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Open an embedded Excel file during a slide show in PowerPoint?

Well, this is not an Excel Tips at all… but it’s really nice to know.

Have you tried to open an embedded Excel file in a slideshow of PowerPoint, but failed…? You may probably go back to Normal View and then double click the icon of embedded file to open it. After reading it, you close the Excel return to PowerPoint and start the slideshow again.

Yes. I did that too. Of course not until I realize the “Action” icon in PowerPoint. Follow the simple steps:

Select the icon of the embedded file
Go to Insert Tab in the Ribbon
Select Action (next to Hyperlink)
You can see two tabs: Mouse Click & Mouse Over which is self-explanatory
Select Object action: Open
Feel free to check “Play sound” and/or Highlight click if you want
Go to slideshow. You can move your mouse to the icon and click to open it now.

Isn’t it easy?

Note: If you are still running PowerPoint 2003, you can do so by right clicking on the icon, then select something like “Action setting”…

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13 Responses to Open an embedded Excel file during a slide show in PowerPoint?

This is what i needed..

Thanks – that’s really helpful. I wonder if there’s a way to have it editable in its frame instead of opening in a separate window?

OMG Thank you so much! This is exactly what I needed!

You are welcome. Glad it helps!

Mailed PPT is not opening the embedded attachments, error – “File unavailable”

oooops… then you may need to contact the sender. Happy weekend!

Thanks a lot !!! 🙂

Thanks a lot! Solved my problem! Although I would think that Microsoft would have automatically selected the open document action for an embedded document which is an icon!

You are welcome. Glad it helps 😀

from where did you get this golden clipart holding the magnifying glass?

that should be come from Clip Art… try search “Magnifier” in Bing.com

Thanks brother, you solved my big problem.

Hi yasir You are welcome. Cheers,

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Home » Features » How to open embedded file during presentation

How to open embedded file during presentation

November 8, 2013
Features , Microsoft 365

The Location

Writing this blog sitting under this beautiful Auckland Sky Tower… Lovely weather.

Let us say you are presenting sales performance by month
In a particular month, the sales is very low
Someone asks you to show details of the transactions
How do you do it?
You have to stop the presentation, open Explorer and figure out where the file is
Many things are against you right now:
You are under stress… You may not find the file or find an outdated version Worse still, you may open some unwanted folder

Common mistake: Stuffing raw data into PowerPoint

We want to avoid such trouble during a presentation. Therefore, we try to solve the problem by trying to copy pasting the raw data into PowerPoint. Unfortunately, large amount of data cannot fit into the limited space available on the slide.

This is not really a limitation of PowerPoint. It is just that you are using the wrong approach. Here is the correct way…

The solution: Be Prepared

When you suspect that someone may question you on your summary data, you need to be prepared. How do you do that? You already know.

First step is to get the context of the original file into the slide. Use Paste Link, Embed or Insert Object

In either case, WHILE EDITING the presentation, you can write click on the pasted object and open the Excel file. What we really want is to have the same ability DURING THE PRESENTATION.

To understand how it is done, we need a small detour.

PowerPoint Presentation = Trigger + Action

I will cover this in detail in another article. But here is the shorter version.

A presentation contains slides. Each slide has various shapes and objects on it. When you run the presentation – PowerPoint shows the first slide and waits. When you click it goes to next slide … again waits … then you click – next slide … and so on till you end the presentation.

Is this a problem in word as well?

The CLICK is called the TRIGGER and MOVING TO NEXT SLIDE is the ACTION . In our case when we click on the slide containing the summary data, it simply goes to the next slide. If you right click, the menu now shows presentation related controls. The open worksheet command is missing.

The Solution: Insert Action

This is the time we change the default behavior of PowerPoint and ask it perform a DIFFERENT ACTION when we click on the Summary object. How to do that?

Click on the Excel object (it could be Paste Link or Embedded or Inserted Object icon)
Open Insert tab on the ribbon and choose ACTION
As you can see the default action is DO NOTHING (which means do nothing special – do the default action – which is going to the next slide)
Choose Object action and select OPEN

Now run the presentation and see what happens. On this slide, if you click anywhere outside the Excel data, it will just go the new slide as expected.

However when you move the mouse cursor over the Excel data, the cursor shape changes to indicate that it is a hyperlink. Click on it to open the Excel file.

Show the details and then press ALT TAB to come back to the presentation. It is still running undisturbed.

Next article: PowerPoint and Psychology

Although this method works with inserted objects, there is a practical problem there. In fact there is a psychological problem.

What is the problem?

Inserted Object is shown as an icon. Therefore, your audience knows that you have a collateral file. So even if they have no reason to trouble you, they may just ask you to show the file. You don’t want that to happen. Why ask for unnecessary trouble?

We will handle that interesting situation in the next article.

Copy Paste , Excel , Office , PowerPoint

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Activating an Excel workbook during a presentation

by Echo Swinford | Jan 1, 2011 | PPT 2002-2003 , PPT 2007 , PPT 2010 | 16 comments

Clients and others occasionally ask how to open an Excel file by clicking on it from within a presentation. Of course, they can always open the Excel file in the background and use Alt+Tab to switch to it. Or they can add a hyperlink to the Excel file and click the link when they’re in slide show view.

These will both work but they’re not always perfectly seamless, so my favorite way to do this is to use an OLE Action animation to activate the workbook on top of the presentation. Here’s how to do it.

Insert the Workbook The workbook can be embedded or linked – it doesn’t really matter. If you’re linking, it’s generally better to keep the Excel file in the same folder as the PPT file, and of course you must have the Excel file available when you present. To insert the workbook, do the following:

Choose Insert | Object .

Tick the Link box if you wish to link to the file as opposed to embedding it. Click the Display as icon box if you want.

(This process and dialog box is the same in all versions of PowerPoint.)

Apply the Animation In PowerPoint 2010, do this:

Select the worksheet or Excel icon on the slide

At the very bottom of the gallery, choose OLE Action Verbs , then choose Open

In PowerPoint 2007, do this:

On the Animations tab, click the Custom Animation button to open the Custom Animation pane
In the Custom Animation pane, click Add Effect | Object Actions | Open

In PowerPoint 2003, do this:

Right-click and choose Custom Animation

Set up a Trigger Animation You can skip this step if you want. If you do skip it, then the Excel workbook animation will work like most other animations – it will start when you click the mouse. That means the Excel workbook will open when you click the mouse. Creating a trigger animation means you must click on the spreadsheet to activate it. A random mouse click – that is, one that doesn’t click on the spreadsheet – will simply advance the slide as usual.

In PowerPoint 2010:

On the Animations tab, click Trigger | On Click of | <the Excel Object>

In PowerPoint 2007 and 2003:

Right-click the Object Animation in the Custom Animation pane and choose Timing
On the Timing tab of the OLE Action dialog, click the Triggers button
Choose Start Effect on Click of | <the Excel Object>

Test Be sure to test the animation. Run your presentation and then move your mouse over the spreadsheet or Excel icon. If you set up the trigger animation, your mouse should turn into a hand when it’s ready to activate the Excel file. Click, and the workbook should open so you can add data, explore the pivot table, whatever.

16 Comments

Very Helpful for Excel 2007

Oh, good, glad to hear it!

Very nice illustration . . . .

Would you know a way of being able to “use”animation to change details while in presentation mode. I created slicers in excel 2010 and have them within a page in my presentation. but when I switch to presentation mode, I can’t click on the slicers to effect the change. Best effort is to switch in an out of presentation mode which kills the effect. Any ideas??

very good & helpful presentation

Fantastic, I was scratching my head and had a few minutes to fix this. I was then asked “how do you do that?” and I looked like an expert 🙂

Please advise how to return to the power point presentation after I have used the icon to activate the Excel file. Would like to return to the ppt file and on to a second Excel file.

Hm. Alt+Tab will let you tab through all open programs and take you back to your presentation.

I don’t have time to test this right now, but maybe try hitting Esc. Or just close the workbook.

If my excel file has many sheets,how I’m able to insert all of the sheets into different slide one by one? Because everytime I try it can only insert one sheet, Please help..thanks

Thanks, you description is really very useful. Thanks once again

This is very helpful. I tried on PowerPoint 2013 and it worked perfectly. Thank you for sharing this information.

Thanks a lot

Thanks a lot.Its really working..

Thanks. It was very helpful.

Good advise. Helpful. Thanks

Thank you! It was driving me mad.

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How to Link or Embed an Excel File in PowerPoint? Quick Guide!

If you tend to work with data on a daily basis, learning how to integrate Excel data seamlessly within your PowerPoint slides is crucial .

Whether you're a business professional looking to include real-time financial data in your slides or a student preparing a data-rich project, understanding today's guide will be vital!

This tutorial teaches you how to link or embed Excel data into your PowerPoint slides . These features will not only impress your audience but save you a lot of time in the future (if you know how to apply them well!)

Today, we'll cover the following topics:

What's the difference between Linking and Embedding Excel Files into PowerPoint?
How do you LINK Excel Data to PowerPoint Slides?
How do you EMBED Excel Data to PowerPoint Slides?
Linking vs. Embedding an Excel File into PowerPoint: Which is your best option?

What’s the difference between Linking and Embedding Excel Files into PowerPoint?

Before we dive into the tutorial, I would like to highlight the differences between embedding and linking Excel files into PowerPoint .

While these terms may appear similar, their crucial differences significantly impact how Excel content is integrated into presentations.

Linking Excel Data to PowerPoint

Linking creates a dynamic connection between your PowerPoint presentation and the original Excel file .

Any changes to the Excel file are instantly reflected in the linked PowerPoint slide, ensuring real-time synchronization to display the latest data.

Embedding Excel Data into PowerPoint

Embedding involves placing a complete copy of the Excel file into the PowerPoint presentation. Think of it like taking a snapshot of your chart or graph and pasting it seamlessly into your slide .

The embedded content becomes a permanent part of your presentation, independent and unaffected by the original Excel file's location.

How do you LINK Excel Data to PowerPoint Slides? (Data is automatically updated)

If you frequently work with Excel and PowerPoint, this step-by-step guide is designed to save you time in your daily tasks significantly.

The first step is to create the graph or chart you want in Excel. In this example, we are going to make a bar chart in Excel.
If you want, you can customize your chart in the tabs Chart Design and Format.

Save the Excel worksheet you want to link to PowerPoint.
Press "Ctrl + C" to copy your Excel data.
Open PowerPoint and go to the Home tab > Paste > Paste Special.

A pop-up window will open, where you must check the option "Paste link as Microsoft Excel Chart Object."
Press "OK," and you will now have Excel data inserted into PowerPoint.

How do you LINK Excel Data to PowerPoint Slides

How to Customize your Linked Data in PowerPoint?

If you want to explore more design options in PowerPoint, when pasting your graphic, you need to choose another type of paste:

Go to the Home tab in PowerPoint > Paste > Paste Options.
Click "Use Destination Theme and Link Data" or "Keep Source Formatting and Link Data." You can also use the shortcuts, the "L" and "F" keys, respectively.

At first, the charts will have a transparent background, but you can edit the colors and layouts in the Chart Design tab.

Check the final result of our Excel file linked in PowerPoint:

Linking a Bar Chart from Excel to PowerPoint

Now, you know how to insert data from Excel to PowerPoint!

Let's check the second way to do it.

How do you EMBED Excel Data to PowerPoint Slides? (Data is not automatically updated)

To learn how to embed an Excel file into PowerPoint, we will use a data table as an example:

First, build your table in Excel.
Save the file on your computer.
Select your table and press "Ctrl + C."
Go to your PowerPoint file.
Right-click on the slide to see different "Paste Options" (this is another way to paste information from Excel to PowerPoint).

Choose the middle option: "Embed," and that's it!
As this is a data table, you can freely edit the information in PowerPoint.

How do you EMBED Excel Data to PowerPoint Slides

Reminder: If you embed an Excel file into PowerPoint, the information you modify in Excel will not be reflected in PowerPoint.

How to Customize your Embedded Data in PowerPoint?

In case you want to use PowerPoint features to customize your chart, keep the following steps in mind when pasting your Excel chart:

Right-click on the slide you want to paste your content.
Choose either of the first two options: "Use Destination Styles" or "Keep Source Formatting." Also, you can use the shortcuts, the "S" and "K" keys, respectively.

When you click on your chart, these tabs will be enabled: Table Design and Layout. There, you can edit the colors, line sizes, cell sizes, and more!

Here is the final result of our Excel file embedded in PowerPoint:

Embedding a Data Table from Excel to PowerPoint

That's it! By following each step carefully, you will master how to insert an Excel sheet into PowerPoint.

But which option is the best for you? Let's figure it out!

Linking vs. Embedding an Excel File into PowerPoint: Which is your best option?

Which option do you need for your PowerPoint project? Still trying to figure out all their differences?

Here, we summarize the pros and cons of each inserting option:

Pros and Cons of Linking an Excel File to PowerPoint

Pros of linking an excel file to powerpoint.

The information will be updated automatically if you edit any data in your Excel file.
The PowerPoint file size doesn't increase since the linked content is not stored in it.
You have access to PowerPoint features to edit your content.

Cons of Linking an Excel File to PowerPoint

The linked content will be affected when you change the name of your Excel file or modify its location on your computer.
If you want to share the file with more people, they can see the content in PowerPoint or Google Slides, but the Excel source file won't appear.

Pros and Cons of Embedding an Excel File into PowerPoint

Pros of embedding an excel file into powerpoint.

If you want to share the file with more people, they can access the Excel source file without problems, both in PowerPoint and Google Slides.

Cons of Embedding an Excel File into PowerPoint

The embedded content won't be updated automatically if you edit any data in your Excel file.
If you add a lot of embedded content to PowerPoint, the file size can be very heavy.
All your Excel worksheets will be accessible when you share the PowerPoint file, including the hidden sheets.

Linking vs. Embedding an Excel File into PowerPoint

After reading this tutorial, inserting an Excel file into PowerPoint won't be complicated anymore!

There are several ways to share and present your Excel data in your slides. Just consider the pros and cons between linking and embedding content in PowerPoint, and take advantage of both software to the fullest.

At 24slides , we create world-class presentation designs and all the essential marketing collateral you need. Explore some of our creative work and book a call with us today !

You might also find this content interesting:

PowerPoint 101: The Ultimate Guide for Beginners
How to Make a PowerPoint Slideshow that Runs Automatically?
How to Make a Picture Transparent in PowerPoint?
How To Use PowerPoint Design Ideas - All Questions Answered!

Create professional presentations online

Tutorial: Save your PowerPoint as a Video

How To Convert Google Slides To PowerPoint and Vice Versa

How To Add Animations To PowerPoint

How-To Geek

How to link or embed an excel worksheet in a powerpoint presentation.

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Quick Links

What's the difference between linking and embedding, how to link or embed an excel worksheet in microsoft powerpoint.

Sometimes, you want to include the data on an Excel spreadsheet in a Microsoft PowerPoint presentation. There are a couple of ways to do this, depending on whether or not you want to maintain a connection with the source Excel sheet. Let's take a look.

You actually have three options for including a spreadsheet in a PowerPoint presentation. The first is by simply copying that data from the spreadsheet, and then pasting it into the target document. This works okay, but all it really does is convert the data to a simple table in PowerPoint. You can use PowerPoint's basic table formatting tools on it, but you can't use any of Excel's features after the conversion.

While that can be useful sometimes, your other two options---linking and embedding---are much more powerful, and are what we're going to show you how to do in this article. Both are pretty similar, in that you end up inserting an actual Excel spreadsheet in your target presentation. It will look like an Excel sheet, and you can use Excel's tools to manipulate it. The difference comes in how these two options treat their connection to that original Excel spreadsheet:

If you link an Excel worksheet in a presentation, the target presentation and the original Excel sheet maintain a connection. If you update the Excel file, those updates get automatically reflected in the target presentation.
If you embed an Excel worksheet in a presentation, that connection is broken. Updating the original Excel sheet does not automatically update the data in the target presentation.

There are advantages to both methods, of course. One advantage of linking a document (other than maintaining the connection) is that it keeps your PowerPoint presentation's file size down, because the data is mostly still stored in the Excel sheet and only displayed in PowerPoint. One disadvantage is that the original spreadsheet file needs to stay in the same location. If it doesn't, you'll have to link it again. And since it relies on the link to the original spreadsheet, it's not so useful if you need to distribute the presentation to people who don't have access to that location.

Embedding that data, on the other hand, increases the size of presentation, because all that Excel data is actually embedded into the PowerPoint file. There are some distinct advantages to embedding, though. For example, if you're distributing that presentation to people who might not have access to the original Excel sheet, or if the presentation needs to show that Excel sheet at a specific point in time (rather than getting updated), embedding (and breaking the connection to the original sheet) makes more sense.

So, with all that in mind, let's take a look at how to link and embed an Excel Sheet in Microsoft PowerPoint.

Linking or embedding an Excel worksheet into a PowerPoint presentation is actually pretty straightforward, and the process for doing either is almost identical. Start by opening both the Excel worksheet and the PowerPoint presentation you want to edit at the same time.

In Excel, select the cells you want to link or embed. If you would like to link or embed the entire worksheet, click on the box at the juncture of the rows and columns in the top left-hand corner to select the whole sheet.

Copy those cells by pressing CTRL+C in Windows or Command+C in macOS. You can also right-click any selected cell, and then choose the "Copy" option on the context menu.

Now, switch to your PowerPoint presentation and click to place the insertion point where you would like the linked or embedded material to go. On Home tab of the Ribbon, click the down arrow beneath the "Paste" button, and then choose the "Paste Special" command from the dropdown menu.

This opens the Paste Special window. And it's here where you'll find the only functional different in the processes of linking or embedding a file.

If you want to embed your spreadsheet, choose the "Paste" option over on the left. If you want to link your spreadsheet, choose the "Paste Link" option instead. Seriously, that's it. This process is otherwise identical.

Whichever option you choose, you'll next select the "Microsoft Excel Worksheet Object" in the box to the right, and then click the "OK" button.

And you'll see your Excel sheet (or the cells you selected) in your PowerPoint presentation.

If you linked the Excel data, you can't edit it directly in PowerPoint, but you can double-click anywhere on it to open the original spreadsheet file. And any updates you make to that original spreadsheet are then reflected in your PowerPoint presentation.

If you embedded the Excel data, you can edit it directly in PowerPoint. Double-click anywhere in the spreadsheet and you'll stay in the same PowerPoint window, but the PowerPoint Ribbon gets replaced by the Excel Ribbon and you can access all the Excel functionality. It's kind of cool.

And when you want to stop editing the spreadsheet and go back to your PowerPoint controls, just click anywhere outside the spreadsheet.

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Microsoft Excel

Viewing Your Work Full-Screen In Excel

Key takeaway:.

Full-screen viewing in Excel maximizes your workspace: By removing toolbars, ribbons, and other distractions from the screen, full-screen viewing gives you a larger workspace to view and analyze your data.
Full-screen viewing improves focus and concentration: By eliminating unwanted distractions, full-screen viewing can help you concentrate on your work and improve your productivity.
Full-screen viewing enhances visualization and analysis of data: With more screen real estate, you can view and analyze your data more efficiently, especially when working with large datasets or complex graphs.

Struggling to view your Excel spreadsheet in full-screen? You don’t need to worry anymore. This article outlines simple steps to help you quickly enable full-screen view in Excel, making your workflow far more efficient.

Overview of Full-Screen Viewing in Excel

In Excel, you have the option of viewing your work full-screen, which maximizes the visibility of your spreadsheet. This feature is useful when presenting to an audience or working on a larger screen, as it reduces potential distractions. You can easily switch to full-screen view by selecting the appropriate option in the “View” tab or by using the keyboard shortcut. Once in full-screen mode, you can still access all of Excel’s functionality. Additionally, it is also possible to exit full-screen view just as easily.

When opening an Excel spreadsheet or working on one, you might be interested in maximizing the visibility of your content. One way to achieve this is by switching to full-screen view. You can do this by either selecting the option under the “View” tab or using the keyboard shortcut . Full-screen view is an excellent tool for presentations or simply working on a larger screen. It allows you to eliminate possible distractions and de-clutter the workspace. You can always exit full-screen view and return to normal view without losing any functionality.

It’s worth noting that full-screen view doesn’t modify any data in your spreadsheet nor does it prevent you from performing any operations . Instead, it is simply a visual tool that can be utilized whenever you wish. When exiting full-screen view, Excel will automatically save your progress.

Don’t miss out on the convenience of full-screen view in Excel. Impress your audience or simply enjoy working on a larger screen by utilizing this feature.

How to View your Work Full-Screen in Excel

View work full-screen in Excel? Let’s focus! Maximize the Excel window or use full-screen mode. That gives more space to work with and reduces distractions. Two sub-sections show how: Maximizing the Excel window , and using full-screen mode . There you have it!

Maximizing the Excel Window

When working on Excel, it is important to utilize the full-screen view to maximize your workspace. Here’s how to do it in Excel.

First, find the “View” tab located at the top of your Excel window.
Click on “Full Screen View” under the “Workbook Views” section.
Finally, once you’re done working on full-screen mode, press the “Esc” key or click “Restore Down” to go back to regular viewing mode.

Using full-screen view on Excel can help minimize distractions and allow you to focus on your task at hand. It also makes it easier to navigate through large spreadsheets with numerous columns and rows.

Pro Tip: Instead of having extra toolbars showing in your Excel window, use keyboard shortcuts for fast navigation and efficient work. Get ready to say goodbye to distractions and hello to productivity with Excel’s full screen mode.

Using the Full Screen Mode in Excel

To optimize your Excel viewing experience, we recommend utilizing the full-screen mode. Maximize your workspace with this tactic and improve focus on important data . To do this, click on the View tab at the top of the screen and select Full Screen from the drop-down menu.

Once you have selected Full Screen mode , all distractions will be eliminated from view and only the sheet being worked on will be visible. There will be no ribbon or window frame to take up any space. For a quick transition in and out of full-screen mode, use shortcut keys “ command control F ” on Macs or “ alt enter ” on PCs.

It is essential to note that in full-screen mode, some keyboard shortcuts may not work as expected. Nonetheless, it does provide an increased visibility without losing a table’s context with auto-filtering options still available.

Did you know that there are many Excel add-ins that can enhance productivity? Check out Microsoft’s official Excel Add-ins web page for more information.

Get ready to see your spreadsheets in a whole new light and say goodbye to squinting with Full-Screen Viewing in Excel !

Benefits of Full-Screen Viewing in Excel

Maximize your Excel work! View it in full-screen mode for improved focus and concentration. This aids efficiency and helps you avoid distractions. Plus, it boosts data visualization. Easily identify trends and insights!

Improved Focus and Concentration

Optimizing the view of your Excel spreadsheet to occupy the entire screen has been proven to enhance concentration levels and focus. As our brains are wired to give priority to the primary stimuli, filling the screen with data helps cut out external distractions.

With a full-screen view, all minor details can be put aside, leaving only what’s essential in focus. This leads to fewer mistakes and improved accuracy since there are no visual disruptions while working on tasks requiring analytical and problem-solving skills. Maximizing your screen allows for a more unobstructed display of data that enables you to concentrate on one thing at a time.

Furthermore, as we shift from managing paper spreadsheets to digital ones, it’s essential to optimize viewing screens for maximum productivity. By utilizing this feature, individuals can focus better and have fewer interrupted workflow sessions.

In one instance, a financial analyst was having trouble keeping up with their demanding schedules due to constant interruptions caused by incoming emails and notifications while working rapidly through their Excel spreadsheets. The individual found that using full-screen mode not only helped remove any outside distractions but also allowed them to keep track of vital metrics without jumping between different windows or programs- making their work-life much more comfortable.

Get ready to see Excel the way it was meant to be seen – full screen and fully loaded with data analysis power!

Enhanced Visualization and Analysis of Data

Enhancing Your Data Analysis and Visualization Experience

Excel is a powerful tool for data analysis and visualization. Utilizing Excel’s full-screen view feature can significantly enhance your experience by providing a larger and clearer display of your work.


	Viewing data on a larger screen makes it easier to spot patterns and trends, enhancing your ability to make informed decisions.
	The full-screen view eliminates distractions from other applications or windows, allowing you to focus solely on your Excel data analysis.
	Presentation mode allows you to share your work with clarity. You can toggle between the normal view and presentation mode for effortless sharing.

Using the full-screen view feature also provides a more immersive experience that helps reduce eye strain and improves concentration. This feature can be enabled through the View tab in the Excel ribbon.

Don’t miss out on optimal productivity when analyzing massive amounts of data in Excel! Enable full-screen viewing today and see an improvement in your productivity. Start enjoying the benefits of enhanced visualization and analysis now!

Get ready to experience Excel in its full glory with these tips for optimizing your full-screen viewing experience.

Tips for Optimizing Full-Screen Viewing Experience in Excel

Maximize your Excel viewing pleasure! Tweak settings to get the most out of your screen. Speed up your work with shortcuts and hotkeys. Follow these hints to boost productivity and be more efficient .

Adjusting Excel Settings for Optimal Full-Screen Viewing

To fully optimize your Excel Full-Screen Viewing experience, you will need to make some adjustments to the settings. Here’s how to do this in a professional and informative manner:

Customize the Quick Access Toolbar : The Quick Access toolbar is located at the top left corner of your screen and contains frequently used commands. By customizing it, you can easily access essential commands needed for full-screen viewing.
Choose the Best View : There are various view options in Excel such as Page Layout, Normal, and Page Break Preview that offer different views based on your preference. Experiment with each one to see which suits your work best.
Change Zoom Settings : Zoom in and out of worksheets to achieve optimal readability while working on them in full-screen mode.
Adjust Display Options : Fine-tune display options to change excel background color, gridlines, headings, fonts etc., for easier navigation of data within the software.

It’s important to note that optimizing each setting can improve both productivity and overall user experience while working on large excel documents and spreadsheets that require extensive use of formulas and data manipulation techniques. By maximizing these settings you avoid missing out on Excel’s full suite of visualization tools which – as any expert will know – can mean missing out on important insights.

Utilizing Excel Shortcuts and Hotkeys for Efficient Workflow.

Optimizing your workflow by using Excel shortcuts and hotkeys can help you save time and boost productivity. By leveraging these efficient techniques in Excel, you can streamline your work process to achieve better results quickly.

Here’s a 4-step guide on how to use Excel shortcuts and hotkeys for efficient workflow:

Learn the most commonly used shortcuts: Familiarize yourself with the most frequently used keyboard shortcuts such as Ctrl+C (copy), Ctrl+V (paste), and Ctrl+Z (undo) .
Customize your own shortcuts: You can create custom keyboard commands that suit your specific needs. For instance, you may assign customized keyboard shortcuts to frequently-used tools.
Create Macros: Macros are a set of instructions that automate repetitive tasks. Creating macros enables you to perform complex operations with a single keystroke.
Select range or data quickly: You can select a row or column by pressing the Ctrl+Shift+arrow key . Using the Shift+F8 hotkey allows you to activate the “extend selection” mode, enabling you to select non-adjacent cells simultaneously.

In addition, mastering advanced Excel Keyboard Shortcuts, like moving between sheets, activating formatting options will further increase efficiency when working on spreadsheets.

Using Excel shortcuts is not only an excellent way of saving time but also helping avoid errors that could occur during manual processes.

Have you ever spent hours performing repetitive calculations without knowing there was a shortcut?A client once told me he’d been completing financial reports for months before discovering an easier way via hotkey mapping.

Five Facts About Viewing Your Work Full-Screen in Excel:

✅ You can enter full-screen mode in Excel by pressing the F11 key on your keyboard. (Source: Excel Jet)
✅ Full-screen mode maximizes the Excel window, hiding the ribbon, scroll bars, and formula bar to give you more space to work. (Source: Tech Community Microsoft)
✅ You can exit full-screen mode by pressing the Esc key or pressing F11 again. (Source: Tech Community Microsoft)
✅ Full-screen mode is ideal for presenting Excel data to others or for working with large spreadsheets and pivot tables. (Source: Excel Easy)
✅ Full-screen mode is available on all versions of Excel, including Excel for Mac and Excel Online. (Source: Excel Campus)

FAQs about Viewing Your Work Full-Screen In Excel

What is full-screen view in excel.

Full-screen view in Excel is a feature that allows you to maximize your working space by taking Excel to the full size of your screen. This allows you to have a clear and better view of your work, enabling you to work more efficiently.

How can I enter full-screen view in Excel?

To enter full-screen view in Excel, click on the View tab on the top ribbon, then select Full Screen. Alternatively, you can press the F11 key on your keyboard to enter full-screen view.

How do I exit full-screen view in Excel?

To exit full-screen view in Excel, simply press the Esc key on your keyboard. Alternatively, you can click on the View tab on the top ribbon, then select Exit Full Screen.

What are the benefits of viewing my work full-screen in Excel?

Viewing your work full-screen in Excel has several benefits, including a more productive and focused work environment, a clearer and better view of your work, the ability to work on multiple spreadsheets without distraction, and the ability to easily switch between Excel and other applications.

Can I still access the Excel ribbon in full-screen view?

Yes, you can still access the Excel ribbon in full-screen view by moving your cursor to the top of the screen. This will reveal the Office ribbon, where you can access all the features and functions of Excel.

Is it possible to view two or more spreadsheets side by side in full-screen view?

Yes, it is possible to view two or more spreadsheets side by side in full-screen view. To do this, click on the View tab on the top ribbon, select Arrange All, then choose whether you want to view your spreadsheets horizontally or vertically. This will allow you to work on multiple spreadsheets simultaneously in full-screen view.

How to Embed an Excel File in PowerPoint (5 Easy Ways)

Here’s an overview of how data will be presented from Excel into PowerPoint.

How to Embed an Excel File in PowerPoint: 5 Suitable Examples

Let’s assume we have a “ Sales Data for Fruits ” dataset, which includes the Product ID , Fruits , States , and Sales amount under columns B , C , D , and E respectively.

Method 1 – Embedding an Entire Excel File in PowerPoint

Select the Insert tab on the Ribbon in PowerPoint.
Click on the Object command on the Text group of commands.

clicking on Object feature in Insert tab

In the Insert Object dialog box, click on the radio button of Create from file option.
Choose the Browse… button.

In the Browse window, select your desired file and click OK .

selecting excel file to be embedded in powerpoint

You can see your file path and name in the highlighted box. Click OK .

Inserting exel file as object in powerpoint

Note: Don’t check the box before the Link option to embed the Excel file .

Make sure to attach your intended data on the first page of the Excel file.

Read More: How to Perform Excel to PowerPoint Automation

Method 2 – Embedding a Section of Excel Data in PowerPoint File

Open the Excel file and select the range of data (e.g. C4:E14 ) you want to embed.
Press CTRL + C on your keyboard to copy this range.

copy portion of data with keyboard shortcut in excel file

Open your PowerPoint slide and navigate to the Home tab.
Click on the Paste drop-down option and then click on Paste Special .

Select Paste and click on Microsoft Excel Worksheet Object . Press OK .

The selected range is copied to the presentation file.

section of Excel data embedded in powerpoint file

Method 3 – Utilizing Embed Command to Add Unlinked Excel File

Select the dataset (e.g. B4:E14 ) and right-click.
Click on the Copy command from the context menu.

copying selected range using copy command on context menu

Use the Paste drop-down option in PowerPoint.
Choose Embed (E) from Paste Options .

using Embed as paste options to embed excel file in powerpoint

The output in PowerPoint is as follows.

Method 4 – Applying Camera Gadget Tool to Embed Data as Image

Click on the triangular-shaped Customize Quick Access Toolbar icon and select More Commands .

selecting more commands from customize quick access toolbar menu

This will bring a dialog box as follows. Click on the drop-down icon beside the Popular Command bar to get more options. Then pick Commands Not in the Ribbon from the available options.

To bring the Camera tool to the right side, select Camera and click the Add button in the middle.

This will allow you to have a Camera icon in the Toolbar . Now you’re ready to take snaps of the selected area by using the Camera tool.

Select the region you want to copy and press the Camera icon.

Left click anywhere to get an image.

image taken by camera tool in Excel file

Copy the image by selecting it and pressing Ctrl + C command.
Paste the output in the presentation slide as follows:

use keep source formatting and embed option to paste image

Remember that the embedded portion is an image.

Read More: How to Link Excel Data to PowerPoint Chart

Method 5 – Embedding an Excel Chart in PowerPoint File

Charts are perhaps the most commonly-used Excel format in PowerPoint.

Copy the Excel chart with Ctrl+ C command.
Paste the chart into the PowerPoint slide by using Keep Source Formatting & Embed Workbook , one of the Paste Options .

using a paste option to paste chart in powerpoint file

Finally, the output in the presentation slide is as follows:

column chart of exel file embed in powerpoint

Embed Vs. Link an Excel File in PowerPoint

When you want to add an Excel file to a PowerPoint presentation, you have two options: embedding or linking the file. Here’s a brief overview of the differences between the two:

Embedding an Excel file in PowerPoint means that a copy of the file is saved within the PowerPoint presentation itself. This can make your presentation larger in file size, but it also means that you don’t need the original Excel file to view or present the data. Any changes made to the original Excel file won’t be reflected in the embedded copy within PowerPoint.
Linking an Excel file to PowerPoint means that the presentation will display data from the original Excel file. This keeps the file size of the presentation smaller and ensures that any changes made to the Excel file are reflected in the PowerPoint presentation. However, if the Excel file is moved or deleted, the links will be broken and the data won’t display correctly in the presentation.

Read More: How to Link Excel Sheets to PowerPoint

How to Insert Excel File into PowerPoint as Icon

Open a presentation file and select the intended slide to place the icon.
Go to the Insert tab and click on the Object tool in the Text group.

Select the Create from file option.
Click on the Browse button to attach the Excel file that you want to place as an icon on the slide.
Make sure to check the boxes beside Link and Display as icon options.

Use the hooks on the icon’s corners to resize it and drag it into place on the slide.
Double-click the icon to access the workbook’s contents and edit them.

Read More: How to Insert an Excel File into PowerPoint as an Icon

How to Link Excel File in PowerPoint That Updates Data Dynamically

To link an Excel file in PowerPoint, do the same things as you did in Example 1 .
You have to mark the box before the Link option.
Press the OK button.

checking the box of Link in the Insert Object dialog box

Now, if you make any changes in the Excel file, you’ll get the updated data in PowerPoint.

Note: If you delete the file or change the location of the file, PowerPoint will start throwing errors when trying to display data.

Read More: How to Link Powerpoint to Excel for Dynamic Data Updates

Benefits and Drawbacks of Embedding an Excel File in PowerPoint

When creating presentations, it’s useful to embed the Excel file directly into the PowerPoint file. But, it’s important to consider the benefits and drawbacks of this approach.

Easy Access to Data: Embedding an Excel file in PowerPoint allows you to easily access and manipulate data without having to switch between programs.
Increased Interactivity: Embedding an Excel file in PowerPoint allows you to create more interactive presentations with live data that can be manipulated and updated in real time.
Saves Time: It can save time by eliminating the need to create separate charts and graphs from scratch.
Better Organization: Embedding an Excel file in PowerPoint allows you to keep all your data in one place, making it easier to organize and manage your presentation.
Consistent Formatting: Embedding ensures that your data will be presented with consistent formatting and style.
File Size: Embedding an Excel file in PowerPoint can increase the file size of your presentation, making it more difficult to share and collaborate with others.
Compatibility Issues: Embedding an Excel file in PowerPoint can lead to compatibility issues between different versions of PowerPoint and Excel.
Security Risks: Embedding an Excel file in PowerPoint can pose security risks if the Excel file contains sensitive information.
Limited Editing Capabilities: Embedding an Excel file in PowerPoint limits your editing capabilities, as you may not be able to make changes to the data directly within the PowerPoint slide.
Refreshing Data: If the data in the embedded Excel file changes, you will need to manually refresh the data in the PowerPoint slide to ensure accuracy.

Things to Remember

Keep file size in mind when you embed an Excel file in PowerPoint.
Ensure compatibility with different versions of PowerPoint and Excel.
Test your presentation to ensure that the embedded Excel file displays correctly.
Update the presentation file with an embedded Excel file if the data changes or needs to be refreshed.
Consider security and privacy concerns when embedding Excel files containing sensitive information.

Frequently Asked Questions

1. Will embedding an Excel file in PowerPoint increase the file size of my presentation?

Yes, it can increase, especially if the Excel file contains a lot of data. This can make it more difficult to share and collaborate on the presentation.

2. How do I ensure compatibility between different versions of PowerPoint and Excel when embedding a file?

To ensure compatibility, it’s important to save the Excel file in a format that is compatible with the version of PowerPoint you are using.

3. What security risks should I be aware of when embedding an Excel file in PowerPoint?

It’s important to ensure that any sensitive information within the embedded Excel file is appropriately protected and access is limited to authorized individuals.

Practice Section

We have provided a practice section on the right side of each sheet so you can practice yourself. Please make sure to do it yourself.

Download Practice Files

Download the following practice workbook and presentation file. It will help you to realize the topic more clearly and will help you practice yourself.

[Fixed!] Problems with Embedded Excel Files in PowerPoint
[Solved] Embedded Excel in PowerPoint Not Showing All Data
How to Open Existing PowerPoint File from Excel VBA

<< Go Back to Excel to PowerPoint | Export Data from Excel | Learn Excel

What is ExcelDemy?

Tags: Excel to PowerPoint

Mohammad Shah Miran has a professional background spanning over a year at Softeko. Initially starting as an Excel and VBA writer, he authored more than 50 articles for the ExcelDemy project. Currently, Miran is engaged in the LinuxSimply project as a Linux content developer, completed over 40 articles. His analytical approach extends across various domains, including Excel, VBA, Bash scripting, Linux, data analysis, and Python programming. In his leisure time, Miran enjoys watching movies and series or listening... Read Full Bio

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Home » Free Excel Tips » Excel and PowerPoint for Presentations

Tips for Using Excel And PowerPoint for Presentations

People often use PowerPoint to show their Six Sigma improvement projects. While this can be done, it may not be the easiest way to do it. And, customers have found that there are glitches in the PowerPoint-Excel interface that can cause problems.

Embedding Excel Charts in PowerPoint

If you are going to use Excel charts in PowerPoint (PPT), there are three main ways to do it:

Embed the Chart

Embed a Link to an Excel File Containing a Chart

Paste the Chart as a Picture

For a one-time presentation , pasting a picture of the Excel chart is the best choice.

For weekly or monthly reporting , embedding a link seems like the best option, but we have found that there are limits to how many links PowerPoint will tolerate. When you exceed those limits, PowerPoint either crashes or freezes. If this happens, split the presentation into two or more parts.

Using Excel for Presentations

When someone says "presentation" everyone automatically thinks PowerPoint, but PowerPoint is not your only choice. If your presentation or improvement project contains several Excel charts or tables, it may be easier to use Excel for the presentation rather than going through all of the extra work of putting the charts into PowerPoint.

Creating Title Pages in Excel

To create a title or bullet point page from a blank worksheet, select the View tab on Excel's menu and then uncheck the box next to Gridlines.

Insert WordArt to create a Title.

You can also use Insert-Symbol to create bullet points.

Sequencing the Presentation

Excel workbooks consist of one or more worksheets. You can reorder these by clicking and dragging each worksheet around to get them in the order you want for your presentation.

Giving the Presentation

Click on each subsequent worksheet or use CTRL-PageDown to scroll through the presentation. Tip: if you use Excel's Full Screen Option or hide Excel's Ribbon Menu, the presentation will look better.

An Improvement Project Presentation

An improvement project presentation given in Excel might look like the following:

Get the Idea?

Excel can serve as your presentation tool as well as your data analysis tool. Why not put everything you need in Excel and skip the extra work of copying and pasting the charts and data into PowerPoint? Save yourself some time and hassle. Use Excel for Six Sigma project and monthly reporting instead of PowerPoint.

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Start the presentation and see your notes in Presenter view Article
Add speaker notes to your slides Article
Rehearse and time the delivery of a presentation Article
Record a slide show with narration and slide timings Article
Print your PowerPoint slides, handouts, or notes Article
Create a self-running presentation Article

Start the presentation and see your notes in Presenter view

Using Presenter view is a great way to view your presentation with speaker notes on one computer (your laptop, for example), while only the slides themselves appear on the screen that your audience sees (like a larger screen you're projecting to).

If you're using a newer version of PowerPoint, just connect the monitors and PowerPoint automatically sets up Presenter View for you.

If Presenter view appears on the wrong screen, you can swap the display quickly .

Turn off Presenter view if you prefer not to use it.

Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.

Start presenting

On the Slide Show tab, in the Start Slide Show group, select From Beginning .

Use the controls in Presenter view

To move to the previous or next slide, select Previous or Next .

To view all the slides in your presentation, select See all slides .

Click Slide Navigator to view all slides

Tip: You’ll see thumbnails of all the slides in your presentation (as shown below), making it easy to jump to a specific slide in the show.

A grid with thumbnail images of all slides in the presentation.

To view a detail in your slide up close, select Zoom into slide , and then point to the part you want to see.

For more details on zooming in, see Zoom in to part of a slide .

To point to or write on your slides as you present, select Pen and laser pointer tools .

Use the pen or laser tool to point to or write on slides

Press the Esc key when you want to turn off the pen, laser pointer, or highlighter.

To hide or unhide the current slide in your presentation, select Black or unblack slide show .

You can use PowerPoint on your smartphone as a remote control to run your presentation and view your speaker notes. See Using a laser pointer on your smartphone when presenting in PowerPoint for more information, including a brief video.

Swap the Presenter view and Slide view monitors

To manually determine which screen shows your notes in Presenter view and which shows only the slides themselves, on the task bar at the top of Presenter view, select Display Settings , and then select Swap Presenter View and Slide Show .

What the notes look like in Presenter view

Tip: You can add notes either while you’re presenting, directly from Presenter view, or as you’re editing your presentation. For information on how to add speaker notes to your presentation see Add speaker notes to your slides.

The notes appear in a pane on the right. If you need to add or delete something, simply click in the text box to edit it. The text wraps automatically, and a vertical scroll bar appears if necessary. You can change the size of the text in the Notes pane by using the two buttons at the lower left corner of the Notes pane:

Change the size of the text in the Notes pane in Presenter view

To change the size of the panes in Presenter View, point your mouse at the vertical line that separates them, then click and drag.

Tip: If you don't need to see the current slide in Presenter View at all, and would like your notes to be larger, drag that vertical separator line all the way to the left.

Turn off Presenter view

If you want Presenter view turned off while you are showing your presentation to others:

On the Slide Show tab of the ribbon, clear the check box named Use Presenter View .

The Slide Show tab in PowerPoint has a check box to control whether Presenter View is used when you show a presentation to others.

Keep your slides updated

If you're working with a team of people to create your slide deck it may be that changes are being made to the slides right up to the last minute. Traditionally once you've started your presentation your slides wouldn't update. If you're using PowerPoint for Microsoft 365 you have the option to let your slides be updated by your team even as you're presenting so that you always have the up-to-the-minute changes.

You can turn this on by going to the Slide Show tab of the ribbon, selecting Set Up Slide Show , and checking the box for Keep slides updated .

The Show options group of Set Up Slide Show with Keep slides updated enabled.

If you've already started your presentation and you want to make sure that setting is on, you can do that from Presenter view. Select the More slide show options button (which looks like three dots) and on the menu make sure Keep Slides Updated is checked.

The More slide show options menu in Presenter view.

Using a laser pointer on your smartphone when presenting in PowerPoint

To start using Presenter view, select Slide Show > Presenter View .

To move to the previous or next slide, select the Previous or Next arrow.

To turn off the pen, laser pointer, or highlighter, press the Esc key.

To make the screen black or to un-black the screen, Press b on the keyboard.

Toggle subtitles on or off in Presenter view.

Extend your Mac desktop to the second monitor

On the Apple menu, select System Preferences .

Open the Displays app.

Click the Arrangement tab in the dialog box.

Clear the Mirror Displays check box.

By doing this process, you now have a two-monitor setup. You can present a PowerPoint slide show on one screen while having other applications open on the other screen, keeeping those other apps private to yourself.

To manually determine which screen shows your notes in Presenter view and which shows only the slides themselves, on the task bar at the top left of Presenter view, select Swap Displays .

When your computer is connected to a projector and you start Presenter View, it appears on your computer's screen, while only the slides appear on the projector screen.

Presenter view includes a pane for speaker notes on the right and a navigation pane at the bottom.

The notes appear in a pane on the right:

The text wraps automatically, and a vertical scroll bar appears if necessary.

You can edit the text in the Notes pane.

You can change the size of the text in the Notes pane by using the two buttons at the lower left corner of the Notes pane:

Font-size controls for the Notes in Presenter view.

You can adjust the size of the current slide, and notes and next slide panels, by using your mouse to grab and drag the vertical line that separates the two panels.

Turn off Presenter view before a presentation begins

On the PowerPoint menu, select Preferences .

In the PowerPoint Preferences dialog box, under Output and Sharing , click Slide Show .

In the Slide Show dialog box, clear the Always start Presenter View with 2 displays check box.

Close the dialog box.

Turn off Presenter view during a presentation

At the top of the Presentation view window, click Use Slide Show .

This button closes Presenter view. As a result, both your personal computer screen and the projector screen show the slide show.

If you're working with a team of people to create your slide deck it may be that changes are being made to the slides right up to the last minute. Traditionally once you've started your presentation your slides wouldn't update. If you're using PowerPoint for Microsoft 365 for Mac you have the option to let your slides be updated by your team even as you're presenting so that you always have the up-to-the-minute changes.

You can turn this on by going to the Slide Show tab of the ribbon, and checking the box for Keep Slides Updated .

The slide show tab of the ribbon showing "Keep Slides Updated" selected.

Create a self-running presentation

Record your slide show

Keep slides updated

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How to Enable Full Screen in Excel? 3 Simple Ways

(Note: This guide on how to enable full screen in Excel is suitable for all Excel versions including Office 365 )

Have you ever felt that when watching a movie or while surfing the internet, the full-screen mode gives you a more immersive experience? Yes, full-screen mode is effective with almost every application ranging from entertainment to professional purposes. It enhances the way we look at data and improves user interaction.

Did you know that you can expand the screen size in Excel for a better experience of the application? In this article, I will tell you how to enable full screen in Excel in 3 simple ways.

You’ll Learn:

Why Switch to Full-Screen Mode in Excel?

Using the ribbon display options, using the shortcut keys, using the quick access toolbar.

How to Enable Full Screen in Excel?

Initially, there was an easy option to enable full screen in Excel with just the click of a button. You’d just have to navigate to View and in the Workbook Views section, click on the Full Screen. And if you wanted to exit the full screen, right-click anywhere on the screen and click on Close Full Screen.

But, this option is not available in Excel 2013 and the following versions like Excel 2016, Excel 2019, Excel 2021, and Office365.

However, there are a couple of additional ways and methods you can use to enable the full screen in Excel in the newer versions.

This is one way to enable full screen in Excel. When using this method, you don’t have to navigate to any specific ribbon or tabs.

Click on the dropdown from Ribbon Display Options in the right corner of the ribbons tab.
Click on Full-screen Mode .

How to enable full screen in Excel using Ribbon Display options

This immediately hides the ribbons and additional buttons on the Excel window leaving only the worksheets tab visible.

To disable the full-screen mode and return to the normal mode, click on the ellipsis button in the top-right corner of the window near the close button.

This in turn enables the ribbons and the options tray.
Again, click on the dropdown from Ribbon Display Options and click on Always show Ribbon .
This reverts the Excel window to its normal mode.

Note: You can see the taskbar appearing even when the full-screen mode is enabled. This is because the taskbar is a feature of the operating system and not an Excel function. If you want to hide the taskbar too, go to Taskbar Settings and check the checkbox for the Automatically Hide the Taskbar option.

How to Hide and Unhide Columns in Excel? (3 Easy Steps)

How to Stop Excel From Rounding? 4 Easy Ways

How to Freeze Rows in Excel? 4 Easy Steps

This is by far the easiest way to toggle between full-screen mode and normal mode in Excel. You can use the shortcut keys to enable full screen mode while using any operation or function.

To enable the full screen in Excel, hold the Ctrl key and press the Shift + F1 altogether i.e. press the keys Ctrl+Shift+F1 .

Enable Full Screen in Excel using Shortcut keys

If you want to return to the normal mode, press the same keys ( Ctrl+Shift+F1 ) you used to enable the full-screen mode.

The Quick Access Toolbar offers a variety of options to perform a variety of functions all with just a click of a button. If you are a person who is comfortable working in full-screen mode and a mouse, then adding the full-screen button to the Quick Access Toolbar might be a better option.

First, check if you have the Quick Access Toolbar enabled. If you cannot see the Quick Access Toolbar, click on the dropdown from Ribbon Display Options . From the dropdown, select Show Quick Access Toolbar .

How to enable full screen in Excel using Quick Access toolbar

Once you can see the Quick Access Toolbar, click on the Customize Quick Access Toolbar option. Click on More Commands .

This opens the Excel Options dialog box. From the Choose commands from dropdown, select All Commands .
Scroll down until you see the Full Screen option.
Select it and click on Add .

This adds the Full Screen button in the Quick Access Toolbar.

Select Full Screen from Quick Access Toolbar

If you want to enable the full-screen mode, just click on the Full Screen button in the Quick Access Toolbar.

If you want to exit the full-screen mode and revert to the normal mode, just press the Esc key.

Frequently Asked Questions

How do i exit a full screen in excel.

To exit a full screen in Excel, try pressing the Esc key or use the same method you used to enable the full screen mode.

Why can’t I find the full screen option in Excel 2016 or Office365?

The option to enable full screen mode in Excel was only available in versions prior to Excel 2013. In Excel 2016 and later versions, you can only use the ribbon display option, shortcut keys, or by adding the full screen option to the Quick Access Toolbar.

If I close my Excel window, will it restore to normal mode?

If you enable the full screen mode in Excel, you can exit by pressing the Esc key. If it doesn’t work, you can save the file and hard quit by pressing the close button. If you open Excel, it opens in Normal mode.

Closing Thoughts

Full screen in Excel is a very helpful feature that greatly enhances the user experience. Once you start using Excel in full screen mode, you might fall in love with the experience.

In this article, we saw how to enable full screen in Excel in 3 easy ways. Depending on your preferences you can choose the method that suits you the best.

If you need more high-quality Excel guides, please check out our free Excel resources center. Simon Sez IT has been teaching Excel for over ten years. For a low, monthly fee you can get access to 140+ IT training courses . Click here for advanced Excel courses with in-depth training modules.

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How to switch to Excel full screen mode

by Ilker | Feb 26, 2020 | Excel Tips & Tricks

Excel’s toolbar and Ribbon contain many features and shortcut icons that are aimed for improving productivity. On the other hand, these icons actually take a lot of space in your screen. Thus, your work space becomes a bit more limited. A full screen, or close-to-full-screen view can greatly increase the work area visibility. In this guide, we’re going to show you how to switch to Excel full screen mode.

Excel versions have different type of full screen approaches. Let’s see them all.

Switch full screen mode in Excel 2016 and higher versions

When the Excel window is active, press Ctrl + Shift + F1 on your keyboard to switch full screen. Although, the Mac version doesn’t have a dedicated shortcut, you can use the generic Control + Command + F to make the window full screen. However, the Ribbon will stay.

Ribbon Icon

By default, Excel doesn’t have the Full Screen icon in the Ribbon. However, this command can be added manually. Follow the steps to open Excel Options and add the command into the Ribbon.

Right-click on the Ribbon and click on the Customize the Ribbon , or go to File > Excel Options > Customize Ribbon
Select All Commands in Choose commands from dropdown
Scroll down to the commands list until you find Full Screen and select it
Click the New Tab button on the right side of the window to add a new tab into the Ribbon. Excel also adds a group under the new tab.
Optionally you can rename the new tab and the group using Rename
Click Add when Full Screen is selected
Click OK to apply your changes

After these steps, you can find the Full Screen command under the new tab in the Ribbon.

Another way to enable or disable the full screen mode is using a simple VBA code. The Application.DisplayFullScreen property value defines the full screen mode. Give True to switch to full screen. Alternatively, you can set it to False to return back to the normal view.

Here are sample codes:

Switch full screen mode in Excel 2013

Excel 2013 actually does not support a full screen mode, and we do not know why it may have been removed from the 2013 version. However, you can hide the formula bar and the Ribbon to mimic the same functionality.

To hide the Ribbon, press the Ctrl + F1 keys, or right-click on the Ribbon and click on the Collapse the Ribbon item.

You can find the option for hiding the formula bar on the View tab. Uncheck the Formula Bar checkbox to hide.

You can inf more information about hiding the formula bar in How to hide and unhide formula bar in Excel .

Switch full screen mode in Excel 2007 or 2010

The Full Screen command can be found on the View tab in the Ribbon.

Press the Esc key to exit from the full screen mode.

Cannot Open Embedded MS Excel in a PowerPoint Presentation

There are two computers using Office 2019. There is a powerpoint presentation. There is an Excel table in the presentation. On the first computer, this table opens in embedded Excel. On the other computer, the Excel program is opened in a separate program. How can I open embedded excel? https://answers.microsoft.com/en-us/msoffice/forum/all/cannot-open-embedded-ms-word-or-excel-in-a/0d9f0036-2133-46ba-b586-afb8fb396cce?page= 2 is actually the same problem here. But it was determined that there were two powerpoints. We also have such a situation. But this situation is the same on both computers. How can we solve the problem?

PowerPoint Management PowerPoint: A family of Microsoft presentation graphics products that offer tools for creating presentations and adding graphic effects like multimedia objects and special effects with text. Management: The act or process of organizing, handling, directing or controlling something. 227 questions Sign in to follow

Cross-posted at https://answers.microsoft.com/en-us/msoffice/forum/all/cannot-open-embedded-ms-excel-in-a-powerpoint/e60d7f77-633b-4f3e-b937-712555be0fa1 and answered there.

Most likely, on the problem computer, you have 2 monitors set at different resolutions. That will cause OLE to open an embedded Excel object to open in a separate Excel window.

Hi, There is only one monitor. The problem persists.

This did the trick to me! I have Lenovo laptop with 4k display and Dell U3421we. Screen was extended to the both displays and embedded excel workbook opened in a separate excel window. When I chose "Second screen only" option, embedded excel workbook opened inside the powerpoint presentation. Thank you for your advice @John Korchok

Did this problem appear in all PowerPoint files with embedded Excel Workbook?

Did you try to create a simple sample and check if this issue is still existed?

Excel or PowerPoint is only backward compatible. The lower version of PowerPoint and Excel cannot open the table inserted by the high version of Excel.

I suggest you check if this is the reason of your problem, just checking in to see if the information was helpful. Please let us know if you would like further assistance.

If the response is helpful, please click "Accept Answer" and upvote it.

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Office 2019 is installed on a new computer. Even he has this problem. There is 1 monitor. I create a new file and embed it via power point. The same problem occurs again.

Can you help me please?

Hello, can you offer an alternative solution to the issue?

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Open a PowerPoint presentation from Excel with VBA and then set that presentation to a variable

I have to post a lot of Excel charts to a specific PowerPoint document and I'm building out a macro in Excel VBA to do it for me.

I'm able to correctly open the PowerPoint presentation that I want to update, however I don't know how to set the presentation I just opened to a variable called MyPresentation .

Obviously there's some additional code, but I'm trying to set the Presentation I just opened in line 3 set to the MyPresentation variable so I can reference the document I just opened.

4 Answers 4

First you have to pave the way for using ppt files, what I did:

I ended up finding a solution by the MVP Andy Pope.

Some relevant code snippets for future users. (FYI My PPT was already visible when I ran into the problem)

Lookup the Spreadsheet Guru's guide to opening PPT from Excel VBA

3 This causes me an 'Object variable or With block variable not set' area with regards to the PowerPointApp variable. Using CreateObject to set PowerPointApp first, as in ec.v1352's answer, fixed the problem. – Koraken Commented Jan 17, 2019 at 13:42

I was trying to create an excel file that can generate a predefined powerpoint presentation on the basis of a specific worksheet, with different values within the excel-file.

My issue was that every person in my department should be able to download the excel-file and run it.

Defining Presentations within vba doesn't work for everyone since the reference that is required for this action isn't activated on every computer/excel-programm.

Createobject did the trick for me to get around the problem. Here the code i am talking about:

What didn't work was stuff like:

without setting the required references in vba

This one worked for me:

Set visible to true, before open it. otherwise it did not worked for me

1 If you open the presentation windowlessly, you don't need to set it visible (and your code may run considerably faster). Presentations.Open("filename",bReadOnly,bUntitled,bWithWindow) or Presentations.Open("filename",,,False) – Steve Rindsberg Commented Jun 3, 2020 at 14:22

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How to switch to full screen in Excel?

This article compares two ways of getting full-screen mode in Excel, which can be helpful for you to expand the work area flexibly.

Full-Screen Mode in Excel
Switch to full screen and other two types of screen view with Kutools for Excel

Full-Screen Mode in Excel

Amazing! Using Efficient Tabs in Excel Like Chrome, Edge, Firefox and Safari! Save 50% of your time, and reduce thousands of mouse clicks for you every day!

The full-screen mode of Excel will hide the ribbon, status bar, and formula bar.

In Excel, click on the View tab and uncheck all types in the Show group to make the screen full. See screenshot:

Switch to full screen and other two types of screen view with Kutools for Excel

Kutools for Excel, a robust third-party add-in, offers several options to maximize the Excel workspace, making it easier to focus on your data without the distraction of menu ribbons or toolbars. These options are conveniently accessible via a floating toolbar located in the upper right corner of the Excel window. Here’s a breakdown of the screen view options provided by Kutools for Excel:

After installing Kutools for Excel , you can quickly switch to full screen view by applying Work Area .

1. Click Kutools > View > Work Area . See screenshots:

2. As soon as clicking Work Area , Excel will be switched to the full screen view which hides formula bar, status bar and ribbon, see screenshot:

Click the second icon to hide status bar，see screenshot:

Click the third icon to hide status bar and formula bar, see screenshot:

If you want to stop or exit this utility, just click the first icon in the Work Area Size , it will return to the normal view.

To use this feature, you should install Kutools for Excel first, please click to download and have a 30-day free trial now.
To know more detail information about Work Area , go to Work Area Size .

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COMMENTS

Open an embedded Excel file during a slide show in PowerPoint?
Follow the simple steps: Select the icon of the embedded file. Go to Insert Tab in the Ribbon. Select Action (next to Hyperlink) You can see two tabs: Mouse Click & Mouse Over which is self-explanatory. Select Object action: Open. Feel free to check "Play sound" and/or Highlight click if you want. OK.
Activating an Excel Workbook during a Presentation
1. Select the worksheet or Excel icon on the slide. 2. On the Animations tab, click the More button to expand the animations gallery. 3. At the very bottom of the gallery, choose OLE Action Verbs, then choose Open. In PowerPoint 2007, do this: 1. Select the worksheet or Excel icon on the slide.
How to open embedded file during presentation
Choose Object action and select OPEN. Click Ok. Now run the presentation and see what happens. On this slide, if you click anywhere outside the Excel data, it will just go the new slide as expected. However when you move the mouse cursor over the Excel data, the cursor shape changes to indicate that it is a hyperlink.
Activating an Excel workbook during a presentation
In PowerPoint 2007, do this: Select the worksheet or Excel icon on the slide. On the Animations tab, click the Custom Animation button to open the Custom Animation pane. In the Custom Animation pane, click Add Effect | Object Actions | Open. In PowerPoint 2003, do this: Select the worksheet or Excel icon on the slide.
Open / Embed Excel File from PowerPoint
Have you ever wanted to join your Excel into a PowerPoint presentation? The scenario would be like you're presenting some topic and didn't want to fuss arou...
How to Link or Embed Excel Files in PowerPoint?
First, build your table in Excel. Save the file on your computer. Select your table and press "Ctrl + C." Go to your PowerPoint file. Right-click on the slide to see different "Paste Options" (this is another way to paste information from Excel to PowerPoint). Choose the middle option: "Embed," and that's it!
How to Link or Embed an Excel Worksheet in a PowerPoint Presentation
In Excel, select the cells you want to link or embed. If you would like to link or embed the entire worksheet, click on the box at the juncture of the rows and columns in the top left-hand corner to select the whole sheet. Copy those cells by pressing CTRL+C in Windows or Command+C in macOS.
Viewing Your Work Full-Screen In Excel
Here's how to do it in Excel. First, find the "View" tab located at the top of your Excel window. Click on "Full Screen View" under the "Workbook Views" section. Finally, once you're done working on full-screen mode, press the "Esc" key or click "Restore Down" to go back to regular viewing mode.
Embed Excel Workbooks in PowerPoint
With the chart selected, go to the Chart Design tab and select Edit Data in Excel from the Edit Data dropdown. This will open an Excel window that looks just like the original Excel workbook, but is actually the embedded copy. From there, any changes you make will show on the PowerPoint slide. Something to note is that formatting changes on the ...
How to Embed an Excel File in PowerPoint (5 Easy Ways)
Method 2 - Embedding a Section of Excel Data in PowerPoint File. Open the Excel file and select the range of data (e.g. C4:E14) you want to embed. Press CTRL + C on your keyboard to copy this range. Open your PowerPoint slide and navigate to the Home tab. Click on the Paste drop-down option and then click on Paste Special.
Switch to full or normal screen view in Excel
To switch to full screen view, press CTRL + SHIFT + F1. To return to normal screen view, press CTRL + SHIFT + F1 again. Tip: Still can't see everything? Press ALT+SPACE and select Maximize. In Excel, you can toggle or switch between full screen and normal screen. Full screen hides UI elements on the ribbon, whereas the normal screen restores it.
Embedding Excel in PowerPoint
Giving the Presentation . Click on each subsequent worksheet or use CTRL-PageDown to scroll through the presentation. Tip: if you use Excel's Full Screen Option or hide Excel's Ribbon Menu, the presentation will look better. An Improvement Project Presentation. An improvement project presentation given in Excel might look like the following:
Start the presentation and see your notes in Presenter view
Start presenting. On the Slide Show tab, in the Start Slide Show group, select From Beginning. Now, if you are working with PowerPoint on a single monitor and you want to display Presenter view, in Slide Show view, on the control bar at the bottom left, select , and then Show Presenter View.
How to Enable Full Screen in Excel? 3 Simple Ways
To enable the full screen in Excel, hold the Ctrl key and press the Shift + F1 altogether i.e. press the keys Ctrl+Shift+F1. If you want to return to the normal mode, press the same keys ( Ctrl+Shift+F1) you used to enable the full-screen mode.
Excel opens in background during presentation mode, (when clicked from
When i try to open an embedded excel file during the presentation mode, the file opens, but is in the background, so we have to stop the presentation mode and select the excel window. Is it possible to make the excel file open on TOP of the presentation screen ?
How to switch to Excel full screen mode
Ribbon Icon. By default, Excel doesn't have the Full Screen icon in the Ribbon. However, this command can be added manually. Follow the steps to open Excel Options and add the command into the Ribbon.. Right-click on the Ribbon and click on the Customize the Ribbon, or go to File > Excel Options > Customize Ribbon; Select All Commands in Choose commands from dropdown
Cannot Open Embedded MS Excel in a PowerPoint Presentation
I have Lenovo laptop with 4k display and Dell U3421we. Screen was extended to the both displays and embedded excel workbook opened in a separate excel window. When I chose "Second screen only" option, embedded excel workbook opened inside the powerpoint presentation. Thank you for your advice. Emi Zhang-MSFT 24,056 • Microsoft Vendor.
Powerpoint embedded in Excel
Hello everyone, We are using some excel to embed several Powerpoint presentations used as template. Previously, users only needed to click on the Ppt object in the excel which would open the presentation. Now, users need to do the following : - Click on the Ppt object => Ppt open in presentation only mode. - Close the presentation open.
PowerPoint 2019 Office Pro, ppsx file won't open embedded objects
Since PPSX files open in presentation mode instead of to the screen meant for editing, you can't just double-click or double-tap the file to edit it with PowerPoint. Instead, you have to open PowerPoint first, and then use the File menu to browse for the PPSX file. Then, you can edit it just like you can PPTX files or any other PowerPoint file.
Open a PowerPoint presentation from Excel with VBA and then set that
I have to post a lot of Excel charts to a specific PowerPoint document and I'm building out a macro in Excel VBA to do it for me. I'm able to correctly open the PowerPoint presentation that I want to update, however I don't know how to set the presentation I just opened to a variable called MyPresentation.. Dim myPresentation As PowerPoint.Presentation Dim PowerPointApp As PowerPoint ...
Cannot Open Embedded MS Excel in a PowerPoint Presentation
Most likely, on the problem computer, you have 2 monitors set at different resolutions. That will cause OLE to open an embedded Excel object to open in a separate Excel window. Author of "OOXML Hacking - Unlocking Microsoft Office's Secrets", ebook now out. John Korchok, Production Manager. [email protected].
How to switch to full screen in Excel?
1. Click Kutools > View > Work Area. See screenshots: 2. As soon as clicking Work Area, Excel will be switched to the full screen view which hides formula bar, status bar and ribbon, see screenshot: You also can click the last icon to switch to this type of screen view. In addition to this type of screen view, you also can switch to other two ...
Cannot Open Embedded MS Word or Excel in a PowerPoint Presentation
Then, open Apps and Features on Start Menu. On Apps and Features, uninstall all instances of Office apps except for MS Office 365 Business. Uninstall all duplicate instances of Office apps (Word, Excel, PowerPoint, Outlook etc.) from the Start Menu by right-clicking the icon > Uninstall. Hoping this could be helpful to someone.

Open an embedded Excel file during a slide show in PowerPoint?

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