supporting evidence. Strong college application sample LOCIs provide examples and specific details, just as you would in a cover letter or essay. Be vivid and descriptive as you share your story!

However, college application example LOCIs that include overly emotional appeals or merely complement the university are unlikely to be effective. Your letter of continued interest should be all about you. Though it can be difficult to realize this when reading college application example LOCIs, recognize that the content of your letter should fit within the context of the rest of your application. 

The many types of college application letters – Final Thoughts

In this guide, we covered several types of letters associated with your college process – college application cover letters, teacher recommendation letters, and letters of continued interest. Reading sample college application letters, whether they are college application cover letter samples or LOCIs, can help you do your best work. But, remember that every applicant’s college application process is unique. 

Our final tips for writing college application letters:

• Proofread. College application letters with typos or grammatical errors reflect poorly on your effort and candidacy. Use a polished and professional tone in everything you write for your college applications.
• Be yourself. Though this goal can get lost in the requirements, scores, and grades, you should focus on helping the colleges on your list get to know who you are . 
• Follow the requirements. Each college has their own requirements for how they want you to submit materials. Pay close attention to the details for each college as you go through the admissions process. 

CollegeAdvisor.com can help guide you through every step of the college application process. Check out our blog , webinars , or register with CollegeAdvisor.com today. Good luck!

This guide to college application letters and letters of continued interest was written by Caroline Marapese, Notre Dame ‘22. At CollegeAdvisor, we have built our  reputation  by providing comprehensive information that offers real assistance to students. If you want to get help with your college applications from CollegeAdvisor.com  Admissions Experts , click here to schedule a free meeting with one of our Admissions Specialists. During your meeting, our team will discuss your profile and help you find targeted ways to increase your admissions odds at top schools. We’ll also answer any questions and discuss how CollegeAdvisor.com can support you in the college application process.

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How to Write a Cover Letter for College Application (Free Template

Crafting a compelling college application cover letter is crucial yet challenging. It’s a single-page document that can set you apart from thousands of applicants. Learn how to highlight your academic achievements, extracurricular activities, and community service to make your application stand out.

Written by:

Dr. Moina Rauf

Dr. Moina Rauf, fluent in English and Dutch, is a distinguished writer and editor with a PhD in Economics and a Bachelor’s degree in English Literature and Economics. With extensive experience in both academia and industry, she excels in elucidating complex concepts about business management, human resources policies, legal documentation, employee leaves, appointments, contracts, and workplace culture. Her proficiency in analyzing and simplifying intricate documents ensures comprehensive understanding for her audience. Published in academic journals, Dr. Rauf’s authority in her field is well-established.

Writing a great college application cover letter can be one of the most challenging prose pages that one has to put together in their high school career. On the one hand, it is just a simple single-page document, but on the other, how do you talk about the things you need to talk about without boring the reader? A well-written cover letter will give you an edge among the thousands of applicants sending in their applications for the same college. The letter should highlight your academic achievements, extracurricular, athletic, and community service achievements that will help you stand out during the highly competitive selection process.

• What is a College Application Cover Letter?

A college application cover letter is a written document submitted during the college admission process. It allows applicants to introduce themselves, share personal experiences, and explain why they are a strong fit for a particular college or university. The letter provides a more qualitative perspective beyond academic achievements and test scores, giving applicants an opportunity to showcase their personality, goals, and unique qualities.

• How to Write a Great Cover Letter for Your College Application

Writing a cover letter, also known as a personal statement or statement of purpose, is a crucial step in the admissions process. Here’s a step-by-step guide on how to write an effective college application cover letter:

Understand the Requirements

Review the application guidelines provided by the college. Understand the word limit, formatting requirements, and any specific prompts or questions they want you to address.

Start with a Strong Introduction

 Craft an engaging opening that captures the reader’s attention. This could be a personal anecdote, a relevant quote, or a thought-provoking question. Make it clear why you are passionate about your chosen field of study.

Provide Personal Background

Share relevant personal details, such as your name, where you’re from, and any unique aspects of your background that have influenced your academic journey.

Highlight Academic Achievements

Showcase your academic accomplishments, including your GPA, standardized test scores, and any honors or awards you’ve received. Discuss specific courses or projects that have contributed to your academic growth.

Discuss Extracurricular Activities

Detail your involvement in clubs, sports, or organizations. Highlight any leadership roles, responsibilities, or significant contributions you’ve made. Connect these activities to your personal and academic development.

Express Your Passions and Interests

Share your hobbies, interests, and passions outside of academics. Demonstrate how these aspects contribute to your well-rounded nature and connect to your chosen field of study.

Outline Your Career Goals

Clearly articulate your short-term and long-term career goals. Explain how the college’s programs and resources will help you achieve these goals. Show a thoughtful and informed approach to your future plans.

Explain Why You Chose This College

Discuss why you are specifically interested in attending this college. Mention particular programs, professors, or resources that align with your academic and personal objectives.

Address Challenges and Overcoming Adversity

If applicable, briefly discuss any challenges you’ve faced and how you’ve overcome them. Highlight your resilience and determination in the face of adversity.

Summarize in the Conclusion

Summarize key points in the conclusion and restate your enthusiasm for joining the college. End with a strong closing statement that leaves a positive impression.

Proofread and Revise

Carefully proofread your letter for grammatical errors, clarity, and coherence. Consider seeking feedback from teachers, mentors, or peers to gain different perspectives.

• Free Cover Letter Template

[Your Full Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[College Admissions Committee]

[College Name]

[College Address]

Dear [Admissions Committee or Specific Individual],

I am writing to express my sincere interest in applying for admission to [College Name] as a prospective student in the [Intended Program/Major]. With a passion for [Your Chosen Field] and a commitment to academic excellence, I am excited about the prospect of contributing to and benefiting from the vibrant community at [College Name].

Allow me to introduce myself. My name is [Your Full Name], and I hail from [Your Hometown]. Currently enrolled at [Your Current Educational Institution], I come from a [Brief Description of Family Background] that has instilled in me the values of [Values]. These values have been instrumental in shaping my academic journey.

Throughout my academic career, I have consistently demonstrated a commitment to excellence. My [GPA/Standardized Test Scores] reflect my dedication to achieving academic milestones. I have also engaged in [Relevant Courses/Projects] that have deepened my understanding of [Your Chosen Field].

Beyond the classroom, I have actively participated in [Clubs/Sports] and undertaken leadership roles in [Specific Clubs or Organizations]. These experiences have not only honed my leadership and teamwork skills but have also allowed me to make meaningful contributions to my school community.

In addition to my academic pursuits, I am a dedicated [Hobbies/Interests]. This multifaceted approach to life reflects my belief in the importance of a well-rounded education.

My short-term and long-term goals include [Your Career Aspirations], and I believe that [College Name] is the ideal environment to nurture my ambitions. The [Programs/Resources] offered align perfectly with my aspirations, and I am eager to immerse myself in the rich academic environment at [College Name].

Upon extensive research, it became evident that [College Name] stands out for its [Highlight Specific Programs/Resources]. I am particularly drawn to [Professor’s Name] work in [Specific Area], and I am excited about the opportunity to learn from and collaborate with such esteemed faculty members.

In facing challenges such as [Briefly Mention Challenges], I have cultivated resilience and determination. These experiences have not deterred me but, instead, have strengthened my resolve to succeed in the face of adversity.

In conclusion, I am enthusiastic about the prospect of contributing to the [College Name] community and believe that my unique background and experiences make me a strong candidate for admission. I look forward to the opportunity to further discuss my application in an interview.

Thank you for considering my application. I appreciate your time and attention to my candidacy.

[Your Signature]

Practical Users

The template provided is useful for prospective students applying to undergraduate or graduate programs. Its utility lies in its adaptability, as it can be customized to suit the individual’s unique experiences, educational background, and aspirations. The template provides a structured format, saving time for applicants who may be applying to several institutions. By inserting their personal details and customizing the content, applicants can efficiently create tailored letters for different colleges without starting from scratch each time.

Key Components

• Personalization is crucial in a college application cover letter. By providing placeholders such as “[Your Full Name],” “[Your Address],” “[Your Hometown],” and “[Your Current Educational Institution],” the template ensures that the applicant can easily insert their specific details. This personalization makes the letter feel more genuine and tailored to the individual’s unique background.
• Mentioning specific details about the chosen program and the college demonstrates that the applicant has done thorough research. Placeholders like “[Intended Program/Major]” and “[College Name]” allow the applicant to customize the letter for each application. This adaptability ensures that the letter feels relevant and targeted to the specific institution.
• Academic achievements and career goals are central to the letter. Placeholders like “[GPA/Standardized Test Scores],” “[Relevant Courses/Projects],” and “[Your Career Aspirations]” allow the applicant to showcase their unique academic strengths and aspirations. This flexibility ensures that the letter effectively communicates the applicant’s academic profile and future plans.
• Extracurricular activities provide insights into the applicant’s character. Placeholders like “[Clubs/Sports]” and “[Specific Clubs or Organizations]” allow the applicant to insert details about their involvement and leadership roles. This customization ensures that the letter reflects the breadth of the applicant’s experiences beyond academics.
• Demonstrating a genuine interest in the college is vital. Placeholders like “[Highlight Specific Programs/Resources]” and “[Professor’s Name]” allow the applicant to specify what aspects of the college attracted them. This customization ensures that the letter convincingly communicates the applicant’s alignment with the college’s values and offerings.
• Sharing challenges and how they were overcome adds depth to the application. Placeholders like “[Briefly Mention Challenges]” allow the applicant to insert specific details about their resilience. This adaptability ensures that the letter authentically communicates the applicant’s ability to overcome obstacles.
• Maintaining a formal tone and including proper salutations and closings is essential in professional communication. Placeholders like “[Admissions Committee or Specific Individual]” and “[Your Signature]” ensure that the letter adheres to formal conventions while still allowing for personalization.

Craft an engaging opening statement that reflects your personality. Consider using a relevant anecdote, a thought-provoking question, or a personal reflection. Address the admissions committee or specific individuals if their names are known.

• Sample Cover Letter

Dear Admissions Committee,

I am writing to express my enthusiastic interest in applying for admission to Elite University as a prospective student in the Computer Science program. With a fervent passion for technology and a commitment to academic excellence, I am eager to contribute to and benefit from the esteemed community at Elite University.

From the earliest days of my academic journey, the realm of computer science has captivated my imagination. As an aspiring computer scientist, the opportunity to apply for admission to Elite University is a dream come true. Allow me to introduce myself. My name is Alexander Greene, and I hail from the vibrant city of Technoville, where innovation and technology intersect.

Coming from a family of engineers, I have been immersed in a culture that values analytical thinking and problem-solving. My parents, both accomplished software engineers, have instilled in me the importance of creativity and perseverance in the face of complex challenges. Their influence has been pivotal in shaping my interest in computer science.

Throughout my high school years at Technoville High, I have consistently demonstrated a dedication to academic excellence. With a current GPA of 4.0 and outstanding scores on standardized tests, I have sought to challenge myself by enrolling in advanced placement courses, particularly those in mathematics and computer science.

My academic journey has been complemented by hands-on experiences, including a notable project where I developed a mobile application to assist local businesses in managing inventory. This project not only honed my coding skills but also instilled in me a deep appreciation for the practical applications of technology.

Beyond the classroom, I have actively participated in various clubs and organizations that have further fueled my passion for computer science. As the president of the Technoville Coding Club, I initiated coding workshops for local high school students, fostering a community of young tech enthusiasts.

Additionally, my role as the captain of the Technoville Robotics Team allowed me to merge theoretical knowledge with practical problem-solving. Leading the team to victory in regional competitions highlighted my leadership abilities and reinforced my commitment to collaborative innovation.

In addition to my academic pursuits, I am an avid participant in hackathons and coding competitions, where I continually seek to expand my knowledge and skills. My interest in ethical hacking has led me to explore the intersection of cybersecurity and artificial intelligence, and I am excited about the potential of these fields to shape our technological future.

My short-term goal is to pursue a degree in computer science at Elite University, where I aim to immerse myself in cutting-edge research and collaborative projects. Long-term, I aspire to contribute to the development of innovative technologies that address real-world challenges, particularly in the field of artificial intelligence.

My decision to apply to Elite University is grounded in the institution’s renowned Computer Science program and its commitment to fostering a dynamic learning environment. The opportunity to learn from distinguished professors, such as Dr. Cynthia Innovator, whose work in artificial intelligence aligns with my interests, is particularly enticing.

Furthermore, Elite University’s emphasis on hands-on research, its state-of-the-art facilities, and the vibrant tech community on campus are precisely what I seek to propel my academic and professional journey forward.

In facing challenges such as navigating a demanding academic curriculum while actively contributing to extracurricular activities, I have cultivated resilience and time management skills. These experiences have not deterred me but, instead, have fueled my determination to excel in the face of adversity.

In conclusion, my passion for computer science, combined with my academic achievements and hands-on experiences, makes me a strong candidate for admission to Elite University. I am confident that my contributions to the university community will extend beyond the classroom, enriching the collaborative spirit that defines Elite University.

Thank you for considering my application. I look forward to the opportunity to further discuss how my unique background and aspirations align with the vision of Elite University.

Alexander Greene

[Signature]

The sample letter provided is useful as it effectively integrates key elements, including an engaging introduction, a comprehensive overview of the applicant’s academic and extracurricular achievements, and a clear alignment with the specific college’s offerings. The letter is personalized, demonstrating a genuine interest in the institution, and maintains a formal tone throughout. Furthermore, it showcases the applicant’s unique qualities and ambitions, contributing to a compelling and well-rounded application.

• The letter by Alexander Greene begins with an engaging introduction that immediately captures the reader’s attention. This is important for making a positive first impression and encouraging the admissions committee to continue reading.
• The inclusion of the personal background by the writer provides context to their journey, linking family influences and values to their interest in computer science. This adds depth and helps the admissions committee understand the applicant’s motivations.
• Academic achievements, including GPA and standardized test scores, are highlighted by Alexander Greene, showcasing his commitment to excellence. The mention of advanced placement courses and a hands-on project demonstrates a well-rounded approach to education.
• Alexander’s involvement in coding clubs, robotics, and leadership roles emphasizes not only academic prowess but also teamwork and leadership skills. This section illustrates a holistic engagement with the subject beyond the classroom.
• Detailing participation in hackathons and coding competitions shows a genuine passion for computer science. The exploration of ethical hacking and the intersection of AI and cybersecurity adds specificity and uniqueness to Alexander’s profile.
• The articulation of short-term and long-term career goals is beneficial for demonstrating a clear vision. Linking these goals to the desire for a degree at Elite University helps align Alexander’s aspirations with the institution’s offerings.
• The writer provides specific reasons for choosing Elite University, including renowned professors and a commitment to hands-on research. This demonstrates that he has thoroughly researched the institution and understands how it uniquely fits its academic and professional objectives.
• Mentioning challenges faced and overcome adds a human element to the application. It showcases resilience and the ability to manage demanding situations, contributing to Alexander’s overall character.
• The conclusion effectively summarizes key points and reinforces Alexander Greene’s enthusiasm for joining Elite University. It leaves a positive and lasting impression on the reader.
• Downloadables

• Tips for writing an effective letter

Regardless of the recommended length, your college application cover letter should show evidence that you performed due diligence concerning the selected college. You don’t want to include any irrelevant information that you “think” should be included. Conduct your research and lay down the facts. You can visit the college website and look at local news to find out what is happening on campus.

Sound structure

An application letter should be both formal and professional. Structure your application letter in business letter format and include your contact information, your name, title, date, and address of the recipient. Also, make sure to use a proper salutation, e.g., “Dear Application Committee,” Alternately, if you already have their name and title, you can use “Dear (their last name).”

Even cover letters, although formal, can showcase a person’s personality, passion, and sense of humor. Just as college application essays are meant to add color to the applicant’s back and white representation, so too can the college application cover letter tell a little more about the applicant. Choosing a single area from your application on which to expound tells the recipient what you consider important.

College Connection

When writing your application, you should highlight how you see yourself fitting in on the college campus. Legacy students may speak to their family’s pride in their family’s rich history at the college. Others with political affiliations might refer to their intentions of becoming active student leaders. Athletes might talk about their previous high school success and how they expect to contribute to their college teams.

In the race to get into your dream college, every student wants to be noticed among the flood of application letters. With so many pouring in daily, writing a really good letter is your way to get a competitive advantage. Our collection of college application cover letter templates, some free and some with added features, is simple and special. They make your application look impressive. Pick and get these templates to make your writing better and ensure you stand out in the crowd.

Remember, your cover letter is more than just a summary of your grades or a request for your resume. It’s like a cover letter, introducing you and giving a little peek into how well you fit with the college. Writing with care is super important. Don’t send in a letter that’s not fully developed and still expects to stand out. Take your time to carefully write a letter that shows off your unique qualities. As you step into this journey, we wish you the best of luck with your college application process.

Table of Contents

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How to write an application letter for college.

Writing your college application letter can be one of the trickier pages of prose that you put together in your high school career. On the one hand, it’s just a single page, but on the other, how do you talk about the kind of stuff you need to talk about without boring someone to tears? I definitely feel where you’re coming from. Over the course of my high school, college, and now professional career, I have written a TON of application letters. Still, it has been a long time since I’ve written an application letter that speaks to your specific purpose. Therefore, I’ve pulled in a sample from morristont on SlideShare . You can click the image in this post to read just the letter on your own, but what I am going to do is go through each section and explain why it works. Hopefully between the two of us, we can have you well on your way to that acceptance. Let’s get started!

1. Addresses

When I don’t know where to begin on a project, I often like to first target the things that need little explanation. Setting down the right addresses in the right places allows me to do just that. For a college application letter, stay flush left. Put your name and address first, along with the date. Below that, write out the specific address for where the letter is to go, in this case, “Admission Office / HYPer University / Street Address / College City, State, Zip Code.”

2. Salutation

The example letter leads with simply “Admissions Office,” but wisely (in parentheses) notes, “or even better, get a real name.” This may seem like a throwaway suggestion, but it’s truly one of the most important steps you can ever take when crafting this and future letters. Throughout my career, I’ve been able to interview interesting personalities like UFC Hall of Famer Randy Couture, literary great Ray Bradbury, and others, based solely on the fact that I sent my letter to the person, who represented them instead of simply their general agencies. It may mean that you have to surf a website or two and even place a call to the admissions office, speak with a live person, and get their specific name, but it will definitely be worth it.

3. Paragraph One

In the first sentence of this paragraph, the author tells the person they are writing to exactly what is in the package they’ve just received. In the next sentence, he or she states their objective. In the third, the writer sets up where this package fits in with the overall application process and then lists several bullets regarding what has already been received, what is arriving now, and what is to be mailed separately. By now, you may be referring back to the first paragraph of this blog post where I said, “On the one hand, it’s [your application letter] just a single page, but on the other, how do you talk about the kind of stuff you need to talk about without boring someone to tears?”

That said, you’re now probably thinking, “Wait, how is any of this exciting?” Easy. It’s not. But then your application letter isn’t supposed to be  The Girl with the Dragon Tattoo.  It’s functional writing. Writing to serve a purpose and meet an objective. Not writing to entertain. That doesn’t mean you have to be boring. (There’s a reason these things should only be one page.) You don’t want to waste anyone’s time, but at the same time, you want to clearly communicate what they need to know and offer a glimpse of your personality and what makes you stand out.

4. Paragraph Two

As you can see, we’ve included the bullet points in paragraph one, so now it’s time to move on to this next chunk of text. Why does it work in the example? 1) The writer is emphasizing to the school that they are number one. 2) They support that statement by getting specific and telling why the school is perfect for them. 3) They add additional details that are specifically tailored to HYPer University (class ratio, internship emphasis, location).

5. The Sendoff

Here, we will group the last two paragraphs into the same unit since they are both just sentences. In sentence one — the next-to-last paragraph — the writer briefly acknowledges the challenging part of the application process and restates the fact they feel their qualifications are complete and worthy without being boastful. In sentence two, there is a polite thank you for their time and consideration. Last but not least, there is the closing — “Sincerely, Zane R. Smith.”

Again, the application letter example isn’t written to entertain. It’s written to serve specific purposes — in this case, those purposes are to touch base with the university; to detail the contents of the application package that have been met as well as those that are currently being met, and those that will be met in the future; to show that the student is adept at following instructions; to establish the university as a good fit for the student and vice-versa; and to show the student is able to present himself or herself in a professional manner. An application letter by itself will not get you into the school of your choice, but a bad one can get you rejected in a hurry. If you’re having trouble, just refer back to the sections in this blog post as well as the sample letter and take on one part at a time until you have a complete and professional application letter. Good luck!

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What is a College Admission Letter?

Have you ever thought about what a college admission letter is and why it’s crucial in getting into college? The significance of this writing is more than just a piece of paper; it’s a way to start over, a sign of your hard work, and a plan for your future in school. We’ll look at the details of this essential aspect of communication in this post. We explain a college admission letter and why it’s a key component of your academic path.

A college admission letter is a formal notification sent by a higher education institution to inform applicants of their acceptance into a particular program or college. These letters are the culmination of a rigorous application process and signify an institution’s decision to welcome a student into their academic community.

Unlike a college appeal letter , which students might send to dispute a decision or seek further consideration (as covered in our detailed article on that topic), college admission letters represent the successful outcome of this process, affirming a student’s eligibility and readiness for the challenges and opportunities that lie ahead in their college journey.

Sample Admission Letter

The following template offers a structured format that you can customize with details about the student and your academic program. Unlike rolling admission processes , which we have explored in another article, a specific college admission letter can be a significant milestone in a student’s academic and professional journey. Here’s a unique example of how such a letter should look:

College Admission Letter Example [Student Name] [Student Address] Dear [Student’s First Name], I am delighted to formally offer you admission to the Class of [Graduation Year] at [College Name]. Congratulations for this noteworthy accomplishment. The pool of applications this year has been highly competitive, and your selection is a clear indication of your extraordinary qualities. Your exceptional performance in [specify notable achievements or areas of expertise] has established you as an outstanding contender. We have full confidence in your ability to bring great value to our student body and make a substantial contribution to our campus community. In order to get to know you with the many offerings of [College Name], we have organized a sequence of informative gatherings just for accepted students, commencing on [Start Date] and concluding on [End Date]. We strongly urge your active participation in these activities as they will provide you with a more profound comprehension of our community and academic programs. Kindly confirm your attendance for these events by either responding to the accompanying invitation or reaching out to us directly at [Contact Number]. Attached to this correspondence, you will discover the requisite enrollment documents, which must be filled out and submitted by [Deadline] in order to guarantee your spot in the forthcoming semester. Your submission must be accompanied by a deposit of [Deposit Amount]. Additional information regarding the payment of your deposit, potentially utilizing scholarship funds, is available in your financial assistance packet. If you have any questions or need additional details, please don’t hesitate to contact me by email at [Email Address] or by contacting our admissions office at [Phone Number]. We are eagerly looking forward to welcoming you to [College Name] and are excited about the potential you bring to our academic community. Warm regards, [Your Name] [Your Job Title] [College Name]

Tips To Write An Effective Admission Letter

Composing college acceptance letters is an essential and pivotal stage in the application procedure. The following part offers advice to assist you in creating an exceptional letter.

Regardless of whether you are applying for undergraduate, graduate, or professional programs, these guidelines, together with advice from the best college counselors and best law school consultants, can assist you in crafting a persuasive narrative.

Prepare the Header

Commence by incorporating an authorized header containing the whole name and residential details of the student. It is crucial to accurately identify and communicate with the appropriate student. Employ official university stationery or incorporate the program’s emblem to emphasize the importance of the letter.

Start with “Dear [Student’s Full Name], [Student Address]”. Use official university letterhead to emphasize the formality and importance of the letter.

Confirm the Candidate’s Admission

Start the letter by stating that the candidate has been accepted into the program. Make sure the applicant fully knows their admission status by using clear, simple language to communicate this important information.

Example: “We are thrilled to inform you that you have been accepted into the [Program Name] at [University Name] for the academic year [Year].”

Share Congratulations

Once acceptance has been confirmed, congratulate the student. Thank them for their hard work and the toughness of the application process. If you can, make this part more personal by mentioning specific skills or accomplishments that made their application stand out.

Example: “Congratulations on this significant achievement! Your application stood out among many impressive candidates, particularly your [specific achievement or quality].”

Explain How to Accept

Make it easy to accept the offer by giving clear directions. This could mean filling out and sending back certain forms, making a deposit, or finishing an online process. Make any dates clear and make sure you know which deadlines go with each action that needs to be taken.

Example: “To accept this offer, please complete the enclosed enrollment form and return it to us by [Deadline], along with the required deposit of [Amount].”

Include Optional Details

Thoughtfully add more details about things like orientation, school visits, or scholarship opportunities. This information may be in the first letter or in a follow-up packet, depending on how your school normally does things.

Example: “We also invite you to attend our upcoming orientation week from [Date] to [Date], which will provide valuable information about our program and campus life.”

Encourage Them to Accept

At the end of the letter, tell the student that you want them to accept the offer. Tell them you think they could make a difference in the program and how excited you are for them to join. Adding something personal, like a note or name written by hand, can make the letter feel friendlier and more genuine.

Example: “We sincerely hope you will choose to join our vibrant academic community. We are confident that your contributions will be significant and look forward to the possibility of welcoming you to [University Name].”

What does an admission letter mean?

A college or university’s admission letter is an official message to a potential student that they have been accepted into a certain program. In most cases, it has information about the school, how to enroll, and any next steps the student needs to take. As we talked about in our article about the subject, the best med school consultants can give personalized help and plans to people who want to go into specialized fields like medicine.

Is admission the same as acceptance?

Yes, the words “admission” and “acceptance” are often used to mean the same thing when applying to college. Both words mean that a college or university has decided to let a student start their academic programs after they have successfully applied.

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WTO / Applications / Free College Admission Application Letter Templates

Free College Admission Application Letter Templates

A college admissions application letter is a formal letter that an aspiring student submits to a college along with other pertinent documents to get admission into that college.

Given that the college receives numerous applications, your letter is the perfect opportunity to explain what makes you stand out from other applicants. The application letter works as a tool to enhance your admissions process and speed up your chances of joining your dream institution. Your letter should capture important and specific details about why you are a perfect fit for the particular school.

It should outline the strengths you possess both as a young person and as a student. This means highlighting notable accomplishments, including achievements in a co-curricular activity, if you think you could benefit the school from that perspective. Practically, some schools can pick you because they believe you can earn them immense recognition due to your athletic prowess.

Your letter is significant as it solidifies your entire admissions application. It can boost your chance of securing a place at your dream college. This is because the personal information you provide, such as former leadership positions and exceptional academic excellence, can potentially portray you as a stronger applicant as compared to other applicants.

Free Templates

Writing a College Admission Application Letter

With the huge number of admissions applications your dream college receives, your letter should be well-written and capture the most unique qualities that could give you an edge over other applicants.

The following is the ultimate guide for writing a professional letter, assuming you have already taken your time to conduct enough research:

Write down your personal information

Identify yourself at the beginning of your admissions letter. This means writing down your full name and address. Use the conventionally accepted address format, whereby you indicate the street address, state, city, and zip code. This way, the admissions officers reading your letter will have an idea of who you are as they proceed to read your letter.

Include the date

After writing your name and address, indicate the date of sending the letter. Use a professional format, such as “November 15, 20xx.” Keep in mind that using a casual format could compromise the professionalism of your letter.

Write details of the college

Address the letter by using the standard, formal format as shown below. Remember to address the admission officer as discovered earlier during your research.

Name of admission officer, Name of college Street address City, state, zip code

Include a salutation

The admissions application letter is a formal correspondence, which means you must address the reader formally and try to avoid adding some sort of language such as To whom it may concern , Hi, Hello, or Good Morning. The best approach is to use the full name of the admission officer. If you do not know the name of the officer assigned to your region, conduct some research.

Dear Mr. White,

State your intent for applying to the school

State the reason for writing the letter and express your genuine interest in the program you are applying for. Indicate the program you would like to pursue and explain why you want to study at that institution. Think about the school’s unique qualities that set it apart from other colleges.

Give reasons why you are applying to their college

Now this is the opportunity to offer a personalised explanation about why you want to join their college. In one or two paragraphs, explain how this institution can contribute to driving your career goals and dreams forward. Be sure to relate how the distinctive strengths of the college could help shape your future. For instance, if you are a football player and the institution runs a nationally strong football team, let this be one of your major points.

Write a conclusion

When it comes to finalizing the letter, express your interest without getting too demanding or needy and conclude it with a positive tone. Inform the administration that you have submitted all required documents and that you are available to provide any other additional information or clarifications. Conclude by thanking the admission officers for sparing time to review your application and expressing your keenness to receive a positive response.

Include a sign-off

Sign your letter with a formal sign-off and add your full name.

College Admission Application Letter Template

[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Admissions Office]

[College or University Name]

[College or University Address]

Dear Admissions Committee,

I am honored to submit my application for the [specific program or degree] at [College or University Name] for the upcoming [semester or year]. My high school journey has been characterized by a commitment to academic excellence, a passion for [relevant academic field or extracurricular activity], and a dedication to personal growth and development. It is with great anticipation that I seek to bring my enthusiasm and dedication to an institution that champions [broad values or principles, such as academic integrity, innovation, or community].

During my time at [Your High School Name], I have engaged deeply with [specific subjects or activities], which has not only enriched my understanding but also sharpened my desire to explore these areas further in a collegiate setting. My academic achievements include maintaining a GPA of [Your GPA] while actively participating in [extracurricular activities or clubs], highlighting my ability to balance rigorous coursework with extracurricular commitments.

My involvement in [specific projects or community service] has taught me [key lessons or skills], reinforcing my belief in the importance of [value or principle relevant to the college’s ethos]. These experiences have shaped my worldview and fueled my ambition to contribute to a vibrant academic community.

Enclosed with this letter, you will find my application form , high school transcripts, [any other required documents], and letters of recommendation. I am prepared to provide any further information needed to support my application.

As I envision my future at [College or University Name], I am excited about the prospect of joining a community that embraces [aspect of the college’s mission or values]. I am eager to engage with the diverse and dynamic student body, participate in [specific programs or activities offered by the college], and contribute to the campus community through my passion for [your field of interest or a particular activity].

Thank you for considering my application. I am enthusiastic about the opportunity to learn, grow, and contribute to the esteemed community at [College or University Name]. I look forward to the possibility of discussing my application with you further.

Sample College Application Letter

I am writing to express my enthusiastic application for admission to the Bachelor of Science in Environmental Science program at Dream University for the Fall semester of 20XX. My passion for environmental stewardship, combined with my academic achievements and community involvement, has prepared me for the rigorous and rewarding path that Dream University offers.

Throughout my high school career at Green Valley High, I have maintained a cumulative GPA of 3.8, demonstrating my commitment to academic excellence. My coursework in biology, chemistry, and environmental studies has not only strengthened my scientific foundation but has also ignited my interest in sustainable environmental solutions. I was honored to receive the Green Innovator Award in my junior year for leading a community project that successfully implemented a local recycling program, reducing waste by 30% in its first year.

In addition to my academic pursuits, I have actively participated in the Environmental Club, serving as its president in my senior year. Under my leadership, we launched a school-wide initiative to reduce energy consumption, which included installing energy-efficient lighting and promoting a carpooling system among students and faculty. These experiences have taught me the importance of leadership, teamwork, and community engagement in addressing environmental challenges.

Dream University’s reputation for excellence in environmental science, coupled with its commitment to sustainability, aligns perfectly with my academic interests and career aspirations. The opportunity to work with faculty members who are at the forefront of environmental research and to have access to state-of-the-art facilities is incredibly exciting to me. I am particularly drawn to the hands-on research opportunities and internships that Dream University offers, which I believe are essential for applying theoretical knowledge to real-world environmental issues.

Enclosed with this letter, you will find my application form, high school transcripts, SAT scores, letters of recommendation, and a personal essay that further details my passion for environmental science. I am confident that my background and aspirations make me a well-suited candidate for the Environmental Science program at Dream University.

Thank you for considering my application. I am eager to contribute to and learn from the vibrant academic community at Dream University. I look forward to the opportunity to further discuss my application and how I can contribute to the university’s mission of fostering environmental innovation and sustainability.

Elena Rodriguez

Key Takeaways

The application letter for admission to the Bachelor of Science in Environmental Science program effectively presents the candidate’s qualifications and enthusiasm for the university. Here’s why it’s an effective sample:

Personalized Introduction: The applicant addresses the admissions committee directly, establishing a personal connection and demonstrating genuine interest in the program.

Academic and Extracurricular Achievements: The letter highlights the candidate’s strong academic record and relevant coursework, showcasing their preparedness for the program. Their leadership roles and community involvement in environmental initiatives demonstrate a well-rounded skill set beyond academics.

Alignment with University Values: The applicant thoroughly researched the university’s program and emphasizes how its reputation and values resonate with their academic interests and career goals. This alignment with the university’s mission enhances the candidate’s suitability for admission.

Supporting Documentation: Mentioning the inclusion of required documents with the letter shows the candidate’s organization and attention to detail, providing a complete application package.

Enthusiastic Conclusion: The letter closes with a strong expression of gratitude and eagerness to contribute to the university’s academic community, leaving a positive impression on the admissions committee.

Overall, this application letter effectively communicates the candidate’s qualifications, passion for environmental science, and suitability for the program, making it a strong sample for aspiring applicants.

Admission Application Letter Writing Tips

Given the high level of competition for limited slots, you can increase your chances of joining the college by writing an outstanding letter. From conducting research to ensuring timely submission of the letter, here are key tips to help write an excellent letter:

Research and self-reflect

Visit the college’s website and try to find some of the qualities they prefer in students. Also, you can talk to someone who has attended the school before you. Using the information you gain from your research, tailor your letter in a way that shows that the school’s mission and vision statement correlate with you as a character and as a future professional.  

Emphasize your uniqueness

The uniqueness of students is a key factor, so you should try to mention your abilities and skills that make you the most suitable applicant for the college. For instance, you may want to explain how you are an exceptional player if that means something to the particular college you are writing to.

Be concise and to the point

Colleges receive numerous applications and spend a lot of time going through them. In this context, avoid writing an unnecessarily long letter. Instead, make it brief and to the point. One way to maintain the acceptable and recommended length is to only write the information you think is essential. Also, avoid repeating details that are already covered in your documents.

Be specific

Colleges love to pick students who write to them with genuine intentions. For this reason, let the administration know that you believe it is only their college that can offer the best quality education and college life that you want to explore. Think about the specific reason that built your interest in the college and capitalize on it. This could be anything, from nationwide recognition in a game that you play to an excellent ranking for your program of interest.

Make sure to go through your admissions application letter several times to correct any grammatical and spelling mistakes. Ensure that your letter has good readability so that the reader can see your professionalism and attention to detail. If it helps, have a friend go through your letter to see what they feel about it. While polishing your letter, keep in mind that submitting a letter containing careless mistakes could ruin your chance of securing a life-changing opportunity.

Submit the letter before the deadline

Colleges tend to be strict on timeliness to ensure the smooth flow of their selection procedures. Many colleges do not even consider going through admissions applications sent in late. In this context, be sure to follow up on the dates announced by your preferred institution to ensure that your letter reaches them before time runs out.

Final Words

A well-written admissions application letter can increase your chances of joining the institution of your dreams. Remember that a good writing process starts with adequate research. When writing the letter, be keen to capture how the school’s culture, mission, vision, and strengths relate well with your qualities and strengths as a student. Write about your achievements in the community and your former schools. Always remember to keep it professional, concise, and one page long. Consider using a customizable template to make sure you have included all the essential information in your application letter. 

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What Should Be Included in a College Application Letter?

How to Write a Biography to Win a Scholarship

A college application letter serves as a shortcut through the pile of paper that is the modern-day college application. It is neither a synopsis of a student’s transcripts nor a retelling of his resume. And it is not a prompt-inspired essay -- although it certainly is an opportunity to demonstrate good writing. Rather, it is a cover letter introducing the accompanying application and offering an initial glimpse into a student’s potential fit at a college.

Regardless of its length, the application letter should show evidence that a student has performed due diligence with regard to her selected school. It does little good to speak to a passion for animal husbandry if the college to which a student is applying doesn’t offer a suitable program. And while a college website is a good place to begin research, it’s better to look in the local news to see what’s happening on campus. A future teacher might speak to a college’s educational outreach program, while a young scientist might point to recent research as a compelling reason for his application.

Sound Structure

A cover letter’s structure should be formal and professional. Structure the single-page letter in business-letter format, including your contact information, the date and the name, title and address of the contact person. Include a proper salutation: "Dear Application Committee," or, if you have a name and title for a contact person, "Dear [First Name] [Last Name]" (e.g., "Dear Lindsay Gregg"). The letter should immediately state its purpose, as in, “Please consider my application to ….” A common concluding phrase works well to end the letter: "Thank you for your consideration. If you have any questions, please contact me at such-and-such email, phone number and address. Sincerely, your name." And, of course, the letter should conclude with your name and be signed.

Even formal letters can hint at a writer’s personality, passions and sense of humor -- that last one carefully. Just as college application essays are meant to give color to the application's black-and-white representation of a student, so too can the application letter tell a little more about an applicant. Pulling a single area from an application on which to expound tells the admissions committee what a student considers important. Perhaps a future veterinarian worked at an animal shelter throughout high school. Offering a few details about the experience makes it real to the reader and allows a student's voice to be heard.

College Connection

Examples of how a student will fit on a college campus should be highlighted in the application letter. Legacy students might speak to the pride they have in their family’s rich history at the college. Political aspirants might refer to intentions of becoming an active student leader. And athletes might talk about their high school success and how they expect to contribute on their college team.

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Linda Emma is a long-standing writer and editor. She is also a digital marketing professional and published author with more than 20 years experience in media and business. She works as a content manager and professional writing tutor at a private New England college. She holds a bachelor's degree in journalism from Northeastern University.

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How to Write a Letter of Interest for College Admission

By Eric Eng

Writing a letter of interest for college admission can be crucial in boosting your chances of getting accepted into your dream college or program. In this article, we will guide you through crafting a compelling letter showcasing your strengths, accomplishments, and genuine interest in the institution.

Understanding the Purpose of a Letter of Interest

A letter of interest, or a letter of intent or statement of purpose, is a formal document that allows you to express your enthusiasm for a particular college or program. It serves as an opportunity to introduce yourself, provide additional information not found in your application, and articulate why you believe you would be a valuable addition to the institution.

When writing a letter of interest, it is essential to understand its role in the college admission process. Admissions officers receive numerous applications from highly qualified candidates, and a letter of interest can help you stand out from the crowd. It allows you to highlight your unique qualities, experiences, and motivations that may not be evident in other parts of your application, such as your academic achievements and extracurricular activities.

Now, let’s delve deeper into the key elements you should include in your letter to make it impactful and memorable.

The Role of a Letter of Interest in College Admission

As mentioned earlier, a letter of interest plays a crucial role in the college admission process . It allows you to go beyond the facts and figures presented in your application and showcase your personality , passions, and aspirations. Admissions officers are looking for students with impressive academic records and individuals who will contribute to the campus community and make a positive impact.

By writing a well-crafted letter of interest, you can demonstrate your genuine interest in the college or program and show that you have taken the time to research and understand what makes it unique. This can help you stand out from other applicants with similar qualifications but lack the personal touch that a letter of interest provides.

Furthermore, a letter of interest allows you to address any potential weaknesses or gaps in your application. If certain aspects you feel need further explanation or clarification, this is your chance to provide that information. It shows your commitment to transparency and willingness to take responsibility for your academic journey.

Key Elements to Include in Your Letter

Now that you understand the importance of a letter of interest let’s explore the key elements that you should include to make your letter impactful and memorable:

• Introduction: Start your letter by addressing the appropriate person or committee, such as the admissions director. State your intention clearly and express your excitement about the opportunity to apply to their institution or program. This sets the tone for the rest of the letter and captures the reader’s attention.
• Personal Background: Provide a brief overview of your educational background, highlighting any relevant coursework, research projects, or honors you have received. Discuss why you are interested in pursuing this particular field of study or program. Share personal anecdotes or experiences that have shaped your passion and commitment to the subject.
• Academic and Career Goals: Outline your long-term educational and career goals and demonstrate how the college or program aligns with those objectives. Emphasize the unique resources, faculty, or opportunities the institution provides that will help you achieve your goals. Discuss any specific research or internship opportunities you are excited about and how they will contribute to your growth and development.
• Extracurricular Involvement: Discuss your involvement in extracurricular activities, clubs, or community service that demonstrate your leadership skills, passion for learning, and commitment to making a positive impact. Highlight any initiatives or projects you have undertaken and how they have shaped your character and values. Show how these experiences have prepared you for the challenges and opportunities in college.
• Why You Are a Good Fit: Show that you have researched the college or program thoroughly. Identify specific aspects that attract you to the institution, such as courses, faculty, research opportunities, or campus culture. Explain how these align with your interests and aspirations. Discuss any connections or conversations with current students, alumni, or faculty members that have solidified your decision to apply.
• Conclusion: Summarize your key points and reiterate your enthusiasm for being considered for admission. Express your gratitude for the opportunity to submit the letter and invite further communication or an interview. Leave a lasting impression by sending your letter positively and confidently, showcasing your eagerness to contribute to the college or program.

Remember, a letter of interest is your chance to showcase your personality, passions, and aspirations. Use it as a platform to tell your unique story and convince the admissions officers why you would be a valuable addition to their institution. Good luck!

Preparing to Write Your Letter of Interest

Before writing your letter of interest, it’s essential to thoroughly research the college or program. Consider the following steps:

Researching the College and Program

When choosing the right college or program, gathering as much information as possible is crucial. Start by visiting the college’s official website and explore the different departments, majors, and resources available. Take note of professors, courses, and programs that align with your interests and career goals. Dive deep into the website, clicking through various pages to uncover hidden gems of information.

While at it, don’t forget to familiarize yourself with the institution’s mission, values, and any notable achievements or initiatives. This will help you understand the college’s overall vision and give you valuable insights to include in your letter of interest. Your knowledge of the college’s accomplishments will demonstrate your genuine interest and dedication.

Identifying Your Strengths and Achievements

Reflecting on your academic and extracurricular experiences is essential in crafting an impactful letter of interest. Take the time to identify your strengths and achievements relevant to the college or program you are applying to. Consider your academic performance, research projects, internships, leadership roles, community service, and other accomplishments showcasing your skills and passion.

Think about the challenges you have overcome and the lessons you have learned. Highlighting these experiences will demonstrate your resilience and show the admissions committee how you can contribute to the college or program. Remember, it’s not just about listing your achievements but also explaining how they have shaped you as an individual.

Moreover, don’t shy away from discussing your personal growth and development. Colleges and programs are interested in what you have achieved and how you have grown as a person. Share unique challenges that have pushed you to become a better version of yourself. Doing so will provide a glimpse into your character and demonstrate your ability to overcome obstacles.

Lastly, connect your strengths and achievements with the college or program you are applying to. Please explain how your experiences align with their values and mission. This will show the admissions committee that you have done your homework and are genuinely interested in joining their community.

Structuring Your Letter of Interest

The structure of your letter of interest should be clear, concise, and well-organized. Follow these guidelines to ensure your letter is engaging and easy to read:

Starting with a Strong Introduction

Begin your letter with a captivating introduction immediately grabs the reader’s attention. Demonstrate your enthusiasm for the college or program and briefly overview what makes you a compelling candidate.

For example, you can mention how you have always been passionate about pursuing a career in computer science and how the college’s renowned computer science program aligns perfectly with your goals. You can also highlight any relevant experiences or achievements showcasing your field dedication and skills.

Crafting the Body of Your Letter

The body of your letter should elaborate on the critical elements mentioned earlier. Use paragraphs to address each piece individually, providing specific examples and personal anecdotes that support your claims. It’s essential to balance presenting your qualifications and expressing your genuine interest.

One way to achieve this is by discussing any relevant coursework or projects you have completed that demonstrate your knowledge and proficiency in the subject area. You can also discuss any extracurricular activities or internships that have allowed you to apply your skills in real-world scenarios.

Additionally, you can mention any research or publications you have been involved in, showcasing your ability to contribute to the academic community. By providing concrete examples, you will demonstrate your qualifications and make your letter more engaging and memorable.

Concluding Your Letter Effectively

End your letter on a solid note by summarizing your main points and reiterating your enthusiasm for the college or program. Invite the reader to contact you for further discussion or an interview and express gratitude for their time and consideration.

Furthermore, you can mention any aspects of the college or program that excite you and align with your interests and goals. This will show that you have researched and are genuinely interested in joining their community.

Finally, you can mention any additional skills or qualities you possess, such as leadership abilities or a strong work ethic, that would make you a valuable addition to the college or program. By ending your letter with a solid and positive impression, you increase your chances of standing out among other applicants.

Writing Tips for a Successful Letter of Interest

When writing your letter of interest, keep the following tips in mind to ensure its success:

Writing a letter of interest can be crucial in achieving your goals. A well-crafted letter can make a lasting impression, whether you are applying for a job, seeking admission to a college or program, or expressing interest in a particular opportunity. To help you create a compelling letter, here are some valuable tips:

Maintaining a Professional Tone

Maintaining a professional tone is one of the most important aspects of a letter of interest. While showcasing your personality and passion is essential, it is equally important to strike the right balance and present yourself as a competent and well-qualified candidate. Avoid using slang, colloquial language, or overly casual expressions that may undermine your professionalism. Instead, use proper grammar, punctuation, and vocabulary to convey your thoughts effectively.

Remember, the purpose of your letter is to impress the recipient with your skills, qualifications, and dedication. Maintaining a professional tone demonstrates your ability to communicate effectively and your commitment to the opportunity at hand.

Avoiding Common Mistakes

When crafting your letter of interest, paying attention to detail and avoiding common mistakes that may diminish its impact is crucial. Proofread your letter thoroughly to eliminate grammatical or spelling errors that could undermine your credibility. A well-polished letter not only reflects your attention to detail but also shows your commitment to excellence.

Furthermore, avoiding exaggerating your accomplishments or making unsubstantiated claims is essential. While it is natural to highlight your strengths and achievements, providing evidence and examples to support your claims is equally crucial. By doing so, you establish credibility and build trust with the reader.

Additionally, address the letter to the correct person or committee. Research the recipient’s name and title to ensure your letter reaches the right hands. Furthermore, follow any specific guidelines the college or program provides, such as word count limits or formatting requirements. Adhering to these guidelines demonstrates your ability to follow instructions and attention to detail.

Writing a letter of interest can be daunting, but by following these tips, you can create a compelling and successful letter that captures the reader’s attention. Remember to showcase your unique qualities, highlight relevant experiences, and express genuine interest in the opportunity. Good luck!

Polishing and Proofreading Your Letter of Interest

Before submitting your letter, take the time to polish and proofread it to ensure clarity and coherence:

Reviewing Your Letter for Clarity and Coherence

Read your letter aloud or ask someone else to review it to ensure your ideas flow smoothly and coherently. Check if your points are logically connected and if the overall structure of the letter is clear and easy to follow.

Ensuring Correct Grammar and Spelling

Use grammar and spell-check tools to catch any mistakes, but be cautious as they may not detect all errors. Double-check proper names, dates, and other factual information to ensure accuracy. Reading your letter backward can help you spot spelling errors you may have missed.

By following these steps and guidelines, you can effectively write a letter of interest for college admission that showcases your unique qualities, aspirations, and genuine interest in the institution. Remember, your letter of interest is an opportunity to make a lasting impression on the admissions committee, so invest the time and effort needed to craft a compelling and well-written letter.

If you want to discuss the matter to a greater extent or inquire about college admissions, look no further! Our experts here at AdmissionSight can help you! Here at AdmissionSight, we have over a decade’s worth of experience guiding students through the competitive admissions process to get accepted to the top universities in the world. Feel free to set up an appointment today to book your initial consultation .

Want to assess your chances of admission? Take our FREE chances calculator today!

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Ultimate Guide to Writing Your College Essay

Tips for writing an effective college essay.

College admissions essays are an important part of your college application and gives you the chance to show colleges and universities your character and experiences. This guide will give you tips to write an effective college essay.

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Learn how formal your college essay should be and get tips on how to bring out your natural voice.

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How To Write A Letter Of Recommendation For A College Application

Updated: Aug 3, 2023, 10:38am

Letters of recommendation are crucial to the college application process at both the undergraduate and the graduate level. As a teacher, professor, employer or mentor, you can attest to an applicant’s qualifications and character by writing a letter of recommendation that highlights their academic performance and rounds out their college application.

As admission cycles begin, a student may ask you to write a letter of recommendation for their application. If you’re unsure how to write a letter of recommendation, start by telling the admissions committee something about the applicant that they’re unlikely to glean from a résumé or transcript.

Read on to learn more about how to write a letter of recommendation for college admissions.

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What’s the Purpose of a Recommendation Letter?

Schools count on letters of recommendation to present admissions officers with a more rounded picture of an applicant. These letters should cover the applicant’s skills and accomplishments and reveal something of the applicant’s character.

Letters offer a platform to highlight human qualities that even the most impressive GPA or list of extracurriculars can’t convey. Essentially, the recommendation letter helps an applicant stand out against the competition.

What to Expect from a Letter of Recommendation Request

Being asked to write a letter of recommendation can feel honorable, but if asked last-minute or without materials, it might feel more like a burden.

Applicants should demonstrate a respect for your time by giving you advanced notice. Six to eight weeks is the standard for academic references.

Applicants should also provide basic reference material for your letter—at least an up-to-date and properly formatted résumé, work samples or a portfolio. A “brag sheet” listing an applicant’s noteworthy awards or achievements can help direct the letter.

Don’t hesitate to ask for these materials if the applicant hasn’t provided them, or pass on the letter if the request feels too last minute.

Questions to Consider Before Saying ‘Yes:’

Did the applicant give you enough notice.

Ask yourself if you have enough time to write a good letter. Decide whether a late request merits the same consideration you’d give to an applicant who submitted a request on time.

Do You Have Enough Experience With the Applicant?

Remember that your own credibility, not just the applicant’s, is at stake in a recommendation letter. A sincere recommendation describes your direct experience with the applicant.

Before agreeing to write the letter, recall times when you supervised or advised the student on projects or papers. Did their work display skills and strengths you can discuss?

If you conclude that you don’t have adequate experience with the applicant, you’re most likely not the best choice to write the letter of recommendation.

Are You Excited to Recommend the Applicant?

Any hesitation on your part may be a warning sign. If your gut is telling you that you can’t provide unqualified support, or write an adequate recommendation with the materials or timeline provided, it’s probably better for both parties if you decline the request.

What to Do if the Answer Is ‘No’

Let the applicant know quickly and politely, so they have time to find an alternate recommender.

How to Write a Letter of Recommendation

Begin with the traditional components of a business letter in the standard format. On separate lines, first include the date followed by the recipient’s name, title and address. If you’re submitting a print letter, make sure it’s printed on your institution’s official letterhead.

If possible, address the recipient by name, using “Mr.” or “Ms.” If you don’t have an actual name, use “To Whom It May Concern.” In both cases, follow the salutation with a colon instead of a comma.

Introduction

Open by introducing yourself and describing your relationship to the applicant. Give a concise account of your professional experience and expertise.

Recommendation Overview

Summarize your experience with the applicant, describe their strengths (including examples), and explain their relevance to the undergraduate or graduate school application at hand. Cite academic abilities and qualifications while highlighting characteristics like a talent for problem-solving or collaborating with others.

Personal Anecdote

This is where you can make your letter personal. What was it like to teach or work with the applicant? Include firsthand observations and specific details from your time together.

Think about how you can humanize the student. Mention one or two personal traits relevant to an academic career (curiosity and persistence, for instance), and address any hurdles the applicant has overcome—both in and out of the classroom—that have contributed to their growth.

Finish with a statement summarizing your recommendation, then provide contact information and encourage the school to reach out to you for any follow-up questions. Use a straightforward and professional signoff, like “sincerely” or “best regards.” Follow your printed name with your full title and the name of your school or institution.

Tips for Writing a Recommendation Letter

Examples are key.

The human element counts for a lot in a recommendation letter. Your letter should help the reader better understand the person you are recommending. Provide specific examples related to the applicant’s class performance while highlighting intellectual attributes and personal qualities that distinguish the applicant.

Focus on the Positives

Your recommendation should be a sincere show of support, so avoid criticism or commentary that allows for negative interpretation. Convey genuine enthusiasm through your choice of adjectives and verbs.

Additionally, avoid “faint praise” such as mentioning the student’s attendance record or ability to complete assigned readings—these are baseline requirements that every candidate is expected to fulfill.

If a superlative comparison between the applicant and other students is warranted, include it. (For example, “She is one of the most promising researchers I have ever encountered in my academic career.”)

Maintain a Formal Tone

Adhere to a formal, polite tone throughout your recommendation, much as you would in a standard business letter. Concision counts: Aim for a length of one to two pages unless the institution specifies a length. The admissions committee may regard anything longer as overkill.

Similar principles apply to formatting. Whether submitted in print or electronically, a recommendation letter should use a business-like font like Times New Roman or Arial (in other words, this is not the place for Comic Sans). Stick to an 11- or 12-point font size or email equivalent (“Normal” in Gmail, for instance).

Pay Attention to the Instructions

The applicant should provide specifications on how to submit the letter, including content, length and deadline. Look for instructions regarding format and whether the institution expects to receive a hard copy, an email, or (less likely) submission via an online form. Above all, keep the due date in mind.

Carefully proofread the letter to catch any grammatical mistakes or typos. Print a hard copy and read it out loud; that way, you’re less likely to overlook errors. To be truly thorough, let someone else review a draft of your letter before you send it off.

Frequently Asked Questions (FAQs) About How to Write a Letter of Recommendation

How do i write a good letter of recommendation.

A successful letter of recommendation adopts a formal, polite tone and demonstrates the writer’s personal experience with the applicant in one to two pages. The letter should round out the applicant’s college application alongside their transcript and résumé. It should highlight firsthand evidence of the applicant’s abilities and personal characteristics.

How do I write a simple letter of recommendation?

Begin by introducing yourself and describing your credentials. Tell the reader whom you recommend, how long you’ve known the student and in what contexts you’ve interacted with them. From your perspective as a teacher or mentor, describe the applicant’s strongest qualities and share a few details about what the applicant is like as a person.

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Jeff Tompkins is a writer and teacher of English as a Second Language living in New York City. He was born in Hartford, Connecticut, in 1967 and was educated at Brown University and University College London. His articles and reviews have appeared in CHA Review of Books and Films, the Brooklyn Rail, the Chicago Review of Books, PopMatters, Words Without Borders, and other outlets.

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Writing the Application Letter

Traditionally, the application letter or cover letter is a formal letter that accompanies your résumé when you apply for a position. Its purpose is to support your résumé, providing more specific details, and to explain in writing why you are a strong candidate for the specific position to which you are applying. It should not simply reiterate your résumé; it’s an opportunity for you to make a case for your candidacy in complete sentences and phrases, which gives the reader a better sense of your “voice.”

As always, it’s helpful to start by first thinking about the audience and purpose for the application letter. What information does your reader need to glean from your letter? At what point in the hiring process will they be reading it?

As you draft the letter, consider what you would want to say if you were sitting across the desk from your reader. It should be written in a formal, professional tone, but you still want it to flow like natural speech—this will make it easier for your reader to absorb the information quickly.

What to Include in the Application Letter

It can be helpful to think about writing the application letter in sections or “blocks.” This provides a basic structure for the letter; once you have an understanding of this foundation, you can customize, update, and personalize the letter for different applications and employers.

Introductory Paragraph

Open the letter with a concise, functional, and personable introduction to you as a job candidate. This is your chance to establish the essential basics of your qualifications and to set the themes and tone for the rest of the letter.

• Name the position you’re interested in (by exact name and number, if available), and where you heard about it
• Clearly state that you are applying for the position—remember that you are requesting (not demanding) that they consider you as a candidate for the position
• Identify your major, year or graduation date, and school (this should be a brief preview of your educational status/area—you will go into more detail in the Education paragraph)
• Create a theme (essentially a thesis statement) for the letter, based on the job requirements and your knowledge of the employer (this may not be possible until you write the other paragraphs, so save it for last) → NOTE: Once you have established the thesis (the key reasons for your qualifications), keep in mind that the remaining paragraphs must specifically “prove” or “show” that you possess these qualifications

Optionally, you might also take the opportunity at the beginning of the letter to express your interest in working for this particular company and/or your passion for and interest in the field—I am particularly interested in this position because… This sets a nice tone and shows that you are engaged and enthusiastic. It is also an opportunity to demonstrate your knowledge about the employer and what they do (developed through your research).

Education & Academics Paragraph(s)

Since you will have already stated your basic educational status (major/year/school) in the introductory paragraph, the purpose of this paragraph is to paint a more detailed picture of you as a student, making progress in your academic program and gaining valuable experiences along the way. Your opportunity in this paragraph is to describe your academic progress in more specific detail, explaining the activities and knowledge you are developing that most matter for this position and employer. Carefully consider what the employer will value most about your educational experiences.

• Emphasize specific skills and knowledge that you are developing
• Describe significant coursework or projects—don’t be afraid to focus in on a particularly compelling example or experience

If you have a lot of project experience or several key experiences that you want to highlight, this information may be written in multiple paragraphs.

This content should NOT be a laundry list of course titles. Instead, describe how your academics have shaped your understanding of the field you are entering and significant skills you are developing, but always tie it back to what the employer is looking for—stay focused on the information your audience needs and what they will care about.

Employment Paragraph (if applicable)

It is important for employers to feel that they are hiring responsible, reliable people who know how to hold down a job. If you do have work experience in this field such as a previous internship, this is a perfect time to discuss that.  If you have previous work experience, even if it’s not related to your field, this is your opportunity to describe the value of that experience—the value for you, but, more importantly, to your reader.

• Describe your previous work experience (show, don’t tell that you’re a good employee)
• Be specific about the company, the time frame, your responsibilities, actions and the outcomes/results
• Focus on relevant and transferable skills developed on the job

Activities Paragraph (if applicable)

Activities and involvement in things outside of your coursework and work experiences such as student organizations, clubs, and volunteer work are a great way to show that you are a well-rounded, motivated person with good time management skills. Personal, human connections are an important part of the job application process, and describing some of these activities and interests can help your reader start to feel a more personal connection.

• Demonstrate personality, values, and transferable skills through sports, volunteer, travel or other professional experiences
• Describe your specific actions and involvement honestly, while still trying to connect to transferable skills and the keywords in the job posting

If the employer has a strong program for charitable giving and involvement in an area that you share an interest, that would be another opportunity to build a connection with them and show that you could embrace the company culture and values.

Concluding Paragraph

As you conclude the letter,  tie everything together, acknowledge the next steps, and end on a positive note.

• Reference your resume (“You will find additional information on my résumé”)
• Request (don’t demand) an interview (“I would appreciate the opportunity to meet with to learn more about the position and discuss my application”)
• Provide contact information in the paragraph (phone number and email address)—don’t put this below your name
• Reiterate interest in the position, the employer—another opportunity to demonstrate your knowledge about the company

A Note About Topic Sentences

As you reinforce the main idea or purpose of the letter (that you have the necessary skills, qualifications, and temperament for the job), make sure you prioritize what your reader needs to know about you and that all of the experiences you describe are meaningful to them. One good way to do that is to focus on how you construct the topic sentences. The first sentence in each paragraph should clearly explain the purpose of the information contained in that paragraph.

Begin each paragraph with a statement that connects your experience to the employer’s requirements and desired qualifications.

Topic Sentence = My experience + Why it matters

Consider how the following examples were revised to focus more on the value of the experience to the employer rather than simply stating the information about the experience.

• Original: During the past three summers, I worked at Ray’s diner in my hometown.
• Revised: Working at Ray’s diner in my hometown for the past three summers has taught me a lot about responsibility and reliability.
• Original: During my freshman year, I was part of an Alternative Energy Vehicle project group.
• Revised: I gained first-hand experience with collaborative problem solving and project management while working on an Alternative Energy Vehicle project during my freshman year.

The revised versions explicitly connect the experience (working at the diner, being on a project team) with the value and lessons learned, making it easier for your reader to understand, even while reading quickly, how this supports your qualifications.

Letter Formatting Considerations

Your application letter should use formal letter formatting. You will find detailed information about the required elements of a letter document here and more information about writing cover letters here (both are from Purdue’s Online Writing Lab).

In today’s job market, where many applications are online, the letter might be delivered in a variety of different formats. For example, it might be a PDF file uploaded to an online application system or if might be simply sent in the body of an email. In any case, consider the following as you decide how to format the letter:

• If you are delivering it as a stand-alone file or an attachment, use a formal letter format and save it as a PDF (unless otherwise instructed).
• If you are sending the application letter content directly in the body of an email, you do NOT typically need to include the sender’s (your) address, the date, or the recipient/inside address. You would begin the email with the greeting.

Adapted from “Preparing Job Application Materials” in A Guide to Technical Communications: Strategies & Applications” by Lynn Hall & Leah Wahlin is licensed under CC BY-NC 4.0

Writing as Critical Inquiry Copyright © by Keri Sanburn Behre, Ph.D. and Kate Comer, Ph.D. is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License , except where otherwise noted.

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