submitting a phd thesis

Theses and Dissertations

Defense and submission.

Below is an overview of the main steps in preparing, defending, and submitting your thesis or dissertation. For detailed instructions on each step, see The Graduate School's  Guide for Electronic Submission of Thesis and Dissertation (PDF) , in addition to this video recording from a workshop given on the subject. 

• Schedule your defense and apply for graduation in DukeHub ( defense and graduation deadlines ).  
• At least 30 days before your defense: Confirm or update your defense committee.  
• Give your thesis/dissertation to your advisor for inspection, and prompt your advisor to send a letter to [email protected] stating that it is complete and ready to defend. Note: For students in School of Medicine Ph.D. programs, their advisor letters are generated through T3.  
• Request your DGSA to send a departmental defense announcement to  [email protected] . Note: For students in School of Medicine Ph.D. programs, their departmental defense announcements are generated through T3.  
• At least 2 weeks before your defense: Submit your complete, correctly formatted dissertation/thesis to ProQuest (initial submission). Also provide it to each member of your committee.  
• Optional: After you receive an email through ProQuest from the Graduate School administrator who reviewed your thesis/dissertation format, you may make an appointment for a brief, virtual meeting with the administrator to discuss any questions you have about the defense process or the recommended formatting revisions.  
• A few days before your defense, The Graduate School will generate your final examination certificate and email it to the chair/co-chair(s) of your examination committee and the DGSA of your department. Note:  For students in School of Medicine Ph.D. programs, their final examination certificates are generated and released through T3.  
• Defend your dissertation. After your final examination, your committee members will vote on whether you passed or failed. Your chair and DGS will record the votes on your final examination certificate, sign it, and submit it to The Graduate School. Your committee may vote that you passed but still require minor edits or corrections before final submission.  
• As soon as possible after your defense, submit to [email protected] the Non-Exclusive Distribution License and Thesis/Dissertation Availability Agreement (“embargo agreement”) signed by yourself and your thesis/dissertation advisor.  
• Within 30 days after your successful defense, or by the established final submission deadline (whichever is first): Submit the final version of your dissertation/thesis to ProQuest.

Guide for Electronic Submission of Thesis and Dissertation (PDF)

We provide the following templates for your convenience and to help you eliminate common formatting errors. However,  all submitted theses and dissertations must meet the specifications listed in the ETD guide . The manuscript must be a completed document, formatted correctly, with no sections left blank.

• Word Template for Thesis/Dissertation (Word)
• LaTeX Template for Thesis/Dissertation (ZIP)

Notes about the LaTeX Template

• This LaTeX template is for both master's and Ph.D. students. Master's theses must also have an abstract title page.
• Neither The Graduate School nor OIT supports LaTeX beyond providing this template.

Ph.D. and master’s students are required to apply for graduation in  DukeHub  by the established application deadline for the semester in which they plan to graduate.

Review the full graduation guidelines on the  Graduation Information and Deadlines  page. 

When you submit your thesis or dissertation electronically, you will also permit Duke University to make it available online through  DukeSpace  at Duke Libraries. See the pages below for more information about ETDs:

• ETDs Overview
• ETD Availability
• ETD Copyright Information 
• ETD Technical Help 

Check out the writing support  offered by The Graduate School, such as writing spaces, consultations, and access to online writing workshops, communities, and resources.

• Public Lectures
• Faculty & Staff Site >>

Thesis/Dissertation

To graduate with a master’s (thesis program) or doctoral (dissertation program) degree, students are required to submit an Electronic Thesis/Dissertation (ETD) and a Committee Approval Form to the Graduate School through the  UW ETD Administrator Site . ETDs are distributed by ProQuest/UMI Dissertation Publishing and made available on an open access basis through UW Libraries  ResearchWorks Service .

The Graduate School partners with the UW Libraries to provide comprehensive resources for students as they write, submit, and publish academic theses or dissertations. These pages outline information and policies related to preparing your thesis/dissertation, including formatting, deadlines, copyright and distribution decisions, and, ultimately, graduation. We also encourage you to review the  ETD Library Guide  for additional information.

For comprehensive information on preparing to graduate, please refer to our graduation requirements information page .

Writing Your Thesis or Dissertation

Etd resources.

As a starting point, students submitting an ETD are encouraged to review the below resources:

• Hacking the Academy: UW Theses & Dissertations (Recording of July 29, 2020 event) This session helps students think through their options for how and when to share their work, including the copyright and publishing considerations they may need to take into account.
• Electronic Theses & Dissertations with the UW Libraries The University Libraries welcomes you to this self-guided course on electronic theses and dissertations (ETDs) at the UW. In this five-part learning experience, you will learn a lot about the ETD process including how the submission process works, how to give and receive recognition for your work, how to find and interpret publisher policies and how to read and inspect publishing contracts.

Formatting Guidelines

After you submit your ETD, the Graduate School will review your document as part of the graduation process at the end of each quarter. We will review for information accuracy, consistency, and to ensure your ETD meets the formatting requirements described below. There are three required sections (pages) that must be included at the beginning of your manuscript: 1) Title Page, 2) Copyright Page, 3) Abstract. Templates for these sections are provided below.

Apart from these first three pages, the Graduate School does not adhere to any specific formatting or publishing requirements unless explicitly stated by the ProQuest Author Guide: Preparing Your Manuscript for Submission (provided below). You should refer to the citation, formatting, and style specifications of your discipline and the guidance of your supervisory committee.  Note: theses and dissertations must be submitted in PDF format.

For a complete overview of the graduation process, please review  Preparing to Graduate .

Required Sections:

• Must include all items listed in the sample title page and placed in the same order
• May be the first or second page of your document
• Title of document
• Author’s Full Name
• Name of degree as it will appear on your diploma
• Year of graduation
• Names of chair/committee members (do not include signatures or professional titles, e.g. Dr. or PhD, before/after faculty names)
• Program authorized to offer degree (school or department)
• Name and year must match title pages
• List the year of graduation
• Place abstract after copyright and title page

Master’s Thesis Approval Form:

You are required to upload a completed and signed Master’s Thesis Approval Form into the UW ETD Administrator (ProQuest) site; the Approval Form is part of your ETD submission. This Approval Form is a separate PDF and should not be included as a page in the thesis or dissertation itself.

• Master’s Thesis Approval Form

Electronic Doctoral Dissertation Approval:

Final Exams scheduled after March 3, 2020 include a link for Reading Committee Members to approve the dissertation online at MyGrad Committee View.

ETD Formatting Resources:

• Thesis/Dissertation Formatting Checklist  – a quick reference guide of the formatting do’s and don’ts provided below.
• ProQuest Dissertation Publishing — Author Guide: Preparing Your Manuscript for Submission
• ProQuest Online Submission FAQs
• Master’s Thesis Title Page – Fillable PDF Template 
• Doctoral Dissertation Title Page – Fillable PDF Template
• Word Templates  – Alex Mamishev, Professor in Electrical Engineering maintains a Word file that other students may find useful when formatting their document.

Common ETD Formatting Revisions Requested

To ensure timely graduating, take some time before you submit to review this information and ProQuest’s document formatting guidelines. These are all common errors and revisions the Graduate School will request when reviewing ETD formatting. You will be required to resubmit if revisions are needed. Be precise, and consistent as you format your document.  Many formatting errors result from following a fellow or former student’s example, so it’s important to review the most current templates and guidelines.

Title Page, Copyright Page, Abstract

Language Requirement

Your document must be written in English ( policy 1.1.4.3 ). If you need to write your document in another language to accommodate the main audience, you must get prior approval to do so by  submitting a petition the dean via MyGrad . If the petition is approved, the required sections (title page, copyright page, abstract) must still be written in English.

Plagiarism is using words, ideas, diagrams, and other content from publicly available work without appropriately acknowledging the sources of these materials. This definition constitutes plagiarism whether it is intentional or unintentional and whether it is the work of another or your own, previously published work.

Plagiarism is a very serious offense that the University of Washington does not tolerate. Evidence of plagiarism may prevent granting of your degree.

Submitting and Publishing

Submitting for dissemination and access.

The Graduate School and the Libraries require that all UW theses and dissertations be submitted electronically for management efficiency, cost control, ease of dissemination, and long-term preservation reasons. In addition, your ETD must eventually be made available openly on the web. Your ETD will be hosted in both UW’s institutional repository,  ResearchWorks , and in  ProQuest’s ETD Database .  Consequently, you will need to indicate your choices in two sections about how your ETD is made available. Most students choose to make their work available immediately, but you can choose to limit access  temporarily  before making it available openly.

Students may restrict access to their theses and dissertations…

• while seeking to publish journal articles or books based on them,
• to protect intellectual property during the patent application process, or
• to prevent the disclosure of sensitive or classified information.

During the submission process, you will select ProQuest and ResearchWorks (Institutional Repository, or IR) publication options. The options are summarized on a table below, followed by selected scenarios to assist you in making your decisions.

IMPORTANT: The metadata describing your ETD, including the citation and abstract, is openly available  immediately— regardless of the embargo or restriction status. This information is searchable by Google, Bing and other search engines, so take care that neither the descriptive information nor the text contain confidential or sensitive information.

Selecting Access Options

Selected ETD Access Scenarios

The UW Libraries and the Graduate School are committed to the goal of sharing graduate students’ research as soon and as widely as possible, while allowing students to temporarily limit access to their theses and dissertations for such reasons as to support formal publication in journal article or book form or to allow time for filing patents. Below are some examples of how students may wish to use these options to support their publishing or intellectual property-protection goals.

Discussion of Scenarios

• Journal Article Publishing. In recent years graduate students – especially in scientific, medical and technical fields — have increasingly been publishing results of their research in journals.
• The “Research Article” Dissertation. In some disciplines students may be expected to publish 2 or more journal articles during the course of their studies and submit them as the core of their thesis or dissertation — along with an introduction, literature review, and conclusions. Because this has become so common, most journals now permit authors to immediately republish their articles within their theses or dissertations as long as they provide the full article citation and a statement that an article is being “reprinted with permission” of the journal. However, some other journals allow the practice but require that an article not appear on an open access basis before a delay of 6 or 12 months. The Libraries strongly suggests that students become familiar with the policies in place at the journals in which they would like to publish their work, and choose appropriate access restrictions if needed when they submit their ETD’s.
• Book Publishing. Some students in such humanities and social science disciplines as history and political science may hope to publish a revised version of their dissertation as their first book. As they consider that possibility they may be concerned they might undermine their prospects by making their dissertations widely available via ProQuest and/or on an open access basis.Before deciding whether or for how long to limit access to their work based on these concerns, The Libraries recommends students become familiar with the arguments and evidence put forward on these issues. For example, Cirasella and Thistlethwaite 3 and Courtney and Kilcer 4 provide excellent discussions of issues and review recent literature, while William Germano’s classic From Dissertation to Book 5 and Beth Luey’s Revising Your Dissertation 6 offer important insight into what might be involved during the dissertation revision process. While the Libraries recommends that most students hoping to publish their dissertations as books make them widely available while they work toward that goal, they should feel free to consider choosing otherwise, such as “Immediate Access” for ProQuest and limiting to UW for five years – at the end of which students may request additional time.
• Patent Protection Strategies. Students whose theses or dissertations describe work for which patent protection might be appropriate should contact Jesse Kindra at CoMotion ( [email protected] or 206 616-9658) prior to submitting their work to ProQuest and choosing access restrictions. Depending on the circumstances, a student may choose to completely withhold access for one year, but should recognize that doing so will prevent anyone else at the UW from having access to it during the restricted access period. To exercise this option, students should delay releasing their work to ProQuest for 1 or 2 years, and then choose “No access for 1 year, then make Open Access” from the Institutional Repository (IR) Publishing Options menu for the UW copy. In unusual circumstances, requests for access to be withheld an additional year may be considered. To make such a request, students should describe the reason(s) for it in an email to [email protected] prior to expiration of the original embargo period.

1 Marisa L. Ramirez, Joan T. Dalton, Gail McMillan, Max Read and Nancy H. Seamans, “Do Open Access Electronic Theses and Dissertations Diminish Publishing Opportunities in the Social Sciences and Humanities,” College and Research Libraries 74 (July 2013): 368‐80, http://crl.acrl.org/content/74/4/368.full.pdf+html .

2 Marisa Ramirez, Gail McMillan, Joan T. Dalton, Ann Hanlon, Heather S. Smith and Chelsea Kern, “Do Open Access Electronic Theses and Dissertations Diminish Publishing Opportunities in the Sciences?” College and Research Libraries 75 (November 2014): 808-21, http://crl.acrl.org/content/75/6/808.full.pdf+html .

3 Jill Cirasella and Polly Thistlethwaite, “Open Access and the Graduate Author: A Dissertation Anxiety Manual,” pp. 203-224 in Open Access and the Future of Scholarly Communication: Implementation (Kevin L. Smith and Katherine A. Dickson, eds.: Rowman and Littlefield, 2017), http://academicworks.cuny.edu/gc_pubs/286/ .

4 Kyle K. Courtney and Emily Kilcer, “From Apprehension to Comprehension: Addressing Anxieties about Open Access to ETD’s,” pp. 225-244 in Open Access and the Future of Scholarly Communication: Implementation (Kevin L. Smith and Katherine A. Dickson, eds.: Rowman and Littlefield, 2017).

5 William Germano. 2013. From Dissertation to Book, 2d. ed. : University of Chicago Press.

6 Beth Luey (ed.). 2008. Revising Your Dissertation: Advice from Leading Editors. University of California Press.

Publishing Agreements

When you submit your ETD for review and publication, you will be required to read and accept two separate publishing agreements. You will also have to decide whether to publish your work right away or to delay its release. Additional pages within this section will outline all the considerations to keep in mind, when deciding how to make your work available to the scholarly community.

All students writing a thesis or dissertation should review the UW Libraries Copyright Research Guide . Understanding copyright law is another critical aspect as you write your thesis or dissertation.  As you compose your work, ask yourself the following questions:

• Have you referenced others’ work? If so, you either need to get explicit permission from the rights holder or to determine that your use is Fair.
• Have you previously published any part of the work? If you’ve signed your copyright over to your publisher, you will need permission to use your material in your thesis.

Ordering Paper Copies

There are no required fees , although you have the option to register your copyright via ProQuest for a fee. If you want to order bound (paper) copies of your document, you may do so through the UW Copy Centers or through ProQuest. Questions should be directed to the UW Copy Centers or to ProQuest at 1.800.521.0600 ext. 77020 — available 8 a.m.–5 p.m. EST, Monday through Friday (excluding U.S. holidays).

Frequently Asked Questions

I created an account in the etd administrator site, but i’m not ready to submit my etd. can i come back to my account later.

Yes. If you need to finish your submission later (for instance, if you need to update your PDF file before uploading it), you can save your information and come back to finish. No information will be lost.

I submitted my ETD but would like to make an edit to the document. How can I edit my submission?

Once your thesis/dissertation is submitted, no additional changes to the document are allowed with the exception of a major data error in the document. In this circumstance, a letter outlining the necessary changes is required from your supervisory committee chair.

What will the Graduate School be reviewing after I submit my ETD?

Submissions are reviewed by GEMS advisors for formatting requirements for the three required sections — title page, copyright page, abstract — before they are delivered to ProQuest for publication. We are checking for accuracy and consistency. Refer to the Formatting Guidelines section on this page for detailed information.

I submitted my ETD and haven't heard anything yet. When will it be reviewed?

We try to review all ETDs as they are received, but if you submit early in the quarter it may not be acted on immediately. If you need to confirm completion of your degree requirements to an external agency or employer, please access the request for letter of certification in the forms section of our Additional Resources page (once your degree has posted to your UW transcript, we can no longer issue this letter). In general, ETDs are reviewed in the last two to three weeks before the quarter ends and after the last day of the quarter. When your submission has been accepted by a GEMS advisor, you will receive email confirmation.

How can I tell if my ETD was submitted and received by the Graduate School?

When your ETD is successfully submitted and pending review, the status will read “submission in review.”

When will my ETD be made available for access?

This depends on the type of access restrictions you selected when creating your account. However, your submission will be delivered to ProQuest for publishing four to six weeks after graduation and you will receive email confirmation when this has occurred. It should be available in UW ResearchWorks around the same time.

When will the printed dissertation / thesis copies I ordered from ProQuest be ready?

After you receive the email confirmation that UW has “delivered” your submission (ETD) to ProQuest, you should please refer to the ProQuest customer service guidelines for the expected delivery date of your order.

What if I am missing a faculty signature for my thesis or dissertation, or I have encountered difficulties in uploading my ETD? Must I pay the graduate registration waiver fee and graduate in the following quarter?

If you encounter these types of situations, contact Graduate Enrollment Management Services (206.685.2630 or  [email protected] ) as early as possible and no later than the last day of the quarter in which you intend to graduate.

Additional Resources

• Electronic Theses and Dissertations (ETDs) Guide  (start here!)
• Copyright and Fair Use
• Open Access
• Scholarly Publishing
• ProQuest/UMI Agreement — Traditional Publishing Agreement
• University Agreement — UW Libraries Thesis and Dissertation Submission Agreement
• UW Human Subjects Division (HSD)
• UW CoMotion

• Submitting Your Dissertation
• Introduction

Harvard Griffin GSAS strives to provide students with timely, accurate, and clear information. If you need help understanding a specific policy, please contact the office that administers that policy.

• Application for Degree
• Credit for Completed Graduate Work
• Ad Hoc Degree Programs
• Acknowledging the Work of Others
• Dissertation Advisory Committee
• Formatting Your Dissertation
• Publishing Options
• Subject, Invention, and Patents
• English Language Proficiency
• PhD Program Requirements
• Secondary Fields
• Year of Graduate Study (G-Year)
• Master's Degrees
• Grade and Examination Requirements
• Conduct and Safety
• Financial Aid
• Non-Resident Students
• Registration
• Residence Halls
• Student Groups

Program Submission

Students must submit their dissertation by the date established by their program (generally six to eight weeks prior to the Registrar’s Office dissertation submission deadline) and follow the program’s instructions on the number of copies to submit and format (bound or unbound). 

Please note : Students are responsible for notifying their department of any requested embargoes that were approved at the time of online submission.

Thesis Acceptance Certificate

Students must complete a thesis acceptance certificate (sometimes referred to as the dissertation acceptance certificate), which includes the title of the dissertation and signatures of at least three advisors approved by the student’s program and whose membership follows the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences (Harvard Griffin GSAS) policies on the Dissertation Advisory Committee . Electronic signatures  from committee members are acceptable. If a TAC is submitted with electronic signatures, an additional TAC with handwritten signatures will not be required. A  document version of the certificate is available if needed.

The title and the student name on the thesis acceptance certificate must read exactly as it does on the title page of the dissertation, meaning if you use your full middle name or middle initial on one document, it must be the same on the other document. The thesis acceptance certificate must also be uploaded as a separate "Administrative Document" when submitting the electronic dissertation to ProQuest ETD . All thesis/dissertation acceptance certificates are forwarded to the Harvard University Archives.

A copy of the signed thesis acceptance certificate should appear before the title page of the online dissertation submission; no page number should be assigned to the thesis/dissertation acceptance certificate. The thesis/dissertation acceptance certificate will be included in all copies of the dissertation.

Registrar’s Office Submission

Students must submit their dissertation in PDF format to the FAS Registrar’s Office through ProQuest ETD by the deadline established for each degree conferral date (see the Degree Calendar  or the  Registrar’s Office website . Major formatting errors that are not corrected in a timely manner may prevent you from receiving your degree.  During the submission process, students are asked to upload a separate copy of the signed thesis/dissertation acceptance certificate, approve two license agreements, and complete two surveys (the Harvard Griffin GSAS Employment Exit Survey and the Survey of Earned Doctorates). If you are requesting an embargo of more than two years, you will need to submit a signed approval form from the department's director of graduate studies (DGS) with your dissertation submission.

Redaction and Editing 

Ordinarily, students and alumni may not edit their dissertation once the submission deadline has passed. The FAS Registrar's Office will review the submissions to ProQuest ETD after the deadline, but prior to degree conferral, for formatting policy compliance. If errors are identified, students are given a brief window prior to degree conferral to make these limited formatting changes.  

In very rare cases, a dissertation may require redaction, which is the process of obscuring or removing sensitive information for distribution. If sensitive or potentially harmful material appears in the dissertation (e.g., commercially sensitive information, sensitive personal data, risk of harmful retribution, etc.), a student should contact the  Office for Scholarly Communication . 

In exceptional circumstances, in order to correct discrete errors caught after the formal submission of the dissertation, the author may request permission to submit an errata statement. The request will be reviewed by a committee assembled by the Dean of the Harvard Griffin Graduate School of Arts and Sciences that includes at least one faculty member from the author’s disciplinary area. 

Contact Info

Registrar's Office   Faculty of Arts and Sciences  Harvard University  Richard A. and Susan F. Smith Campus Center Office  1350 Massachusetts Avenue, Suite 450  Cambridge, Massachusetts 02138

Tel: 617-495-1543  Fax: 617-495-0815

Office Hours: 10:30 a.m.-4:00 p.m., Monday through Friday

For additional questions, please  send us a message .

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• The thesis is in its final version. Once submitted, revisions cannot be made to your thesis unless you are instructed by Graduate Student Services and Progress (GSSP) to do so. More information on formatting requirements can be found below.
• The full text is in one file.
• The full text is in Adobe PDF format.
• The complete file size is no more than 1,000 MB
• A user account is created at ProQuest ETD Administrator (different than your UMN username and password).
• Once you have fulfilled the requirements, submit your thesis at ProQuest ETD Administrator . 
• In addition, fill out and submit the Thesis/Dissertation Approval and Deposit Agreement .

You must follow the University of Minnesota formatting and submission guidelines . The guidelines found in your department or in the University Library to format your thesis may not meet current formatting guidelines. The Graduate School website includes additional writing resources for graduate students that may support you while writing your dissertation or thesis. GSSP cannot provide technical support.

Formatting your thesis or dissertation

+ the full text of the thesis.

Requirements: The full text must be in Adobe PDF format and must be one file. "Full text" refers to all introductory pages, the body of the manuscript, bibliography, and appendices.

Requirements: Every page of the thesis, including all appendices, notes, and the bibliography, must have top, left, right, and bottom margins of 1 inch (2.6 cm).

Additional recommendations: If intending to print your manuscript, a left margin of 1.5 inches (3.9 cm) is recommended.

+ Pagination

Requirements: You are responsible for correctly numbering and organizing sections in your thesis. Page numbers cannot be placed on the left-hand side (portrait orientation) or the top margin (landscape orientation) of the thesis.

• The title and copyright page must not be numbered or counted. Page numbering for the rest of the introductory material is required and is expressed in lowercase Roman numerals, beginning with page “i”.
• The main text, illustrations, bibliography, and appendices are considered the body of the manuscript.
• Every page in the body of the text, through the bibliography and appendices, must be numbered in Arabic numerals starting with page 1.

+ Tables and figures

Requirements: Color may be used in tables, charts, or graphs. However, references to color may not be made, as reproductions may be in black and white. Identification of lines and figures on graphs and charts must be made clear by the use of line symbols rather than variation in color. Captions may be single-spaced.

Additional recommendations: A list of figures is recommended if you include figures, and a list of tables is recommended if tables are included in the dissertation. Students should follow the standard within their field of study. If included, each list must contain the page number of where each figure or table can be found in the thesis. The list of figures or list of tables must be represented in the table of contents if included in the thesis.

+ Bibliography

Requirements: The bibliography may be single-spaced and should appear either at the end of each chapter, or before the appendix . Students should follow the standard within their field of study. If a cumulative bibliography is used, the bibliography must be represented in the table of contents.

It is recommended that students include an abstract following the standard within their field of study. 

Requirements: If included, the abstract may appear as a comprehensive section in the introductory materials or as a section in each chapter.   

Request to delay the release of your thesis/dissertation

You may need to delay the release of a thesis or dissertation to the public. During this holding period, GSSP will not release the thesis/dissertation to the public. Any copies of the thesis/dissertation purchased through ProQuest will be fulfilled after the hold expires. ProQuest has assembled a  guide to help you decide if you need to hold your thesis/dissertation .

At one time, you may request a hold that is:

If needed, you may also submit an extension to your first hold request. You can hold your thesis/dissertation for up to 4 years total. This is in accordance with the University of Minnesota Board of Regents’ policy regarding the withholding of research results. You are responsible for extending the hold request before the expiration date if necessary.

When your hold or your extension expires, your thesis/dissertation will be released for circulation to ProQuest, University Libraries, and the University Digital Conservancy (part of University Libraries). We will not contact you when the hold or extension expires. We are unable to honor any hold requests that we receive after the thesis/dissertation has been released.

If you have questions or would like to release the hold on your thesis/dissertation before the expiration date, please  contact GSSP .

Submit a hold request

• Your major, degree, and graduation month and year
• The title of your thesis/dissertation
• The reason and a brief explanation of your hold request
• The length of time for the hold request
• Your advisor’s/co-advisor’s UMN email
• The form will be routed to your advisor(s) for approval.
• The hold period begins immediately after the official degree conferral date (last working day of graduation month).
• You’ll receive an email confirmation when the form is processed.
• Keep a record of the expiration date of your hold.

Submit an extension

• Your student ID number and UMN email
• Length of your previous hold request
• Length of time you wish to extend the hold (total hold cannot exceed 4 years)
• A brief explanation for the extension request
• Keep a record of the expiration date of your extension.
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Thesis & Dissertation Filing

The University of Maryland, College Park has entered into an agreement with Proquest Information and Learning Services to accept theses and dissertations in Adobe PDF format via the Web. The university accepts 99% of all dissertations and theses in electronic form.

The submission process is as follows:

• After your defense, you submit your thesis or dissertation document directly to Proquest’s University of Maryland  Electronic Thesis and Dissertation (ETD) website .
• The Office of the Registrar then evaluates your document online for formatting and legibility, according to the standards set forth in the  Thesis and Dissertation Style Guide . If corrections are needed, you will receive an email from the Office of the Registrar detailing what needs to be done.
• Once you make all your necessary formatting corrections, the Office of the Registrar will accept the document and begin the graduation clearance process.
• After this process is complete, the Office of the Registrar “delivers” the documents officially to Proquest, who logs, indexes, and publishes them on  Digital Dissertations , a nationwide clearinghouse of theses and dissertations, to which the vast majority of US theses and dissertations are submitted.
• The Office of the Registrar also delivers thesis and dissertation documents to the university's  Digital Repository at the University of Maryland  (DRUM) for online publication. DRUM is an open-access archive that is accessible by everyone.

Visit the  Academic Deadlines section  to see the Graduate School's deadlines for thesis and dissertation submission. These deadlines indicate the date by which your academically complete document must be submitted to the system.  Any formatting changes requested by the Office of the Registrar can be made based on an evaluation of selected components within your submission. Requested changes must be made by the communicated deadline from the Office of the Registrar to ensure approval of clearance for the applied semester. 

Style Guide

The Graduate School’s requirements for all theses and dissertations are detailed in the  ETD Style Guide . The guide also the ETD submission process and includes a section on formatting the document with Microsoft Word. It is important that students consult this document prior to beginning the ETD process.

Special Cases

The departments listed below have special requirements for electronic theses and dissertations. Please consult the ETD Style Guide for more information and requirements.

• The Department of Art
• The Department of Art History and Archaeology
• The School of Music
• School of Theatre, Dance, and Performance Studies

Template for Microsoft Word

These are beta versions of documents intended to assist students in completing their thesis or dissertation at the University of Maryland. The template comes pre-formatted to Graduate School standards; the template Instructions offer detailed assistance on using the documents. If you would like to use the Template / Instructions, please download it and email any feedback to  [email protected] . Your comments are welcomed and encouraged; the Graduate School wants to make the Thesis / Dissertation process as user-friendly as possible.

Template Instructions Full Template for Dissertations Lite Template for Dissertations Full Template for Theses Lite Template for Theses

Template for LaTex

This document was created by the Institute for Research in Electronics and Applied Physics. Like the MS Word template, the document comes pre-formatted to the standards set forth in the Thesis and Dissertation Style Guide.

Thesis and Dissertation Template For LaTex

Doctoral Student Surveys

The Graduate School requires that doctoral students complete two surveys prior to graduation.  Learn more about these surveys here .

Third-Party Access to Dissertation

Prior to 2010, ProQuest offered doctoral students the option of allowing third parties to acquire the students’ dissertations. Because there was no restriction on whether or not the third party could sell the dissertation, some third parties, such as Amazon, have been doing so.

If you published your dissertation prior to 2010 and would not like third parties to have the ability to acquire your dissertation, you must contact ProQuest via email at  [email protected]  and request that your dissertation (which is under copyright to you) be restricted from sales to third parties. You should expect to receive a response from ProQuest within 48 hours.

If you published your dissertation in 2010 or later, you do not need to worry about this issue. ProQuest stopped offering this option in 2010.

Corrections to Theses and Dissertations

Once submitted to the Digital Repository at the University of Maryland ( DRUM ), the body of a thesis or dissertation may not be changed. Students may, however, request that a dated addendum be appended to their original thesis or dissertation document.

To add an addendum, students must submit:

• A written request to the Graduate School ( [email protected] ) to add an addendum to the thesis or dissertation document currently in DRUM. 
• The request should include the proposed addendum and a letter of support from the thesis or dissertation chair. The letter of support should confirm that the addendum does not substantively change the content of the document and that all members of the thesis or dissertation committee are aware of the submitted addendum.
• For corrections that arise from the process to review concerns under the University’s policy on scholarly misconduct , the Graduate School will collaborate with the Office of Faculty Affairs on the proper resolution before a thesis or dissertation addendum will be posted. Thesis and dissertation chairs, committee members, and students must adhere to the policy’s reporting requirements if there is a concern that a thesis or dissertation may require correction as a result of such misconduct. 
• With the written approval from the Graduate School, the thesis or dissertation author should send the proposed addendum and Graduate School approval to the Libraries ( [email protected] ) to upload the addendum.

Students who wish to add an addendum to their document on the ProQuest Dissertations and Theses Global Database must contact ProQuest directly at  [email protected]  for procedures and fees.

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UCLA Graduate Programs

File Your Electronic Thesis or Dissertation (ETD)

Ready to file.

Review the formatting requirements for filing theses and dissertations and University policy regarding graduate thesis and dissertation public dissemination in UCLA Thesis and Dissertation Filing Requirements & Public Dissemination .

To begin the ETD filing process OR to check the approval status of your ETD:

During the filing process, you may choose your publishing agreement, register your copyright, and order copies of your manuscript.

FILING DEADLINES

See also: Filing Deadlines Chart

Deadline for Registered Students and Students on Filing Fee to Submit their Manuscript via ProQuest & Receive Committee Member Approval

*Complete Degree Requirements includes: completion of the online ETD Filing Application (button above), all committee members have reported approval of your manuscript and the passing of the final oral examination (if applicable) to the Division of Graduate Education; submission of a final PDF via ProQuest including requested changes from the Division of Graduate Education, and receipt of the Division of Graduate Education confirmation email of the formal completion of degree requirements.

See the UCLA term calendar for the  degree – award date , which is the final day of the term, also the deadline to submit manuscripts and to complete graduate degree requirements.

Deadlines for previous academic terms are available in the Registrar’s Office online calendar archive .

PREPARING TO FILE YOUR ETD

• Review UCLA Thesis and Dissertation Filing Requirements & Public Dissemination
• Register and Enroll for the term, or apply for Filing Fee
• Review  Graduation Requirements
• Changing your Name on your Thesis or Dissertation

THESIS & DISSERTATION COMMITTEES

• Thesis Committee Regulations
• Minimum Standards for Doctoral Committee Constitution
• Change Committee Members

ADDITIONAL RESOURCES

• ETD Workshops & Drop-In Hours
• ETD Workshop Presentation Slides
• Video: Formatting Tutorial
• UCLA Library Scholarly Communication Services (Copyright Assistance)

ETD & FILING FAQS

1. What happens to the thesis or dissertation a graduate student files?

In the past, the physical manuscript was placed on the shelves of the UCLA library where it could be accessed by visitors and through the international interlibrary loan network. Today, digital access to the document is provided through the University of California Digital Library , our institutional repository. Additionally, the abstracts of theses and dissertations worldwide are indexed by ProQuest , SciFinder and other abstracting services. In the past, interested scholars who wanted to obtain copies of theses and dissertations would either write to the author or purchase paper, microfilm or microfiche copies from ProQuest, but now they can purchase electronic copies instead. Technology changes aside, graduate students retain the copyright on your dissertation, and will receive royalties when copies are purchased. See University of California Copyright for more information.

2. Can graduate students file their thesis or dissertation from outside the US?

Yes. Graduate students do not need to be physically present on campus to submit their thesis or dissertations. Graduate students only need access to the internet.

3. Do graduate students have to be registered when they file?

Graduate students must either register and enroll or, if eligible, use the Filing Fee .

4. Can a graduate student file during the Summer?

Yes. In order for a graduate student to file and receive a Summer degree, students must either register and enroll in a minimum of 4 units in a Summer Session or be on Filing Fee status.

5. Can a graduate student still file on paper?

No. Since March 13, 2012, only electronic filing is available for graduate students.

6. How can graduate students order hard copies of my thesis or dissertation?

Graduate students may order hard copies through ProQuest. Copies take about 5 weeks to ship after the manuscript is published by ProQuest. Graduate students can also order copies through the UC Bindery .

7. I’ve included co-authored works in my thesis or dissertation. How do I cite them?

You must include in your Acknowledgments section any material based on co-authored work that is published, in-press, submitted, or in preparation for publication. For each segment of the work that involved co-authors, you must identify (briefly describe) and acknowledge the specific contributions of each co-author. For details, see page 15 of UCLA Thesis and Dissertation Filing Requirements & Public Dissemination .

8. Will my thesis or dissertation manuscript be sold to third-party retailers?

No. A graduate student’s thesis or dissertation is not shared with Amazon. ProQuest’s reseller program with Amazon has been discontinued, with all existing agreements ending in 2014.

1. What are the filing deadlines for graduate students?

See the Deadlines above. Deadlines of past academic terms are available in the Registrar’s Office online calendar archive .

2. What counts as submitting my thesis or dissertation by the deadline?

All of the following must occur by 5pm PT on the day of official deadline:

• All committee members have approved electronically
• Committee has certified you have passed the final oral exam (if applicable)
• A graduate student has submitted a final PDF via ProQuest
• A graduate student has completed the online Division of Graduate Education process using the link at the top of  this page
• If the Division of Graduate Education requests any changes, the graduate student will have submitted the specific changes within the designated time period

3. How will the Division of Graduate Education determine my thesis or dissertation filing date and whether I’ve met the deadline?

The last date that all of the items listed above is complete will be your filing date for your thesis or dissertation. For example, if you submit your final dissertation PDF and complete the online process on May 31, three committee members sign on June 1, and the final committee member signs on June 2, your filing date will be June 2 assuming you have met all other degree requirements.

1. What is a certifying member?

Certifying members are responsible for approving your dissertation.  Effective Fall 2016, all doctoral committee members must read, approve, and certify the dissertation. All committee members must enter a decision for the final oral exam, if required.

2. Do my thesis or dissertation committee members need to sign the committee page?

Certifying committee members approve the thesis or dissertation electronically. There is no signature page, but rather a committee page listing your certifying committee members in the manuscript.

3. Can a committee member approve a thesis or dissertation from outside of Los Angeles?

Yes. Professors can approve a thesis or dissertation from anywhere with access to the internet.

4. A graduate student’s UCLA faculty committee member prefers to use a non-UCLA email address. Can an email request be sent to that email address?

No. UCLA faculty will be notified via their official UCLA business email addresses. Graduate students are welcome to send a reminder email to their non-UCLA email address with the link (https://go.grad.ucla.edu) to the approval page.

5. How do committee members who are not from UCLA approve theses or dissertations?

Committee members from outside UCLA will still receive the email notification and go to a similar approval page as UCLA faculty.

6. Can graduate students check the status of when their committee members approve their manuscripts electronically?

Yes, after graduate students complete the online process they can log back into the ETD Filing Application to check the status.

Formatting Guide

1. What special characters can graduate students use in their titles?

Only the ones approved by UCLA. The list can be found on the  Formatting and Filing Information page.

FYI: ProQuest will NOT publish any special characters included in your title although the special characters will display when you submit your thesis or dissertation.

2. Does the Division of Graduate Education have a LaTeX template?

No. Please consult with your graduate department or program.

3. Can the Division of Graduate Education check my thesis or dissertation formatting before submitting it to ProQuest ?

The Division of Graduate Education will only check your thesis or dissertation formatting once you have submitted it to ProQuest, or during designated ETD Drop-In Hours.

Release of Manuscript

1. Why will my thesis or dissertation be available for public access after it has been filed by the university?

The UCLA Graduate Thesis and Public Dissemination Policy affirms the university’s commitment to open access of scholarly work.

It is the University of California’s expectation that the research and scholarly work conducted by graduate students that is incorporated into theses and dissertations will be made available to the public. UCLA requires that research and scholarly work conducted by graduate students and incorporated into theses and dissertations be made publicly available through the University of California’s institutional repository, eScholarship .

All theses and dissertations are available as open access via UC eScholarship unless a delayed release is selected.

2. When will I be able to view my thesis or dissertation on ProQuest?

6-8 weeks after you receive final confirmation from the Division of Graduate Education.

3. When will I be able to view my thesis or dissertation on UC eScholarship?

2-3 months after you receive final confirmation from the Division of Graduate Education.

4. What is the UCLA Thesis and Dissertation Submission Agreement?

The UCLA Thesis and Dissertation Submission Agreement allows graduate students to affirm their understanding of the rights and responsibilities associated with the submission of their manuscripts to the campus institutional repository, eScholarship .

All thesis and dissertation filers will complete the institutional repository agreement as part of the submission process via ProQuest.

In the process of filing a thesis or dissertation via ProQuest, in partial fulfillment of the requirements for a degree at UCLA, graduate students agree to grant a non-exclusive, worldwide, royalty-free, perpetual license to The Regents of the University of California (“University”). Graduate students retain copyright.

1. What does it mean for graduate students to register the copyright of their thesis or dissertation? 

The copyright of your work is inherent upon creation. Graduate Students do not need to register their copyright to enjoy copyright protection, but registration does provide some benefits. For full detail, read the U.S. Copyright Office circular “ Copyright Basics “. The benefits of registration are outlined on Page 7 of the circular.

2. I found images on the internet that I want to use in my thesis or dissertation. Is this OK?

Graduate Students should assume that anything produced by someone other than themselves is protected by copyright unless they determine otherwise. This includes items found on the internet. Items in copyright will need either permission or a fair use justification.

If you have flexibility in the final selection of your images, search for images that are 1) in the public domain, or 2) made available for reuse via a Creative Commons license . Such images can be incorporated into your dissertation without permission or concern for fair use.

3. I’ve provided attribution and a citation for the source material I used in my thesis or dissertation. That’s all I need, right ?

Proper attribution is absolutely required; that’s a part of academic integrity and good scholarship. But copyright permission, if necessary, is an entirely separate matter and covered by U.S. Code Title 17 .

4. Do I need permission for every image, chart and graph that I use in my thesis or dissertation from other sources?

It depends. Some materials may qualify under fair use, and others are best used with permission. Graduate students should consult the filing procedures for more detail, or for consultation on a specific situation, get assistance from a UCLA librarian at [email protected] .

5. I’ve obtained verbal permission to use copyrighted material in my thesis or dissertation. Is this sufficient?

Written permission is best. It can be as simple as an email granting permission. Graduate students should retain copies of all permissions in their files.

6. How do graduate students determine what they can use without permission under Fair Use?

If graduate students do not know the four-factor balancing test of Fair Use , they need to become familiar with it. For more information on Fair Use, we recommend you explore the UC Copyright website .

7. Can I use an article, which I previously authored and published, as a chapter in my thesis or dissertation without permission?

It depends on the agreement you signed with your publisher. Most agreements require you to transfer your copyright to the publisher. If this is the case, you must request permission from the publisher to “reprint” the article as a chapter in your thesis or dissertation. However, some agreements specify that you retain the right to reprint the article in your dissertation. Read your author agreement to see if you retained such rights; if you are unsure, consult with a UCLA librarian at [email protected] .

8. After my thesis or dissertation is published, can I reuse one of the chapters as the basis of a future journal article?

If portions of your thesis or dissertation have been previously published as journal articles, you are bound by the agreement you signed when that content was published. But in regards to the remaining, unique content of your thesis or dissertation: Yes, you own the copyright of your thesis or dissertation, and are free to adapt and republish it as you see fit.

9. For those items that require permission, do graduate students need that permission before they file?

Though it is highly recommended that graduate students secure permissions as early as possible, they DO NOT need those permissions in order before they file their theses or dissertations. Permissions are only necessary from ProQuest’s perspective, and theses or dissertations will be published on ProQuest only after the filing process is complete. So, there is a window of several weeks for graduate students to finish gathering permissions.

10. What happens if a graduate student cannot produce the necessary permissions if/when a copyright owner objects and ProQuest asks for them ?

If the inclusion of copyrighted material is challenged by the copyright owner of the material and/or ProQuest, then the publication will be removed from ProQuest until the issue is resolved. A full citation and abstract of the graduate student’s thesis or dissertation will remain.

This rare issue (less than 1% of dissertations are challenged in this manner) is most commonly resolved by redacting or removing the copyrighted content from your thesis or dissertation and resubmitting the modified document to ProQuest. This will require the graduate student to pay a processing fee to ProQuest. Keep in mind that the copyright owner must be amenable to this as a resolution.

11. Won’t having my thesis or dissertation freely available online reduce my chances of securing a book deal and/or publishing portions as journal articles?

If you are concerned that such availability would impact your ability to later publish the thesis or dissertation as a monograph, or derive a journal article from a chapter, several studies of publisher practices have shown that this is not the case. In a 2011 Publisher’s Survey , only 6% of monograph publishers and 3% of journal editors would “never” consider a work derived from a publicly available ETD. If you have concerns, you can embargo your dissertation for up to two years.

Delayed Public Dissemination (Embargo)

1. What does delayed public dissemination (embargo) mean?

Delayed public dissemination, commonly known as “embargo”, postpones public distribution of the thesis or dissertation that has been approved and filed with the university.

2. I chose to delay the release of my thesis or dissertation? When will the embargo begin?

The delayed release period in ProQuest will begin on the date that ProQuest receives your submission.

The delayed release period in eScholarship will begin on the date that your submission is approved by the Division of Graduate Education.

3. Can I request to delay the release of my thesis or dissertation for more than two years?

Under rare circumstances and prior to the filing of the thesis or dissertation, the Dean of Graduate Education may approve requests for time-delimited embargoes beyond the two-year limit. Please see UCLA Thesis and Dissertation Filing Requirements & Public Dissemination for more information on the exception request process.

4. I did not delay the public dissemination of my thesis or dissertation at the time of submission. Can I request an embargo in eScholarship post-submission?

Graduate students who wish to delay public dissemination in eScholarship must select this option at the time they submit their theses or dissertations to the Division of Graduate Education via ProQuest. Requests to embargo a thesis or dissertation after the manuscript has been filed in UC eScholarship are permissible only in exceptional circumstances, and require Division of Graduate Education approval.

Please see UCLA Thesis and Dissertation Filing Requirements & Public Dissemination  for more information on the exception request process.

5. I think (or my research adviser thinks) that my thesis or dissertation work contains classified, secret or confidential information that cannot be disclosed to the public. Can I restrict access?

The University of California and UCLA do not have security clearances that permit the conduct of classified research on the UCLA campus (see page 2 of Responsibility for Executing Research Memo ). Further, the UCLA Graduate Council does not endorse the conduct of confidential research by graduate students; in instances where it is approved, the end results must be in an academically acceptable thesis or dissertation that can be deposited at the University without restricting access to it. In some cases, for example when a patent is being filed, it may be reasonable and appropriate to put in place an embargo that delays public release of the thesis or dissertation. Such an embargo should not be permanent, however. See UCLA Thesis and Dissertation Filing Requirements & Public Dissemination  for guidelines and instructions on this option.

6. I have heard that publishers won’t publish articles based on results that have been presented in preliminary form in my dissertation. Is that true?

In general, no. Publishers recognize that work described in theses and dissertations is often preliminary and may require additional research and writing before it can be submitted to the journal. Theses and dissertations also have not undergone peer review. Consequently, the vast majority of scientific and scholarly publications do not view theses and dissertations as constituting prior publication that would render articles based on the work ineligible for consideration.

7. Depending on the academic field, books/monographs are considered the primary form of publication and the basis for getting an academic position. Do graduate students jeopardize their chance of getting future books published if their theses or dissertations are “out there”?

What publishers say is, “A dissertation is not a book.” The process of turning the dissertation into a book involves considerable transformation, which may include additional research, shifts in scope or emphasis, broadening or narrowing, refining of the arguments, and/or changes in style to appeal to the target audience. Because of these significant differences, and the fact that dissertations are not marketed, most publishers do not consider making a dissertation available in a public repository such as eScholarship (the UC Digital Library) as cause for rejecting a book proposal.

Princeton University Library

Phd dissertation and master's thesis submission guidelines.

The Princeton University Archives at the Mudd Manuscript Library is the repository for Ph.D. dissertations and Master’s theses. The Princeton University Archives partners with ProQuest to publish and distribute Princeton University dissertations beyond the campus community.

Below you will find instructions on the submission process and the formatting requirements for your Ph.D. dissertation or Master's thesis. If you have questions about this process, please use our Ask Us form  or visit the Mudd Manuscript Library during our open hours.

Ph.D Dissertation Submission Process

The first step is for the student to prepare their dissertation according to the Dissertation Formatting Requirements . Near the time of the final public oral examination (FPO) (shortly before or immediately after) the student must complete the online submission of their dissertation via the ProQuest UMI ETD Administrator website . Students are required to upload a PDF of their dissertation, choose publishing options, enter subject categories and keywords, and make payment to ProQuest (if fees apply). This step will take roughly 20-25 minutes.

 After the FPO the student should log on to TigerHub  and complete the checkout process. When this step is complete, Mudd Library will be notified for processing. This step will occur M-F during business hours. The Mudd Library staff member will review, apply the embargo (when applicable), and approve the dissertation submission in ProQuest. You will receive an email notification of the approval from ProQuest when it has been approved or needs revisions. 

The vast majority of students will not be required to submit a bound copy of their dissertation to the library. Only students who have removed content from the PDF to avoid copyright infringement are required to submit a bound copy to the library. This unredacted, bound version of the dissertation must be formatted according to the Dissertation Formatting Requirements , and delivered by hand, mail, or delivery service to the Mudd Manuscript Library by the degree date deadline in order to be placed on the degree list. Address the bound copy to: Attn: Dissertations, Mudd Manuscript Library, 65 Olden Street, Princeton, NJ 08540.

ProQuest Publishing Options

When you submit your dissertation to the ProQuest ETD Administrator site, you will be given two options: Traditional Publishing or Open Access Publishing Plus. ProQuest compares the two options in their  Open Access Overview document . Full details will be presented in the ProQuest ETD Administrator site.

Traditional Publishing

No fee  is paid to ProQuest; your dissertation will be available in full text to subscribing institutions only through the ProQuest Dissertations & Theses Global ; If you have an embargo, your dissertation will be unavailable for viewing or purchase through the subscription database during the embargo period.

Open Access Publishing Plus

$95 fee to ProQuest; your dissertation will be available in full text through the Internet to anyone via the ProQuest Database ; if you have an embargo, your dissertation will be unavailable for viewing through the open access database during the embargo period.

Optional Service: Copyright Registration

$75 fee to ProQuest; ProQuest offers the optional service of registering your copyright on your behalf. The dissertation author owns the copyright to their dissertation regardless of copyright registration. Registering your copyright makes a public record of your copyright claim and may entitle you to additional compensation should your copyright be infringed upon. For a full discussion of your dissertation and copyright, see ProQuest’s Copyright and Your Dissertation .

If you have questions regarding the ProQuest publishing options, contact their Author and School Relations team at 1-800-521-0600 ext. 77020 or via email at [email protected] .

Princeton’s Institutional Repository, DataSpace

Each Princeton University dissertation is deposited in Princeton’s Institutional Repository, DataSpace . Dissertations will be freely available on the Internet except during an embargo period. If your dissertation is embargoed, the PDF will be completely restricted during the embargo period. The bound copy, however, will be available for viewing in the Mudd Manuscript Library reading room during the embargo. 

According to the Graduate School’s embargo policy , students can request up to a two-year embargo on their dissertation, with the potential for renewal by petition. If approved, the embargo would apply to the dissertation in ProQuest, as well as in Princeton’s digital repository, DataSpace . Students in the sciences and engineering seeking patents or pursuing journal articles may be approved for a shorter embargo period. Students must apply for the embargo during the Advanced Degree Application process . More information can be found on the Graduate School's Ph.D. Publication, Access and Embargoing webpage .

Those who have been approved for the embargo can choose "Traditional Publishing" or "Open Access Plus" publishing when they complete their online submission to ProQuest. Mudd Manuscript Library staff will apply the embargo in the ProQuest ETD system at the time of submission of materials to the Library. In the case of Open Access Plus, the dissertation would become freely available on the ProQuest open access site when the embargo expires. The embargo in ProQuest will also apply to the embargo in Princeton’s digital repository, DataSpace

Those who wish to request a renewal of an existing embargo must email Assistant Dean Geoffrey Hill and provide the reason for the extension. An embargo renewal must be requested in writing at least one month before the original embargo has expired, but may not be requested more than three months prior to the embargo expiration date. Embargoes cannot be reinstituted after having expired. Embargoes are set to expire two years from the date on which the Ph.D. was awarded (degrees are awarded five times per year at Board of Trustee meetings); this date will coincide with the degree date (month and year) on the title page of your dissertation. Please note: You, the student, are responsible for keeping track of the embargo period--notifications will not be sent.

• To find the exact date of an embargo expiration, individuals can find their dissertation in DataSpace , and view the box at the bottom of the record, which will indicate the embargo expiration date.
• The Graduate School will inform the Mudd Library of all renewals and Mudd Library staff will institute the extensions in ProQuest and DataSpace .   
• Princeton University Archives'  Dissertation Formatting Requirements  (PDF download) document provides detailed information on how to prepare the dissertation PDF and bound volume (if you are required to submit a bound volume). Please take special note of how to format the title page (a title page example is downloadable from the upper-right-hand side of this webpage). The title page must list your adviser’s name.  
• ProQuest's Preparing Your Manuscript guide offers additional information on formatting the PDF. Where there are discrepancies with the Princeton University Archives Dissertation Formatting Requirements document, the Princeton University Archives requirements should be followed. Special consideration should be paid to embedding fonts in the PDF.
• ProQuest ETD Administrator Resources and Guidelines  web page offers several guides to assist you in preparing your PDF, choosing publishing options, learning about copyright considerations, and more. 
• ProQuest's Support and Training Department can assist with issues related to creating and uploading PDFs and any questions regarding technical issues with the online submission site.

Whether a student pays fees to ProQuest in the ETD Administrator Site depends on the publishing option they choose, and if they opt to register their copyright (if a student selects Traditional Publishing, and does not register their copyright, no charges are incurred). Fees are to be submitted via the UMI ETD Administrator Site. Publishing and copyright registration fees are payable by Visa, MasterCard, or American Express and a small service tax may be added to the total. The options listed below will be fully explained in the ETD Administrator site. 

• Traditional without copyright registration: $0 to ProQuest (online)
• Traditional with copyright registration: $75 to ProQuest (online) 
• Open Access without copyright registration: $95 to ProQuest (online)
• Open Access ($95) with copyright registration ($55): $150 to ProQuest (online)

Degrees are granted five times per year at Board of Trustee meetings. Deadlines for materials to be submitted to the Mudd Manuscript Library are set by the Office of the Graduate School . The title page of your dissertation must state the month and year of the board meeting at which you will be granted your degree, for example “April 2023.”

Academic Year 2024-2025

• Friday, August 30, 2024, degree date "September 2024"
• Thursday, October 31, 2024, degree date "November 2024"
• Tuesday, December 31, 2024, degree date "January 2025"
• Friday, February 28, 2025, degree date "March 2025"
• Thursday, May 8, 2025, degree date "May 2025"

Please note: If a student is granted an extension for submission of their materials after a deadline has passed, the Mudd Manuscript Library must have written confirmation of the extension from the Office of the Graduate School in the form of an email to [email protected] .  

One non-circulating , bound copy of each dissertation produced until and including the January 2022 degree list is held in the collection of the University Archives. For dissertations submitted prior to September 2011, a circulating , bound copy of each dissertation may also be available. Information about these dissertations can be found in Princeton University Library's catalog .

Electronic Copy (PDF) in ProQuest 

ProQuest Dissertation Publishing distributes Princeton University dissertations. Members of the Princeton University community can access most dissertations through the ProQuest Dissertations and Theses subscription database, which is made available through the Princeton University Library. For students that choose "Open Access Plus publishing," their dissertations are available freely on the internet via  ProQuest Dissertations and Theses . Dissertations are available for purchase through ProQuest Dissertation Express . Once the dissertation has been accepted by the Mudd Library it will be released to ProQuest following the Board of Trustee meeting on which your degree is conferred. Bound copies ordered from ProQuest will be printed following release.  Please note, dissertations under embargo are not available in full text through the ProQuest Dissertations and Theses subscription database or for sale via ProQuest Dissertation Express during the embargo period.

Electronic Copy (PDF) in Princeton's Institutional Repository, DataSpace  

Beginning in the fall of 2011, dissertations will be available through the internet in full-text via Princeton's digital repository, DataSpace . (Embargoed dissertations become available to the world once the embargo expires.)

Interlibrary Loan 

Dissertations that have bound copies and are not under embargo are available through Interlibrary Loan (ILL) to libraries in the United States and Canada, either through hard copy or PDF. If PDFs are available, they can be sent internationally. 

Master's Thesis Submission Process

Students who are enrolled in a thesis-based Master’s degree program must upload a PDF of their thesis to Princeton's ETD Administrator site (ProQuest) just prior to completing the final paperwork for the Graduate School. These programs currently include:

• The Department of Chemical and Biological Engineering (M.S.E.)
• The Department of Civil and Environmental Engineering (M.S.E.)
• The Department of Computer Science (M.S.E.)
• The Department of Electrical and Computer Engineering (M.S.E.)
• The Department of Mechanical and Aerospace Engineering (M.S.E.)
• The Department of Operations Research and Financial Engineering (M.S.E.)
• The Department of Near Eastern Studies (M.A.)

The PDF should be formatted according to our  Dissertation Formatting Requirements  (PDF download). The Mudd Library will review and approve the submission upon notification from the Graduate School that your final paperwork is ready for this step. Bound copies are no longer required or accepted for Master's theses. 

Students who are not in a thesis-based Master's degree program do not need to make a submission to the library upon graduation. If you have questions, please complete the form on the Ask Special Collections page.

• Dissertation Formatting Requirements

Format, bind and submit your thesis: general guidance

You no longer need to submit a physical copy of your thesis. Please refer directly to the “Submit Your Thesis” section below.

This information is for research students submitting a thesis for assessment. It tells you how to:

• format your thesis
• submit your thesis
• bind your thesis (if applicable) 
• submit the final copy of your thesis

There are different requirements for students of fine arts, design, architecture or town planning.

Find out more about these requirements

Format your thesis

UCL theses should be submitted in a specific format, this applies to both the viva and final copies of your thesis. 

View the thesis checklist

Presentation

In the electronic version of your thesis, hyperlinks (including DOIs) should be functional and resolve to the correct webpage.

We would recommend using Arial or Helvetica fonts, at a size of no less than 12.

Find out more about the accessibility guidelines

If printed, please present your thesis in a permanent and legible format.

Illustrations should be permanently mounted on A4 size paper and bound in with the thesis; you may not use sellotape or similar materials.

A4 size paper (210 x 297 mm) should be used. Plain white paper must be used, of good quality and of sufficient opacity for normal reading. Both sides of the paper may be used.

Both sides of the paper may be used.

Margins at the binding edge must not be less than 40 mm (1.5 inches) and other margins not less than 20 mm (.75 inches). Double or one-and-a-half spacing should be used in typescripts, except for indented quotations or footnotes where single spacing may be used.

All pages must be numbered in one continuous sequence, i.e. from the title page of the first volume to the last page of type, in Arabic numerals from 1 onwards. This sequence must include everything bound in the volume, including maps, diagrams, blank pages, etc. Any material which cannot be bound in with the text must be placed in a pocket inside or attached to the back cover or in a rigid container similar in format to the bound thesis (see Illustrative material ).

The title page must bear the following:

• the officially-approved title of the thesis
• the candidates full name as registered
• the institution name 'UCL'
• the degree for which the thesis is submitted

The title page should be followed by a signed declaration that the work presented in the thesis is the candidate’s own e.g.

‘I, [full name] confirm that the work presented in this thesis is my own. Where information has been derived from other sources, I confirm that this has been indicated in the thesis.'

Please see the section below entitled ‘Inclusion of published works in doctoral theses’ for more information about how to indicate when you have re-used material that you have previously published.

The signed declaration should be followed by an abstract consisting of no more than 300 words.

Impact Statement

The abstract should be followed by an impact statement consisting of no more than 500 words. For further information on the content of the Impact Statement, please see the Impact Statement Guidance Notes for Research Students and Supervisors on the Doctoral School's website. 

Find out more about the Impact Statement

Inclusion of published works in doctoral theses

If you have included any work in your thesis that you have published (e.g. in a journal) previously, then you will need to insert a completed copy of the UCL Research Paper Declaration Form into your thesis after the Impact Statement. The form, and information about how to complete it is available on the Doctoral School’s website.

Find out more about the UCL Research Paper Declaration Form

Table of contents

In each copy of the thesis the abstract should be followed by a full table of contents (including any material not bound in) and a list of tables, photographs and any other materials. It is good practice to use bookmarking within the PDF of the thesis in electronic form to allow readers to jump to the relevant section, figure, table etc. from the table of contents.

Illustrative material

Illustrative material may be submitted on a CD-ROM. If you wish to submit material in any other form, your supervisor must contact Research Degrees well in advance of submission of the thesis.

Any material which cannot be bound in with the text must be placed either in a pocket inside or attached to the back cover or in a rigid container similar in format to the bound thesis. If it is separate from the bound volume it must be clearly labelled with the same information as on the title page. Each copy of the thesis submitted must be accompanied by a full set of this material.

Submit your thesis

Viva copies.

You must submit an electronic version of your thesis to via the UCL OneDrive . You no longer need to submit a printed copy unless your examiners ask for this. 

Find out more on how to submit via the UCL OneDrive

We will check your status and if your examiners have been appointed we will forward the thesis directly to them. They will then be able to download the copy of your thesis to prepare for your exam. 

If, following your submission, an examiner requests a hard copy of the thesis, you or your supervisor will need to arrange for this to be printed. Your supervisor or department can arrange for this to be sent directly to the examiner at their preferred postal address, or it can be handed to the  Student Enquiries Centre  during their walk-in operational hours. If submitted to the Student Enquiries Centre, the research degrees team will collect your thesis and post it on to the examiners, but please be aware that collections take place once per week and we cannot guarantee the physical copies will be posted within less than 8-10 working days    UCL’s standard submission of a thesis is electronic, in line with UCL’s sustainability strategy . If an examiner requests a physical thesis copy (this may be due to accessibility requirements of the examiner), you are responsible for making sure that your thesis is correctly printed and bound by the company you select. 

If your examiners have not been appointed, your thesis will be held securely until your examiners have been formally appointed by UCL.

Covid-19 Impact Form

We have developed a form for you to submit with your thesis if you wish to declare an impact on your research.   The form is optional and your choice to complete it or not will have no bearing on the outcome of your examination. It is intended to set the context of examination and is not a plea for leniency. Your examiners will continue to apply the standard criteria as set out in UCL’s Academic Manual and the joint examiners’ form. Please see the publication from the QAA on Advice on Doctoral Standards for Research Students and Supervisors for further support.

You must submit this form as a separate Word document or PDF when you submit your thesis via the UCL Dropbox as detailed in our guidance above.   We will only accept the form if you submit it at the same time that you submit your thesis.  This will apply if you are making an initial submission or a resubmission.

Download the Covid-19 Impact Form

Find out more about the Student Enquiries Centre

Your examination entry form must be received and logged by Research Degrees before you submit your thesis.

Find out more about examination entry

Re-submission

If you need to re-submit you must:

• submit a new examination entry form to the Research Degrees office at least 4 weeks prior to the expected submission of the thesis
• you must submit an electronic version of your thesis to via the UCL OneDrive . You no longer need to submit a printed copy unless your examiners ask for this.  Find out more on how to submit via the UCL OneDrive

We will check your status and confirm that your examiners are willing to review your revised thesis. We will then forward the thesis directly to them. They will be able to download the copy of your thesis for assessment. 

If an external examiner requests a hard copy of the thesis you will need to arrange for this to be printed and submitted to the Student Enquiries Centre during their walk-in operational hours. We will collect your thesis and post it on to the examiners.

Submitting as a Non-Registered Student

If you do not submit your thesis by the end of your period of Completing Research Status, your registration as a student will end at that point. Your supervisor will then need to apply for permission for you to submit your thesis in writing to the Research Degrees section, at least 3 weeks before your expected submission date. You will be charged a submission extension fee at the point you submit your thesis.

Bind your thesis

You no longer need to submit a printed copy unless your examiners specifically request this.

The thesis must be bound securely.  Both sides of the paper may be used.   Illustrations should be permanently mounted and bound in with the thesis.  Illustrative material may be submitted on a separate electronic storage device. If you wish to submit material in any other form, your supervisor must contact Research Degrees well in advance of submission of the thesis.   Any material which cannot be bound in with the text must be placed either in a pocket inside or attached to the back cover or in a rigid container similar in format to the bound thesis. If it is separate from the bound volume it must be clearly labelled with the same information as on the title page. Each copy of the thesis submitted must be accompanied by a full set of this material.  

You are responsible for making sure that your thesis is correctly bound by the company you select.

Final copies

UCL no longer requires a printed copy of your final thesis and we will award your degree once you have met the academic conditions and the Library have confirmed receipt of your e-thesis, the Deposit Agreement form, and you have cleared any outstanding fees.

You will need to deposit an electronic copy of your final thesis (and a completed E-Thesis Deposit Agreement form) via UCL's Research Publications Service (RPS). Please ensure that you remove, or blank out, all personal identifiers such as signatures, addresses and telephone numbers from the e-thesis (this does not include your own name on the title page).    Any photographs that you have taken should not show identifiable individuals without their permission and any you have taken of children should mask their faces.

If you do wish to deposit a hard copy you can do so by sending it directly to the Cataloguing & Metadata department of Library Services by post, or in person at the Main Library help desk.  You will find more information about the process on the existing webpage for e-thesis submission. 

Find out more about depositing an electronic and printed copy of your thesis

Related content

• Research degrees: examination entry
• Format, bind and submit your thesis: fine art, design, architecture and town planning
• Viva examinations: guidance

Important Information:

The UCL Student Centre has now moved.  Details of their new location can be found here.  

University Registrar’s Office

Dissertation submission, submitting the doctoral dissertation.

Notification of Readers (NOR):

• Set up by you or your program prior to dissertation submission, depending on departmental practice. If your program allows students to create the NOR you will see a Notification of Readers tile in the Dissertation Progress Reporting and Submission (DPRS) site. Contact your departmental registrar for questions and assistance.
• Notify program of your intent to submit by February 15 (spring) or September 1 (fall)
• Three readers are required with a maximum of five permitted. Two must be ladder or ladder-track Yale faculty, including the adviser. All readers must hold a PhD degree and a faculty position or be considered otherwise qualified to evaluate the dissertation by the DGS and the Graduate School.
• NOR Submission Instructional video

Submission Information:

• March 15 for spring degree conferral in May/June, 5:00 pm
• October 1 for fall degree conferral in December, 5:00 pm
• A pdf of your dissertation may be submitted using the degree petition page in the  Dissertation Progress Reporting and Submission  (DPRS) site at any time within the academic year. Dissertations submitted after the above semester submission deadlines will be processed for the following degree date
• Final changes to the dissertation must be uploaded in DPRS within 30 days of the submission deadline. To make changes to your dissertation after it has been submitted, email  dissertationreaders@yale.edu .
• Upon submission of your dissertation and approval of your readers by the DGS, a pdf of your dissertation will be automatically sent to all readers.
• Upon request from a reader, students are required to and responsible for mailing a soft-bound copy of the dissertation to the reader.

IMPORTANT: Students who submit their dissertations before the end of the add/drop course enrollment period (see the  academic calendar ) are NOT eligible to register as students for the remainder of that term. Students who wish to remain registered until the end of a given semester must submit their dissertations AFTER add/drop closes in order to remain registered for that semester.

• Submitting Degree Petition and Dissertation in DPRS:

The Degree Petition page in DPRS consists of the degree petition, links to required surveys, and a site to upload a pdf of your dissertation. No paper submission is required.

• ​ The dissertation title is populated from your most recent Dissertation Progress Report. You can change the final title on the petition page by clicking the “No” radio button and modifying the title. Click the save button at the bottom of the page to save the title prior to submitting the dissertation
• Survey of Earned Doctorates – submission confirmation page
• GSAS Exit Survey – upload first page of GSAS Survey that has your email address
• ProQuest (ETD) Publication Agreement – detail page
• Upload a pdf of your dissertation

Degree Petition and Dissertation Submission Instructional Video

Additional Questions?

• Dissertation Office: dissertationreaders@yale.edu   
• Barbara Withington: barbara.withington@yale.edu
• Austin Hanlin: austin.hanlin@yale.edu

Formatting the Doctoral Dissertation

Physical Requirements:

• Double spaced
• Exceptions: block quotations, bibliographic references, captions, footnotes should be single spaced, with a double space between each entry
• Saved as a pdf to be uploaded on the Degree Petition and Dissertation Submission page in DPRS
• No paper copy needs to be submitted

Margins: Left side margin of 1.5”, 1” margin on all other sides

Page Numbers

• 0.5” from any edge
• Preliminary pages are numbered with lower-case roman numerals, except title page and copyright page which are not numbered. The page following the copyright will be numbered (iii) and additional pages will be numbered sequentially
• The dissertation proper begins with page Arabic number “1” and runs consecutively to the end            
• 10- to 12-point font
• Same font type should be used throughout, including header, footnotes, page numbers

Order of Sections:

• Copyright Page
• Table of Contents
• Front Matter (acknowledgements, list of illustrations or tables, etc.)
• Body of Text
• Back Matter (appendices, bibliography, supplemental figures and tables, etc.)
• Placed immediately preceding the title page
• Heading centered on page
• Dissertation title and name of author must match title page
• Text of abstract below the heading, double spaced

Full title of dissertation

Full name of author

Year of PhD conferral (e.g., 20XX)

• All text centered
• Month and year of conferral (e.g., May or June 20XX, or December 20XX)
• See attached example at end of guide

Copyright Notice:

• Typed 3” below top margin
• Format includes copyright symbol ©

                     © 20__ by [Student’s Name]

                     All rights reserved.

• Note: the copyright available through ProQuest is optional and an additional fee

Tables and Figures:

• Tables placed as close as possible to their reference in the text
• Heading at top of table
• Consecutive numbering throughout, or by chapter (e.g., 1.1, 1.2, 2.1, 2.2)
• Captions placed at bottom

(Sample Title Page)

Dissertation Title: Subtitle

(first letter of each word in title should be capitalized)

A Dissertation

Presented to the Faculty of the Graduate School

Yale University

In Candidacy for the Degree of

Doctor of Philosophy

[Full Name of Author]

Dissertation Director: [Full  Name of the Advisor(s)]

(or chairperson of advisory committee)

(month of graduation, not of submission)

Submission Policy

Dissertations for the Yale Graduate School of Arts and Sciences Doctor of Philosophy degree must be submitted to the Graduate School by 5:00 pm on March 15 for consideration at the May meeting of the degree committee, and by 5:00 pm on October 1 for consideration at the fall meeting of the degree committee. These deadlines are established to allow sufficient time for readers to make careful evaluations and for departments to review those evaluations and make recommendations to the Graduate School. No extensions of the deadlines will be granted. Dissertations submitted after the deadlines will be considered for degree conferral during the following term.

In accord with the scholarly ideal that the candidate for a doctorate must make a contribution to knowledge, all dissertations that have been accepted by the Graduate School are made available in the Yale library.

Students do not need to be registered to be eligible to submit the dissertation.

Students who complete all PhD requirements within four continuous years of full-time study in the PhD program will be registered and charged full tuition only through the term in which the dissertation is submitted. Students who take a leave of absence must complete the four-year full tuition obligation, regardless of when they submit the dissertation.

The Graduate School does not compel departments to evaluate the dissertations of degree candidates who are no longer registered. In practice, however, departments normally agree to evaluate these dissertations.

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Thesis & Dissertation Submission

The Graduate School is here to help as you prepare and submit your thesis or dissertation. The links below provide resources and instructions to guide you throughout the process.

Dissertation/Thesis Submission Process

• Format your thesis and follow the Thesis Approval Form (TAF) process.
• Upload your pdf , attaching the single page TAF as a supplemental file, for Graduate School review and approval.
• The Gradaute School will contact you via e-mail to let you know if your submission has been accepted or if revisions are needed.
• Any necessary revisions should be submitted by the posted deadline . Contact the Graduate School at [email protected] should you have any questions or concerns.

Thesis Approval Form

• Attach the final version of your thesis for their review.
• After the complete TAF is returned to you, save it as a separate one page document (uncoupled from your thesis).
• Then, upload the single page TAF as a supplemental file along with the thesis.
• Detailed instructions are available to assist you.

Resources & Guidelines for Thesis Submission

• The  ProQuest  ETD website provides a variety of resources related to PDF creation, thesis submission, copyright and publishing options.
• University Libraries provides a host of resources related to copyright, fair use and authors' rights.

Deadlines for Thesis Submission & Graduation

• All you need to know about graduation requirements and deadlines.
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Thesis and practicum examinations and MSpace submission

When you have finished writing your Master’s or Ph.D. thesis or practicum, it must be examined and passed by your examining committee before being revised, if necessary, and submitted to MSpace, the university’s digital repository, where it will become available worldwide.

On this page

Thesis submission deadlines and requirements, submitting your ph.d. thesis for examination, thesis examination process, submitting your thesis or practicum to the mspace digital repository, thesis and practicum submission checklist, archiving of your thesis and practicum.

Procedures for the submission and examination of Master’s theses and practica may vary between programs and are carried out at the unit level. For details, please consult the program’s supplementary regulations .

Doctoral theses must be submitted to the Faculty of Graduate Studies office via the Graduate Studies Hub (University of Manitoba account login required) to initiate the written examination process. The Ph.D. thesis examination process is carried out by the Faculty of Graduate Studies; please see below for details.

Students are strongly encouraged to submit their theses and practica well in advance of the relevant deadlines outlined in the table below to ensure that they will be able to graduate in their intended graduation period (May, October, or February).

Timelines for completing thesis examinations and satisfying outstanding requirements can vary significantly; students who leave the distribution of their theses and practica until the deadline often have difficulty getting their work approved in time to meet graduation deadlines. Failing to meet these deadlines will result in delays to your convocation.

Table notes:

1 The “Approval to Proceed to Thesis Examination” form verifies that each member of the advisory committee has read the complete version of the thesis and has provided the candidate with a detailed review and comments including any necessary revisions. Please contact your unit/department for internal procedures and deadlines regarding review of your thesis by the internal examiners.

It is the student’s responsibility to ensure that all requirements are delivered to the Faculty of Graduate Studies office by the deadline noted.

• Students cannot be added to the potential graduand list after the final deadline listed in the table above.
• When a submission date falls on a weekend or holiday, the deadline moves to the next business day.

Before submitting your thesis to the Faculty of Graduate Studies for examination, your advisory committee must verify that they have read the complete thesis and provided you with a detailed review and comments, including any necessary revisions, by signing the Approval to Proceed to Ph.D. Thesis Examination form (PDF available on the Faculty of Graduate Studies Forms page ). This form must be signed by all parties and submitted by the student alongside the thesis. Signing the Approval to Proceed form does not constitute a formal evaluation of the thesis.

The thesis will be eligible for examination if:

• No more than one (1) member of the advisory committee indicates on the Approval to Proceed to Ph.D. Thesis Examination form that they do not support proceeding to the formal examination of the thesis; and
• The department/unit indicates on the Approval to Proceed to Ph.D. Thesis Examination form that they do support proceeding to the formal examination of the thesis.

Once the Approval to Proceed to Ph.D. Thesis Examination form is signed by all parties and the thesis is ready for examination, you must submit it, your thesis, and any related files (if applicable) to the Faculty of Graduate Studies via the Ph.D. Thesis Submission Form on the Graduate Studies Hub (University of Manitoba account login required). Below are complete instructions on how to submit your thesis to the committee and for what to expect after your thesis has been submitted.

Graduate Studies Hub

Note on advisors, co-advisors, and internal examiners from outside of the University of Manitoba Individuals who do not have a UMNetID and University of Manitoba email address (e.g., faculty from the University of Winnipeg who do not have an appointment at the University of Manitoba) must be added to the University of Manitoba's Microsoft user directory in order to access the Graduate Studies Hub and the administrative processes hosted on that site, including the Ph.D. thesis examination process. For additional details, please see the External Users page on the Graduate Studies Hub site (University of Manitoba account login required).

Those who hold adjunct appointments or are otherwise eligible to claim a UMNetID must claim their UMNetID to be able to access the Graduate Studies Hub and other University of Manitoba services and systems. For additional information, please visit the Claim UMNetID page on the University of Manitoba website.

If your Advisor, Co-Advisor, and/or examining committee members do not have an appointment (including adjunct) at the University of Manitoba, they must be granted access to the Graduate Studies Hub before you submit your thesis for examination.

Submission instructions

The Ph.D. thesis examination process is located on the Graduate Studies Hub Sharepoint site, which is accessible to all faculty, staff, and students. This is the method Ph.D. students must use to submit their thesis for examination.

To access the thesis submission form, you will need to:

• If you accessed the login page from a link to the Graduate Studies Hub, you will be directed to the Graduate Studies Hub home page once you have logged in using Multi-Factor Authentication (MFA). If you were already logged into your account in your web browser, you will not be prompted to log in again.
• If you accessed the login page from another link (e.g., portal.office.com), you can navigate to Sharepoint from the Apps waffle menu in the top left-hand corner of your screen. Once you are on the Sharepoint homepage, search for the Graduate Studies Hub using the search bar at the top of the screen. For more information on navigating Sharepoint, please visit the Microsoft website .
• From the Graduate Studies Hub home screen, select the “Ph.D. Thesis Examinations” button or navigate to the page from the navigation toolbar at the top of the screen (under “Program Requirements”).
• Read the “Before you begin” section on the Ph.D. Thesis Examinations page for details about submission requirements. Ensure that you have all of the proper documents and information available before navigating to the submission form.
• Once you are ready to submit your thesis, select “Submit your Ph.D. thesis for examination”. This link is available in multiple places along the right-hand side of the screen and will open in a new tab in your web browser upon selection.
• Preamble (eligibility for examination and anticipated graduation date)
• Student Information (student name, number, email address, program)
• Thesis Information (title, abstract, PDF thesis file, Approval to Proceed to Ph.D. Thesis Examination Form, supplementary file(s) and/or descriptions of revisions, if applicable)
• Examining Committee Information (for each examiner: name, email address, role, department/unit)
• Review all information entered for accuracy before proceeding to the next section and ensure that the correct documents are uploaded. When you are ready to submit the form, select the “Submit” button at the bottom of the screen. You will receive a confirmation email shortly after the thesis has been submitted.

If you have any questions, please contact [email protected] .

As per University policy, students are required to check their @myumanitoba.ca email account regularly as continuous information is emailed to students throughout the examination process.

The Ph.D. thesis examination process consists of the examination of the written thesis by an examining committee comprised of the Advisor/Co-Advisor, internal examiners, and an external examiner selected by the Faculty of Graduate Studies. If the thesis is passed at the written examination stage, it will be permitted to proceed to the oral examination.

The Ph.D. thesis examination process begins with the submission of the Ph.D. Thesis Submission Form (including the thesis and Approval to Proceed form). Once this form has been successfully submitted to the Faculty of Graduate Studies:

• The student will receive an email confirming that their thesis has been received.  
• The thesis submission number and student number (included in the email notification);
• The Advisor (and Co-Advisor, if applicable) name and email address;
• Full name, email address, department/unit, and University
• Current Curriculum Vitae (CV) listing their scholarly publications, research activities, and Ph.D. student supervision/examination experience in Word or PDF format;
• A short statement explaining the rationale for the nomination; and
• Acknowledgements of each of the eligibility requirements with room to elaborate, if necessary.  
• If there is a Co-Advisor, they will receive an email asking them to approve the nominations. This email will contain instructions for submitting their approval or rejection.  
• The external examiner will be chosen and invited to serve by the Faculty of Graduate Studies Associate Dean and will remain anonymous until the external examiner’s report is received.  
• The student and Advisor/Co-Advisor informing them that the thesis examination has begun. They are reminded that while the thesis is undergoing review, no communication is permitted with examining committee members regarding the thesis until all internal and external examiner reports have been received
• Internal and external examiners providing them with a link for accessing a .pdf copy of the candidate’s thesis (and supplementary files if applicable) and instructions for submitting their report. Internal and external examiners are requested to submit their detailed reports via the appropriate Report Form within four (4) weeks. Automated reminders will be sent one (1) week before the report deadline and one (1) day after the deadline. The Faculty of Graduate Studies will contact examiners who have not submitted their report by one (1) week after the deadline.  
• Once all examiner reports are received, they will be reviewed by the Dean of the Faculty of Graduate Studies and sent via email to the Advisor/Co-advisor, internal examining committee members and the Department/Unit Head. The Advisor/Co-Advisor will be asked to share the reports with the student. If the written examination is passed, they will also be provided with information concerning scheduling the Ph.D. Oral Examination at this point.

Please see the Faculty of Graduate Studies Academic Guide for policies and regulations regarding the Ph.D. thesis examination process.

The Ph.D. oral examination Please visit the Ph.D. oral examination page for details about Ph.D. oral examination scheduling and procedures.

If both the written and oral examinations are passed, the final copy of the thesis (including any necessary revisions) must be submitted to MSpace.

All theses and practica are submitted electronically to MSpace, the University of Manitoba digital repository. Here they become searchable and available to a worldwide audience.

You must submit your thesis or practicum to the Faculty of Graduate Studies by the deadlines indicated in the Academic Schedule in the Graduate Calendar to be eligible for graduation for a specific graduation period. The Faculty of Graduate Studies does not provide extensions for thesis or practicum submissions beyond these final deadlines.

You submit your thesis or practicum to MSpace following the approval of the work by the examining committee and the completion of any revisions required by that committee. The digital copy is required for the University of Manitoba library and remains the property of the University of Manitoba.

To be eligible to receive your parchment and official transcripts, you must pay all outstanding university fines and fees (library, parking, tuition, etc.) and your file must not be on hold.

Learn more about MSpace

Benefits of mspace.

Having your thesis or practicum in the university's digital repository has a number of advantages.

Global exposure and self-promotion

Your thesis/practicum can be read from anywhere in the world in full text by prospective employers, researchers, colleagues, friends and relatives. You can promote your thesis/practicum by adding its MSpace URL to your CV and your home page.

Faster and wider accessibility

Your thesis/practicum will be processed quickly and will be accessible from MSpace, Google, Google Scholar, the UM Libraries’ catalogue, and elsewhere. 

URLs and accompanying files (including multimedia files)

You can add URLs with active links within your e-thesis. You can also add audio or video or other accompanying files to MSpace as separate files.

Lower costs and less paper

You save money and trees by providing everyone with the MSpace URL to your thesis/ practicum.

Before you submit your thesis or practicum

Please review these points to ensure you are prepared to submit your thesis or practicum. 

Log in to MSpace

You log in to MSpace using your UMNetID user name and password.

Prepare your thesis/practicum PDF

• You must submit the electronic version of your thesis (”e-thesis”) in portable document format (PDF). 
• Convert your electronic thesis into a single unsecured (not password protected) PDF file with fonts embedded. The PDF file must remain unsecured for full text indexing and processing. For help, please see the Libraries’ Depositing Help page .
• Name the PDF file as your last and first name.  For example: doe_jane.pdf
• Remove signatures and personal information. Make sure your thesis does not contain any personal contact information (e.g., addresses, email addresses, and/or telephone numbers).
• Any signatures on scanned letters or forms should be removed before sending your thesis to the printer (if stipulated in your program’s supplementary regulations) and submitting to MSpace.

Information to have on hand

Before posting your thesis, please review  What you need before you deposit  

Submitting additional files

Please review What you can deposit .

Submit an electronic thesis

• Submit one electronic copy of your thesis or practicum according to the instructions on the MSpace website. Ensure there are no missing pages in your document. Submit additional files separately.
• You will be asked to agree to the MSpace license before your submission can be completed.

Submit to the Faculty of Graduate Studies:

• Master’s students: The original Thesis/Practicum Final Report form. This is signed by your examining committee after you have successfully defended and/or completed your thesis and practicum revisions.
• PhD students: The Faculty of Graduate Studies provides the Chair Report Form to the Chair of the Ph.D. oral examination. These forms must be submitted to the Faculty of Graduate Studies by the Chair and Advisor/Co-Advisor, respectively, following the oral examination.

Other Requirements:

• The Thesis Release form – this is a copyright license declaration form that you must complete in MSpace when you submit your thesis
• A copy of the Ethical Review Board approval letter (if applicable) received from the Research Ethics Board and any other pertinent access approval forms (if applicable).

It is your responsibility to provide copies of your thesis or practicum to your department if required in the supplementary regulations for your program.

Please see  Expectations and obligations in a deposit for more information.

Delay before your thesis appears on MSpace

After you post your e-thesis, it goes into the MSpace submission pool, and the status will appear as “Awaiting Editor’s Approval”. Your e-thesis will appear in MSpace after a Graduate Studies staff member has reviewed and accepted it.

For help and information about submitting electronic theses, please see Depositing help & FAQ .

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• Dissertation & Thesis Outline | Example & Free Templates

Dissertation & Thesis Outline | Example & Free Templates

Published on June 7, 2022 by Tegan George . Revised on November 21, 2023.

A thesis or dissertation outline is one of the most critical early steps in your writing process . It helps you to lay out and organize your ideas and can provide you with a roadmap for deciding the specifics of your dissertation topic and showcasing its relevance to your field.

Generally, an outline contains information on the different sections included in your thesis or dissertation , such as:

• Your anticipated title
• Your abstract
• Your chapters (sometimes subdivided into further topics like literature review, research methods, avenues for future research, etc.)

In the final product, you can also provide a chapter outline for your readers. This is a short paragraph at the end of your introduction to inform readers about the organizational structure of your thesis or dissertation. This chapter outline is also known as a reading guide or summary outline.

Table of contents

How to outline your thesis or dissertation, dissertation and thesis outline templates, chapter outline example, sample sentences for your chapter outline, sample verbs for variation in your chapter outline, other interesting articles, frequently asked questions about thesis and dissertation outlines.

While there are some inter-institutional differences, many outlines proceed in a fairly similar fashion.

• Working Title
• “Elevator pitch” of your work (often written last).
• Introduce your area of study, sharing details about your research question, problem statement , and hypotheses . Situate your research within an existing paradigm or conceptual or theoretical framework .
• Subdivide as you see fit into main topics and sub-topics.
• Describe your research methods (e.g., your scope , population , and data collection ).
• Present your research findings and share about your data analysis methods.
• Answer the research question in a concise way.
• Interpret your findings, discuss potential limitations of your own research and speculate about future implications or related opportunities.

For a more detailed overview of chapters and other elements, be sure to check out our article on the structure of a dissertation or download our template .

To help you get started, we’ve created a full thesis or dissertation template in Word or Google Docs format. It’s easy adapt it to your own requirements.

 Download Word template    Download Google Docs template

It can be easy to fall into a pattern of overusing the same words or sentence constructions, which can make your work monotonous and repetitive for your readers. Consider utilizing some of the alternative constructions presented below.

Example 1: Passive construction

The passive voice is a common choice for outlines and overviews because the context makes it clear who is carrying out the action (e.g., you are conducting the research ). However, overuse of the passive voice can make your text vague and imprecise.

Example 2: IS-AV construction

You can also present your information using the “IS-AV” (inanimate subject with an active verb ) construction.

A chapter is an inanimate object, so it is not capable of taking an action itself (e.g., presenting or discussing). However, the meaning of the sentence is still easily understandable, so the IS-AV construction can be a good way to add variety to your text.

Example 3: The “I” construction

Another option is to use the “I” construction, which is often recommended by style manuals (e.g., APA Style and Chicago style ). However, depending on your field of study, this construction is not always considered professional or academic. Ask your supervisor if you’re not sure.

Example 4: Mix-and-match

To truly make the most of these options, consider mixing and matching the passive voice , IS-AV construction , and “I” construction .This can help the flow of your argument and improve the readability of your text.

As you draft the chapter outline, you may also find yourself frequently repeating the same words, such as “discuss,” “present,” “prove,” or “show.” Consider branching out to add richness and nuance to your writing. Here are some examples of synonyms you can use.

If you want to know more about AI for academic writing, AI tools, or research bias, make sure to check out some of our other articles with explanations and examples or go directly to our tools!

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When you mention different chapters within your text, it’s considered best to use Roman numerals for most citation styles. However, the most important thing here is to remain consistent whenever using numbers in your dissertation .

The title page of your thesis or dissertation goes first, before all other content or lists that you may choose to include.

A thesis or dissertation outline is one of the most critical first steps in your writing process. It helps you to lay out and organize your ideas and can provide you with a roadmap for deciding what kind of research you’d like to undertake.

• Your chapters (sometimes subdivided into further topics like literature review , research methods , avenues for future research, etc.)

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/images/cornell/logo35pt_cornell_white.svg" alt="submitting a phd thesis"> Cornell University --> Graduate School

Guide to writing your thesis/dissertation, definition of dissertation and thesis.

The dissertation or thesis is a scholarly treatise that substantiates a specific point of view as a result of original research that is conducted by students during their graduate study. At Cornell, the thesis is a requirement for the receipt of the M.A. and M.S. degrees and some professional master’s degrees. The dissertation is a requirement of the Ph.D. degree.

Formatting Requirement and Standards

The Graduate School sets the minimum format for your thesis or dissertation, while you, your special committee, and your advisor/chair decide upon the content and length. Grammar, punctuation, spelling, and other mechanical issues are your sole responsibility. Generally, the thesis and dissertation should conform to the standards of leading academic journals in your field. The Graduate School does not monitor the thesis or dissertation for mechanics, content, or style.

“Papers Option” Dissertation or Thesis

A “papers option” is available only to students in certain fields, which are listed on the Fields Permitting the Use of Papers Option page , or by approved petition. If you choose the papers option, your dissertation or thesis is organized as a series of relatively independent chapters or papers that you have submitted or will be submitting to journals in the field. You must be the only author or the first author of the papers to be used in the dissertation. The papers-option dissertation or thesis must meet all format and submission requirements, and a singular referencing convention must be used throughout.

ProQuest Electronic Submissions

The dissertation and thesis become permanent records of your original research, and in the case of doctoral research, the Graduate School requires publication of the dissertation and abstract in its original form. All Cornell master’s theses and doctoral dissertations require an electronic submission through ProQuest, which fills orders for paper or digital copies of the thesis and dissertation and makes a digital version available online via their subscription database, ProQuest Dissertations & Theses . For master’s theses, only the abstract is available. ProQuest provides worldwide distribution of your work from the master copy. You retain control over your dissertation and are free to grant publishing rights as you see fit. The formatting requirements contained in this guide meet all ProQuest specifications.

Copies of Dissertation and Thesis

Copies of Ph.D. dissertations and master’s theses are also uploaded in PDF format to the Cornell Library Repository, eCommons . A print copy of each master’s thesis and doctoral dissertation is submitted to Cornell University Library by ProQuest.

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How to submit a PhD thesis

The final few months of a phd can often be the hardest, so here are a few tips from a doctoral candidate who recently submitted her thesis.

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You know the transitional phase of childbirth, where a woman says she can’t go on and the midwife will say that means you’re nearly there? Well, I’m hoping that it is the same with this thesis.

About a month before submitting my thesis , I found myself uttering this sentence (working on ancient infertility inevitably means that any analogies I make are related to childbirth in some way). This was at the stage where the tiredness had really set in, but it was also the point where the end was in sight and I finally began to believe that my thesis could be completed before the deadline for submission.

As anyone will tell you, the final few months before submitting a PhD thesis are a whirlwind. There are drafts and redrafts being pinged back and forth between you and your supervisors. That section of a chapter that you’ve been (often with good reason) putting off for the past three years can wait no longer. There are corrections to be made, references to chase, a bibliography to check and arguments to refine – and all you really want to do at this point is lie down in a dark room and pretend that the world doesn’t exist (this may have been just me, but I suspect it’s fairly common).

Although slightly manic, as the thesis came together I actually found that I enjoyed the final stages of thesis writing. Admittedly this may have been an academic version of Stockholm syndrome (where kidnap victims start to identify with their captors), but I learned a lot in those last few months before submission.

Having had some time to reflect, I thought I would share some of the tactics I employed to get my thesis written, things that helped me to keep my sanity – and one thing that meant that I nearly missed my deadline.

Get organised

In the final few months before submission, your world shrinks somewhat and your thesis is likely to become if not the only thing in your life, one of the few things that can grab your attention. Although this is true to some extent throughout your PhD, it does step up a gear at this point. Knowing that this would be the case a couple of months before submitting, I decided to get organised.

In terms of thesis, this meant going through all the criteria for submission from how to set out the title page to downloading the form that I needed to complete when I submitted. I also made sure that I had all the paper and ink cartridges I would need for printing. I also sorted out all the non-thesis things that needed to be done before submission. I wrote birthday cards, booked appointments and did anything I could that would mean I needed to keep as little as possible in my head and fewer things to distract me.

‘Thesis brain’

Unfortunately, being so focused on one thing means that inevitably other things fall out of your brain. This might be a case of not being able to remember simple facts or completely forgetting people’s names. In my case, it was forgetting that the university library doesn’t open on a bank holiday (let’s be honest, forgetting that it actually was a bank holiday). If your brain deems something non-essential, it may well refuse to recall it.

I termed this phenomena “thesis brain” and, if it does happen to you, rest assured that you probably aren’t losing your memory and it is (mostly) reversible once you've submitted. The other positive of thesis brain is that it gives you some interesting stories to tell post-submission (one of mine includes two suspected cases of Ebola – don’t ask).

Plan some time out

With a deadline looming, it’s easy to fall into the trap of thinking “I don’t have time to stop”, but you do, and it’s essential that you do. This doesn’t have to be a big night out, and to be honest you will probably be too tired at this point anyhow. Take an hour out to have coffee with a friend or dinner with family or anything that involves communicating with another human being.

Admittedly, had I read this advice six months ago, I would have thought two things: a) what an obvious thing to say; and b) it’s OK for you to say that but I really don’t have time. However, in the middle of submitting a thesis, it’s easy to forget and, although it’s taken me a long time to learn this, taking that time out will make you more productive in the long run, I promise.

Beware of the inevitable guilt trip

On the subject of taking time out, this seems the perfect time to mention guilt . For me, and probably a lot of people, writing and guilt go together. From asking myself why hadn’t I read/written this before now, to “what on earth was I thinking taking a week off last Christmas?”: I could beat myself up about anything. About two months before submitting, I realised that I was spending too much time and energy (of which I had little to spare) on asking myself why I hadn’t done something already rather than getting tasks completed now.

In the end, I told myself that there was time to beat myself up after submitting (although to be fair, after the thesis was finished it didn’t matter any more) and right now it was about getting on with it – this telling-off was the best thing I ever did and freed me to get on with finishing the thesis.

There is no right way to complete a thesis

Of course, there are guidelines to follow and standards to be met, but how you go about getting there is unique to you. Just because Bob wrote his introduction in his first year and looks at you in horror when you say you haven’t written yours five months before submission does not mean you are doing the PhD wrong, just that you’re approaching it in a different way, and that’s fine (really it is). Also if, like Bob, you did write a perfect introduction by the end of your first year, that’s also fine, but do try to keep the looks of horror to a bare minimum – they are not helpful.

Do not – I repeat do not – finish proofing, print, bind and post off your thesis on the submission date

This is what I did – and it was nearly my undoing (and yes, I should know better). I was very lucky that this did not go terribly wrong. It will take you longer than you think to print out your thesis. In my case, this was a three-and-a-half hour printing marathon that involved much shouting at my printer (which I still cannot look at without an involuntary shudder) and cleaning the entire house because I could not stare any longer at the printer willing it to print quicker.

This resulted in my turning up at the binders 15 minutes before it shut. They (very kindly) ended up staying open 30 minutes later than normal, during which time they had to deal with a slightly hyper and very tired PhD student (I still owe them a box of chocolates). Then there was the sprint to the post office before it shut at 6pm.

Do not do this. However, if this does happen to you remember you are not alone.

Recognise that the end is in sight

One of the scariest things about a PhD is that it is your project and only you can write it. This is not merely scary; it can be overwhelming at times. However, in those final few months I realised that while the impending deadline was still scary, my thesis no longer was. Despite all its faults, all the things I might have done differently and all the things I still don’t know (I have a long list of all three), I had written a thesis. Four months before I submitted, I genuinely didn’t believe that this was something I would achieve. However, very slowly in those last few months, I began to feel that, although I still had no idea how it was going to happen, finishing my thesis was something I could do.

Those final few months are tough – there is no way around that – but for me they were also the most rewarding part of the entire PhD. In the final stages of thesis writing, everything happens fast: all of a sudden, chapters go from being drafts to being finished; you find a place for the pesky bit of evidence that needed to be included but didn’t seem to fit anywhere; and that perfect quote to open chapter five suddenly appears from nowhere. There is nothing like seeing a project you’ve been working on for so long come together in this way. However, in the midst of submitting a thesis, it’s easy not to recognise this and to ignore all the little accomplishments because all you can think about is what is left to do.

And perhaps this is the most important message I would pass on to anyone heading towards completing their thesis. No matter how stressful it is or how tired you are, take enjoyment out of seeing your thesis come together and from the knowledge that the end is in sight.

Rebecca Fallas  is a full-time PhD student in the Open University’s department of classical studies who has just submitted her thesis on “Individual Responsibility and the Culture of Blame Surrounding Infertility in Ancient Medical Texts”. This post originally appeared on her department’s blog .

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Dissertations and Theses

Main navigation.

Congratulations on being close to the finish line with your dissertation or thesis.

After you’ve applied to graduate and enrolled, dissertations and theses may be submitted online through the Dissertation & Thesis Center in Axess.  

Once you finish submitting your dissertation or thesis in Axess, and it has been approved by the university, the submission is considered final and no further changes are permitted. 

The electronic submission process is free of charge and allows you the ability to check your pre-submission requirements and when ready, upload a digital copy of your dissertation or thesis. 

You can learn more about the center on the How to Use the Dissertation & Thesis Center webpage.

• FAQs: Dissertation & Theses
• How to Submit Your Signature Page
• How to Use the Dissertation & Thesis Center
• How to Request to Use Copyrighted Material

Note: The online submission process is not available for master's theses or undergraduate honors theses. Please consult with your department directly regarding submission procedures.

Follow these guides to ensure you meet all the requirements for submitting your dissertation or thesis. 

• Prepare Your Work for Submission
• Submit Your Dissertation or Thesis
• Steps After Submission

Submission Deadlines for Conferral

You must apply to graduate and enroll before you can access the Dissertation & Thesis Center in Axess.

The Dissertation & Thesis Center opens to submissions on the first day of instruction each quarter for which the student has applied to graduate.

The quarterly deadlines are set as late in the quarter as possible, providing the time necessary for review of the dissertation or thesis, including review of final degree requirements by the Registrar's Office and the departments. 

You are strongly encouraged to submit your work at least two weeks prior to the deadline to ensure that all requirements can be met in time for the conferral of your degree. 

Once you finish submitting your dissertation or thesis in Axess, and it has been approved by the university, the submission is considered final and no further changes are permitted. 

After the final reader approves the dissertation, it typically takes about seven (7) business days for the university to process the submission.  

Deadlines by Quarter

Dissertation deadlines are strictly enforced.  No exceptions are made. By noon on the final submission deadline date, all of the following steps must be completed:           

• The student enrolls and applies to graduate;
• The student confirms the names of reading committee members in Axess, and designates a Final Reader;
• The student submits reading committee signatures;
• The student completes the necessary University Milestones;
• The student’s candidacy is valid through degree conferral;
• The student submits the final dissertation or thesis in Axess;
• The designated Final Reader certifies the final draft of the dissertation or thesis submitted in Axess.

For help, contact the Student Services Center .                                                                        

For faculty and staff information on Dissertations, visit Inside Student Services.

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Submitting your thesis for examination (PhD, EdD, MD, BusD, MLitt, MSc)

Format of the thesis, the thesis must:.

be written in British English, apart from quotations and recognised technical formulae

be in A4 portrait format

use one-and-a-half spaced type

include any photographs or other illustrations scanned into the text

be a single file saved in the electronic format and naming style specified by your Degree Committee

Examiners are not expected to edit work. They will deal with errors of fact and typographical errors that affect the meaning of your work, as well as larger structural issues. The extent to which the text has or has not been properly prepared may influence their recommendation concerning the award of the degree. You are therefore advised to check your thesis thoroughly prior to submission to ensure clear, formal British English has been used throughout and that there are minimal typing and/or spelling mistakes.

How and when to present the thesis for examination

You must submit an electronic copy of your thesis for examination, and any required accompanying documents, to your Degree Committee by your submission deadline (which can be found under 'Thesis Submission details' on the Academic tile in your CamSIS self-service). If you are not a self-funded student, the terms and conditions of your funding may require you to submit your thesis earlier than the date shown in CamSIS. If you are unsure what your funder-expected submission date is, you should contact your Funding Administrator. You are required to submit your thesis for examination by your deadline even if the date falls over a weekend or holiday period.

Your Degree Committee should provide you with guidance for electronic submission; please contact them directly if you require any assistance.

The thesis you submit to your Degree Committee will be the thesis forwarded to the examiners for examination. It is not possible to 'retract submission' or to send a revised copy directly to your examiners. Therefore you should carefully check the file(s) you upload when submitting your thesis.

Postgraduate students must keep a minimum number of terms of research before they can submit (for example, 9 for the full-time PhD) unless they have been granted an allowance or exemption of terms . The thesis may be submitted from the first day of the term in which this requirement is met, provided that full-time students have also met the minimum residence requirement (unless they have been granted an allowance of terms). If you attempt to submit too early and have not had an allowance or exemption of terms approved, your thesis submission will not be accepted. If you have an application for an allowance or exemption of terms under consideration in CamSIS at the time you submit your thesis, your thesis will be kept on hold until a decision on your application is made.

Requirements

You must include the following bound inside your thesis:

Please ensure the pages are in the correct order. This is very important - if these preliminary pages are in a different order in your final hardbound thesis to your thesis submitted for examination, this could cause problems and delay approval for your degree.

1. A title page displaying:

the full title of the thesis

your full legal name (as it appears on your passport, marriage certificate or deed poll)

your college

the date of submission (month and year)

a declaration stating: "This thesis is submitted for the degree of Doctor of Philosophy/Doctor of Education/Doctor of Business/Doctor of Medicine/Master of Science/Master of Letters (as appropriate)."

2. A declaration in the preface stating:

'This thesis is the result of my own work and includes nothing which is the outcome of work done in collaboration except as declared in the preface and specified in the text. It is not substantially the same as any work that has already been submitted, or, is being concurrently submitted, for any degree, diploma or other qualification at the University of Cambridge or any other University or similar institution except as declared in the preface and specified in the text. It does not exceed the prescribed word limit for the relevant Degree Committee.'

The declaration does not need to be signed . For more information on the word limits for the respective Degree Committees see Word Limits and Requirements of your Degree Committee )

3. An abstract/summary of your thesis

4. [if applicable] the list of additional materials that were approved for submission alongside the thesis

You must also submit the following documents (not included inside the thesis):

Required: One declaration form

Optional: Research Impact Statement If pandemic, war/conflict, or natural disaster have significantly impacted on your research, you are invited to submit a Research Impact Statement with your thesis using the template provided. The purpose of the statement is for you to describe any restrictions or difficulties experienced in undertaking your research as a result of pandemic, war/conflict, or natural disaster, and to provide details of any alternative arrangements made to complete the work for your thesis. Further details for students and supervisors can be found in the Research Impact Statement guidance  and the Research Impact Statement form can be downloaded here . 

Inclusion of additional materials

Students other than those in the Faculty of Music must seek permission through their  CamSIS Self Service page if they wish to submit additional materials for examination alongside their thesis. Content such as figures, tables, photographs, bibliography, or appendices is contained within the submitted thesis and would not normally constitute separate additional materials. Additional materials are integral to the thesis but in a format that cannot be easily included in the body of the thesis (for example, 3D graphics). You should refer to the ' Policy on the inclusion of additional materials with a thesis ' before making an application to include additional materials. Talk to your supervisor and contact your Degree Committee if you require any advice. The application process should be initiated prior to the thesis submission. If a thesis is submitted with additional materials and without permission to include them, it will be held by the Degree Committee until approval is confirmed.

Please bear in mind that if you are granted permission to submit additional materials, you are required to upload the same materials to the University repository, Apollo , when you submit your approved thesis  post-examination (doctoral candidates only). Therefore, the inclusion of additional material that contains uncleared third-party copyright or sensitive material may affect the access level that is most appropriate for your thesis.

Submitting a revised thesis

If you are resubmitting your thesis following a viva outcome of being allowed to revise and resubmit the thesis for examination for a doctoral degree, you need to follow the same procedure as for the original thesis submission .

What happens following submission of the thesis for examination 

When you submit your thesis for examination the Degree Committee will check the submission, acknowledge receipt, and inform Student Registry you have submitted. The Student Registry will update your CamSIS record.

The Degree Committee will forward your thesis to your examiners. If you have not received confirmation of the date of your viva (oral examination) within six weeks of submitting your thesis, or if you have any questions with regard to your thesis at this stage, you should contact your Degree Committee. 

Your Examiners should not ask you for a printed copy of your thesis or other material in advance of your viva (oral examination). If they do, please seek advice from your Degree Committee.

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Preparing and submitting your thesis

Your research degree.

• Getting started on your research degree
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On this page you will find information about how you should prepare your thesis for submission, and the process for submission. You can navigate to information about the examination process itself via the menu on the left of this page.

Notification of intention to submit

To submit your thesis or portfolio you must:

• complete section A of the Intention to Submit form, available on the  Forms and Letter Requests  page
• attach a copy of your summary (see below) to the form.

Section B of the form should be completed by your main supervisor before the form is returned. You'll get written confirmation of receipt of your application.

Two months’ notice is required so that your examiners can be identified and formally appointed, ready for your submission. If you don't give full notice of your intention to submit, the examination of your thesis will be delayed.

Please note:

• If you are being funded through your studies, and there is commercially sensitive information within your thesis, funders can request a non-disclosure agreement. This would be between your examiners and the University of Sussex. In these instances, contact  [email protected]  for advice.

Your thesis summary

Your thesis summary (or abstract) should provide a synopsis of the thesis, and clearly state the nature and scope of the research undertaken and contribution made to the knowledge of the subject. It should include a brief statement of the method of investigation where appropriate, an outline of the major divisions or principal arguments of the work and a summary of any conclusions reached.

Your summary should be submitted with your Intention to Submit form, and copy also incorporated in to your thesis on submission. Your summary should be single spaced and not exceed 300 words (except in the following subjects, which must not exceed 600 words: Education/Social Work, Music-Theatre Performance, Creative Writing and Media Practice. Each summary should include a heading set out in the following style:

• UNIVERSITY OF SUSSEX
• YOUR FULL NAME
• DEGREE FOR WHICH THE THESIS OR PORTFOLIO IS SUBMITTED
• TITLE OF THESIS OR PORTFOLIO SUMMARY

Thesis presentation and layout

The below outlines the University's minimum requirements. Your School determines the required length and format for your thesis. You should therefore consult your School's PGR handbook (or equivalent resource) for further information, prior to submission. 

Before submission you are advised to check that:

• All chapters/sections are present and complete, correctly numbered and in the correct order.
• Tables of contents, etc. are present and correct.
• All Figures and Tables are present, inserted in the correct place, have an appropriate title and legend where necessary, and are in final form and appropriately numbered. A minimum font size of not less than 9 is suggested after insertion of a Figure into the main text of the thesis.
• The text has been carefully checked to remove typographical, spelling and grammatical errors.
• The bibliography is presented in an acceptable format (your supervisor should be able to advise you further).
• References are cited accurately, and every reference cited in the text is given in the bibliography and vice-versa.
• All pages are present and correctly numbered and located.
• You have correctly set out subject-specific aspects such as statistical analyses, formulae or quotations.
• Apart from quotations, your thesis or portfolio should be written in English. In exceptional circumstances, your School's PGR Committee may recommend to the University's PGR Sub-Committee that submission of a thesis in a language other than English be approved. Permission should normally be sought within the first year of registration for full-time PGRs, and within the first two years for part-time PGRs.
• A thesis presented for examination in an incomplete or poor form could result in the examiners being unable to assess the academic work properly.  You may wish to engage the services of a proof reader or editor to assist you in completing a draft of your thesis. Should you choose to so, you should consult and adhere to the University’s Policy on Regarding Proof Reading .

The approved format of your thesis or portfolio is as follows:

• Typeface: The typeface should be clear and easy to read.
• Spacing: For the main text, double or one-and-a-half line-spacing. For indented quotations or footnotes, single line-spacing.
• Margins: The left-hand-side should be 4cm. The top and bottom margins should be 2.5cm deep. The right hand margin should be 2cm.
• Pagination:   Pages should be numbered consecutively through the main text, excluding photographs and/or diagrams which are not embodied in the text. Page numbers should be located centrally at the top of the page. Any photographs or diagrams not included in the text must be indexed separately by reference to the page which follows it.
• Title page: The title page should include:
• the full title of the thesis and the sub-title if any;
• the full name of the author;
• the qualification aimed for;
• the name of the University of Sussex;
• the month and year of submission.
• the titles of chapters;
• sections and paragraphs as appropriate;
• the bibliography;
• the list of abbreviations and other functional parts of the thesis,
• any appendices and the index (if provided).
• Drawings, maps and similar documents should preferably be included with the text, but may, if necessary, be submitted in a separate volume lettered in similar fashion to the text.
• either numbered consecutively, as far as possible, in the same order as references appear in the text, with numbers only in the text;
• or be placed in alphabetical order of authors, sub-divided chronologically by year of publication, with authors' names and years of publications in the text.
• In the latter case publications in the same year by the same author(s) should be distinguished in the bibliography and the text by letters in alphabetical sequence (e.g. 1979a, 1979b).
• Referencing system: please use the referencing system most prevalent in your discipline. The same referencing system should be used throughout the thesis.
• Acknowledgements:   In the introduction to your thesis, you should set out the sources of your information, such as particular libraries, archives, organisational records, private papers and department files. You should also set out the plan of your research procedures, indicating what general categories of persons you interviewed and you should indicate any special conditions of access to information.
• the thesis or portfolio, whether in the same or different form, has not been previously submitted to this or any other University for a degree, unless you are re-submitting the thesis or portfolio for re-examination.
• To what extent any material has already been submitted as part of required coursework, at any university and any award obtained as a result.
• The sources from which the information has been derived and, if any part of the thesis or portfolio results from joint work with other persons. If so, the extent to which the thesis or portfolio has drawn on the work of those others and the portion of the thesis or portfolio which you claim to be your own original work.
• in the case of the papers-style thesis, the declaration must state the candidate's contribution to each paper.

Submitting your thesis

Your thesis should be submitted as a PDF file by email to  [email protected] . If your thesis is too large to send by email, please email ahead and alternative arrangements will be made for your submission.

• Once you have submitted your thesis, your registration status changes to ‘research examination’. While you are in this status you will not be required to re-register annually and fees are not accrued. 
• Notwithstanding intellectual property rights, material submitted for examination (or, following resubmission for re-examination) remains the physical property of the University. Material submitted for a research degree award by creative practice will be considered on a case-by-case basis.

Papers-style thesis

You may incorporate, as an integral part of the thesis, any of your work published or submitted for publication before the submission of the thesis, provided that the greater proportion of the work for the thesis has been carried out after registration for the degree and under supervision. If you submit a ‘papers-style’ thesis, you are required to include a declaration confirming your contribution to each paper, especially in cases where the co-author is a supervisor. 

• In preparing a ‘papers style’ thesis, you should bear in mind that the examiners will be judging the overall contribution of the research project in addition to the quality or impact of the individual papers. You should therefore include a section in the introduction which explains how your project represents a significant contribution to knowledge. The introduction should also be expanded to include a short description of each chapter or paper and their contribution to the overall project. Your final chapter should bring the papers and chapters together into a conclusion.
• You may amend the original papers for inclusion in your thesis, even if they have already been published elsewhere. For example, a single set of appendices containing your data, and a single bibliography, will aid the examiners in reading and evaluating the overall thesis.

PhD by Published Works

This type of research degree is available only to those who have authored a substantial research-led publications prior to registration. For full details on eligibility and admission, please see the Policy on Research Degrees (Appendix 2) . 

The work submitted for a PhD by Published Works may take the form of refereed articles, chapters, monographs, scholarly editions, software and creative work (including fine art, audiovisual works, design, music or performance) or other original artefacts, as long as they are available or traceable in the public domain. The submission itself will take the form of a portfolio consisting of: an abstract of the submission, including a list of the items of published work; the items of published work (the research for which will not have been undertaken during registration for the PhD), and a 10,000 word supporting paper that:

• summarises each published work to be submitted (may be added as appendices and not included in word limit)
• provides a commentary on the status of the publishing outlets (may be added as appendices and not included in word limit)
• describes the interrelationship of the published works to be submitted
• gives a critical review of the current state of knowledge and research in the relevant field
• reports on the reception of the published works as indicated by citations and reviews
• demonstrates how the published works to be submitted have made a significant contribution to knowledge in a particular field

Plagiarism, collusion and other forms of misconduct

It is an offence for any student to be guilty of, or party to, collusion, plagiarism or any other form of misconduct in an examination or work which is submitted for assessment. It is also an offence to commit any form of misconduct during the course of your research. The main types of misconduct are defined as follows (click on the section to expand):

Plagiarism is the use, without acknowledgement, of the intellectual work of other people, and the act of representing the ideas or discoveries of another as one’s own in written work submitted for assessment. To copy sentences, phrases or even striking expressions without acknowledgement of the source (either by inadequate citation or failure to indicate verbatim quotations), is plagiarism; to paraphrase without acknowledgement is likewise plagiarism. Where such copying or paraphrase has occurred the mere mention of the source in the bibliography shall not be deemed sufficient acknowledgement; each such instance must be referred specifically to its source. Verbatim quotations must be either in inverted commas, or indented, and directly acknowledged.

Deliberate deception, usually involving the invention of data or the fabrication of results or observations. It does not include unintentional error or professional differences in interpretation or judgement of data. 

Collusion is the preparation or production of work for assessment jointly with another person or persons unless explicitly permitted. An act of collusion is understood to encompass those who actively assist others as well as those who derive benefit from others’ work. Where joint preparation is permitted but joint production is not, the submitted work must be produced solely by the candidate making the submission. Where joint production or joint preparation and production of work for assessment is specifically permitted, this will be stated explicitly in the relevant course documentation. This does not preclude collaborative working arrangements (e.g. experimental research in laboratories) where this is permitted by the School; however, the student is required to acknowledge in the thesis where the results of collaborative work are presented and outline the contributions made by each party.

Intentional damage to, or removal of, the research-related property of another.

Intentional non-compliance with the terms and conditions governing the award of external funding for research or with the University’s policies and procedures relating to research, including accounting requirements, ethics, and health and safety regulations. At the time you submit your thesis, you will be asked to sign a statement to confirm that you understand the definition of plagiarism and that the sources used in your thesis have been fully acknowledged. Allegations or complaints of misconduct committed by Doctoral Researchers will be investigated by the appropriate authority, depending on the timing and nature of the allegation. Where a Doctoral Researcher is found guilty of misconduct, a range of penalties may be applied, up to and including disqualification from eligibility for the award for the most serious offences. The detailed procedures for the consideration of misconduct by Doctoral Researchers, or others, engaged in research can be accessed at:  www.sussex.ac.uk/staff/research/rqi/policy/research-policy .

Turnitin for PGRs

Turnitin, the text-matching service can be accessed via the online learning portal ‘Canvas’, at  https://canvas.sussex. ac.uk/courses/6596 . Turnitin enables you to check the text in chapters or sections of your thesis or research reports, to ensure that material from other sources have all been identified and referenced. Turnitin does this by comparing your submitted text with its enormous database of digital text from journals, books, conference proceedings, web pages, and archived student papers. You then have a confidential and detailed report on text similarities, which you can use to identify material taken from other sources. The site also provides links to helpful resources such as copyright and referencing information and guidance for researchers. Where examiners or internal assessors of your work request so, an electronic copy of your thesis will be requested to be submitted through Turnitin. The resulting originality report will be shared with you and all involved.

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• Schools & departments

How to submit the final version of your PhD thesis

At the end of the examination process all successful PhD and MPhil candidates are required to submit the final version of their thesis to the appropriate College Postgraduate Office.

COVID-19 Update

The requirement for one hard copy thesis to be submitted has been waived during the current circumstances which require remote working for most staff/students. Submission of PhD theses will be electronic only.  A signed declaration is not required in the final version when the submission is deposited in Pure.  This concession from the regulations about physical thesis submission will continue for the foreseeable future, and will be reviewed by Academic Services once the pandemic is over. 

Before you submit your thesis

The University has an expectation that a PhD thesis is a document available for public consultation. As such, unless a legitimate reason for restricting access to the thesis exists, all PhD theses will be made publicly available on the internet via the Edinburgh Research Archive (ERA).

It is highly recommended that you discuss with your primary supervisor the implications of publishing your thesis online in ERA . If your thesis contains confidential or sensitive data it may not be appropriate to make the full text freely available online. Similarly if there is the intention to publish the whole, or extracts from, your thesis you may want to restrict access to the electronic version.

Submitting the PDF version

• Go to Pure and log in with your EASE account
• Click on the green ‘Add new’ button on the top right and select ‘Doctoral Thesis’, or alternatively click on ‘Student theses’ on the left-hand-side navigation bar followed by ‘Doctoral Thesis’
• The record should be auto-populated with most of your thesis award information. Please check for completeness, and add in the title of your thesis in the appropriate box.
• Upload your electronic thesis files by clicking on the ‘Add document’ button. If you require an embargo for the PDF add the date and reason in the appropriate boxes. The initial embargo length is one year from date of graduation. The date will be checked by Library staff and changed if a different value is added without permission.
• Please remove any signatures, personal postal and email addresses from the PDF version.
• Upload your Access to Thesis form alongside your thesis files.
• Supplementary data can be added alongside the thesis text. Change the ‘Type’ to ‘Supplementary materials’ and upload the files as described above. The record Visibility needs to be set to ' Backend - Restricted to Pure users ' 
• To finish, set the status to ' Entry in progress ', click the blue ‘Save’ button at the bottom of the screen and the submission is ready for validation by college office staff.

Submitting the final hardbound version is not required

Submission of PhD theses is now electronic only - see the steps above.

Data preservation and sharing

If your thesis has supplementary data (for example images, videos, source code or analytical data) we would like to store a copy of this data alongside the thesis text. We do this to try and preserve the fullest record of the work as possible. Datasets should be supported by good accompanying documentation which is appropriate to your subject discipline. The UK Data  Service offers some specialist advice in this area. We do not routinely allow public access to this data; however, if you wish to share your data with others we recommend the Edinburgh DataShare service.

Edinburgh Datashare

If you have a lot of supplementary files - for example lots of images, data in multiple spreadsheets or video formats - we don't recommend depositing them in PURE. Instead, contact the Scholarly Communications Team and we can advise the best way to send them to us.

Redacting material from your thesis

If you wish to make your thesis available to the public to consult, but there are  problematic elements that cannot be openly shared then it is possible to submit a redacted version. We typically recommend partial thesis redactions are suitable for the following scenarios:

Third-party copyright

Where third party copyright has not been obtained, students may submit an edited thesis, as an alternative to requesting an embargo. 

Sensitive material 

If the thesis contains confidential or sensitive information, e.g. transcripts of interviews, which cannot be shared or anonymised.

Photographs

If your thesis contains photographs of people and you do not have their permission to publish their image online.

It is possible to design your thesis in a way which means the problematic material is easy to remove. For example, if you are planning to use a large number of photographs, you could layout your thesis with the photographs in a separate appendix which can be  easily removed.

Students who have chosen to submit a redacted version of their thesis would also need to submit a full unedited copy which will be securely kept stored by the Library. This is important to preserve the integrity of the academic record of the University. Both versions of the files should be uploaded to the Thesis Module in Pure with the files clearly named to differentiate between the two. We recommend the following file naming convention:

<Last name><First initial>_<Year>_COMPLETE    

<Last name><First initial>_<Year>_REDACTED

e.g. SmithJ_2023_COMPLETE.pdf  

Reasons for requesting an embargo period

If the redaction option is not possible then students are permitted to embargo their thesis under certain conditions described below:

Planned publication

Normally a longer embargo period may be granted when there are firm publication plans in place, e.g. where a manuscript has been submitted to a publisher and is in a formal stage of publication (submitted, accepted, in press). Vague plans for publication are not normally accepted.

Commercial confidentiality

There may be contractual restrictions imposed by a sponsor, which could include industrial sponsors or governmental agencies.

Patent application

Patent applications can be rejected by the premature publication of research. Where the research might lead to a commercial application or patent then we recommend that the Intellectual Property needs to be protected.

Contains personal data

Where a thesis contains personally identifiable or ethically sensitive data or where material obtained in the thesis was obtained under a guarantee of confidentiality we would consider placing an embargo. These issues should have been addressed at an early stage of the research project.

Where third party copyright has not been obtained, students may submit an edited thesis, as an alternative to requesting an embargo. They would also need to submit an unedited hard copy which will be secured kept.

Publication could endanger health and safety or prejudice national security

The thesis contains sensitive material (political or otherwise) which could put at risk the authors or participants if made openly available. These issues should have been addressed at an early stage of the research project.

How to request a Thesis Restriction

How to request a 12 month embargo.

You can restrict access to the electronic version of your thesis for one year without any special permissions. If an embargo is required, this must be indicated on the Access to Thesis form, otherwise, the thesis may be made publicly available. This form should be deposited in Pure alongside the full text of the thesis.

At the end of the embargo period, the University is under no obligation to contact you about extending the period of restriction. If towards the end of your embargo period you have any concerns that the forthcoming public availability of your thesis would be problematic please contact the Library ( [email protected] ) and the Scholarly Communications Team will be able to help.

Embargo requests longer than 12 months

Requests for embargoes that exceed 12 months starting from the date the work is added to the Library’s collection require Head of School approval and must be accompanied by a clear rationale as to why a longer period is required. Complete Section 2 of the Access to a Thesis form to request an extended embargo. Extended embargoes beyond five years will not normally be approved unless there are very exceptional reasons. Normally any relevant evidence to support a request for an extended embargo should be attached to the request, e.g. publishing contract or correspondence from industrial sponsors.

Click here to download the  ACCESS TO THESIS & PUBLICATION OF ABSTRACT FORM  , or visit the general  Doctoral Thesis Submission webpages for more information.

Further help and information

Scholarly Communications Team

Contact details.

• Email: [email protected]

Information Services Floor F East, Argyle House 3 Lady Lawson Street

Availability

You can book a one-to one video consultation with an expert from our team. If you want to find out more about open access (journals, funding, policies etc ), Copyright & Intellectual Property, General publishing activities (request an ISBN or DOI), or research metrics (using Web Of Science or Scopus) please contact our team via email to book a session at a time that suits you.

Preparing for your thesis defence

As you start thinking about the end stages of your PhD, it’s important to understand the processes and timelines related to the thesis defence.

Even if your defence feels far away, there are steps you can take early on in order to ensure that the end of your PhD and defence process runs smoothly.

Jump to: What is a PhD defence? | Who's at the defence? | What happens at the defence? | What are the possible outcomes of the defence?  

What is a PhD defence?

The thesis defence is a unique opportunity to share with other experts what you did as part of your PhD research, what you found or discovered, and why it’s important. Although there are a lot of regulations guiding the defence process, remember that this process is really about you and your work.  

Goals of the PhD defence:

• Allow you to show your mastery of the subject matter
• Prove you are the author of the world
• Demonstrate your ability to engage in scholarly discourse in your research area

Who's at the PhD defence?

The primary attendees of your PhD defence are the Chair of the defense and your examining committee. The Chair is an impartial faculty member from outside your department who is well-versed in the rules and proceedings of thesis examinations. The Chair does not question you and does not assess your work.

Examining committee:

• Supervisor(s) - Your thesis supervisor(s) that have supervised your research.
• Internal member - A member of your department; typically part of your advisory committee.
• Internal/external member - An "internal" member of the university, but "external" to your home department. This person has suitable knowledge of the subject matter, even though they are from another discipline.
• Additional member - Typically a member from your advisory committee.
• External examiner - A person with a doctoral degree and expertise in the subject matter who evaluates the thesis from a fair an impartial perspective.

At University of Waterloo, it is also standard to have defences open to the public, so you can invite your friends, family and colleagues to be there! Check with your department to figure out what options are available to you.  

In some cases, such as when there are intellectual property concerns, a closed thesis examination can be requested. This means that all those in attendance at the thesis examination, including the examining committee members, must sign a non-disclosure agreement.  Closed examinations must be requested as early as possible.

What happens at the defence?

The first component of the defence is the welcome. The Chair will open up the defence, go over the order of proceedings, introduce the examining committee, and welcome the attendees.

After the welcome, the examination will formally begin with your oral presentation. The presentation is no more than 30 minutes, but the exact length and format can vary by department or discipline. It's best to check with your supervisor to confirm departmental expectations, but overall, the presentation should focus on your main contributions and conclusions. 

The final component of the defence is the questioning period. This is not meant to be an interrogation, rather, a discussion amongst colleagues about the subject of your thesis.

• The examination Chair monitors the question period, which goes in "rounds".
• During the first round of questioning, each committee member will have 15 minutes to ask their questions, provide their comments, and discuss these with you.
• After each committee member has had their turn to ask questions, there may be additional rounds for more questions. The Chair and committee decide when the questions will end.
• Typically, the Chair will reserve some time at the end to accept questions from non-committee members.

While there is no set time for defences at the University of Waterloo, they typically range from 2-3 hours. 

What are the possible outcomes?

Once your formal defence has concluded, the examination Chair will arrange for a private deliberation between the committee members. The examination committee's decision is ultimately based on your written thesis, as well as your ability to defend it, as the decision is determined by a majority vote.

In the event of a tie decision, or if the external examiner's vote is not in the majority, the decision will be deferred to the Associate Vice President (AVP), Graduate Studies and Postdoctoral Affairs. The AVP will consult the Faculty Associate Deans and come to a final decision. 

Once the deliberation has concluded, the Chair will inform you of your examining committee's decision.

There are three possible outcomes to a PhD defence:

• Accepted: The thesis is completed to the satisfaction of the examining committee. There may still revisions required, but they are likely minor and typographical or editorial in nature. In this case, you would have one month to complete all revisions and submit your approve thesis to UWspace.
• Accepted conditionally: The oral defence and the thesis are acceptable, but content changes are required that are time intensive. In this case, you would have four months to complete revisions to the approval of your committee and submit the final version to UWspace. A re-examination is not required. 
• Re-examination: The oral defence is not to the satisfaction of the committee and/or substantial changes to the thesis are required. In this case, the candidate must be re-examined within 1 year. 

Re-examination is very rare, and the vast majority of candidates have their thesis accepted at their first examination.

Related links

• Thesis and defence
• Timeline to defence
• Successful defence tips
• Remote defence tips

close close HIGH CONTRAST OFF HIGH CONTRAST OFF |
	North Carolina Agricultural & Technical State University
	Aug 22, 2024   2024-2025 Graduate Catalog     2024-2025 Graduate Catalog | Graduate Coordinator: Michael Brooks Email: [email protected] Phone: (336) 285-4336 Department Chair:  Caroline Booth  Email:   csbooth @ncat.edu Phone: (336) 334-7916 The Doctoral Program in Counselor Education and Supervision is designed to prepare culturally competent students to work as counselor educators, researchers, clinicians, and supervisors in academic and non-academic settings. In addition to establishing a core foundation in counseling and research, major emphasis is provided in the five core areas of counselor education: Counseling, Supervision, Teaching, Research and Scholarship, and Leadership and Advocacy. The primary educational objectives of the program are: a) to increase students’ knowledge of the role and functions of rehabilitation counselor educators, researchers, and counselors, b) to equip students with unique counseling and research skills to provide effective counseling, education, and research within a cultural context, c) to prepare students to obtain content knowledge in cultural diversity, social justice and advocacy, d) to equip students with knowledge, skills, and experiences to increase the body of research addressing diversity, social justice; and advocacy, and e) to prepare students to address professional issues and become leaders and researchers in counselor education and research through professional associations, publications, and professional development. Additional Admission Requirements Master’s in Counseling from a (CACREP accredited program), with an overall GPA of 3.5 or higher Two years of work experience preferred Statement of purpose: Describe career goals, research interests and a list of publications, professional and volunteer experience relevant to intended program of study, academic honors and organizations. Three professional letters of recommendation must include letters from professor(s) from Master’s program and from supervisor(s) from professional settings A current resume or curriculum vitae Licensure and/or certification documentation Submission of a 10-12-page writing sample Interview: After initial review of all applications, the applicants with greatest potential are also expected to participate in a pre-admission interview with the Counseling faculty. Pre-admission interviews can include: (a) individual interviews, (b) group interaction with observation, and (c) on-site writing sample. Program Outcomes Critical Thinking: Students will develop skills and attitudes of effective thinking that employ the use of thoughtful reflection and logical inquiry to draw evidence-based conclusions as they relate to counselor education and supervision. Oral Communication Skills: Students will demonstrate proficiency in communicating in individual dyads and small and large group settings including culturally sensitive and inclusive language.  Written Communication: Students will demonstrate proficiency in their original written work and all academic and scientific writing.  This includes aaccurate implementation of APA formatting, consistent use of tenses, using the active voice and appropriate citation of sources. Cultural Self-Awareness and Sensitivity: Students will demonstrate awareness of self, including knowledge of macro, micro, and meso ecological systems. Cultural Humility: Students will demonstrate an understanding of the cultural context of relationships, issues, and trends in a multicultural society. Counseling and Supervision Practice: Students will demonstrate an understanding of counseling practice including relevant theories, techniques and evidence-based practices, including advocay.  Teaching Practice: Students will demonstrate proficiency in teaching, including understanding pedagogy and implementing best teaching and learning practices.  Ethical Practice: Students will demonstrate understanding and application of relevant professional ethical standards. Professionalism: Students will demonstrate professional maturity, integrity, and discipline consistent with professional standards of practice for counseling and counselor education. Research and Design: Doctoral counseling students will demonstrate proficiency in designing quantitative, qualitative, single case designs, action, and outcome-based research, as well as co-occurring and support software packages (e.g., SPSS). Students will understand ethics surrounding Human Subjects Social and Behavioral Science research procedures and Responsible Conduct in Research. Research Evaluation: Students will demonstrate proficiency in evaluating empirical and non- empirical research including how to conduct reviews of the professional literature to inform both research and practice. Students will also apply research to field experiences, teaching and clinical practice and demonstrate the ability to conduct program evaluations. Statistics: Students will demonstrate proficiency in basic statistical methods including scales of measurement, measures of central tendency, indices of variability, shapes and type of distributions, correlations, reliability and validity. Students will apply supportive software packages (e.g., MS Excel, SPSS). Technological Competence: Students will demonstrate proficiency in implementing best technology practices relevant to counselor education. Degree Requirements Take core courses:. COUN 800 - Advanced Pro Ori Ethic in Reha 3 Credit(s) COUN 802 - Advanced Multicul Counsel Dis 3 Credit(s) COUN 812 - Instructional Theory and Meth 3 Credit(s) COUN 818 - Theory and Prac of Couns Super 3 Credit(s) COUN 825 - Grant Writing 3 Credit(s) COUN 850 - Foun of Trau Inform Care Manag 3 Credit(s) COUN 860 - Family Violence 3 Credit(s) COUN 880 - Leadership Consulta and Advoca 3 Credit(s) COUN 989 - Semi in Ad Theo of Reha Coun 3 Credit(s) Credits Hours: 27 Statistics core courses:. COUN 810 - Descriptive and Inferen Statis 3 Credit(s) COUN 815 - Multivariate Anal in Research 3 Credit(s) COUN 830 - Design Methodology and Imple 3 Credit(s) COUN 865 - Analysis of Qualita Research 3 Credit(s) COUN 870 - Models and Meth of Assessment 3 Credit(s) Credits Hours: 15 Field experience:. COUN 984 - Advanced Rehab Counsel Pract 3 Credit(s) COUN 985 - Counsel Edu and Supervi Intern 3 Credit(s) COUN 986 - Counse Ed and Supv Internsh II 3 Credit(s) Credits Hours: 9 Dissertation:. COUN 997 - Dissertation 3 to 12 Credit(s) Credits Hours: 12 qualifying exam, preliminary exam, dissertation defense Total Credit Hours: 63 (Post Master’s) Dissertation research:. A student may not register for dissertation credits before passing the Qualifying Examination. No more than 12 dissertation credits are counted toward the total credit hours requirement for the degree. Qualifying Examination: The Qualifying Examination is given to assess the student’s competence in a broad range of relevant subject areas. Only students with unconditional status and in good academic standing may take the Qualifying Examination. A student who wants to retake the Qualifying Examination must apply to retake the Qualifying Examination by the posted deadline. No student is permitted to take the Qualifying Examination more than twice. A student not recommended for re-examination or who fails the exam on a second attempt may be dismissed from the doctoral program. Preliminary Oral Examination: The Preliminary Oral Examination is conducted by the student’s dissertation committee and is a defense of the student’s dissertation proposal. Passing this exam satisfies requirements for Ph.D. Candidacy. Failure on the examination may result in dismissal from the doctoral program. The student’s Advisory Committee may permit one re-examination. At least one full semester must elapse before the re-examination. Failure on the second attempt will result in dismissal from the doctoral program. Admission to Candidacy Students will be admitted to candidacy upon successful completion of the Qualifying Exam and the Preliminary oral Exam. Final Oral Examination: The Final Oral Examination is conducted by the student’s dissertation committee. This examination is the final dissertation defense presentation that is scheduled after a dissertation is completed. The examination may be held no earlier than one semester (or four months) after admission to candidacy. Failure on the examination may result in dismissal from the doctoral program. The student’s Advisory Committee may permit one re-examination. At least one full semester must elapse before the re-examination. Failure on the second attempt will result in dismissal from the doctoral program. Submission of Dissertation: Upon passing the Ph.D. Final Oral Examination, the Ph.D. student must have the dissertation approved by each member of the student’s dissertation committee. The approved dissertation must be submitted to The Graduate College by the deadline given in the academic calendar and must conform to the Graduate College’s guidelines for theses and dissertations. Program Specific Academic Policies Endorsement The Department stipulates endorsement for employment or credentialing only in the program area in which a student received training. Program Academic Eligibility A student will be required to maintain semester GPA of at least 3.0 at the end of every semester irrespective of total attempted hours otherwise the student will be placed on probation for one semester. If the semester GPA and/or the cumulative GPA at the end of the probationary semester remains less than 3.0, the student will be dismissed. Program Code of Conduct and Ethical Standards of Practice As pre-professional counselors, graduate students abide by the code of ethics and standards of practice as described in the Ethical Standards of the American Counseling Association (ACA), the Commission on Rehabilitation Counselor Certification (CRCC), The American Psychological Association, the Student Handbook, the Graduate Catalog, and Department of Human Development and Services Ethical Conduct Policy. Consequences of violation of the codes of conduct or ethical standards of practice include but are not limited to one or more of the following: Dismissal from the program Removal from the course or the field placement and a grade of “F” or “U” Referral to authorized campus authorities for further discipline. Program Academic Progression and Retention Standards The academic progression and retention standards for counselor education programs are in keeping with Council for the Accreditation of Counseling and Related Educational Programs (CACREP) standards, along with the standards set forth by the Council on Rehabilitation Education (CORE), the American Rehabilitation Counseling Association (ARCA), Ethical Standards of the American Counseling Association (ACA), the Commission on Rehabilitation Counselor Certification (CRCC), The American Psychological Association, the Student Handbook, the Graduate Catalog, and Department of Human Development and Services Ethical Conduct Policy. The Benchmarking Review Process Once each academic semester a benchmarking review of all enrolled students is conducted. The benchmarking committee is comprised of all full-time tenured and tenure-track counseling faculty and is chaired by a faculty member. Adjunct faculty members are also invited to attend the benchmarking review. Reviews are conducted using the Benchmarking Assessment Rubric which focuses on academic performance, ethical behavior, and professional disposition. Each student will be notified in writing by the Department Chairperson regarding the outcome of the benchmarking review and a copy will be placed in the student’s file. Students who receive an unsatisfactory evaluation will be placed on probation, provided with a remediation plan and given one semester to implement the remediation plan in order to improve their performance to a satisfactory level. A subsequent unsatisfactory evaluation after the probationary period will result in dismissal from the program. Navigate to content Accesskey [1] Go to main menu Accesskey [2] Go to search Accesskey [3] https://www.ait.ac.at/en/search/ Follow us on: Follow us on Facebook Follow us on Twitter Follow us on LinkedIn Junior Scientist (m/f/d) for the Development of Sustainable Titanium Alloy Concepts (Incl. the option for a PhD Thesis) Light metals technologies ranshofen. You will work on a industry-relevant fundamental research field in the area of material development, thereby becoming an internationally recognized expert in titanium and its processing technologies. You will support project management in national and international cooperation projects and work with project partners from small, medium, and large industries. You will independently conduct scientific planning, execution, and evaluation of experiments, scientifically process results, and summarize them for documentation and presentation. With your expertise and know-how, you will support the application for further projects. You will publish your research results as well in team as also as the lead author in scientific journals and participate in international conferences. You will supervise interns or master's students in your field. You will independently find solutions to previously unanswered research questions. You will actively contribute both your network and perspectives on challenges to projects. Completed Master's degree in materials science, metallurgy, mechanical engineering, physics, or a similar field Expertise in developing test plans for process and material investigations, as well as a solid understanding of materials science Experience in characterization methods, particularly electron microscopy and diffraction methods, is an advantage Interest in developing novel methods, especially in research at European large-scale research facilities Programming skills (C++, Python, etc.) are advantageous Independent and structured working style, strong communication and teamwork skills Passion for research and enthusiasm for unconventional solutions, creativity, and visionary thinking Excellent English skills, both written and spoken; German skills are an advantage Tomorrow Today - with You? Interested? Cookie consent, functional cookies, csrf (cross site request forgery) protection cookie. This cookie is necessary for security reasons to prevent CSRF. 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Update my browser now Celebrities Beauty & Health Relationships & Weddings Food, Travel, Arts & Culture International Pulse Picks Celebrity Picks Pulse Influencer Awards Emir Sanusi overwhelmed by emotions after completing PhD in London Emir Sanusi started the PhD programme after he was ousted from the palace by the former Kano Governor, Ganduje in 2020. The 16th Emir of Kano, Muhammadu Sanusi II, has bagged a doctorate in Islamic Law at the University of London, United Kingdom after a successful defence of his thesis. Recommended articles. The remarkable moment was captured in a video, which showed the revered emir overwhelmed by emotions after the panel of experts informed him that his thesis was approved without any correction. The video showed Sanusi receiving congratulatory messages from the panel during a virtual meeting. The thesis was on: 'Codification of Islamic Family Law as an Instrument of Social Reform: A Case Study of the Emirate of Kano and Comparison with the Kingdom of Morocco.' ALSO READ: Emir Sanusi reacts to violence, destruction of property in Kano during protest The reinstated monarch started the PhD programme in 2020, shortly after his ouster from the throne by then-Governor of Kano State, Abdullahi Ganduje . He relocated to the UK to fully focus on the programme. Emir Sanusi's academic journey Barely five months after his dethronment, Sanusi was granted a visiting fellowship at the African Studies Centre of the University of Oxford. This was after he was awarded an honorary doctorate in finance at the School of Oriental and African Studies of the University of London in 2019. He earned his first degree in Economics in 1981, followed by a second bachelor’s degree in Islamic studies and fiqh at the Africa International University in Khartoum, Sudan in 1997. Sanusi, a former Cent Bank of Nigeria (CBN) governor, is arguably one of the most educated Nigerians to ever become a monarch in the country. JOIN OUR PULSE COMMUNITY! Welcome to the Pulse Community! We will now be sending you a daily newsletter on news, entertainment and more. Also join us across all of our other channels - we love to be connected! Eyewitness? Submit your stories now via social or: Email: [email protected] Lagbaja orders investigation into alleged killing of 3 locals, cattle in Kaduna Us petitioned over nnpcl’s alleged violation of russian oil sanctions, first lady inaugurates ₦1.85bn empowerment support to women petty traders, lagos govt announces 2-day traffic diversion on bourdillon road, weak, outdated distribution chains causing fuel queues - pengassan, fg to prosecute foreigners sponsoring banditry after 12 miners killed in niger, benue apc crisis deepens as ganduje-led nwc faces contempt suit, tinubu thanks ariwoola, to swear in kekere-ekun as new cjn on friday, efcc picks up 22 internet fraud suspects in benin, pulse sports, super eagles legends to join former arsenal star in celebrating his retirement, israel adesanya admits mistake against dricus du plessis: nigerian thought south african was done in the 4th round, i want to sing with iheanacho and ndidi — odumodu excited about possible feature with super eagles duo, top 10 african footballers who own expensive private jet in 2024, israel adesanya is not leaving - nigerian stylebender reacts after loss to dricus du plessis at ufc 305, dricus du plessis tries to break israel adesanya's neck - south african submits nigerian to win ufc 305. Address hunger, inequality, 105-year-old activist tells Tinubu First Lady to empower 37,000 women in Nigeria Nothing special about Tinubu's Bourdillon house, mine is better - VP Shettima I've seen tinubu's soul, it's good so invest your trust in him - shettima. 261 COMMENTS Submitting Your Thesis/Dissertation : Graduate School Submission of the final thesis/dissertation must be within 60 days of the final exam. Students who miss the 60 day submission deadline are ineligible to register in future terms. The Graduate School uses ProQuest to administer the electronic thesis/dissertation (ETD) submission and committee approval process that results in publication in ... Checklist: Submitting My Dissertation or Thesis During Online Submission. Ensure your electronic dissertation or thesis is formatted following these guidelines: One electronic copy of the dissertation or thesis in PDF format. Page size is standard U.S. letter size (8.5" x 11"). For D.M.A Composition students, score page size is 11" x 17". Type size 10, 11, or 12 point. Submit Your Dissertation or Thesis Submission Requirements. You will not be able to submit your dissertation or thesis through the Dissertation & Thesis Center in Axess unless you have met all requirements outlined below. You must be registered for classes or on an approved Graduation Quarter during the term in which your dissertation or thesis is submitted. PDF Guidelines for The PhD Dissertation Every PhD candidate in the Graduate School of Arts and Sciences is required to successfully complete and submit a dissertation to qualify for degree conferral. This document provides information on how to submit your dissertation, requirements for dissertation formatting, and your dissertation publishing and distribution options. Thesis & Dissertation : Graduate School Policy requires the thesis/dissertation be submitted within 60 days of the final exam. The Graduate School uses a service called ProQuest to administer the electronic thesis/dissertation (ETD) submission and committee approval process. Once you have made any necessary revisions and the thesis/dissertation is final, you are ready to begin the ... Theses and Dissertations Below is an overview of the main steps in preparing, defending, and submitting your thesis or dissertation. For detailed instructions on each step, see The Graduate School's Guide for Electronic Submission of Thesis and Dissertation (PDF), in addition to this video recording from a workshop given on the subject. Schedule your defense and apply for graduation in DukeHub (defense and graduation ... Thesis/Dissertation To graduate with a master's (thesis program) or doctoral (dissertation program) degree, students are required to submit an Electronic Thesis/Dissertation (ETD) and a Committee Approval Form to the Graduate School through the UW ETD Administrator Site. ETDs are distributed by ProQuest/UMI Dissertation Publishing and made available on an open ... How to Write a Dissertation or Thesis Proposal When starting your thesis or dissertation process, one of the first requirements is a research proposal or a prospectus. It describes what or who you want to examine, delving into why, when, where, and how you will do so, stemming from your research question and a relevant topic. The proposal or prospectus stage is crucial for the development ... Submitting Your Dissertation Program Submission. Students must submit their dissertation by the date established by their program (generally six to eight weeks prior to the Registrar's Office dissertation submission deadline) and follow the program's instructions on the number of copies to submit and format (bound or unbound).. Please note: Students are responsible for notifying their department of any requested ... Thesis or dissertation submission Submit a hold request. On or before the last working day of your intended month of graduation, submit a Thesis/Dissertation Hold Request form (requires login). To complete the form you'll need the following information: Your major, degree, and graduation month and year. The title of your thesis/dissertation. Thesis & Dissertation Filing With the written approval from the Graduate School, the thesis or dissertation author should send the proposed addendum and Graduate School approval to the Libraries ( [email protected]) to upload the addendum. Students who wish to add an addendum to their document on the ProQuest Dissertations and Theses Global Database must contact ProQuest ... File Your Electronic Thesis or Dissertation (ETD) The last date that all of the items listed above is complete will be your filing date for your thesis or dissertation. For example, if you submit your final dissertation PDF and complete the online process on May 31, three committee members sign on June 1, and the final committee member signs on June 2, your filing date will be June 2 assuming ... PhD Dissertation and Master's Thesis Submission Guidelines The Mudd Library will review and approve the submission upon notification from the Graduate School that your final paperwork is ready for this step. Bound copies are no longer required or accepted for Master's theses. Students who are not in a thesis-based Master's degree program do not need to make a submission to the library upon graduation. Format, bind and submit your thesis: general guidance Please refer directly to the "Submit Your Thesis" section below. This information is for research students submitting a thesis for assessment. It tells you how to: format your thesis. submit your thesis. bind your thesis (if applicable) submit the final copy of your thesis. There are different requirements for students of fine arts, design ... Dissertation Submission Dissertation submission deadlines: March 15 for spring degree conferral in May/June, 5:00 pm. October 1 for fall degree conferral in December, 5:00 pm. A pdf of your dissertation may be submitted using the degree petition page in the Dissertation Progress Reporting and Submission (DPRS) site at any time within the academic year. Thesis & Dissertation Submission Dissertation/Thesis Submission Process. Format your thesis and follow the Thesis Approval Form (TAF) process.; Upload your pdf, attaching the single page TAF as a supplemental file, for Graduate School review and approval.; The Gradaute School will contact you via e-mail to let you know if your submission has been accepted or if revisions are needed. Submit your thesis or practicum The Ph.D. thesis examination process begins with the submission of the Ph.D. Thesis Submission Form (including the thesis and Approval to Proceed form). Once this form has been successfully submitted to the Faculty of Graduate Studies: The student will receive an email confirming that their thesis has been received. Dissertation & Thesis Outline Dissertation & Thesis Outline | Example & Free Templates. Published on June 7, 2022 by Tegan George.Revised on November 21, 2023. A thesis or dissertation outline is one of the most critical early steps in your writing process.It helps you to lay out and organize your ideas and can provide you with a roadmap for deciding the specifics of your dissertation topic and showcasing its relevance to ... Guide to Writing Your Thesis/Dissertation : Graduate School The papers-option dissertation or thesis must meet all format and submission requirements, and a singular referencing convention must be used throughout. ProQuest Electronic Submissions. The dissertation and thesis become permanent records of your original research, and in the case of doctoral research, the Graduate School requires publication ... How to submit a PhD thesis As anyone will tell you, the final few months before submitting a PhD thesis are a whirlwind. There are drafts and redrafts being pinged back and forth between you and your supervisors. That section of a chapter that you've been (often with good reason) putting off for the past three years can wait no longer. Dissertations and Theses 2023-24. Thursday, September 12. Dissertation deadlines are strictly enforced. No exceptions are made. By noon on the final submission deadline date, all of the following steps must be completed: The student enrolls and applies to graduate; The student confirms the names of reading committee members in Axess, and designates a Final Reader; How to Submit UF Theses and Dissertations How to Submit UF Theses and Dissertations For information, links, and forms for writing and publishing a traditional electronic thesis or dissertation (ETD), you can visit the Graduate Editorial Office web site.. UF Academic Technology maintains the ETD Help Desk, which provides training and support for student submission of ETDs.. If you have questions about who can access an ETD or want to ... Submitting your thesis for examination (PhD, EdD, MD, BusD, MLitt, MSc The thesis you submit to your Degree Committee will be the thesis forwarded to the examiners for examination. It is not possible to 'retract submission' or to send a revised copy directly to your examiners. Therefore you should carefully check the file (s) you upload when submitting your thesis. Thesis and defence Your graduate thesis is the written culmination of your graduate research. It's important to understand all the regulations, rules, and requirements that go into a thesis to ensure you can successfully submit your thesis at the end of your program. Thesis formatting; Thesis editing, copyright, and embargoes; Thesis submission Preparing and submitting your thesis Submitting your thesis. Your thesis should be submitted as a PDF file by email to [email protected]. If your thesis is too large to send by email, please email ahead and alternative arrangements will be made for your submission. ... The work submitted for a PhD by Published Works may take the form of refereed articles, chapters ... How to submit the final version of your PhD thesis The University has an expectation that a PhD thesis is a document available for public consultation. As such, unless a legitimate reason for restricting access to the thesis exists, all PhD theses will be made publicly available on the internet via the Edinburgh Research Archive (ERA).. It is highly recommended that you discuss with your primary supervisor the implications of publishing your ... Preparing for your thesis defence There are three possible outcomes to a PhD defence: Accepted: The thesis is completed to the satisfaction of the examining committee. There may still revisions required, but they are likely minor and typographical or editorial in nature. In this case, you would have one month to complete all revisions and submit your approve thesis to UWspace. Program: Counselor Education and Supervision, PhD Submission of Dissertation: Upon passing the Ph.D. Final Oral Examination, the Ph.D. student must have the dissertation approved by each member of the student's dissertation committee. The approved dissertation must be submitted to The Graduate College by the deadline given in the academic calendar and must conform to the Graduate College's ... Junior Scientist (m/f/d) for the Development of Sustainable Titanium Our team located in Ranshofen, invites applications for a Junior Scientist position with the possibility for writing a PhD thesis. The core topic is the resistance of materials to contamination due to secondary material, with these aspects being considered in interaction with modern manufacturing processes. You will conduct research and process ... Emir Sanusi overwhelmed by emotions after successful defence of PhD Emir Sanusi started the PhD programme after he was ousted from the palace by the former Kano Governor, Ganduje in 2020. ... United Kingdom after a successful defence of his thesis. ... Submit your ... assignment essay homework paper phd report resume review speech thesis