sample powerpoint presentation with appendix

How to Add an Appendix to Your PowerPoint Presentation

When you create a Microsoft PowerPoint presentation, you want to include content that’s meaningful to your audience. You may have additional details related to that content that you want to provide, but not necessarily display in the slideshow. This is when you need an appendix.

By adding an appendix, you can offer that extra information for those who want to dig into it without distracting from your presentation’s main objective. Let’s walk through how to use and add an appendix in PowerPoint.

What Is a Presentation Appendix?

Similar to an appendix you’d see in a book, essay, or report, a presentation appendix contains supplemental information. You may not want to include raw data, illustrations, graphs, or lists of tools, books, transcripts, or websites within the presentation itself. Instead, you can place extra details like these in the appendix for your audience to view if they like.

Here are the basics for using an appendix in PowerPoint:

• You should place the appendix on a slide at the end of your presentation, after the References slide if you use one.
• If you use more than one appendix, place each on its own slide. Additionally, you should label each appendix with a letter or number such as Appendix A, Appendix B, or Appendix 1, Appendix 2, and so on.
• You should organize the details in the appendix in the order they appear in the presentation. For instance, supplemental details for content on the first slide should appear first in the appendix.
• You can refer to the appendix, and even link to its slide, within the content of your presentation. This lets your audience know they can obtain more information.
• If you don’t want to display the appendix during the presentation, you can simply hide the slide . With this option, you might consider sharing a PDF of the slideshow with your audience that includes the appendix.

How to Create an Appendix in PowerPoint

With all of the above in mind, let’s take a look at how to create an appendix in PowerPoint.

Add the Appendix Slide

As mentioned, the appendix should be on its own slide at the end of the slideshow. While you can always rearrange your slides later, you can simply place the slide where it needs to be from the start.

Open your PowerPoint slideshow and go to the last slide. You can do this easily using the Normal view with the thumbnails on the left side. Go to View and choose Normal .

Go to the Home or Insert tab and select the arrow attached to the New Slide button in the Slides section of the ribbon. Choose the Title and Content layout in the drop-down menu.

You can change the layout later if needed, but this gets you off to a good start with the appendix slide.

Enter the Slide and Appendix Titles

Once you have your new slide, select the Title text box and enter “Appendix” (or “Appendix A” or “Appendix 1” if you plan to use more than one).

This not only titles the slide appropriately but labels the slide with “Appendix” as well. This is important should you decide to link text in your content to the appendix (explained below).

Next, you’ll add the title of the actual appendix. This can be the topic of what the contents include or something similar that’s descriptive enough to understand at a glance.

You can add a separate text box for this title rather than taking up space in the content box. Head to the Insert tab and select Text Box or Text > Text Box if your ribbon is condensed as shown below.

Draw the text box and then enter the title text.

Insert the Appendix Content

Below the slide and appendix titles, you can insert the content. Add pictures, text, bullet points, charts, tables, or whatever you need to include.

The content box on the Title and Content layout provides you with icons you can select to add various types of media. For instance, you can choose the Insert Table or Insert Chart icon.

If you don’t see an icon for the type of content you want to include, head to the Insert tab for additional options.

Alternatively, you can simply type text into the box and format as a list or include hyperlinks if needed.

Formatting for the Appendix

You can apply text formatting for the style, size, and color as you would any other text in your presentation. Select the text and use the options in the Font section of the Home tab or the floating toolbar (on Windows) to make your adjustments.

You can also format images, charts, and tables like you would any other in the slideshow. Select the item and go to the corresponding tab that displays to make the changes. For example, if you select a table, you’ll see the Table Design tab.

Link to an Appendix in PowerPoint

As mentioned earlier, you can refer to the appendix in your presentation content. This lets your audience know that they can find supplementary information on that topic in the appendix.

To make things even easier, you can link text on a slide directly to the appendix slide. This allows you to quickly jump to the slide in the presentation if you like. If you share the presentation, it also lets your audience move right to the appendix.

• Go to the slide where you refer to the appendix and select the text you want to link. You can do this by dragging your cursor through the word(s).

• Either right-click, select Link , and pick Insert Link or go to the Insert tab, select Link , and pick Insert Link .

• When the Insert Hyperlink box appears, choose Place in This Document on the left and pick the slide titled Appendix on the right. Select OK to insert the link.

You’ll then see your text linked to the appendix slide. You can do the same with additional text in your presentation as well as other text if you use more than one appendix.

Hide the Appendix During a Presentation

If you don’t want to display the appendix slide during your presentation, you can do one of two things.

First, you can simply stop your slideshow after the last slide before the appendix. This works fine if you’re manually controlling the show.

Second, you can hide the appendix slide. This is ideal if you have an automatically playing presentation or convert your slideshow into a video. To do this, right-click the slide in Normal or Slide Sorter view and pick Hide Slide .

Give Your Audience That Little Extra

With an appendix in PowerPoint, you can make sure that your audience has additional information if they would like to explore your topic further without taking away from your presentation’s main goal. Are you going to add an appendix in your next PowerPoint slideshow?

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What is an Appendix in PowerPoint?

• January 31, 2024
• Last updated: July 12, 2024

An appendix in PowerPoint is a section at the end of a presentation that contains additional information or references that may not fit in the main slides. A PowerPoint appendix can be useful for providing more details, examples, data, sources, or explanations that support your main points, but are not essential for understanding them. An appendix can also help you avoid cluttering your slides with too much text or information that may distract your audience from your key messages.

How to create an appendix in PowerPoint?

• First, decide what information you want to include in your appendix. You may want to review your presentation and identify any gaps, questions, or clarifications that your appendix can address.
• Create a new slide at the end of your presentation. You could title it "Appendix" or something similar like References, Notes or Further Reading. If you plan to have multiple slides in your Appendix, you might choose to add a subtitle or a brief introduction to explain the purpose of your appendix. For a single Appendix Slide this is probably unnecessary.
• Add the content to your appendix slide or slides. You can use text boxes, tables, charts, images, or any other elements that suit your needs. You can also add hyperlinks, citations, or footnotes to reference your sources.
• Format your appendix slide /s according to your preferences and the style of your presentation. You may want to use a different color scheme, font size, or layout than your main slides to distinguish your appendix from the rest of your presentation.
• If your appendix is longer than one slide, you can add appendix slide numbers or labels to help your audience navigate through it. You can also add a back button or a link to return to the main presentation.
• Test your appendix and make sure it works properly and smoothly. You may want to rehearse your presentation and check if your appendix is clear, relevant, and helpful for your audience.

PPT Productivity makes creating a PowerPoint Appendix easy!

PPT Productivity is a PowerPoint add-in that makes it easier to do common tasks in PowerPoint. PPT Productivity's Send to Appendix feature for PowerPoint (Also known as the  send slide to back ) lets you send any slide in your presentation to the end of your PowerPoint presentation in a single click (so you can quickly move slides to your Appendix). If your PowerPoint deck doesn't have an Appendix section when you click the feature, one is created automatically as the first slide is moved.

When reviewing your PowerPoint presentation, PPT Productivity's Send Slide to Appendix feature lets you remove a slide from the main presentation and send to back of deck. You can then review the slides moved to the appendix, to decide whether to keep the slide in the appendix or delete it entirely from your presentation.

Benefits of using an appendix in PowerPoint

Using an appendix in PowerPoint has several benefits for both you and your audience. Here are some of them:

• It helps you keep your presentation concise and focused on the main points.
• It allows you to provide more information without overwhelming or distracting your audience.
• It gives your audience the choice to access more details if they are interested or curious.
• It enhances your credibility and authority by showing that you have done thorough research and analysis.
• It makes your presentation more interactive and engaging by inviting your audience to explore more topics.

Tips for using an appendix in PowerPoint

To make the most of your appendix in PowerPoint, here are some tips to keep in mind:

• Use an appendix only when necessary. Don't add an appendix slide just for the sake of it. Only use it when you have relevant and valuable information that does not fit well in your main slides.
• Keep your appendix concise and clear. Don't overload your appendix with too much information or make it too long. Only include what is essential and useful for your audience.
• Label and organize your appendix properly. Use clear and consistent labels for each appendix and place them on separate slides. Organize the content of each appendix in the same order as it appears in your presentation.
• Refer and link to your appendix appropriately. Mention and hyperlink to your appendix when it is relevant and helpful for your audience. Don't force them to go to your appendix if they don't need to or want to.
• Share and print your appendix if needed. If you hide your appendix during your presentation, make sure to share it with your audience later, either by sending them your presentation file or by converting it to a PDF or Word document. You can also print your appendix and distribute it to your audience if you prefer.

An appendix in PowerPoint can be a valuable tool to enhance your presentation and provide more information for your audience. However, you should use it wisely and sparingly, as not to overwhelm or confuse your audience with too much information. An appendix should complement and support your main presentation, not contradict or replace it.

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What is an Appendix in a Presentation?

Discover how an appendix enhances presentations by offering in-depth, organized support data without cluttering main content.

Understanding the Appendix in Presentations

Definition and purpose, benefits of using an appendix.

• Supports Complex Information : Complex data and extensive evidence can be relegated to the appendix to avoid overwhelming the audience.
• Enhances Credibility : Providing detailed sources and data can boost your credibility and show thoroughness in your research.
• Improves Focus : By moving detailed content to the appendix, the main presentation remains concise and focused on key points.

How to Effectively Use an Appendix in Your Presentation

Content suitable for an appendix.

• Detailed Tables and Charts : Any supporting data that is too detailed for the main slides.
• Methodological Details : Full descriptions of processes or methodologies that are referenced in the presentation.
• Additional Visuals : Supplementary images, diagrams, or charts that enhance understanding but are not critical to follow the presentation’s main narrative.
• Raw Data : For academic or research-focused presentations, raw data can be included for reviewers who wish to delve deeper.
• References and Bibliography : Full citations and sources for the information presented.

Placement and Access

Creating an appendix slide.

• Clarity and Organization : Even though it's at the end, keep the appendix organized and easy to navigate.
• Referencing : Clearly reference appendix slides in your main content, so the audience knows where to find extended information.
• Design Consistency : Ensure the appendix follows the same design and formatting principles as the main presentation to maintain professionalism.

Appendix Examples in PowerPoint Presentation

• Create a Section Divider : After your conclusion, add a section divider or title slide for the Appendix to clearly demarcate this section.
• Appendix Slides : Follow with slides containing the supplementary material. Each slide should be clearly labeled (e.g., Appendix A, Appendix B, etc.).
• Referencing : In your main slides, use phrases like “See Appendix A for more details” to guide your audience.

Visual Tips

• Icons and Signposts : Use icons or small signposts on slides that have related appendix material, reminding the audience there's more detailed information available.
• Appendix Navigation : Consider adding a navigation feature in the appendix section to allow easy movement between the appendix slides.

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Content page with chapters and appendix

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