record presentation powerpoint 365

Microsoft 365 Life Hacks > Presentations > Six tips for recording a presentation

Six tips for recording a presentation

Your latest presentation is filled with crucial information and key concepts your colleagues need to remember. Record and archive it for easy reference and absorption.

How to record your presentation

Whether you’re recording a presentation for work, a webinar or school, both you and your colleagues will greatly appreciate having it available to reference. You can absorb information at your pace, ensuring that you retain pertinent information, without having to rely solely on your notes. While the method of recording depends on the virtual meeting platform or whether its in person, here are some guidelines on how to record you presentation:

Tell your story with captivating presentations

Powerpoint empowers you to develop well-designed content across all your devices

1. Choose the right equipment

High-quality recording equipment is essential for producing professional-looking and sounding presentations. Laptops are equipped with microphone and a high-resolution webcam, but it’s always a good idea to consider investing in higher quality recording equipment.

2. Test Your equipment

Before starting your presentation, it’s crucial to test your recording equipment to ensure everything is working properly. Check the audio levels, video quality, and any additional accessories you may be using, such as lighting or a green screen. Conducting a test run will help identify any technical issues that need to be addressed. Review the virtual meeting platform you are using to ensure that the recording feature is enabled, so you won’t have to search for it when the presentation time rolls around.

3. Optimize your environment

Choose a quiet, well-lit environment for recording your presentation. Minimize background noise and distractions to ensure clear audio and video quality. Consider using a neutral background or a virtual background to maintain a professional appearance. Natural lighting is ideal, but if that’s not possible, invest in good quality lighting equipment to ensure your face is well-lit and visible.

4. Organize your presentation contents

Organize your presentation materials in a logical order to facilitate smooth delivery. Create an outline or script to guide your presentation, making sure to include key points, transitions, and visual aids. Practice your presentation multiple times to become familiar with the contents and ensure a confident delivery. If you have multiple presenters, solidify the speaking order and designate one person to facilitate the presentation.

5. Engage with Your Audience

Even though you’re recording your presentation, it’s essential to engage with your audience as if they were present in the room with you. Encourage interaction by asking questions, prompting viewers to think critically, and inviting them to share their thoughts or experiences in the comments section. Respond to comments and questions promptly to foster a sense of community and connection with your audience.

6. Monitor Your Time

Keep track of time during your presentation to ensure that you stay within the allotted timeframe. Plan your presentation carefully, allocating sufficient time to cover each topic or section. If you find yourself running out of time, prioritize the most critical points and consider saving less crucial information for a follow-up or supplementary material.

For more ways to improve presentation skills, like calming presentation anxiety and connecting with a virtual audience , learn more presentation tips .

Get started with Microsoft 365

It’s the Office you know, plus the tools to help you work better together, so you can get more done—anytime, anywhere.

Topics in this article

More articles like this one.

How to introduce yourself in a presentation

Gain your audience’s attention at the onset of a presentation. Craft an impressionable introduction to establish tone, presentation topic, and more.

How to add citations to your presentation

Conduct research and appropriately credit work for your presentation. Understand the importance of citing sources and how to add them to your presentation.

How to work on a group presentation

Group presentations can go smoothly with these essential tips on how to deliver a compelling one.

How to create a sales presentation

Engage your audience and get them interested in your product with this guide to creating a sales presentation.

Everything you need to achieve more in less time

Get powerful productivity and security apps with Microsoft 365

Explore Other Categories

Jun 15, 2023

Introducing the enhanced Teleprompter in PowerPoint Recording Studio

Ridhima Gupta

Rishabh Singh

• Add our blog to your RSS feed reader" href="/rss/blog.xml" data-bi-name="RSS Subscription" data-bi-id="rss_feed" data-bi-bhvr="120" data-bi-socchn="RSSSubscription" title="Microsoft 365 Insider Blog RSS" target="blank" class="d-inline-block">

Hey, Microsoft 365 Insiders! We are Ridhima Gupta, a Product Manager, and Rishabh Singh, a Product Designer, on the Office Video team. We’re happy to share that recording your narrations with confidence is easier than ever with the enhanced, auto-scrolling Teleprompter view in Recording Studio in PowerPoint for Windows.  

Are you tired of fumbling with your script while recording videos? Do you struggle to maintain eye contact with the camera while referring to your notes? 

How it works

Open a presentation for which you want to record a video to share. Then,

• Add your script to the Notes section on each slide. 
• To launch Recording Studio, select Record > From Beginning or Record > From Current Slide .

      3. Select Views > Teleprompter View to refer to your script while recording.

• Adjust the script font size and teleprompter height, as needed. 

• Enable the Auto-scroll feature.
• Rehearse and adjust the scroll speed using the scroll speed slider .

• When ready, select the Record button and start recording. 

Tips and tricks

• Expand the teleprompter height all the way to bottom for a full screen Teleprompter view. 

• Add line breaks in your script to help you include intentional pauses. 
• Use keyboard shortcuts to easily pause/resume auto scroll ( Ctrl +Spacebar ) or change scroll speed ( Ctrl + left or right arrow keys ).
• For the full list of keyboard shortcuts for Recording Studio, press F1. 
• Use the Focus area to easily keep your attention on the current line of your script and maintain eye contact with the camera.  

Don’t forget to check out other related blogs:

• Personalize your PowerPoint video story with a live camera feed
• Tell your story with video in PowerPoint for Windows

Requirements 

• You must have a computer equipped with a webcam and microphone to record audio or video narrations in Recording Studio. 

Availability

This feature is rolling out to Beta Channel users running Version 2306 (Build 16529.20000) or later.

Don’t have it yet? It’s probably us, not you.

Features are released over some time to ensure things are working smoothly. We highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Sometimes we remove elements to further improve them based on your feedback. Although this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as an Insider, have had the opportunity to try it.

We hope you love this PowerPoint feature. To submit feedback, please select Help > Feedback  and let us know what you think! 

Sorry, JavaScript must be enabled to use this app.

How to Record a PowerPoint Presentation with Narration

Can be helpful in creating a dramatic narrative

Microsoft PowerPoint has a built-in recording tool that allows you to narrate your presentations using recorded audio. You can export and share recorded presentations as video files.

This tutorial covers everything about recording PowerPoint presentations on Windows and Mac computers.

Record PowerPoint Presentation with Narration

Open the PowerPoint file/presentation you want to record and follow the steps below.

Record PowerPoint Presentation on Windows

• Select the slide you want to start recording from on the slide thumbnail pane.

• Head to the Record tab on the ribbon and select the Record button to start recording from the current/selected slide.

To record from the first slide, select the down-facing arrow icon below the Record button and select From Beginning .

You can also record a presentation from the Slide Show tab. Select Slide Show on the ribbon and select Record , From Current Slide , or From Beginning .

That’ll open PowerPoint’s presentation recorder in a fullscreen window.

• Select the Record icon and start speaking after the three seconds countdown.

PowerPoint records the presentation window and captures your voice and webcam feed as you navigate the slides. Select the left-facing and right-facing arrows to move to the previous and next slides in the presentation.

Record PowerPoint Presentation in macOS

• Open the Slide Show tab and select Record Slide Show .

• Select the Record button on the toolbar to start recording your narration.

Use your keyboard arrow keys to move back and forth between slides. Press N or Space Bar to move to the next slide or animation in the presentation. Press P or Backspace to return to the previous slide or animation.

Select Tips in the top-left corner for more keyboard shortcuts and other presentation tips.

Note: The narration tool doesn’t record slide transitions. When moving between slides, wait for the destination slide to appear on the screen before speaking.

PowerPoint Recorder Control/Settings

You’ll find a handful of controls and options on the recording tool. We’ll show you how to use these controls to include voiceovers or audio recordings in your presentation.

Using Presentation Pointer Tools

PowerPoint provides several tools to mark up your slides when narrating your presentation. There’s a pen tool, eraser, laser pointer, and highlighter.

With the Pen tool, you can draw on slides during narration/recording. Press Ctrl + P (Windows) or Command + P (Mac) to use the pen tool. You can also select the Pen icon to convert the pointer to a pen.

The Laser pointer tool converts your cursor to an onscreen laser. Use the laser pointer to draw attention to something on a slide/presentation.

Press Ctrl + L (Windows) or Command + L (Mac) to use the laser pointer. There’s also a Laser pointer icon on the toolbar.

Pressing Ctrl + I (or selecting the Highlighter tool ) converts your cursor to a highlighter.

Use the Eraser tool to remove inks and highlight from slides. Select the Eraser icon or press Ctrl + E and select the ink to erase.

On macOS, select the Erase Pen icon (or press E ) to erase all drawings and highlights on the slide.

You can change the pointer tools ink from the color selection boxes. However, one major limitation is that you can’t change the size of these pointer tools.

Pause and Resume Your Recording

In Windows, press I on your keyboard or select the Pause button in the top-left corner to pause your recording.

Press I again or select the Record icon to resume the recording.

If you use a Mac, select the Pause icon in the top toolbar to pause the recording.

Unmute or Mute Microphone

Check that your microphone is unmuted before recording. Select the microphone icon in the bottom-right corner to mute or unmute your mic.

PowerPoint for Windows allows you to mute and unmute your microphone in real time while recording video/audio narrations. The macOS version of PowerPoint only lets you configure your camera and microphone settings before recording.

Switch Microphone or Camera

Want to record your presentation with an external microphone or camera? Press Ctrl + M or select the audio/camera settings icon in the top-right corner and choose your preferred microphone/camera.

In macOS, select the microphone icon to mute or unmute your microphone. Select the arrow-down icon next to the microphone or camcorder icons to switch input devices.

Enable and Disable Camera

The recorder displays your camera or webcam feed in the bottom-right corner of the presentation slides.

Select the camcorder icon to remove your webcam feed from the recording. Select the icon again to display your webcam feed in the presentation.

You can also use the Ctrl + K keyboard shortcut on Windows computers to enable or disable your camera.

On Mac computers, you’ll find the video control icon on the top toolbar.

Note: The recording tool greys out the camcorder icon if your microphone is turned off.

Enable or Disable Camera Preview

PowerPoint allows you to disable the camera preview without turning off your camera or webcam.

Press Ctrl + J (Windows) or select the Camera Preview icon in the bottom-right corner to disable or enable the camera preview.

End a Recording

Press S on your Windows keyboard or select the Stop icon to end the recording.

Replay or Preview Your Recording

When you end a narration, press V on your keyboard or select Replay to preview or watch the recording.

The recorded narration will include all pen inks, highlights, and laser pointer gestures made during the presentation.

You can also preview/replay the narration outside the recording tool. Open the Slide Show tab and choose to watch the playback From Beginning or From Current Slide .

PowerPoint allows you to preview the playback on individual slides. A speaker/audio icon appears in the bottom-right of PowerPoint slides with narrations.

Choose the slide you want to preview, hover your cursor on the speaker icon in the bottom-right corner, and select Play .

Delete Current Narration/Recording

Did you spot an error when previewing your presentation? Want to delete the current narration and start from scratch?

Select the Clear existing recordings icon and choose whether to Clear Recordings on Current Slide or Clear Recordings on All Slides .

On Mac, select the Bin icon to delete the entire narration/recording.

Close the Narration Tool

Select the X icon on the title bar to close the presentation narration tool and return to Powerpoint.

Select End Show in the top-left corner to close the recording tool on a Mac computer.

Delete Narrations from Slides

Want to delete the narration or timing on an individual slide or the entire presentation? Select the slide with the narration you want to delete and follow the steps below.

• Open the Record tab and select the down-facing arrow below the Record icon.
• Select Clear and choose to clear timing or narration on current or all slides.

Export Recorded or Narrated Presentation

You can export a narrated PowerPoint presentation as a video file. The video output includes ink strokes, recorded audio/video, laser pointer gestures, and webcam/camera recording.

• Open the Record tab and select Export to Video .

Alternatively, open the File menu, select Export on the sidebar, and select Create a Video .

• Choose the quality of the video export in the first drop-down box—Ultra HD (4K), Full HD (1080p), HD (720p), Standard (480p).

• Choose Use Recorded Timings and Narrations in the next drop-down box and select Create Video .

• Give the recorded presentation a file name and select Save .

Narrate Your PowerPoint Presentations

The Microsoft PowerPoint web app doesn’t have a recording tool. As a result, you can only record presentations with narrations using PowerPoint for Windows or Mac.

You might meet issues recording a slide show if you use an outdated version of PowerPoint. Also, the recording tool on older versions of PowerPoint has a different interface and lacks some controls. Update PowerPoint and restart your computer if you cannot record a slide show.

Sodiq has written thousands of tutorials, guides, and explainers over the past 4 years to help people solve problems with Android, iOS, Mac, and Windows devices. He also enjoys reviewing consumer tech products (smartphones, smart home devices, accessories, etc.) and binge-watching comedy series in his spare time. Read Sodiq's Full Bio

Read More Posts:

Home Blog PowerPoint Tutorials How to Record a Presentation in PowerPoint

How to Record a Presentation in PowerPoint

Recording PowerPoint presentations can have several benefits. They can serve as recordings of a session that can be uploaded online, shared with participants who might not be able to attend a presentation session, or used as tutorials for passing on instructions.

How to Record a PowerPoint Presentation

PowerPoint provides multiple options for initiating recording for a presentation. You can also choose to record audio and yourself presenting the slides using your camera. When recording your presentations, you can choose PowerPoint templates or something minimalist made by you to record the session. Just be mindful of the graphics to ensure the video does not appear overpowering to the viewer.

How do I Record a PowerPoint Presentation as a Video?

You can start recording your presentation using the following method.

• Record Tab: To record a PowerPoint presentation, go to the Record tab and select whether you wish to record from the beginning, from the current slide, a specific area on the screen, or record audio.
• Slide Show Tab: you can also initiate recording a PPT via Slide Show -> Record to initiate recording from the current slide or the beginning of your presentation.

Record Button: If you’re using the latest version of PowerPoint, you can start Recording your presentation from the current slide via the Record button in the top right corner.

Record from the Current Slide or Beginning of the Presentation

Starting your recording from the beginning of the current slide will open your presentation in recording mode. Hit Record to start the recording.

Screen Recording in PowerPoint

If you initiate screen recording in PowerPoint, you can start recording a screencast by selecting the area you wish to record. This is similar to recording a PowerPoint presentation as a video, with the added advantage of recording other parts of your desktop. This method can also be used for recording a screencast, even if you’re not using a PowerPoint presentation in your video recording.

To start the recording, click Record or use the Windows+SHIFT+R hotkey. To stop the screen recording, click Pause to temporarily halt the recording to resume later or Stop or the Windows+SHIFT+Q hotkey to end the recording session.

The recorded video will be instantly added to your slide once you click Stop .

Record Audio

Another option in the Record tab in PowerPoint is to record audio narrations for your PowerPoint presentation. Simply click Record to start, Pause to temporarily halt, and Stop to stop the recording process.

Once the recording stops, the audio will be added to your PowerPoint presentation.

How can I Annotate Slides in PowerPoint During a Recording?

Once you enter recording mode, you can start annotating your slides using the Pen or Highlighter tool. Other tools in the menu include a Laser pointer and Eraser.

How can I Record a PowerPoint Presentation with Audio?

To enable audio for your Powerpoint recording, unmute the mic from the audio icon on top, CTRL+M hotkey, or click the three dots ( More options for recording menu), followed by the Microphone to select the audio device for recording. You can only record audio if an audio device is connected to your computer. This is a fairly simple process, unlike other presentation platforms. For example, in an earlier article, we showed you how to do a voiceover on Google Slides , which entails a slightly more elaborate process.

How to Record Yourself Presenting a PowerPoint?

Enable the camera during a recording session.

Like turning on audio, you can toggle the camera on or off using the icon on top. The camera input device can also be selected via the Camera option or CTRL+K hotkey, which can be revealed via the three dots from the top menu.

Insert Video Recording in a Slide using Cameo

PowerPoint’s Cameo feature enables recording a video to insert in a slide. You can use the feature to quickly insert a video message in your slides that can be played during a presentation session. This option might also be relevant if you intend to convert PowerPoint to video . If you are looking how to video record yourself presenting a PowerPoint, then follow the steps below.

Once Cameo is turned on, you can also choose to stylize the camera shape, style, border, and add effects. Cameo is quite a unique feature in PowerPoint that currently does not have alternatives in rival presentation apps. For example, you cannot use a similar feature if you wish to convert Google Slides to video .

How to Save Recording for a PowerPoint Presentation?

After you have completed your recording, click Export to save the presentation recording.

You can customize your recording settings via Customize Export or continue the process via Export Video .

Using the Customize Export option, you can choose between a desired output quality for your video, including Ultra HD (4K), Full HD (1080p), HD (720p), and Standard (480p).

Other options in the menu include the ability to choose and preview timings and narrations.

After you are satisfied with your recording settings, you can export your presentation to video.

The video recording of your PowerPoint presentation can be played using any standard video player. The video can also be embedded in PowerPoint slides, uploaded online, such as to a YouTube channel, or shared via cloud storage apps like Dropbox, Box, OneDrive, etc.

You can start recording a PowerPoint presentation using one of the following methods: – Record Tab: Go to the Record tab and select whether to record from the beginning, from the current slide, or from a specific area on the screen. – Slide Show Tab: Go to Slide Show > Record to initiate recording from the current slide or the beginning of your presentation. – Record Button: If you are using the latest version of PowerPoint, you can start recording from the current slide by clicking the Record button in the top right corner.

To record audio: – Go to the Record tab. – Click Record under the Audio section. – Use the Pause button to temporarily halt the recording and the Stop button to end the recording.

Yes, you can annotate slides during a recording: – Enter recording mode. – Use the Pen or Highlighter tool from the toolbar to annotate slides. – Other tools include the Laser pointer and Eraser.

To enable your microphone: – Unmute the mic from the audio icon on top. – Use the CTRL+M hotkey or click the three dots (More options for the recording menu). – Select Microphone to choose the audio device for recording.

To record yourself presenting: – Enable the camera during the recording session by toggling the camera icon on top. – Use the CTRL+K hotkey or access the camera option via the three dots from the top menu.

Cameo allows you to insert a video recording into a slide: – Go to Insert > Video > Cameo. – Record a video message that can be played during a presentation session. – Customize the camera shape, style, and border, and add effects using the Camera Format options.

To save a recording: – Click Export after completing your recording. – Customize your recording settings via Customize Export or continue the process via Export Video. – Choose the desired output quality (Ultra HD, Full HD, HD, or Standard). – Select and preview timings and narrations if needed. – Export the presentation to a video format.

Yes, you can edit the recording settings before exporting: – Use the Customize Export option. – Adjust output quality and other settings as needed. – Preview timings and narrations to ensure everything is as desired.

Yes, you can record a screencast: – Go to the Record tab and select Screen Recording. – Choose the area you wish to record. – Click Record or use the Windows+SHIFT+R hotkey to start recording. – Click Pause to temporarily halt the recording and Stop or use the Windows+SHIFT+Q hotkey to end the session.

Recording a PowerPoint presentation can provide a record of the session, allow you to share it with those who could not attend, and create tutorials or instructional videos.

Final Words

Recording a PowerPoint presentation can provide a record of a session that might be required for further sharing. The best way to record a presentation is to ensure that your slides aren’t visually overpowering, your audio is clear and audible, and if using a camera, the cam input isn’t hazy, grainy, or too dark.

Once you are familiar with how to record a presentation on PowerPoint, it might take a bit of practice to make your video recording look professional and crisp. It’s best to practice your sessions before recording them until you can seamlessly record presentation decks. Alternatively, check our article about how to insert a video into PowerPoint .

Like this article? Please share

PowerPoint Addins, PowerPoint Tips, Presentation Tips, Presentations, Screencasts Filed under PowerPoint Tutorials

Related Articles

Filed under Google Slides Tutorials • September 9th, 2024

How to Convert Canva to Google Slides

Need to switch from Canva to Google Slides? Follow this guide to easily convert your Canva designs into Google Slides in minutes.

Filed under Presentation Ideas • August 29th, 2024

How to Make a Presentation Longer: 7 Strategies to Master

Extend your talk in style. Join us to discover how to make a presentation longer while providing a high-end experience to your audience.

Filed under Google Slides Tutorials • August 29th, 2024

How to Insert an Equation in Google Slides

Make your math-related slides stand out by learning the different methods for how to insert an equation in Google Slides.

One Response to “How to Record a Presentation in PowerPoint”

How do I generate webcam option in PowerPoint 2016 ?

Leave a Reply

Search for: Search Button

PowerPoint 365 Recording Studio in depth

Recording Studio lets you make a video of your entire PowerPoint presentation.  Not just the slides but hear the presenter talking and even seeing the presenter/s on screen, pointing or drawing on slides.

The video you make can be shared and streamed just like any other video. gives users the ability to easily share their presentations including a recorded video of themselves embedded within it, to simply get their message across.

Recording per slide

Trip around the record screen, retake recording, camera and microphone controls, laser pointer, pen & eraser, highlighter, record tab toolbar, file size options.

Recording in PowerPoint might not work the way you expect and Microsoft’s description is very simplistic and incomplete.

To hear Microsoft tell it, you click the Record button, do your presentation then export it to a video file for distribution.  All that’s true but only a fraction of what’s happening.

What Recording Presentation really does

Recording is adding new elements for each slide; video, audio, digital ink etc.  Those elements are added to each slide and appear in the saved presentation.

That’s important because you might not want your original deck adorned with drawings, highlights or video like this:

The first lesson of Presentation Recording is always record from a COPY of your presentation , not the original slides.

When you record a presentation, PowerPoint is recording a separate video/audio track that plays with each presentation slide. 

Since all recording is done on a ‘per slide’ basis, you can re-record just a single slide of the presentation instead of having to recreate the whole speech.

It also means you can customise a presentation for different purposes by just redoing some slides (like the same presentation for different clients or conference).

How it works

Record by clicking the button in the top right-hand corner on the app bar.

Once you’ve selected either button it’ll bring up the Recording studio window. The default view will automatically be on Teleprompter which looks like this:

If there’s a second screen, the full slide will appear on other display.

The rectangle in the lower half of the screen is video that will be recorded.  The slide takes up most of the video with the camera view of the presenter at bottom right.   

Let’s have a look around that screen before we go into detail, starting with the top row:

Edit – return to PowerPoint slide editing

Record button – tap this to start recording.  Current time mark and total

Camera – on/off

Microphone on/off

More … choose which camera/microphone to use and clear recording for this slide or all.

Export – when finished recording, click this to save a video file

On the bottom of the view:

Slide navigation – forward or back. There’s no jump to slide number option

Pointer/Pen choices:

Laser pointer – Ctrl + L

Eraser – Ctrl + E

Pen – Ctrl + P

Highlighter – Ctrl + I

Choose a color for Pen or Highligher

Video – show background and blur background (if available)

View selection : Teleprompter, Presenter or Slide.

In the bottom right-hand, click on the view tab to switch between different view options.

You can choose between different views while recording.

Teleprompter

Teleprompter is the default view.  It shows your slide notes and slide simultaneously so you can look at the computer camera while reading. Increase the font size to make notes more readable.

Alas, it’s not a true TelePrompter because the notes don’t scroll as you speak.

Presenter View

Presenter View is already in PowerPoint.

Purely slide view only, no notes on screen – only really for those confident in speaking without referring to speech notes. 

The best choice if you’ll be annotating or drawing on the slide while speaking.

Manage Recordings

Use the recording toolbar at the top to start, pause, stop or retake recording.

To Start the Recording, press the big red button in the middle or press the R key.

To Pause the Recording, press the pause button to the right, or press the I key, if you need to Resume back where you’ve left off, press the play button to the right or the I key again.

To Stop the Recording, press the big red Stop button in the middle, or press the S key.

If you’re unhappy with the recording and it needs a redo, just select the Retake Video menu to the left of the Record button.  Choose between recording again just the current slide or all slides.

If you prefer not to show your camera, there is an option to turn off the camera (or use the shortcut Ctrl + K).

Likewise, if you needed to mute your microphone for whatever reason, you can press the microphone button to turn it off or use Ctrl + M.

Markup tools

At the bottom of your presentation are several tools and colors to choose from to add some extra flair to your recording. The tools are available to use within each view option.

A handy feature to have to refer to different parts of your slides as you present. Simply click the laser point tool or use the shortcut Ctrl + L to begin.

The pen tool is available to choose between the different color options, but you can’t change the thickness or style.

Simply click on the pen tool and start drawing on your presentation, or use the shortcut Ctrl + P.

Use the highlighter tool or Ctrl + I on your keyboard to highlight certain parts of the presentation that you want to draw emphasis to.

Edit your Presentation

Once you’ve made a recording, you might find that you’re not happy with the default positioning of your camera video. PowerPoint does give you the option to move the positioning and size as well.

Once you finish recording, click the Edit button on the top right to go back to the PowerPoint editor.

From here, you can click on the webcam and drag the mouse to position it elsewhere, or edit the video through Playback and Video Format.

Additionally, you can use your mouse to the corner to resize the webcam.

You’ll also find a shortcut to a few different recording features within the Record Tab.

This will play a preview of your recording.

From Beginning

Record from the beginning of your PowerPoint slides

From Current Slide

Record from the current PowerPoint slide.

Export / Share your recording

Once you’ve completed your recording, click on the Export button on the top right to Export the video.

Enter your preferred filename in the Export Window, then click on the Export Video button to export, view and then share your video. By default, this will be in 1080p.

If you want to change this, click on Customize Export.

This will bring you to the Export Settings where you can choose between File Size and Quality, as well as the Seconds spent on each slide.

• Ultra HD (4K) – the largest file size with ultra-high quality.
• Full HD (1080p) – a large file size with full high quality.
• HD (720p) – a medium file size with medium quality.
• Standard (480p) – a small file size with lowest quality.

Add music for the whole PowerPoint presentation Record Narration and Timings to PowerPoint Add opening and closing music for a PowerPoint presentation Common Sound effects for PowerPoint 

About this author

Annabelle Almer

Office 2021  - all you need to know . Facts & prices for the new Microsoft Office. Do you need it? Office LTSC is the enterprise licence version of Office 2021.

Office 2024 what's known so far plus educated guesses. Microsoft Office upcoming support end date  checklist.

Latest from Office Watch

• Lock up and stop editing of Excel worksheet or cells!
• Paper Cuts – discover the most painful paper you can choose
• ActiveX ending soon in Microsoft Office – and good riddance
• Save on Microsoft 365 at Costco
• Does Outlook (new) really have offline support?
• How to adjust Bullet or Numbered list spacing in Microsoft Word for Perfect Formatting
• Insert symbols faster with the Alt + X trick in Word and Outlook
• All about Office 2024 for Windows and Mac (so far)
• Office 2024 release date is in October
• Microsoft Office support end dates checklist
• Excel gets Python – who, when and why
• Two ways to make fake data lists for Excel
• Pay less for Microsoft 365 with the Workplace Discount Program
• Snipping Tool has a secret redaction shortcut
• Busting the myth of Word’s Language Defaults
• Easy fix for unwanted message grouping in Outlook
• TrimRange solves a long-standing performance Excel problem
• Inside the new translation functions in Excel
• Microsoft 365 Insiders blog to end .. sort of
• Effortlessly Migrate Your Notes from Evernote to OneNote

How-To Geek

How to record your screen with microsoft powerpoint.

Your changes have been saved

Email is sent

Email has already been sent

Please verify your email address.

You’ve reached your account maximum for followed topics.

Quick Links

Using powerpoint’s screen recorder, customizing your recording.

If you need to record your screen to demonstrate a process as part of your PowerPoint presentation, you can use the built-in tools to do so. Here’s how to record your screen using PowerPoint.

PowerPoint comes with a built-in, no-nonsense screen recorder. There are a lot of things that PowerPoint’s screen recorder can’t do that more full-featured screen recording software can, but that’s the beauty of it—it’s great for a quick, no-fuss recording.

Related: How to Embed a YouTube Video in PowerPoint

First, open PowerPoint, head to the “Insert” tab, and then click “Screen Recording.”

PowerPoint will minimize, and the screen recording dock will appear at the top of your screen. Here’s where the “simplicity” of PowerPoint’s screen recording feature comes in—you only have five options. By default, PowerPoint will record audio and your cursor. Toggle these options to disable them if you want. When you’re ready to move on, click “Select Area.”

Your pointer will turn into a crosshair. Click and drag to select the area of your screen you want to record.

Next, click the “Record” button in the screen recorder dock.

A three-second countdown will begin. Once it reaches zero, your recording will begin. When you’ve finished recording everything, move your cursor back to the top of the screen where the dock was, and the dock will reappear. Click “Stop.”

Your screen recording will now appear in your PowerPoint slide.

Now that you’ve successfully embedded the recording in your presentation, you might want to adjust a few of the settings. There are a few things you can do here, including trimming the video, setting how the video plays during the presentation, or applying a style to the video’s frame.

Trimming Your Video

There may be a few seconds of your video that you’d like to remove. You can trim these parts out directly in PowerPoint. Right-click the video and select “Trim.”

The “Trim Video” window will appear. Here, click and drag the green and red bars to adjust the start and stop time, respectively. Once you’ve set this up, click “OK.”

Your video will now be trimmed.

Setting Video Playback Rules

You can tell PowerPoint how to play your video during the presentation. To do this, right-click the video and select “Start” from the menu.

A sub-menu will appear, presenting three different playback options:

• In Click Sequence: The video will play in the appropriate order you’ve set in terms of actionable sequences (such as animations).
• Automatically: The video will automatically play when it appears.
• When Clicked On: The video will play when you click on it.

Select the one that works best for you.

Applying Frame Styles

If you want to make your video more visually appealing, you can apply a frame to it. To do so, right-click the video and select “Style” from the menu.

A sub-menu will appear, presenting a large library of frames for your video. Hovering over each one will show a live preview of how the frame will look.

Select the one you like, and it will be applied to your video.

That’s all there is to it!

• Microsoft Office
• Microsoft PowerPoint
• Office 2016

How to Record Audio in PowerPoint for Narration or Voice-Over | Step-by-Step

Related topic : If you are only looking to insert or add an audio that does not advance or move a slideshow in time and in synch your voice, this article: Adding Music to PowerPoint Slideshow explains how.

How to record audio as a voice-over or narration in PowerPoint – Quick Guide

Why use narrations or voice-overs in powerpoint presentation, before recording your narration or voice-over – tips., make sure your microphone works..

An important step to take before recording your audio is to ensure your microphone is set up correctly and your voice can be played back clearly. The video below runs through how to set up an external mic for your Windows or Mac .

How to Record Audio in PowerPoint Step-by-Step Instructions.

Advanced powerpoint audio recording options., add annotations to your recorded powerpoint slide show..

To use the Annotation Tool in PowerPoint: Scroll to the bottom of the full screen recording view (as shown in the image below). Then, select any of the tools available (the laser pointer, highlighter or pen) and annotate your slide, by drawing with them using any mouse or other pointing device.

Using the Timings Function to Adjust Recording Speed.

To Change the Timings of Your Recording: Navigate to the Slide Show tab in the top ribbon > (Next to the Record Slide Show icon, we used before) > click the Rehearse Timings icon. The presentation will now once again go to full-screen mode, and you can use your arrow keys to change the slides and set new timings.

Clearing or Deleting your narration and / or timings

To Delete a Narration or Timings: Navigate to the Slide Show tab in the top ribbon OR the Recording Tab. Select the down arrow on the “ Record Slide Show ” button > from the menu choose “ Clear ” > Select the appropriate timings and/or narration option.

Save and Distribute the Presentation with Audio as a Movie / Video file.

To Export your Presentation as a video: In PowerPoint navigate to File Menu > Export > Select your preferred options. (E.g.) File Format: MP4 . Quality Width 1,920 Height 1,080

Recording Audio Tips and Tricks

Macos 2019 – powerpoint audio recording tip, microsoft 365, 2016, 2019 for windows pc – recording tab in powerpoint, related posts, how to add music to powerpoint slideshow and find free music, [solved] how to upload powerpoint to google drive, 10s method: how to add bullet points in powerpoint.

• Add animation Video
• Add transitions between slides Video
• Add, format, and record video Video
• Add and record audio Video

Add and record audio

Add and record audio, such as music, narration, or sound bites, to your PowerPoint presentation and select the playback options.

Add audio from your PC

Select Insert > Media >  Audio .

Select Audio on My PC .

In the Insert Audio dialog box, select the audio file you want to add.

Select Insert .

Record audio

Select Insert > Media > Audio .

Select Record Audio .

Type in a name for your audio file, select Record , and then speak.

Important:  Your device must have a microphone enabled in order to record audio.

To review your recording, select Stop and then select Play .

Select Record to re-record your clip, or select OK if you’re satisfied.

To move your clip, select and drag the audio icon to where you want it on the slide.

Note:  If you’re using more than one audio file per slide, it’s advisable to put the audio icon in the same spot on a slide to find it easily.

Select Play .

Change playback options

Select the audio icon and then select the Playback tab. Then select which options you'd like to use:

To trim the audio, select Trim and then use the red and green sliders to trim the audio file accordingly.

To fade in or fade out audio, change the number in the Fade Duration boxes.

To adjust volume, select Volume and select the setting you prefer.

To choose how the audio file starts, select the dropdown arrow and select an option:

In Click Sequence – Plays the audio file automatically with a click.

Automatically – Plays automatically once you advance to the slide that the audio file is on.

When Clicked On – Plays audio only when the icon is clicked on.

To choose how the audio plays in your presentation, select an option:

Play Across Slides – Plays one audio file across all slides.

Loop until Stopped – Plays an audio file on loop until it’s stopped manually by clicking the Play/Pause button.

To have the audio play continuously across all slides in the background, select Play in Background .

Delete audio

To delete audio, select the audio icon on the slide and press Delete.

Add audio to your PowerPoint presentation

Play music for the duration of your slide show

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Microsoft 365 subscription benefits

Microsoft 365 training

Microsoft security

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Ask the Microsoft Community

Microsoft Tech Community

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Thank you for your feedback.

• Use Presenter View Video
• Add speaker notes​ Video
• Practice and time your presentation​ Video
• Record a presentation Video
• Print a presentation Video

Record a presentation

Record narration and timings for your presentation to give it a professional and polished feel.

Record narration and timings

Open the slide you want to start recording from.

Near the upper right corner of the PowerPoint window, select  Record .

Choose from two options

When you're ready, select the round, red  Record button, wait for the countdown, then start speaking. To record from a specific slide, go to it, and then select Record .

Note:  Narration isn't recorded while the transition between slides happens, so pause during a transition, then resume speaking.

Manage narration and timings

There are different ways to manage recordings in your presentation:

Pause - to pause a recording

Stop - to end a recording

Replay - to replay a recording

Pen , Highlighter , or Eraser - use the pen, highlighter, or eraser tools to mark up your recording

Remove narration or timings

An audio icon appears on a slide when narration is available.

You can also remove narration or timings from your slide.

If you're in record mode, select  Clear .

Choose from two options:

Clear Recording on Current Slide - to delete narration and timings on the current slide

Clear Recording on All Slides - to delete narration and timings from all slides at once

Save a recording

When you're done recording, save and share your presentation as a PowerPoint file or video.

Select File .

Choose an option like Save or Export .  Your recording will automatically play when someone opens the presentation.

Record a slide show with narration and slide timings

PowerPoint training

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Microsoft 365 subscription benefits

Microsoft 365 training

Microsoft security

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Ask the Microsoft Community

Microsoft Tech Community

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Thank you for your feedback.

• Tata Motors share price
• 975.00 -1.33%
• Tata Steel share price
• 152.80 -0.91%
• Power Grid Corporation Of India share price
• 336.65 -0.50%
• NTPC share price
• 416.25 1.27%
• ITC share price
• 507.45 -0.91%

Microsoft’s latest 365 Copilot updates bring enhanced AI tools to Excel, PowerPoint, and Teams: All you need to know

Uhe latest updates to microsoft's 365 copilot introduce innovative features like copilot pages for collaborative project management and python integration in excel. additional enhancements in powerpoint, teams, and outlook aim to improve user experience and streamline enterprise workflows..

Tech giant Microsoft is enhancing its 365 Copilot, an AI-driven tool designed for enterprise clients, with a series of innovative features aimed at improving productivity and collaboration. 

Announced on Monday, these updates include new functionalities across several Microsoft 365 applications, along with the introduction of Copilot Pages, a groundbreaking feature that facilitates real-time collaboration among multiple users on shared projects.

As per the Microsoft blogpost, one of the most notable enhancements is the Copilot Pages feature, which provides a shared, interactive space where both human users and the AI-powered Copilot can contribute and refine content. This allows teams to create, edit, and manage project data in a collaborative environment, streamlining workflows. 

Users can initiate Copilot by issuing a command, and the output is presented as a new page that is accessible by colleagues across the organization. Once the page is open, it operates much like a Word document, where users can insert tables, text, links, and images. Furthermore, users can prompt Copilot to autonomously add information, creating a seamless blend of human input and AI assistance. Currently, this feature is in beta testing with select businesses and is expected to roll out more broadly later this month.

In addition to the collaboration tools, Microsoft is enhancing other key apps within its 365 suite. For example, Excel now includes the integration of Python, enabling users with no coding expertise to perform complex tasks such as forecasting, risk assessments, and even machine learning. This functionality is driven entirely through natural language prompts, simplifying advanced data analysis for a broader user base. The feature is already available for public testing.

In  PowerPoint , Microsoft has unveiled a Narrative Builder, a tool that allows users to generate an initial draft of a presentation with just one command. This feature creates a structured outline of editable topics, and in future updates, users will be able to attach files to the outline, enabling the AI to produce more refined drafts.

Other improvements include updates to  Microsoft Teams , which now integrates spoken and written conversations to generate more accurate transcripts, and Outlook, where a new Prioritization feature helps users focus on the most urgent emails by analyzing the inbox.

Lastly, Copilot Agents, customizable mini chatbots designed for specific tasks, are being introduced to help automate workflows for enterprise clients. These agents can operate independently, processing tasks without the need for constant prompts. The agents are tailored with unique datasets to ensure relevant and precise results.

Milestone Alert! Livemint tops charts as the fastest growing news website in the world 🌏 Click here to know more.

3.6 Crore Indians visited in a single day choosing us as India's undisputed platform for General Election Results. Explore the latest updates here!

Wait for it…

Log in to our website to save your bookmarks. It'll just take a moment.

You are just one step away from creating your watchlist!

Oops! Looks like you have exceeded the limit to bookmark the image. Remove some to bookmark this image.

Your session has expired, please login again.

Congratulations!

You are now subscribed to our newsletters. In case you can’t find any email from our side, please check the spam folder.

Subscribe to continue

This is a subscriber only feature Subscribe Now to get daily updates on WhatsApp