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Research Report – Example, Writing Guide and Types

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Research Report

Definition:

Research Report is a written document that presents the results of a research project or study, including the research question, methodology, results, and conclusions, in a clear and objective manner.

The purpose of a research report is to communicate the findings of the research to the intended audience, which could be other researchers, stakeholders, or the general public.

Components of Research Report

Components of Research Report are as follows:

Introduction

The introduction sets the stage for the research report and provides a brief overview of the research question or problem being investigated. It should include a clear statement of the purpose of the study and its significance or relevance to the field of research. It may also provide background information or a literature review to help contextualize the research.

Literature Review

The literature review provides a critical analysis and synthesis of the existing research and scholarship relevant to the research question or problem. It should identify the gaps, inconsistencies, and contradictions in the literature and show how the current study addresses these issues. The literature review also establishes the theoretical framework or conceptual model that guides the research.

Methodology

The methodology section describes the research design, methods, and procedures used to collect and analyze data. It should include information on the sample or participants, data collection instruments, data collection procedures, and data analysis techniques. The methodology should be clear and detailed enough to allow other researchers to replicate the study.

The results section presents the findings of the study in a clear and objective manner. It should provide a detailed description of the data and statistics used to answer the research question or test the hypothesis. Tables, graphs, and figures may be included to help visualize the data and illustrate the key findings.

The discussion section interprets the results of the study and explains their significance or relevance to the research question or problem. It should also compare the current findings with those of previous studies and identify the implications for future research or practice. The discussion should be based on the results presented in the previous section and should avoid speculation or unfounded conclusions.

The conclusion summarizes the key findings of the study and restates the main argument or thesis presented in the introduction. It should also provide a brief overview of the contributions of the study to the field of research and the implications for practice or policy.

The references section lists all the sources cited in the research report, following a specific citation style, such as APA or MLA.

The appendices section includes any additional material, such as data tables, figures, or instruments used in the study, that could not be included in the main text due to space limitations.

Types of Research Report

Types of Research Report are as follows:

Thesis is a type of research report. A thesis is a long-form research document that presents the findings and conclusions of an original research study conducted by a student as part of a graduate or postgraduate program. It is typically written by a student pursuing a higher degree, such as a Master’s or Doctoral degree, although it can also be written by researchers or scholars in other fields.

Research Paper

Research paper is a type of research report. A research paper is a document that presents the results of a research study or investigation. Research papers can be written in a variety of fields, including science, social science, humanities, and business. They typically follow a standard format that includes an introduction, literature review, methodology, results, discussion, and conclusion sections.

Technical Report

A technical report is a detailed report that provides information about a specific technical or scientific problem or project. Technical reports are often used in engineering, science, and other technical fields to document research and development work.

Progress Report

A progress report provides an update on the progress of a research project or program over a specific period of time. Progress reports are typically used to communicate the status of a project to stakeholders, funders, or project managers.

Feasibility Report

A feasibility report assesses the feasibility of a proposed project or plan, providing an analysis of the potential risks, benefits, and costs associated with the project. Feasibility reports are often used in business, engineering, and other fields to determine the viability of a project before it is undertaken.

Field Report

A field report documents observations and findings from fieldwork, which is research conducted in the natural environment or setting. Field reports are often used in anthropology, ecology, and other social and natural sciences.

Experimental Report

An experimental report documents the results of a scientific experiment, including the hypothesis, methods, results, and conclusions. Experimental reports are often used in biology, chemistry, and other sciences to communicate the results of laboratory experiments.

Case Study Report

A case study report provides an in-depth analysis of a specific case or situation, often used in psychology, social work, and other fields to document and understand complex cases or phenomena.

Literature Review Report

A literature review report synthesizes and summarizes existing research on a specific topic, providing an overview of the current state of knowledge on the subject. Literature review reports are often used in social sciences, education, and other fields to identify gaps in the literature and guide future research.

Research Report Example

Following is a Research Report Example sample for Students:

Title: The Impact of Social Media on Academic Performance among High School Students

This study aims to investigate the relationship between social media use and academic performance among high school students. The study utilized a quantitative research design, which involved a survey questionnaire administered to a sample of 200 high school students. The findings indicate that there is a negative correlation between social media use and academic performance, suggesting that excessive social media use can lead to poor academic performance among high school students. The results of this study have important implications for educators, parents, and policymakers, as they highlight the need for strategies that can help students balance their social media use and academic responsibilities.

Introduction:

Social media has become an integral part of the lives of high school students. With the widespread use of social media platforms such as Facebook, Twitter, Instagram, and Snapchat, students can connect with friends, share photos and videos, and engage in discussions on a range of topics. While social media offers many benefits, concerns have been raised about its impact on academic performance. Many studies have found a negative correlation between social media use and academic performance among high school students (Kirschner & Karpinski, 2010; Paul, Baker, & Cochran, 2012).

Given the growing importance of social media in the lives of high school students, it is important to investigate its impact on academic performance. This study aims to address this gap by examining the relationship between social media use and academic performance among high school students.

Methodology:

The study utilized a quantitative research design, which involved a survey questionnaire administered to a sample of 200 high school students. The questionnaire was developed based on previous studies and was designed to measure the frequency and duration of social media use, as well as academic performance.

The participants were selected using a convenience sampling technique, and the survey questionnaire was distributed in the classroom during regular school hours. The data collected were analyzed using descriptive statistics and correlation analysis.

The findings indicate that the majority of high school students use social media platforms on a daily basis, with Facebook being the most popular platform. The results also show a negative correlation between social media use and academic performance, suggesting that excessive social media use can lead to poor academic performance among high school students.

Discussion:

The results of this study have important implications for educators, parents, and policymakers. The negative correlation between social media use and academic performance suggests that strategies should be put in place to help students balance their social media use and academic responsibilities. For example, educators could incorporate social media into their teaching strategies to engage students and enhance learning. Parents could limit their children’s social media use and encourage them to prioritize their academic responsibilities. Policymakers could develop guidelines and policies to regulate social media use among high school students.

Conclusion:

In conclusion, this study provides evidence of the negative impact of social media on academic performance among high school students. The findings highlight the need for strategies that can help students balance their social media use and academic responsibilities. Further research is needed to explore the specific mechanisms by which social media use affects academic performance and to develop effective strategies for addressing this issue.

Limitations:

One limitation of this study is the use of convenience sampling, which limits the generalizability of the findings to other populations. Future studies should use random sampling techniques to increase the representativeness of the sample. Another limitation is the use of self-reported measures, which may be subject to social desirability bias. Future studies could use objective measures of social media use and academic performance, such as tracking software and school records.

Implications:

The findings of this study have important implications for educators, parents, and policymakers. Educators could incorporate social media into their teaching strategies to engage students and enhance learning. For example, teachers could use social media platforms to share relevant educational resources and facilitate online discussions. Parents could limit their children’s social media use and encourage them to prioritize their academic responsibilities. They could also engage in open communication with their children to understand their social media use and its impact on their academic performance. Policymakers could develop guidelines and policies to regulate social media use among high school students. For example, schools could implement social media policies that restrict access during class time and encourage responsible use.

References:

Kirschner, P. A., & Karpinski, A. C. (2010). Facebook® and academic performance. Computers in Human Behavior, 26(6), 1237-1245.
Paul, J. A., Baker, H. M., & Cochran, J. D. (2012). Effect of online social networking on student academic performance. Journal of the Research Center for Educational Technology, 8(1), 1-19.
Pantic, I. (2014). Online social networking and mental health. Cyberpsychology, Behavior, and Social Networking, 17(10), 652-657.
Rosen, L. D., Carrier, L. M., & Cheever, N. A. (2013). Facebook and texting made me do it: Media-induced task-switching while studying. Computers in Human Behavior, 29(3), 948-958.

Note*: Above mention, Example is just a sample for the students’ guide. Do not directly copy and paste as your College or University assignment. Kindly do some research and Write your own.

Applications of Research Report

Research reports have many applications, including:

Communicating research findings: The primary application of a research report is to communicate the results of a study to other researchers, stakeholders, or the general public. The report serves as a way to share new knowledge, insights, and discoveries with others in the field.
Informing policy and practice : Research reports can inform policy and practice by providing evidence-based recommendations for decision-makers. For example, a research report on the effectiveness of a new drug could inform regulatory agencies in their decision-making process.
Supporting further research: Research reports can provide a foundation for further research in a particular area. Other researchers may use the findings and methodology of a report to develop new research questions or to build on existing research.
Evaluating programs and interventions : Research reports can be used to evaluate the effectiveness of programs and interventions in achieving their intended outcomes. For example, a research report on a new educational program could provide evidence of its impact on student performance.
Demonstrating impact : Research reports can be used to demonstrate the impact of research funding or to evaluate the success of research projects. By presenting the findings and outcomes of a study, research reports can show the value of research to funders and stakeholders.
Enhancing professional development : Research reports can be used to enhance professional development by providing a source of information and learning for researchers and practitioners in a particular field. For example, a research report on a new teaching methodology could provide insights and ideas for educators to incorporate into their own practice.

How to write Research Report

Here are some steps you can follow to write a research report:

Identify the research question: The first step in writing a research report is to identify your research question. This will help you focus your research and organize your findings.
Conduct research : Once you have identified your research question, you will need to conduct research to gather relevant data and information. This can involve conducting experiments, reviewing literature, or analyzing data.
Organize your findings: Once you have gathered all of your data, you will need to organize your findings in a way that is clear and understandable. This can involve creating tables, graphs, or charts to illustrate your results.
Write the report: Once you have organized your findings, you can begin writing the report. Start with an introduction that provides background information and explains the purpose of your research. Next, provide a detailed description of your research methods and findings. Finally, summarize your results and draw conclusions based on your findings.
Proofread and edit: After you have written your report, be sure to proofread and edit it carefully. Check for grammar and spelling errors, and make sure that your report is well-organized and easy to read.
Include a reference list: Be sure to include a list of references that you used in your research. This will give credit to your sources and allow readers to further explore the topic if they choose.
Format your report: Finally, format your report according to the guidelines provided by your instructor or organization. This may include formatting requirements for headings, margins, fonts, and spacing.

Purpose of Research Report

The purpose of a research report is to communicate the results of a research study to a specific audience, such as peers in the same field, stakeholders, or the general public. The report provides a detailed description of the research methods, findings, and conclusions.

Some common purposes of a research report include:

Sharing knowledge: A research report allows researchers to share their findings and knowledge with others in their field. This helps to advance the field and improve the understanding of a particular topic.
Identifying trends: A research report can identify trends and patterns in data, which can help guide future research and inform decision-making.
Addressing problems: A research report can provide insights into problems or issues and suggest solutions or recommendations for addressing them.
Evaluating programs or interventions : A research report can evaluate the effectiveness of programs or interventions, which can inform decision-making about whether to continue, modify, or discontinue them.
Meeting regulatory requirements: In some fields, research reports are required to meet regulatory requirements, such as in the case of drug trials or environmental impact studies.

When to Write Research Report

A research report should be written after completing the research study. This includes collecting data, analyzing the results, and drawing conclusions based on the findings. Once the research is complete, the report should be written in a timely manner while the information is still fresh in the researcher’s mind.

In academic settings, research reports are often required as part of coursework or as part of a thesis or dissertation. In this case, the report should be written according to the guidelines provided by the instructor or institution.

In other settings, such as in industry or government, research reports may be required to inform decision-making or to comply with regulatory requirements. In these cases, the report should be written as soon as possible after the research is completed in order to inform decision-making in a timely manner.

Overall, the timing of when to write a research report depends on the purpose of the research, the expectations of the audience, and any regulatory requirements that need to be met. However, it is important to complete the report in a timely manner while the information is still fresh in the researcher’s mind.

Characteristics of Research Report

There are several characteristics of a research report that distinguish it from other types of writing. These characteristics include:

Objective: A research report should be written in an objective and unbiased manner. It should present the facts and findings of the research study without any personal opinions or biases.
Systematic: A research report should be written in a systematic manner. It should follow a clear and logical structure, and the information should be presented in a way that is easy to understand and follow.
Detailed: A research report should be detailed and comprehensive. It should provide a thorough description of the research methods, results, and conclusions.
Accurate : A research report should be accurate and based on sound research methods. The findings and conclusions should be supported by data and evidence.
Organized: A research report should be well-organized. It should include headings and subheadings to help the reader navigate the report and understand the main points.
Clear and concise: A research report should be written in clear and concise language. The information should be presented in a way that is easy to understand, and unnecessary jargon should be avoided.
Citations and references: A research report should include citations and references to support the findings and conclusions. This helps to give credit to other researchers and to provide readers with the opportunity to further explore the topic.

Advantages of Research Report

Research reports have several advantages, including:

Communicating research findings: Research reports allow researchers to communicate their findings to a wider audience, including other researchers, stakeholders, and the general public. This helps to disseminate knowledge and advance the understanding of a particular topic.
Providing evidence for decision-making : Research reports can provide evidence to inform decision-making, such as in the case of policy-making, program planning, or product development. The findings and conclusions can help guide decisions and improve outcomes.
Supporting further research: Research reports can provide a foundation for further research on a particular topic. Other researchers can build on the findings and conclusions of the report, which can lead to further discoveries and advancements in the field.
Demonstrating expertise: Research reports can demonstrate the expertise of the researchers and their ability to conduct rigorous and high-quality research. This can be important for securing funding, promotions, and other professional opportunities.
Meeting regulatory requirements: In some fields, research reports are required to meet regulatory requirements, such as in the case of drug trials or environmental impact studies. Producing a high-quality research report can help ensure compliance with these requirements.

Limitations of Research Report

Despite their advantages, research reports also have some limitations, including:

Time-consuming: Conducting research and writing a report can be a time-consuming process, particularly for large-scale studies. This can limit the frequency and speed of producing research reports.
Expensive: Conducting research and producing a report can be expensive, particularly for studies that require specialized equipment, personnel, or data. This can limit the scope and feasibility of some research studies.
Limited generalizability: Research studies often focus on a specific population or context, which can limit the generalizability of the findings to other populations or contexts.
Potential bias : Researchers may have biases or conflicts of interest that can influence the findings and conclusions of the research study. Additionally, participants may also have biases or may not be representative of the larger population, which can limit the validity and reliability of the findings.
Accessibility: Research reports may be written in technical or academic language, which can limit their accessibility to a wider audience. Additionally, some research may be behind paywalls or require specialized access, which can limit the ability of others to read and use the findings.

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Short report

Short reports are suitable for the presentation of research that extends previously published research, including the reporting of additional controls and confirmatory results in other settings, as well as negative results, small-scale clinical studies, clinical audits and case series. Authors must clearly acknowledge any work upon which they are building, both published and unpublished. They are usually about 1500 words.

For studies involving human participants and/or animals a statement detailing ethical/bioethical approval should be included in the methods section. The Editor requests that a copy of the certificate of approval is uploaded with your cover letter.

Biological Research strongly encourages that all datasets on which the conclusions of the paper rely should be available to readers. We encourage authors to ensure that their datasets are either deposited in publicly available repositories (where available and appropriate) or presented in the main manuscript or additional supporting files whenever possible. Please see Springer Nature’s information on recommended repositories . Where a widely established research community expectation for data archiving in public repositories exists, submission to a community-endorsed, public repository is mandatory. A list of data where deposition is required, with the appropriate repositories, can be found on the Editorial Policies Page .

Preparing your manuscript

The information below details the section headings that you should include in your manuscript and what information should be within each section.

Please note that your manuscript must include a 'Declarations' section including all of the subheadings (please see below for more information).

The title page should:

present a title that includes, if appropriate, the study design
if a collaboration group should be listed as an author, please list the Group name as an author. If you would like the names of the individual members of the Group to be searchable through their individual PubMed records, please include this information in the “Acknowledgements” section in accordance with the instructions below
Large Language Models (LLMs), such as ChatGPT , do not currently satisfy our authorship criteria . Notably an attribution of authorship carries with it accountability for the work, which cannot be effectively applied to LLMs. Use of an LLM should be properly documented in the Methods section (and if a Methods section is not available, in a suitable alternative part) of the manuscript
indicate the corresponding author

The Abstract should not exceed 350 words. Please minimize the use of abbreviations and do not cite references in the abstract. The abstract must include the following separate sections:

Background: the context and purpose of the study
Results: the main findings
Conclusions: a brief summary and potential implications

Three to ten keywords representing the main content of the article.

The Background section should explain the background to the study, its aims, a summary of the existing literature and why this study was necessary.

Methods

The methods section should include:

the aim, design and setting of the study
the characteristics of participants or description of materials
a clear description of all processes, interventions and comparisons. Generic names should generally be used. When proprietary brands are used in research, include the brand names in parentheses
the type of statistical analysis used, including a power calculation if appropriate

This should include the findings of the study including, if appropriate, results of statistical analysis which must be included either in the text or as tables and figures.

For research articles this section should discuss the implications of the findings in context of existing research and highlight limitations of the study. For study protocols and methodology manuscripts this section should include a discussion of any practical or operational issues involved in performing the study and any issues not covered in other sections.

Conclusions

This should state clearly the main conclusions and provide an explanation of the importance and relevance of the study to the field.

List of abbreviations

If abbreviations are used in the text they should be defined in the text at first use, and a list of abbreviations can be provided.

Declarations

All manuscripts must contain the following sections under the heading 'Declarations':

Ethics approval and consent to participate

Consent for publication, availability of data and materials, competing interests, authors' contributions, acknowledgements.

Authors' information (optional)

Please see below for details on the information to be included in these sections.

If any of the sections are not relevant to your manuscript, please include the heading and write 'Not applicable' for that section.

Manuscripts reporting studies involving human participants, human data or human tissue must:

include a statement on ethics approval and consent (even where the need for approval was waived)
include the name of the ethics committee that approved the study and the committee’s reference number if appropriate

Studies involving animals must include a statement on ethics approval and for experimental studies involving client-owned animals, authors must also include a statement on informed consent from the client or owner.

See our editorial policies for more information.

If your manuscript does not report on or involve the use of any animal or human data or tissue, please state “Not applicable” in this section.

If your manuscript contains any individual person’s data in any form (including any individual details, images or videos), consent for publication must be obtained from that person, or in the case of children, their parent or legal guardian. All presentations of case reports must have consent for publication.

You can use your institutional consent form or our consent form if you prefer. You should not send the form to us on submission, but we may request to see a copy at any stage (including after publication).

See our editorial policies for more information on consent for publication.

If your manuscript does not contain data from any individual person, please state “Not applicable” in this section.

All manuscripts must include an ‘Availability of data and materials’ statement. Data availability statements should include information on where data supporting the results reported in the article can be found including, where applicable, hyperlinks to publicly archived datasets analysed or generated during the study. By data we mean the minimal dataset that would be necessary to interpret, replicate and build upon the findings reported in the article. We recognise it is not always possible to share research data publicly, for instance when individual privacy could be compromised, and in such instances data availability should still be stated in the manuscript along with any conditions for access.

Authors are also encouraged to preserve search strings on searchRxiv https://searchrxiv.org/ , an archive to support researchers to report, store and share their searches consistently and to enable them to review and re-use existing searches. searchRxiv enables researchers to obtain a digital object identifier (DOI) for their search, allowing it to be cited.

Data availability statements can take one of the following forms (or a combination of more than one if required for multiple datasets):

The datasets generated and/or analysed during the current study are available in the [NAME] repository, [PERSISTENT WEB LINK TO DATASETS]
The datasets used and/or analysed during the current study are available from the corresponding author on reasonable request.
All data generated or analysed during this study are included in this published article [and its supplementary information files].
The datasets generated and/or analysed during the current study are not publicly available due [REASON WHY DATA ARE NOT PUBLIC] but are available from the corresponding author on reasonable request.
Data sharing is not applicable to this article as no datasets were generated or analysed during the current study.
The data that support the findings of this study are available from [third party name] but restrictions apply to the availability of these data, which were used under license for the current study, and so are not publicly available. Data are however available from the authors upon reasonable request and with permission of [third party name].
Not applicable. If your manuscript does not contain any data, please state 'Not applicable' in this section.

More examples of template data availability statements, which include examples of openly available and restricted access datasets, are available here .

BioMed Central strongly encourages the citation of any publicly available data on which the conclusions of the paper rely in the manuscript. Data citations should include a persistent identifier (such as a DOI) and should ideally be included in the reference list. Citations of datasets, when they appear in the reference list, should include the minimum information recommended by DataCite and follow journal style. Dataset identifiers including DOIs should be expressed as full URLs. For example:

Hao Z, AghaKouchak A, Nakhjiri N, Farahmand A. Global integrated drought monitoring and prediction system (GIDMaPS) data sets. figshare. 2014. http://dx.doi.org/10.6084/m9.figshare.853801

With the corresponding text in the Availability of data and materials statement:

The datasets generated during and/or analysed during the current study are available in the [NAME] repository, [PERSISTENT WEB LINK TO DATASETS]. [Reference number]

If you wish to co-submit a data note describing your data to be published in BMC Research Notes , you can do so by visiting our submission portal . Data notes support open data and help authors to comply with funder policies on data sharing. Co-published data notes will be linked to the research article the data support ( example ).

All financial and non-financial competing interests must be declared in this section.

See our editorial policies for a full explanation of competing interests. If you are unsure whether you or any of your co-authors have a competing interest please contact the editorial office.

Please use the authors initials to refer to each authors' competing interests in this section.

If you do not have any competing interests, please state "The authors declare that they have no competing interests" in this section.

All sources of funding for the research reported should be declared. If the funder has a specific role in the conceptualization, design, data collection, analysis, decision to publish, or preparation of the manuscript, this should be declared.

The individual contributions of authors to the manuscript should be specified in this section. Guidance and criteria for authorship can be found in our editorial policies .

Please use initials to refer to each author's contribution in this section, for example: "FC analyzed and interpreted the patient data regarding the hematological disease and the transplant. RH performed the histological examination of the kidney, and was a major contributor in writing the manuscript. All authors read and approved the final manuscript."

Please acknowledge anyone who contributed towards the article who does not meet the criteria for authorship including anyone who provided professional writing services or materials.

Authors should obtain permission to acknowledge from all those mentioned in the Acknowledgements section.

See our editorial policies for a full explanation of acknowledgements and authorship criteria.

If you do not have anyone to acknowledge, please write "Not applicable" in this section.

Group authorship (for manuscripts involving a collaboration group): if you would like the names of the individual members of a collaboration Group to be searchable through their individual PubMed records, please ensure that the title of the collaboration Group is included on the title page and in the submission system and also include collaborating author names as the last paragraph of the “Acknowledgements” section. Please add authors in the format First Name, Middle initial(s) (optional), Last Name. You can add institution or country information for each author if you wish, but this should be consistent across all authors.

Please note that individual names may not be present in the PubMed record at the time a published article is initially included in PubMed as it takes PubMed additional time to code this information.

Authors' information

This section is optional.

You may choose to use this section to include any relevant information about the author(s) that may aid the reader's interpretation of the article, and understand the standpoint of the author(s). This may include details about the authors' qualifications, current positions they hold at institutions or societies, or any other relevant background information. Please refer to authors using their initials. Note this section should not be used to describe any competing interests.

Footnotes can be used to give additional information, which may include the citation of a reference included in the reference list. They should not consist solely of a reference citation, and they should never include the bibliographic details of a reference. They should also not contain any figures or tables.

Footnotes to the text are numbered consecutively; those to tables should be indicated by superscript lower-case letters (or asterisks for significance values and other statistical data). Footnotes to the title or the authors of the article are not given reference symbols.

Always use footnotes instead of endnotes.

Examples of the Vancouver reference style are shown below.

See our editorial policies for author guidance on good citation practice

Web links and URLs: All web links and URLs, including links to the authors' own websites, should be given a reference number and included in the reference list rather than within the text of the manuscript. They should be provided in full, including both the title of the site and the URL, as well as the date the site was accessed, in the following format: The Mouse Tumor Biology Database. http://tumor.informatics.jax.org/mtbwi/index.do . Accessed 20 May 2013. If an author or group of authors can clearly be associated with a web link, such as for weblogs, then they should be included in the reference.

Example reference style:

Article within a journal

Smith JJ. The world of science. Am J Sci. 1999;36:234-5.

Article within a journal (no page numbers)

Rohrmann S, Overvad K, Bueno-de-Mesquita HB, Jakobsen MU, Egeberg R, Tjønneland A, et al. Meat consumption and mortality - results from the European Prospective Investigation into Cancer and Nutrition. BMC Medicine. 2013;11:63.

Article within a journal by DOI

Slifka MK, Whitton JL. Clinical implications of dysregulated cytokine production. Dig J Mol Med. 2000; doi:10.1007/s801090000086.

Article within a journal supplement

Frumin AM, Nussbaum J, Esposito M. Functional asplenia: demonstration of splenic activity by bone marrow scan. Blood 1979;59 Suppl 1:26-32.

Book chapter, or an article within a book

Wyllie AH, Kerr JFR, Currie AR. Cell death: the significance of apoptosis. In: Bourne GH, Danielli JF, Jeon KW, editors. International review of cytology. London: Academic; 1980. p. 251-306.

OnlineFirst chapter in a series (without a volume designation but with a DOI)

Saito Y, Hyuga H. Rate equation approaches to amplification of enantiomeric excess and chiral symmetry breaking. Top Curr Chem. 2007. doi:10.1007/128_2006_108.

Complete book, authored

Blenkinsopp A, Paxton P. Symptoms in the pharmacy: a guide to the management of common illness. 3rd ed. Oxford: Blackwell Science; 1998.

Online document

Doe J. Title of subordinate document. In: The dictionary of substances and their effects. Royal Society of Chemistry. 1999. http://www.rsc.org/dose/title of subordinate document. Accessed 15 Jan 1999.

Online database

Healthwise Knowledgebase. US Pharmacopeia, Rockville. 1998. http://www.healthwise.org. Accessed 21 Sept 1998.

Supplementary material/private homepage

Doe J. Title of supplementary material. 2000. http://www.privatehomepage.com. Accessed 22 Feb 2000.

University site

Doe, J: Title of preprint. http://www.uni-heidelberg.de/mydata.html (1999). Accessed 25 Dec 1999.

Doe, J: Trivial HTTP, RFC2169. ftp://ftp.isi.edu/in-notes/rfc2169.txt (1999). Accessed 12 Nov 1999.

Organization site

ISSN International Centre: The ISSN register. http://www.issn.org (2006). Accessed 20 Feb 2007.

Dataset with persistent identifier

Zheng L-Y, Guo X-S, He B, Sun L-J, Peng Y, Dong S-S, et al. Genome data from sweet and grain sorghum (Sorghum bicolor). GigaScience Database. 2011. http://dx.doi.org/10.5524/100012 .

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See General formatting guidelines for information on how to format figures, tables and additional files.

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Research Report: Definition, Types + [Writing Guide]

One of the reasons for carrying out research is to add to the existing body of knowledge. Therefore, when conducting research, you need to document your processes and findings in a research report.

With a research report, it is easy to outline the findings of your systematic investigation and any gaps needing further inquiry. Knowing how to create a detailed research report will prove useful when you need to conduct research.

What is a Research Report?

A research report is a well-crafted document that outlines the processes, data, and findings of a systematic investigation. It is an important document that serves as a first-hand account of the research process, and it is typically considered an objective and accurate source of information.

In many ways, a research report can be considered as a summary of the research process that clearly highlights findings, recommendations, and other important details. Reading a well-written research report should provide you with all the information you need about the core areas of the research process.

Features of a Research Report

So how do you recognize a research report when you see one? Here are some of the basic features that define a research report.

It is a detailed presentation of research processes and findings, and it usually includes tables and graphs.
It is written in a formal language.
A research report is usually written in the third person.
It is informative and based on first-hand verifiable information.
It is formally structured with headings, sections, and bullet points.
It always includes recommendations for future actions.

Types of Research Report

The research report is classified based on two things; nature of research and target audience.

Nature of Research

Qualitative Research Report

This is the type of report written for qualitative research . It outlines the methods, processes, and findings of a qualitative method of systematic investigation. In educational research, a qualitative research report provides an opportunity for one to apply his or her knowledge and develop skills in planning and executing qualitative research projects.

A qualitative research report is usually descriptive in nature. Hence, in addition to presenting details of the research process, you must also create a descriptive narrative of the information.

Quantitative Research Report

A quantitative research report is a type of research report that is written for quantitative research. Quantitative research is a type of systematic investigation that pays attention to numerical or statistical values in a bid to find answers to research questions.

In this type of research report, the researcher presents quantitative data to support the research process and findings. Unlike a qualitative research report that is mainly descriptive, a quantitative research report works with numbers; that is, it is numerical in nature.

Target Audience

Also, a research report can be said to be technical or popular based on the target audience. If you’re dealing with a general audience, you would need to present a popular research report, and if you’re dealing with a specialized audience, you would submit a technical report.

Technical Research Report

A technical research report is a detailed document that you present after carrying out industry-based research. This report is highly specialized because it provides information for a technical audience; that is, individuals with above-average knowledge in the field of study.

In a technical research report, the researcher is expected to provide specific information about the research process, including statistical analyses and sampling methods. Also, the use of language is highly specialized and filled with jargon.

Examples of technical research reports include legal and medical research reports.

Popular Research Report

A popular research report is one for a general audience; that is, for individuals who do not necessarily have any knowledge in the field of study. A popular research report aims to make information accessible to everyone.

It is written in very simple language, which makes it easy to understand the findings and recommendations. Examples of popular research reports are the information contained in newspapers and magazines.

Importance of a Research Report

Knowledge Transfer: As already stated above, one of the reasons for carrying out research is to contribute to the existing body of knowledge, and this is made possible with a research report. A research report serves as a means to effectively communicate the findings of a systematic investigation to all and sundry.
Identification of Knowledge Gaps: With a research report, you’d be able to identify knowledge gaps for further inquiry. A research report shows what has been done while hinting at other areas needing systematic investigation.
In market research, a research report would help you understand the market needs and peculiarities at a glance.
A research report allows you to present information in a precise and concise manner.
It is time-efficient and practical because, in a research report, you do not have to spend time detailing the findings of your research work in person. You can easily send out the report via email and have stakeholders look at it.

Guide to Writing a Research Report

A lot of detail goes into writing a research report, and getting familiar with the different requirements would help you create the ideal research report. A research report is usually broken down into multiple sections, which allows for a concise presentation of information.

Structure and Example of a Research Report

This is the title of your systematic investigation. Your title should be concise and point to the aims, objectives, and findings of a research report.

Table of Contents

This is like a compass that makes it easier for readers to navigate the research report.

An abstract is an overview that highlights all important aspects of the research including the research method, data collection process, and research findings. Think of an abstract as a summary of your research report that presents pertinent information in a concise manner.

An abstract is always brief; typically 100-150 words and goes straight to the point. The focus of your research abstract should be the 5Ws and 1H format – What, Where, Why, When, Who and How.

Introduction

Here, the researcher highlights the aims and objectives of the systematic investigation as well as the problem which the systematic investigation sets out to solve. When writing the report introduction, it is also essential to indicate whether the purposes of the research were achieved or would require more work.

In the introduction section, the researcher specifies the research problem and also outlines the significance of the systematic investigation. Also, the researcher is expected to outline any jargons and terminologies that are contained in the research.

Literature Review

A literature review is a written survey of existing knowledge in the field of study. In other words, it is the section where you provide an overview and analysis of different research works that are relevant to your systematic investigation.

It highlights existing research knowledge and areas needing further investigation, which your research has sought to fill. At this stage, you can also hint at your research hypothesis and its possible implications for the existing body of knowledge in your field of study.

An Account of Investigation

This is a detailed account of the research process, including the methodology, sample, and research subjects. Here, you are expected to provide in-depth information on the research process including the data collection and analysis procedures.

In a quantitative research report, you’d need to provide information surveys, questionnaires and other quantitative data collection methods used in your research. In a qualitative research report, you are expected to describe the qualitative data collection methods used in your research including interviews and focus groups.

In this section, you are expected to present the results of the systematic investigation.

This section further explains the findings of the research, earlier outlined. Here, you are expected to present a justification for each outcome and show whether the results are in line with your hypotheses or if other research studies have come up with similar results.

Conclusions

This is a summary of all the information in the report. It also outlines the significance of the entire study.

References and Appendices

This section contains a list of all the primary and secondary research sources.

Tips for Writing a Research Report

Define the Context for the Report

As is obtainable when writing an essay, defining the context for your research report would help you create a detailed yet concise document. This is why you need to create an outline before writing so that you do not miss out on anything.

Define your Audience

Writing with your audience in mind is essential as it determines the tone of the report. If you’re writing for a general audience, you would want to present the information in a simple and relatable manner. For a specialized audience, you would need to make use of technical and field-specific terms.

Include Significant Findings

The idea of a research report is to present some sort of abridged version of your systematic investigation. In your report, you should exclude irrelevant information while highlighting only important data and findings.

Include Illustrations

Your research report should include illustrations and other visual representations of your data. Graphs, pie charts, and relevant images lend additional credibility to your systematic investigation.

Choose the Right Title

A good research report title is brief, precise, and contains keywords from your research. It should provide a clear idea of your systematic investigation so that readers can grasp the entire focus of your research from the title.

Proofread the Report

Before publishing the document, ensure that you give it a second look to authenticate the information. If you can, get someone else to go through the report, too, and you can also run it through proofreading and editing software.

How to Gather Research Data for Your Report

Understand the Problem

Every research aims at solving a specific problem or set of problems, and this should be at the back of your mind when writing your research report. Understanding the problem would help you to filter the information you have and include only important data in your report.

Know what your report seeks to achieve

This is somewhat similar to the point above because, in some way, the aim of your research report is intertwined with the objectives of your systematic investigation. Identifying the primary purpose of writing a research report would help you to identify and present the required information accordingly.

Identify your audience

Knowing your target audience plays a crucial role in data collection for a research report. If your research report is specifically for an organization, you would want to present industry-specific information or show how the research findings are relevant to the work that the company does.

Create Surveys/Questionnaires

A survey is a research method that is used to gather data from a specific group of people through a set of questions. It can be either quantitative or qualitative.

A survey is usually made up of structured questions, and it can be administered online or offline. However, an online survey is a more effective method of research data collection because it helps you save time and gather data with ease.

You can seamlessly create an online questionnaire for your research on Formplus . With the multiple sharing options available in the builder, you would be able to administer your survey to respondents in little or no time.

Formplus also has a report summary too l that you can use to create custom visual reports for your research.

Step-by-step guide on how to create an online questionnaire using Formplus

Sign into Formplus

In the Formplus builder, you can easily create different online questionnaires for your research by dragging and dropping preferred fields into your form. To access the Formplus builder, you will need to create an account on Formplus.

Once you do this, sign in to your account and click on Create new form to begin.

Edit Form Title : Click on the field provided to input your form title, for example, “Research Questionnaire.”
Edit Form : Click on the edit icon to edit the form.
Add Fields : Drag and drop preferred form fields into your form in the Formplus builder inputs column. There are several field input options for questionnaires in the Formplus builder.
Edit fields
Click on “Save”
Form Customization: With the form customization options in the form builder, you can easily change the outlook of your form and make it more unique and personalized. Formplus allows you to change your form theme, add background images, and even change the font according to your needs.
Multiple Sharing Options: Formplus offers various form-sharing options, which enables you to share your questionnaire with respondents easily. You can use the direct social media sharing buttons to share your form link to your organization’s social media pages. You can also send out your survey form as email invitations to your research subjects too. If you wish, you can share your form’s QR code or embed it on your organization’s website for easy access.

Conclusion

Always remember that a research report is just as important as the actual systematic investigation because it plays a vital role in communicating research findings to everyone else. This is why you must take care to create a concise document summarizing the process of conducting any research.

In this article, we’ve outlined essential tips to help you create a research report. When writing your report, you should always have the audience at the back of your mind, as this would set the tone for the document.

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Research Reports: Definition and How to Write Them

Reports are usually spread across a vast horizon of topics but are focused on communicating information about a particular topic and a niche target market. The primary motive of research reports is to convey integral details about a study for marketers to consider while designing new strategies.

Certain events, facts, and other information based on incidents need to be relayed to the people in charge, and creating research reports is the most effective communication tool. Ideal research reports are extremely accurate in the offered information with a clear objective and conclusion. These reports should have a clean and structured format to relay information effectively.

What are Research Reports?

Research reports are recorded data prepared by researchers or statisticians after analyzing the information gathered by conducting organized research, typically in the form of surveys or qualitative methods .

A research report is a reliable source to recount details about a conducted research. It is most often considered to be a true testimony of all the work done to garner specificities of research.

The various sections of a research report are:

Background/Introduction
Implemented Methods
Results based on Analysis
Deliberation

Learn more: Quantitative Research

Components of Research Reports

Research is imperative for launching a new product/service or a new feature. The markets today are extremely volatile and competitive due to new entrants every day who may or may not provide effective products. An organization needs to make the right decisions at the right time to be relevant in such a market with updated products that suffice customer demands.

The details of a research report may change with the purpose of research but the main components of a report will remain constant. The research approach of the market researcher also influences the style of writing reports. Here are seven main components of a productive research report:

Research Report Summary: The entire objective along with the overview of research are to be included in a summary which is a couple of paragraphs in length. All the multiple components of the research are explained in brief under the report summary. It should be interesting enough to capture all the key elements of the report.
Research Introduction: There always is a primary goal that the researcher is trying to achieve through a report. In the introduction section, he/she can cover answers related to this goal and establish a thesis which will be included to strive and answer it in detail. This section should answer an integral question: “What is the current situation of the goal?”. After the research design was conducted, did the organization conclude the goal successfully or they are still a work in progress – provide such details in the introduction part of the research report.
Research Methodology: This is the most important section of the report where all the important information lies. The readers can gain data for the topic along with analyzing the quality of provided content and the research can also be approved by other market researchers . Thus, this section needs to be highly informative with each aspect of research discussed in detail. Information needs to be expressed in chronological order according to its priority and importance. Researchers should include references in case they gained information from existing techniques.
Research Results: A short description of the results along with calculations conducted to achieve the goal will form this section of results. Usually, the exposition after data analysis is carried out in the discussion part of the report.

Learn more: Quantitative Data

Research Discussion: The results are discussed in extreme detail in this section along with a comparative analysis of reports that could probably exist in the same domain. Any abnormality uncovered during research will be deliberated in the discussion section. While writing research reports, the researcher will have to connect the dots on how the results will be applicable in the real world.
Research References and Conclusion: Conclude all the research findings along with mentioning each and every author, article or any content piece from where references were taken.

Learn more: Qualitative Observation

15 Tips for Writing Research Reports

Writing research reports in the manner can lead to all the efforts going down the drain. Here are 15 tips for writing impactful research reports:

Prepare the context before starting to write and start from the basics: This was always taught to us in school – be well-prepared before taking a plunge into new topics. The order of survey questions might not be the ideal or most effective order for writing research reports. The idea is to start with a broader topic and work towards a more specific one and focus on a conclusion or support, which a research should support with the facts. The most difficult thing to do in reporting, without a doubt is to start. Start with the title, the introduction, then document the first discoveries and continue from that. Once the marketers have the information well documented, they can write a general conclusion.
Keep the target audience in mind while selecting a format that is clear, logical and obvious to them: Will the research reports be presented to decision makers or other researchers? What are the general perceptions around that topic? This requires more care and diligence. A researcher will need a significant amount of information to start writing the research report. Be consistent with the wording, the numbering of the annexes and so on. Follow the approved format of the company for the delivery of research reports and demonstrate the integrity of the project with the objectives of the company.
Have a clear research objective: A researcher should read the entire proposal again, and make sure that the data they provide contributes to the objectives that were raised from the beginning. Remember that speculations are for conversations, not for research reports, if a researcher speculates, they directly question their own research.
Establish a working model: Each study must have an internal logic, which will have to be established in the report and in the evidence. The researchers’ worst nightmare is to be required to write research reports and realize that key questions were not included.

Learn more: Quantitative Observation

Gather all the information about the research topic. Who are the competitors of our customers? Talk to other researchers who have studied the subject of research, know the language of the industry. Misuse of the terms can discourage the readers of research reports from reading further.
Read aloud while writing. While reading the report, if the researcher hears something inappropriate, for example, if they stumble over the words when reading them, surely the reader will too. If the researcher can’t put an idea in a single sentence, then it is very long and they must change it so that the idea is clear to everyone.
Check grammar and spelling. Without a doubt, good practices help to understand the report. Use verbs in the present tense. Consider using the present tense, which makes the results sound more immediate. Find new words and other ways of saying things. Have fun with the language whenever possible.
Discuss only the discoveries that are significant. If some data are not really significant, do not mention them. Remember that not everything is truly important or essential within research reports.

Learn more: Qualitative Data

Try and stick to the survey questions. For example, do not say that the people surveyed “were worried” about an research issue , when there are different degrees of concern.
The graphs must be clear enough so that they understand themselves. Do not let graphs lead the reader to make mistakes: give them a title, include the indications, the size of the sample, and the correct wording of the question.
Be clear with messages. A researcher should always write every section of the report with an accuracy of details and language.
Be creative with titles – Particularly in segmentation studies choose names “that give life to research”. Such names can survive for a long time after the initial investigation.
Create an effective conclusion: The conclusion in the research reports is the most difficult to write, but it is an incredible opportunity to excel. Make a precise summary. Sometimes it helps to start the conclusion with something specific, then it describes the most important part of the study, and finally, it provides the implications of the conclusions.
Get a couple more pair of eyes to read the report. Writers have trouble detecting their own mistakes. But they are responsible for what is presented. Ensure it has been approved by colleagues or friends before sending the find draft out.

Learn more: Market Research and Analysis

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The Writing Center • University of North Carolina at Chapel Hill

Scientific Reports

What this handout is about.

This handout provides a general guide to writing reports about scientific research you’ve performed. In addition to describing the conventional rules about the format and content of a lab report, we’ll also attempt to convey why these rules exist, so you’ll get a clearer, more dependable idea of how to approach this writing situation. Readers of this handout may also find our handout on writing in the sciences useful.

Background and pre-writing

Why do we write research reports.

You did an experiment or study for your science class, and now you have to write it up for your teacher to review. You feel that you understood the background sufficiently, designed and completed the study effectively, obtained useful data, and can use those data to draw conclusions about a scientific process or principle. But how exactly do you write all that? What is your teacher expecting to see?

To take some of the guesswork out of answering these questions, try to think beyond the classroom setting. In fact, you and your teacher are both part of a scientific community, and the people who participate in this community tend to share the same values. As long as you understand and respect these values, your writing will likely meet the expectations of your audience—including your teacher.

So why are you writing this research report? The practical answer is “Because the teacher assigned it,” but that’s classroom thinking. Generally speaking, people investigating some scientific hypothesis have a responsibility to the rest of the scientific world to report their findings, particularly if these findings add to or contradict previous ideas. The people reading such reports have two primary goals:

They want to gather the information presented.
They want to know that the findings are legitimate.

Your job as a writer, then, is to fulfill these two goals.

How do I do that?

Good question. Here is the basic format scientists have designed for research reports:

Introduction

Methods and Materials

This format, sometimes called “IMRAD,” may take slightly different shapes depending on the discipline or audience; some ask you to include an abstract or separate section for the hypothesis, or call the Discussion section “Conclusions,” or change the order of the sections (some professional and academic journals require the Methods section to appear last). Overall, however, the IMRAD format was devised to represent a textual version of the scientific method.

The scientific method, you’ll probably recall, involves developing a hypothesis, testing it, and deciding whether your findings support the hypothesis. In essence, the format for a research report in the sciences mirrors the scientific method but fleshes out the process a little. Below, you’ll find a table that shows how each written section fits into the scientific method and what additional information it offers the reader.


	states your hypothesis	explains how you derived that hypothesis and how it connects to previous research; gives the purpose of the experiment/study
	details how you tested your hypothesis	clarifies why you performed your study in that particular way
	provides raw (i.e., uninterpreted) data collected	(perhaps) expresses the data in table form, as an easy-to-read figure, or as percentages/ratios
	considers whether the data you obtained support the hypothesis	explores the implications of your finding and judges the potential limitations of your experimental design

Thinking of your research report as based on the scientific method, but elaborated in the ways described above, may help you to meet your audience’s expectations successfully. We’re going to proceed by explicitly connecting each section of the lab report to the scientific method, then explaining why and how you need to elaborate that section.

Although this handout takes each section in the order in which it should be presented in the final report, you may for practical reasons decide to compose sections in another order. For example, many writers find that composing their Methods and Results before the other sections helps to clarify their idea of the experiment or study as a whole. You might consider using each assignment to practice different approaches to drafting the report, to find the order that works best for you.

What should I do before drafting the lab report?

The best way to prepare to write the lab report is to make sure that you fully understand everything you need to about the experiment. Obviously, if you don’t quite know what went on during the lab, you’re going to find it difficult to explain the lab satisfactorily to someone else. To make sure you know enough to write the report, complete the following steps:

What are we going to do in this lab? (That is, what’s the procedure?)
Why are we going to do it that way?
What are we hoping to learn from this experiment?
Why would we benefit from this knowledge?
Consult your lab supervisor as you perform the lab. If you don’t know how to answer one of the questions above, for example, your lab supervisor will probably be able to explain it to you (or, at least, help you figure it out).
Plan the steps of the experiment carefully with your lab partners. The less you rush, the more likely it is that you’ll perform the experiment correctly and record your findings accurately. Also, take some time to think about the best way to organize the data before you have to start putting numbers down. If you can design a table to account for the data, that will tend to work much better than jotting results down hurriedly on a scrap piece of paper.
Record the data carefully so you get them right. You won’t be able to trust your conclusions if you have the wrong data, and your readers will know you messed up if the other three people in your group have “97 degrees” and you have “87.”
Consult with your lab partners about everything you do. Lab groups often make one of two mistakes: two people do all the work while two have a nice chat, or everybody works together until the group finishes gathering the raw data, then scrams outta there. Collaborate with your partners, even when the experiment is “over.” What trends did you observe? Was the hypothesis supported? Did you all get the same results? What kind of figure should you use to represent your findings? The whole group can work together to answer these questions.
Consider your audience. You may believe that audience is a non-issue: it’s your lab TA, right? Well, yes—but again, think beyond the classroom. If you write with only your lab instructor in mind, you may omit material that is crucial to a complete understanding of your experiment, because you assume the instructor knows all that stuff already. As a result, you may receive a lower grade, since your TA won’t be sure that you understand all the principles at work. Try to write towards a student in the same course but a different lab section. That student will have a fair degree of scientific expertise but won’t know much about your experiment particularly. Alternatively, you could envision yourself five years from now, after the reading and lectures for this course have faded a bit. What would you remember, and what would you need explained more clearly (as a refresher)?

Once you’ve completed these steps as you perform the experiment, you’ll be in a good position to draft an effective lab report.

Introductions

How do i write a strong introduction.

For the purposes of this handout, we’ll consider the Introduction to contain four basic elements: the purpose, the scientific literature relevant to the subject, the hypothesis, and the reasons you believed your hypothesis viable. Let’s start by going through each element of the Introduction to clarify what it covers and why it’s important. Then we can formulate a logical organizational strategy for the section.

The inclusion of the purpose (sometimes called the objective) of the experiment often confuses writers. The biggest misconception is that the purpose is the same as the hypothesis. Not quite. We’ll get to hypotheses in a minute, but basically they provide some indication of what you expect the experiment to show. The purpose is broader, and deals more with what you expect to gain through the experiment. In a professional setting, the hypothesis might have something to do with how cells react to a certain kind of genetic manipulation, but the purpose of the experiment is to learn more about potential cancer treatments. Undergraduate reports don’t often have this wide-ranging a goal, but you should still try to maintain the distinction between your hypothesis and your purpose. In a solubility experiment, for example, your hypothesis might talk about the relationship between temperature and the rate of solubility, but the purpose is probably to learn more about some specific scientific principle underlying the process of solubility.

For starters, most people say that you should write out your working hypothesis before you perform the experiment or study. Many beginning science students neglect to do so and find themselves struggling to remember precisely which variables were involved in the process or in what way the researchers felt that they were related. Write your hypothesis down as you develop it—you’ll be glad you did.

As for the form a hypothesis should take, it’s best not to be too fancy or complicated; an inventive style isn’t nearly so important as clarity here. There’s nothing wrong with beginning your hypothesis with the phrase, “It was hypothesized that . . .” Be as specific as you can about the relationship between the different objects of your study. In other words, explain that when term A changes, term B changes in this particular way. Readers of scientific writing are rarely content with the idea that a relationship between two terms exists—they want to know what that relationship entails.

Not a hypothesis:

“It was hypothesized that there is a significant relationship between the temperature of a solvent and the rate at which a solute dissolves.”

Hypothesis:

“It was hypothesized that as the temperature of a solvent increases, the rate at which a solute will dissolve in that solvent increases.”

Put more technically, most hypotheses contain both an independent and a dependent variable. The independent variable is what you manipulate to test the reaction; the dependent variable is what changes as a result of your manipulation. In the example above, the independent variable is the temperature of the solvent, and the dependent variable is the rate of solubility. Be sure that your hypothesis includes both variables.

Justify your hypothesis

You need to do more than tell your readers what your hypothesis is; you also need to assure them that this hypothesis was reasonable, given the circumstances. In other words, use the Introduction to explain that you didn’t just pluck your hypothesis out of thin air. (If you did pluck it out of thin air, your problems with your report will probably extend beyond using the appropriate format.) If you posit that a particular relationship exists between the independent and the dependent variable, what led you to believe your “guess” might be supported by evidence?

Scientists often refer to this type of justification as “motivating” the hypothesis, in the sense that something propelled them to make that prediction. Often, motivation includes what we already know—or rather, what scientists generally accept as true (see “Background/previous research” below). But you can also motivate your hypothesis by relying on logic or on your own observations. If you’re trying to decide which solutes will dissolve more rapidly in a solvent at increased temperatures, you might remember that some solids are meant to dissolve in hot water (e.g., bouillon cubes) and some are used for a function precisely because they withstand higher temperatures (they make saucepans out of something). Or you can think about whether you’ve noticed sugar dissolving more rapidly in your glass of iced tea or in your cup of coffee. Even such basic, outside-the-lab observations can help you justify your hypothesis as reasonable.

Background/previous research

This part of the Introduction demonstrates to the reader your awareness of how you’re building on other scientists’ work. If you think of the scientific community as engaging in a series of conversations about various topics, then you’ll recognize that the relevant background material will alert the reader to which conversation you want to enter.

Generally speaking, authors writing journal articles use the background for slightly different purposes than do students completing assignments. Because readers of academic journals tend to be professionals in the field, authors explain the background in order to permit readers to evaluate the study’s pertinence for their own work. You, on the other hand, write toward a much narrower audience—your peers in the course or your lab instructor—and so you must demonstrate that you understand the context for the (presumably assigned) experiment or study you’ve completed. For example, if your professor has been talking about polarity during lectures, and you’re doing a solubility experiment, you might try to connect the polarity of a solid to its relative solubility in certain solvents. In any event, both professional researchers and undergraduates need to connect the background material overtly to their own work.

Organization of this section

Most of the time, writers begin by stating the purpose or objectives of their own work, which establishes for the reader’s benefit the “nature and scope of the problem investigated” (Day 1994). Once you have expressed your purpose, you should then find it easier to move from the general purpose, to relevant material on the subject, to your hypothesis. In abbreviated form, an Introduction section might look like this:

“The purpose of the experiment was to test conventional ideas about solubility in the laboratory [purpose] . . . According to Whitecoat and Labrat (1999), at higher temperatures the molecules of solvents move more quickly . . . We know from the class lecture that molecules moving at higher rates of speed collide with one another more often and thus break down more easily [background material/motivation] . . . Thus, it was hypothesized that as the temperature of a solvent increases, the rate at which a solute will dissolve in that solvent increases [hypothesis].”

Again—these are guidelines, not commandments. Some writers and readers prefer different structures for the Introduction. The one above merely illustrates a common approach to organizing material.

How do I write a strong Materials and Methods section?

As with any piece of writing, your Methods section will succeed only if it fulfills its readers’ expectations, so you need to be clear in your own mind about the purpose of this section. Let’s review the purpose as we described it above: in this section, you want to describe in detail how you tested the hypothesis you developed and also to clarify the rationale for your procedure. In science, it’s not sufficient merely to design and carry out an experiment. Ultimately, others must be able to verify your findings, so your experiment must be reproducible, to the extent that other researchers can follow the same procedure and obtain the same (or similar) results.

Here’s a real-world example of the importance of reproducibility. In 1989, physicists Stanley Pons and Martin Fleischman announced that they had discovered “cold fusion,” a way of producing excess heat and power without the nuclear radiation that accompanies “hot fusion.” Such a discovery could have great ramifications for the industrial production of energy, so these findings created a great deal of interest. When other scientists tried to duplicate the experiment, however, they didn’t achieve the same results, and as a result many wrote off the conclusions as unjustified (or worse, a hoax). To this day, the viability of cold fusion is debated within the scientific community, even though an increasing number of researchers believe it possible. So when you write your Methods section, keep in mind that you need to describe your experiment well enough to allow others to replicate it exactly.

With these goals in mind, let’s consider how to write an effective Methods section in terms of content, structure, and style.

Sometimes the hardest thing about writing this section isn’t what you should talk about, but what you shouldn’t talk about. Writers often want to include the results of their experiment, because they measured and recorded the results during the course of the experiment. But such data should be reserved for the Results section. In the Methods section, you can write that you recorded the results, or how you recorded the results (e.g., in a table), but you shouldn’t write what the results were—not yet. Here, you’re merely stating exactly how you went about testing your hypothesis. As you draft your Methods section, ask yourself the following questions:

How much detail? Be precise in providing details, but stay relevant. Ask yourself, “Would it make any difference if this piece were a different size or made from a different material?” If not, you probably don’t need to get too specific. If so, you should give as many details as necessary to prevent this experiment from going awry if someone else tries to carry it out. Probably the most crucial detail is measurement; you should always quantify anything you can, such as time elapsed, temperature, mass, volume, etc.
Rationale: Be sure that as you’re relating your actions during the experiment, you explain your rationale for the protocol you developed. If you capped a test tube immediately after adding a solute to a solvent, why did you do that? (That’s really two questions: why did you cap it, and why did you cap it immediately?) In a professional setting, writers provide their rationale as a way to explain their thinking to potential critics. On one hand, of course, that’s your motivation for talking about protocol, too. On the other hand, since in practical terms you’re also writing to your teacher (who’s seeking to evaluate how well you comprehend the principles of the experiment), explaining the rationale indicates that you understand the reasons for conducting the experiment in that way, and that you’re not just following orders. Critical thinking is crucial—robots don’t make good scientists.
Control: Most experiments will include a control, which is a means of comparing experimental results. (Sometimes you’ll need to have more than one control, depending on the number of hypotheses you want to test.) The control is exactly the same as the other items you’re testing, except that you don’t manipulate the independent variable-the condition you’re altering to check the effect on the dependent variable. For example, if you’re testing solubility rates at increased temperatures, your control would be a solution that you didn’t heat at all; that way, you’ll see how quickly the solute dissolves “naturally” (i.e., without manipulation), and you’ll have a point of reference against which to compare the solutions you did heat.

Describe the control in the Methods section. Two things are especially important in writing about the control: identify the control as a control, and explain what you’re controlling for. Here is an example:

“As a control for the temperature change, we placed the same amount of solute in the same amount of solvent, and let the solution stand for five minutes without heating it.”

Structure and style

Organization is especially important in the Methods section of a lab report because readers must understand your experimental procedure completely. Many writers are surprised by the difficulty of conveying what they did during the experiment, since after all they’re only reporting an event, but it’s often tricky to present this information in a coherent way. There’s a fairly standard structure you can use to guide you, and following the conventions for style can help clarify your points.

Subsections: Occasionally, researchers use subsections to report their procedure when the following circumstances apply: 1) if they’ve used a great many materials; 2) if the procedure is unusually complicated; 3) if they’ve developed a procedure that won’t be familiar to many of their readers. Because these conditions rarely apply to the experiments you’ll perform in class, most undergraduate lab reports won’t require you to use subsections. In fact, many guides to writing lab reports suggest that you try to limit your Methods section to a single paragraph.
Narrative structure: Think of this section as telling a story about a group of people and the experiment they performed. Describe what you did in the order in which you did it. You may have heard the old joke centered on the line, “Disconnect the red wire, but only after disconnecting the green wire,” where the person reading the directions blows everything to kingdom come because the directions weren’t in order. We’re used to reading about events chronologically, and so your readers will generally understand what you did if you present that information in the same way. Also, since the Methods section does generally appear as a narrative (story), you want to avoid the “recipe” approach: “First, take a clean, dry 100 ml test tube from the rack. Next, add 50 ml of distilled water.” You should be reporting what did happen, not telling the reader how to perform the experiment: “50 ml of distilled water was poured into a clean, dry 100 ml test tube.” Hint: most of the time, the recipe approach comes from copying down the steps of the procedure from your lab manual, so you may want to draft the Methods section initially without consulting your manual. Later, of course, you can go back and fill in any part of the procedure you inadvertently overlooked.
Past tense: Remember that you’re describing what happened, so you should use past tense to refer to everything you did during the experiment. Writers are often tempted to use the imperative (“Add 5 g of the solid to the solution”) because that’s how their lab manuals are worded; less frequently, they use present tense (“5 g of the solid are added to the solution”). Instead, remember that you’re talking about an event which happened at a particular time in the past, and which has already ended by the time you start writing, so simple past tense will be appropriate in this section (“5 g of the solid were added to the solution” or “We added 5 g of the solid to the solution”).
Active: We heated the solution to 80°C. (The subject, “we,” performs the action, heating.)
Passive: The solution was heated to 80°C. (The subject, “solution,” doesn’t do the heating–it is acted upon, not acting.)

Increasingly, especially in the social sciences, using first person and active voice is acceptable in scientific reports. Most readers find that this style of writing conveys information more clearly and concisely. This rhetorical choice thus brings two scientific values into conflict: objectivity versus clarity. Since the scientific community hasn’t reached a consensus about which style it prefers, you may want to ask your lab instructor.

How do I write a strong Results section?

Here’s a paradox for you. The Results section is often both the shortest (yay!) and most important (uh-oh!) part of your report. Your Materials and Methods section shows how you obtained the results, and your Discussion section explores the significance of the results, so clearly the Results section forms the backbone of the lab report. This section provides the most critical information about your experiment: the data that allow you to discuss how your hypothesis was or wasn’t supported. But it doesn’t provide anything else, which explains why this section is generally shorter than the others.

Before you write this section, look at all the data you collected to figure out what relates significantly to your hypothesis. You’ll want to highlight this material in your Results section. Resist the urge to include every bit of data you collected, since perhaps not all are relevant. Also, don’t try to draw conclusions about the results—save them for the Discussion section. In this section, you’re reporting facts. Nothing your readers can dispute should appear in the Results section.

Most Results sections feature three distinct parts: text, tables, and figures. Let’s consider each part one at a time.

This should be a short paragraph, generally just a few lines, that describes the results you obtained from your experiment. In a relatively simple experiment, one that doesn’t produce a lot of data for you to repeat, the text can represent the entire Results section. Don’t feel that you need to include lots of extraneous detail to compensate for a short (but effective) text; your readers appreciate discrimination more than your ability to recite facts. In a more complex experiment, you may want to use tables and/or figures to help guide your readers toward the most important information you gathered. In that event, you’ll need to refer to each table or figure directly, where appropriate:

“Table 1 lists the rates of solubility for each substance”

“Solubility increased as the temperature of the solution increased (see Figure 1).”

If you do use tables or figures, make sure that you don’t present the same material in both the text and the tables/figures, since in essence you’ll just repeat yourself, probably annoying your readers with the redundancy of your statements.

Feel free to describe trends that emerge as you examine the data. Although identifying trends requires some judgment on your part and so may not feel like factual reporting, no one can deny that these trends do exist, and so they properly belong in the Results section. Example:

“Heating the solution increased the rate of solubility of polar solids by 45% but had no effect on the rate of solubility in solutions containing non-polar solids.”

This point isn’t debatable—you’re just pointing out what the data show.

As in the Materials and Methods section, you want to refer to your data in the past tense, because the events you recorded have already occurred and have finished occurring. In the example above, note the use of “increased” and “had,” rather than “increases” and “has.” (You don’t know from your experiment that heating always increases the solubility of polar solids, but it did that time.)

You shouldn’t put information in the table that also appears in the text. You also shouldn’t use a table to present irrelevant data, just to show you did collect these data during the experiment. Tables are good for some purposes and situations, but not others, so whether and how you’ll use tables depends upon what you need them to accomplish.

Tables are useful ways to show variation in data, but not to present a great deal of unchanging measurements. If you’re dealing with a scientific phenomenon that occurs only within a certain range of temperatures, for example, you don’t need to use a table to show that the phenomenon didn’t occur at any of the other temperatures. How useful is this table?

A table labeled Effect of Temperature on Rate of Solubility with temperature of solvent values in 10-degree increments from -20 degrees Celsius to 80 degrees Celsius that does not show a corresponding rate of solubility value until 50 degrees Celsius.

As you can probably see, no solubility was observed until the trial temperature reached 50°C, a fact that the text part of the Results section could easily convey. The table could then be limited to what happened at 50°C and higher, thus better illustrating the differences in solubility rates when solubility did occur.

As a rule, try not to use a table to describe any experimental event you can cover in one sentence of text. Here’s an example of an unnecessary table from How to Write and Publish a Scientific Paper , by Robert A. Day:

A table labeled Oxygen requirements of various species of Streptomyces showing the names of organisms and two columns that indicate growth under aerobic conditions and growth under anaerobic conditions with a plus or minus symbol for each organism in the growth columns to indicate value.

As Day notes, all the information in this table can be summarized in one sentence: “S. griseus, S. coelicolor, S. everycolor, and S. rainbowenski grew under aerobic conditions, whereas S. nocolor and S. greenicus required anaerobic conditions.” Most readers won’t find the table clearer than that one sentence.

When you do have reason to tabulate material, pay attention to the clarity and readability of the format you use. Here are a few tips:

Number your table. Then, when you refer to the table in the text, use that number to tell your readers which table they can review to clarify the material.
Give your table a title. This title should be descriptive enough to communicate the contents of the table, but not so long that it becomes difficult to follow. The titles in the sample tables above are acceptable.
Arrange your table so that readers read vertically, not horizontally. For the most part, this rule means that you should construct your table so that like elements read down, not across. Think about what you want your readers to compare, and put that information in the column (up and down) rather than in the row (across). Usually, the point of comparison will be the numerical data you collect, so especially make sure you have columns of numbers, not rows.Here’s an example of how drastically this decision affects the readability of your table (from A Short Guide to Writing about Chemistry , by Herbert Beall and John Trimbur). Look at this table, which presents the relevant data in horizontal rows:

A table labeled Boyle's Law Experiment: Measuring Volume as a Function of Pressure that presents the trial number, length of air sample in millimeters, and height difference in inches of mercury, each of which is presented in rows horizontally.

It’s a little tough to see the trends that the author presumably wants to present in this table. Compare this table, in which the data appear vertically:

The second table shows how putting like elements in a vertical column makes for easier reading. In this case, the like elements are the measurements of length and height, over five trials–not, as in the first table, the length and height measurements for each trial.

Make sure to include units of measurement in the tables. Readers might be able to guess that you measured something in millimeters, but don’t make them try.

1058

432

Don’t use vertical lines as part of the format for your table. This convention exists because journals prefer not to have to reproduce these lines because the tables then become more expensive to print. Even though it’s fairly unlikely that you’ll be sending your Biology 11 lab report to Science for publication, your readers still have this expectation. Consequently, if you use the table-drawing option in your word-processing software, choose the option that doesn’t rely on a “grid” format (which includes vertical lines).

How do I include figures in my report?

Although tables can be useful ways of showing trends in the results you obtained, figures (i.e., illustrations) can do an even better job of emphasizing such trends. Lab report writers often use graphic representations of the data they collected to provide their readers with a literal picture of how the experiment went.

When should you use a figure?

Remember the circumstances under which you don’t need a table: when you don’t have a great deal of data or when the data you have don’t vary a lot. Under the same conditions, you would probably forgo the figure as well, since the figure would be unlikely to provide your readers with an additional perspective. Scientists really don’t like their time wasted, so they tend not to respond favorably to redundancy.

If you’re trying to decide between using a table and creating a figure to present your material, consider the following a rule of thumb. The strength of a table lies in its ability to supply large amounts of exact data, whereas the strength of a figure is its dramatic illustration of important trends within the experiment. If you feel that your readers won’t get the full impact of the results you obtained just by looking at the numbers, then a figure might be appropriate.

Of course, an undergraduate class may expect you to create a figure for your lab experiment, if only to make sure that you can do so effectively. If this is the case, then don’t worry about whether to use figures or not—concentrate instead on how best to accomplish your task.

Figures can include maps, photographs, pen-and-ink drawings, flow charts, bar graphs, and section graphs (“pie charts”). But the most common figure by far, especially for undergraduates, is the line graph, so we’ll focus on that type in this handout.

At the undergraduate level, you can often draw and label your graphs by hand, provided that the result is clear, legible, and drawn to scale. Computer technology has, however, made creating line graphs a lot easier. Most word-processing software has a number of functions for transferring data into graph form; many scientists have found Microsoft Excel, for example, a helpful tool in graphing results. If you plan on pursuing a career in the sciences, it may be well worth your while to learn to use a similar program.

Computers can’t, however, decide for you how your graph really works; you have to know how to design your graph to meet your readers’ expectations. Here are some of these expectations:

Keep it as simple as possible. You may be tempted to signal the complexity of the information you gathered by trying to design a graph that accounts for that complexity. But remember the purpose of your graph: to dramatize your results in a manner that’s easy to see and grasp. Try not to make the reader stare at the graph for a half hour to find the important line among the mass of other lines. For maximum effectiveness, limit yourself to three to five lines per graph; if you have more data to demonstrate, use a set of graphs to account for it, rather than trying to cram it all into a single figure.
Plot the independent variable on the horizontal (x) axis and the dependent variable on the vertical (y) axis. Remember that the independent variable is the condition that you manipulated during the experiment and the dependent variable is the condition that you measured to see if it changed along with the independent variable. Placing the variables along their respective axes is mostly just a convention, but since your readers are accustomed to viewing graphs in this way, you’re better off not challenging the convention in your report.
Label each axis carefully, and be especially careful to include units of measure. You need to make sure that your readers understand perfectly well what your graph indicates.
Number and title your graphs. As with tables, the title of the graph should be informative but concise, and you should refer to your graph by number in the text (e.g., “Figure 1 shows the increase in the solubility rate as a function of temperature”).
Many editors of professional scientific journals prefer that writers distinguish the lines in their graphs by attaching a symbol to them, usually a geometric shape (triangle, square, etc.), and using that symbol throughout the curve of the line. Generally, readers have a hard time distinguishing dotted lines from dot-dash lines from straight lines, so you should consider staying away from this system. Editors don’t usually like different-colored lines within a graph because colors are difficult and expensive to reproduce; colors may, however, be great for your purposes, as long as you’re not planning to submit your paper to Nature. Use your discretion—try to employ whichever technique dramatizes the results most effectively.
Try to gather data at regular intervals, so the plot points on your graph aren’t too far apart. You can’t be sure of the arc you should draw between the plot points if the points are located at the far corners of the graph; over a fifteen-minute interval, perhaps the change occurred in the first or last thirty seconds of that period (in which case your straight-line connection between the points is misleading).
If you’re worried that you didn’t collect data at sufficiently regular intervals during your experiment, go ahead and connect the points with a straight line, but you may want to examine this problem as part of your Discussion section.
Make your graph large enough so that everything is legible and clearly demarcated, but not so large that it either overwhelms the rest of the Results section or provides a far greater range than you need to illustrate your point. If, for example, the seedlings of your plant grew only 15 mm during the trial, you don’t need to construct a graph that accounts for 100 mm of growth. The lines in your graph should more or less fill the space created by the axes; if you see that your data is confined to the lower left portion of the graph, you should probably re-adjust your scale.
If you create a set of graphs, make them the same size and format, including all the verbal and visual codes (captions, symbols, scale, etc.). You want to be as consistent as possible in your illustrations, so that your readers can easily make the comparisons you’re trying to get them to see.

How do I write a strong Discussion section?

The discussion section is probably the least formalized part of the report, in that you can’t really apply the same structure to every type of experiment. In simple terms, here you tell your readers what to make of the Results you obtained. If you have done the Results part well, your readers should already recognize the trends in the data and have a fairly clear idea of whether your hypothesis was supported. Because the Results can seem so self-explanatory, many students find it difficult to know what material to add in this last section.

Basically, the Discussion contains several parts, in no particular order, but roughly moving from specific (i.e., related to your experiment only) to general (how your findings fit in the larger scientific community). In this section, you will, as a rule, need to:

Explain whether the data support your hypothesis

Acknowledge any anomalous data or deviations from what you expected

Derive conclusions, based on your findings, about the process you’re studying

Relate your findings to earlier work in the same area (if you can)

Explore the theoretical and/or practical implications of your findings

Let’s look at some dos and don’ts for each of these objectives.

This statement is usually a good way to begin the Discussion, since you can’t effectively speak about the larger scientific value of your study until you’ve figured out the particulars of this experiment. You might begin this part of the Discussion by explicitly stating the relationships or correlations your data indicate between the independent and dependent variables. Then you can show more clearly why you believe your hypothesis was or was not supported. For example, if you tested solubility at various temperatures, you could start this section by noting that the rates of solubility increased as the temperature increased. If your initial hypothesis surmised that temperature change would not affect solubility, you would then say something like,

“The hypothesis that temperature change would not affect solubility was not supported by the data.”

Note: Students tend to view labs as practical tests of undeniable scientific truths. As a result, you may want to say that the hypothesis was “proved” or “disproved” or that it was “correct” or “incorrect.” These terms, however, reflect a degree of certainty that you as a scientist aren’t supposed to have. Remember, you’re testing a theory with a procedure that lasts only a few hours and relies on only a few trials, which severely compromises your ability to be sure about the “truth” you see. Words like “supported,” “indicated,” and “suggested” are more acceptable ways to evaluate your hypothesis.

Also, recognize that saying whether the data supported your hypothesis or not involves making a claim to be defended. As such, you need to show the readers that this claim is warranted by the evidence. Make sure that you’re very explicit about the relationship between the evidence and the conclusions you draw from it. This process is difficult for many writers because we don’t often justify conclusions in our regular lives. For example, you might nudge your friend at a party and whisper, “That guy’s drunk,” and once your friend lays eyes on the person in question, she might readily agree. In a scientific paper, by contrast, you would need to defend your claim more thoroughly by pointing to data such as slurred words, unsteady gait, and the lampshade-as-hat. In addition to pointing out these details, you would also need to show how (according to previous studies) these signs are consistent with inebriation, especially if they occur in conjunction with one another. To put it another way, tell your readers exactly how you got from point A (was the hypothesis supported?) to point B (yes/no).

Acknowledge any anomalous data, or deviations from what you expected

You need to take these exceptions and divergences into account, so that you qualify your conclusions sufficiently. For obvious reasons, your readers will doubt your authority if you (deliberately or inadvertently) overlook a key piece of data that doesn’t square with your perspective on what occurred. In a more philosophical sense, once you’ve ignored evidence that contradicts your claims, you’ve departed from the scientific method. The urge to “tidy up” the experiment is often strong, but if you give in to it you’re no longer performing good science.

Sometimes after you’ve performed a study or experiment, you realize that some part of the methods you used to test your hypothesis was flawed. In that case, it’s OK to suggest that if you had the chance to conduct your test again, you might change the design in this or that specific way in order to avoid such and such a problem. The key to making this approach work, though, is to be very precise about the weakness in your experiment, why and how you think that weakness might have affected your data, and how you would alter your protocol to eliminate—or limit the effects of—that weakness. Often, inexperienced researchers and writers feel the need to account for “wrong” data (remember, there’s no such animal), and so they speculate wildly about what might have screwed things up. These speculations include such factors as the unusually hot temperature in the room, or the possibility that their lab partners read the meters wrong, or the potentially defective equipment. These explanations are what scientists call “cop-outs,” or “lame”; don’t indicate that the experiment had a weakness unless you’re fairly certain that a) it really occurred and b) you can explain reasonably well how that weakness affected your results.

If, for example, your hypothesis dealt with the changes in solubility at different temperatures, then try to figure out what you can rationally say about the process of solubility more generally. If you’re doing an undergraduate lab, chances are that the lab will connect in some way to the material you’ve been covering either in lecture or in your reading, so you might choose to return to these resources as a way to help you think clearly about the process as a whole.

This part of the Discussion section is another place where you need to make sure that you’re not overreaching. Again, nothing you’ve found in one study would remotely allow you to claim that you now “know” something, or that something isn’t “true,” or that your experiment “confirmed” some principle or other. Hesitate before you go out on a limb—it’s dangerous! Use less absolutely conclusive language, including such words as “suggest,” “indicate,” “correspond,” “possibly,” “challenge,” etc.

Relate your findings to previous work in the field (if possible)

We’ve been talking about how to show that you belong in a particular community (such as biologists or anthropologists) by writing within conventions that they recognize and accept. Another is to try to identify a conversation going on among members of that community, and use your work to contribute to that conversation. In a larger philosophical sense, scientists can’t fully understand the value of their research unless they have some sense of the context that provoked and nourished it. That is, you have to recognize what’s new about your project (potentially, anyway) and how it benefits the wider body of scientific knowledge. On a more pragmatic level, especially for undergraduates, connecting your lab work to previous research will demonstrate to the TA that you see the big picture. You have an opportunity, in the Discussion section, to distinguish yourself from the students in your class who aren’t thinking beyond the barest facts of the study. Capitalize on this opportunity by putting your own work in context.

If you’re just beginning to work in the natural sciences (as a first-year biology or chemistry student, say), most likely the work you’ll be doing has already been performed and re-performed to a satisfactory degree. Hence, you could probably point to a similar experiment or study and compare/contrast your results and conclusions. More advanced work may deal with an issue that is somewhat less “resolved,” and so previous research may take the form of an ongoing debate, and you can use your own work to weigh in on that debate. If, for example, researchers are hotly disputing the value of herbal remedies for the common cold, and the results of your study suggest that Echinacea diminishes the symptoms but not the actual presence of the cold, then you might want to take some time in the Discussion section to recapitulate the specifics of the dispute as it relates to Echinacea as an herbal remedy. (Consider that you have probably already written in the Introduction about this debate as background research.)

This information is often the best way to end your Discussion (and, for all intents and purposes, the report). In argumentative writing generally, you want to use your closing words to convey the main point of your writing. This main point can be primarily theoretical (“Now that you understand this information, you’re in a better position to understand this larger issue”) or primarily practical (“You can use this information to take such and such an action”). In either case, the concluding statements help the reader to comprehend the significance of your project and your decision to write about it.

Since a lab report is argumentative—after all, you’re investigating a claim, and judging the legitimacy of that claim by generating and collecting evidence—it’s often a good idea to end your report with the same technique for establishing your main point. If you want to go the theoretical route, you might talk about the consequences your study has for the field or phenomenon you’re investigating. To return to the examples regarding solubility, you could end by reflecting on what your work on solubility as a function of temperature tells us (potentially) about solubility in general. (Some folks consider this type of exploration “pure” as opposed to “applied” science, although these labels can be problematic.) If you want to go the practical route, you could end by speculating about the medical, institutional, or commercial implications of your findings—in other words, answer the question, “What can this study help people to do?” In either case, you’re going to make your readers’ experience more satisfying, by helping them see why they spent their time learning what you had to teach them.

Works consulted

We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.

American Psychological Association. 2010. Publication Manual of the American Psychological Association . 6th ed. Washington, DC: American Psychological Association.

Beall, Herbert, and John Trimbur. 2001. A Short Guide to Writing About Chemistry , 2nd ed. New York: Longman.

Blum, Deborah, and Mary Knudson. 1997. A Field Guide for Science Writers: The Official Guide of the National Association of Science Writers . New York: Oxford University Press.

Booth, Wayne C., Gregory G. Colomb, Joseph M. Williams, Joseph Bizup, and William T. FitzGerald. 2016. The Craft of Research , 4th ed. Chicago: University of Chicago Press.

Briscoe, Mary Helen. 1996. Preparing Scientific Illustrations: A Guide to Better Posters, Presentations, and Publications , 2nd ed. New York: Springer-Verlag.

Council of Science Editors. 2014. Scientific Style and Format: The CSE Manual for Authors, Editors, and Publishers , 8th ed. Chicago & London: University of Chicago Press.

Davis, Martha. 2012. Scientific Papers and Presentations , 3rd ed. London: Academic Press.

Day, Robert A. 1994. How to Write and Publish a Scientific Paper , 4th ed. Phoenix: Oryx Press.

Porush, David. 1995. A Short Guide to Writing About Science . New York: Longman.

Williams, Joseph, and Joseph Bizup. 2017. Style: Lessons in Clarity and Grace , 12th ed. Boston: Pearson.

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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Report Writing: Types of reports / short reports

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Report writing
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Types of reports - Short Report

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Jerz's Literacy Weblog (est. 1999)

Short research papers: how to write academic essays.

This document focuses on the kind of short, narrowly-focused research papers that might be the final project in a freshman writing class or 200-level literature survey course.

In high school, you probably wrote a lot of personal essays (where your goal was to demonstrate you were engaged) and a lot of info-dump paragraphs (where your goal was to demonstrate you could remember and organize information your teacher told you to learn).

How is a college research essay different from the writing you did in high school?

This short video covers the same topic in a different way; I think the video and handout work together fairly well.

The assignment description your professor has already given you is your best source for understanding your specific writing task, but in general, a college research paper asks you to use evidence to defend some non-obvious, nuanced point about a complex topic.

Some professors may simply want you to explain a situation or describe a process; however, a more challenging task asks you to take a stand, demonstrating you can use credible sources to defend your original ideas.

Short Research Papers: How to Write Academic Essays

Choose a Narrow Topic
Use Sources Appropriately

Avoid Distractions

Outside the classroom, if I want to “research” which phone I should buy, I would start with Google.

I would watch some YouTube unboxing videos, and I might ask my friends on social media. I’d assume somebody already has written about or knows about the latest phones, and the goal of my “research” is to find what the people I trust think is the correct answer.

An entomologist might do “research” by going into the forest, and catching and observing hundreds or thousands of butterflies. If she had begun and ended her research by Googling for “butterflies of Pennsylvania” she would never have seen, with her own eyes, that unusual specimen that leads her to conclude she has discovered a new species.

Her goal as a field researcher is not to find the “correct answer” that someone else has already published. Instead, her goal is to add something new to the store of human knowledge — something that hasn’t been written down yet.

As an undergraduate with a few short months or weeks to write a research paper, you won’t be expected to discover a new species of butterfly, or convince everyone on the planet to accept what 99.9% of scientists say about vaccines or climate change, or to adopt your personal views on abortion, vaping, or tattoos.

But your professor will probably want you to read essays published by credentialed experts who are presenting their results to other experts, often in excruciating detail that most of us non-experts will probably find boring.

Your instructor probably won’t give the results of a random Google search the same weight as peer-reviewed scholarly articles from academic journals. (See “ Academic Journals: What Are They? “)

The best databases are not free, but your student ID will get you access to your school’s collection of databases, so you should never have to pay to access any source. (Your friendly school librarian will help you find out exactly how to access the databases at your school.)

1. Plan to Revise

Even a very short paper is the result of a process.

You start with one idea, you test it, and you hit on something better.
You might end up somewhere unexpected. If so, that’s good — it means you learned something.
If you’re only just starting your paper, and it’s due tomorrow, you have already robbed yourself of your most valuable resource — time.

Showcase your best insights at the beginning of your paper (rather than saving them for the end).

You won’t know what your best ideas are until you’ve written a full draft. Part of revision involves identifying strong ideas and making them more prominent, identifying filler and other weak material, and pruning it away to leave more room to develop your best ideas.

It’s normal, in a your very first “discovery draft,” to hit on a really good idea about two-thirds of the way through your paper.
But a polished academic paper is not a mystery novel. (A busy reader will not have the patience to hunt for clues.)
A thesis statement that includes a clear reasoning blueprint (see “ Blueprinting: Planning Your Essay “) will help your reader identify and follow your ideas.

Before you submit your draft, make sure the title, the introduction, and the conclusion match . (I am amazed at how many students overlook this simple step.)

2. Choose a Narrow Topic

A short undergraduate research paper is not the proper occasion for you to tackle huge issues, such as, “Was Hamlet Shakespeare’s Best Tragedy?” or “Women’s Struggle for Equality” or “How to Eliminate Racism.” You won’t be graded down simply because you don’t have all the answers right away. The trick is to zoom in on one tiny little part of the argument .

Short Research Paper: Sample Topics

	The Role of the Government in the Lives of Its Citizens
This paper could very well start with Biblical tribes, then move through ancient Greece, Rome, the rise of monarchy and nationalism in Europe, revolutions in France and America, the rise of Fascism and Communism, global wars, education, freedom of religion, AIDS, etc. This topic is huge!
	The Role of Government in American Race Relations
While this version of the topic at least settles on a single country, it is still way too complex. Papers with titles like this tend to be filled with the student’s personal opinions about what governments should or should not do. Your professor is probably more interested in first making sure you can explain specific details, rather than make sweeping generalizations about what governments should or should not do.
	The Role of Government in American Race Relations during the 1930s
Now we are starting to get somewhere… a student couldn’t possibly write this paper without knowing something about that specific time period.
	Federal Policies Affecting Rural Blacks during the 1930s
Even though it is still possible to write a whole book with this title, the topic is narrow enough that a student might write a short paper giving the basic facts, describing (or at least listing) the crises and conflicts, and characterizing the lingering controversies.

How would you improve each of these paper topics? (My responses are at the bottom of the page.)

Environmentalism in America
Immigration Trends in Wisconsin’s Chippewa Valley
Drinking and Driving
Local TV News
10 Ways that Advertisers Lie to the Public
Athletes on College Campuses

3. Use Sources Appropriately

Unless you were asked to write an opinion paper or a reflection statement, your professor probably expects you to draw a topic from the assigned readings (if any).

Some students frequently get this backwards — they write the paper first, then “look for quotes” from sources that agree with the opinions they’ve already committed to. (That’s not really doing research to learn anything new — that’s just looking for confirmation of what you already believe.)
Start with the readings, but don’t pad your paper with summary .
Many students try doing most of their research using Google. Depending on your topic, the Internet may simply not have good sources available.
Go ahead and surf as you try to narrow your topic, but remember: you still need to cite whatever you find. (See: “ Researching Academic Papers .”)

When learning about the place of women in Victorian society, Sally is shocked to discover women couldn’t vote or own property. She begins her paper by listing these and other restrictions, and adds personal commentary such as:

Women can be just as strong and capable as men are. Why do men think they have the right to make all the laws and keep all the money, when women stay in the kitchen? People should be judged by what they contribute to society, not by the kind of chromosomes they carry.

After reaching the required number of pages, she tacks on a conclusion about how women are still fighting for their rights today, and submits her paper.

during the Victorian period, female authors were being published and read like never before
the public praised Queen Victoria (a woman!) for making England a world empire
some women actually fought against the new feminists because they distrusted their motives
many wealthy women in England were downright nasty to their poorer sisters, especially the Irish.
Sally’s paper focused mainly on her general impression that sexism is unfair (something that she already believed before she started taking the course), but Sally has not engaged with the controversies or surprising details (such as, for instance, the fact that for the first time male writers were writing with female readers in mind; or that upperclass women contributed to the degradation of lower-class women).

On the advice of her professor, Sally revises her paper as follows:

(Paper concludes with a bibliography)

Sally’s focused revision (right) makes specific reference to a particular source , and uses a quote to introduce a point. Sally still injects her own opinion, but she is offering specific comments on complex issues, not bumper-sticker slogans and sweeping generalizations, such as those given on the left.

Documenting Evidence

Back up your claims by quoting reputable sources . If you write”Recent research shows that…” or “Many scholars believe that…”, you are making a claim. You will have to back it up with authoritative evidence. This means that the body of your paper must include references to the specific page numbers where you got your outside information. (If your document is an online source that does not provide page numbers, ask your instructor what you should do. There might be a section title or paragraph number that you could cite, or you might print out the article and count the pages in your printout.)

Avoid using words like “always” or “never,” since all it takes is a single example to the contrary to disprove your claim. Likewise, be careful with words of causation and proof. For example, consider the claim that television causes violence in kids. The evidence might be that kids who commit crimes typically watch more television than kids who don’t. But… maybe the reason kids watch more television is that they’ve dropped out of school, and are unsupervised at home. An unsupervised kid might watch more television, and also commit more crimes — but that doesn’t mean that the television is the cause of those crimes.

You don’t need to cite common facts or observations, such as “a circle has 360 degrees” or “8-tracks and vinyl records are out of date,” but you would need to cite claims such as “circles have religious and philosophical significance in many cultures” or “the sales of 8-track tapes never approached those of vinyl records.”

Don’t waste words referring directly to “quotes” and “sources.”

If you use words like “in the book My Big Boring Academic Study , by Professor H. Pompous Windbag III, it says” or “the following quote by a government study shows that…” you are wasting words that would be better spent developing your ideas.

In the book Gramophone, Film, Typewriter , by Fredrich A. Kittler, it talks about writing and gender, and says on page 186, “an omnipresent metaphor equated women with the white sheet of nature or virginity onto which a very male stylus could inscribe the glory of its authorship.” As you can see from this quote, all this would change when women started working as professional typists.

The “it talks about” and “As you can see from this quote” are weak attempts to engage with the ideas presented by Kittler. “In the book… it talks” is wordy and nonsensical (books don’t talk).

MLA style encourages you to expend fewer words introducing your sources , and more words developing your own ideas. MLA style involves just the author’s last name, a space ( not a comma), and then the page number. Leave the author’s full name and the the title of the source for the Works Cited list at the end of your paper. Using about the same space as the original, see how MLA style helps an author devote more words to developing the idea more fully:

Before the invention of the typewriter, “an omnipresent metaphor” among professional writers concerned “a very male stylus” writing upon the passive, feminized “white sheet of nature or virginity” (Kittler 186). By contrast, the word “typewriter” referred to the machine as well as the female typist who used it (183).

See “ Quotations: Integrating them in MLA-Style Papers. ”

Stay On Topic

It’s fairly normal to sit and stare at the computer screen for a while until you come up with a title, then pick your way through your topic, offering an extremely broad introduction (see glittering generalities , below)..

You might also type in a few long quotations that you like.
After writing generalities and just poking and prodding for page or two, you will eventually hit on a fairly good idea .
You will pursue it for a paragraph or two, perhaps throwing in another quotation.
By then, you’ll realize that you’ve got almost three pages written, so you will tack on a hasty conclusion.

Hooray, you’ve finished your paper! Well, not quite…

At the very least, you ought to rewrite your title and introduction to match your conclusion , so it looks like the place you ended up was where you were intending to go all along. You probably won’t get an A, because you’re still submitting two pages of fluff; but you will get credit for recognizing whatever you actually did accomplish.
To get an A, you should delete all that fluff, use the “good idea” that you stumbled across as your new starting point , and keep going. Even “good writers” have to work — beefing up their best ideas and shaving away the rest, in order to build a whole paper that serves the good idea, rather than tacking the good idea on at the end and calling it a day.

See: Sally Slacker Writes a Paper , and Sally’s Professor Responds

Avoid Glittering Generalities

Throughout the ages, mankind has found many uses for salt. Ancient tribes used it to preserve meat; around the world it adds flavor to food; the Bible uses it as a symbol of zest for life. Salt became such an important part of people’s diet that a way was needed to allow early nomads to carry salt with them on their perilous travels; such a device ideally also helped ancient gormandizers to distribute portions of the precious flavor enhancer onto their foods. Thus was born the salt shaker.
(Some writers appear to believe that the introduction should provide a sort of cosmic overview; however, you are not required to stun and amaze your professors. Just do the assignment.)

Broad, sweeping statements (“In our society today” or “It is a growing problem that…”) may make a short paper seem grander and more substantial, but the flashy words won’t fool your instructor.

In a similar vein, resist the urge to call the Great Depression the “saddest chapter in American history,” or T.S. Eliot “the most famous modern poet.”

If your paper does not actually examine all chapters in American history, or all famous modern poets, such a vague claim adds nothing to your argument.

	Another factor that should be considered is the fact that in most cases, utilizing an excessive amount of words creates multiple negative outcomes.
Explanation
	Wordiness stinks.
My phrasing is too informal, but you get the idea.
	In the 1992 book, Cooking Disasters of the 20th Century, by Fred Smith, page 102 talks about why an important state dinner in England was ruined, resulting in a social calamity that caused the host to lose nearly all of his social status and prestige: “Lord Alfred’s infamous celebration in honor of the Treaty of Ulm was marred when an assistant chef failed to notice that the cheese was was spoiled. As a result, Alfred’s impending marriage to the Duchess of Eberdeen was called off.” This example demonstrates how small, seemingly unimportant details can have large effects.
Explanation
	At Lord Alfred’s infamous Treaty of Ulm Banquet, a junior chef ruined the cheese, creating a scandal that also ruined Lord Alfred (Smith 102).
In high school, you may have been praised for If the Duchess of Eberdeen is important to the point you want to make, then by all means keep her in the story.
	It is clear that…
This is a weak attempt at manipulating the reader into seeing structure that isn’t there. Just present the evidence and let the reader decide whether the argument is clear.
	Some people may say…
Who are these people, what are their names, and why are they worth quoting in a college research paper?
	In other words…
If your first try at making a point didn’t work out, cut it. Only keep the version that works.
	I think… In my opinion… A quote that supports the opposing view would be…
This is “showing your work,” which is a good thing to do in math, but a distraction in writing.

Key: Research Paper Topics

1) Environmentalism in America (too general)

(much better)

2) Immigration Trends in Wisconsin’s Chippewa Valley

Probably okay for a research topic, since it focuses on a specific region. A stronger paper would take and defend a stand, rather than just present information that describes something.

3) Drinking and Driving (too general)

(much more focused)

4) Local TV News

(much more focused)

5) 10 Ways that Advertisers Lie to the Public (sounds like schlocky clickbait journalism)

(much more specific)

6) Athletes on College Campuses (too general)

	Should College Athletes Be Paid?
Oversimplified; pretty much any college athlete would say “yes,” just like every college journalist or college band member or college poet or college chess player would love to be paid; but for the very specific purpose of an academic research paper, the opinion of a college student is not as credible as the findings published by experts.
	Legal Status of Student-athletes and Professional Athletes: What Do the Courts Say?
What do the experts who study the history and the economics and the culture of higher education say about the proper relationship between the colleges and the students who play sports as a side-hack to support their studies, and the proper relationship between pro team owners and their full-time employees?)

15 thoughts on “ Short Research Papers: How to Write Academic Essays ”

Hi, I was searching for some information on how to write quality academic paper when I came across your awesome article on Short Research Papers: How to Writer Academic Essays ( https://jerz.setonhill.edu/writing/academic1/short-research-papers/ ) Great stuff!!! I especially like the way you recommend sticking to the 4 basics of writing academic essays. Very few students have mastered how to avoid distractions and focus on a single topic. Many students think that the broad, sweeping statements could give them better grades but they are wrong.

However, I came across a few links that didn’t seem to be working for you. Want me to forward you the short list I jotted down? Cheers Elias

I see some broken links in the comments, but otherwise I’m not sure what you mean.

I found the part about not using my personal opinion or generalities to be very helpful. I am currently writing a 2 page paper and was having a hard time keeping it short. Now I know why. Thanks. Stick to the facts.

This seem to be old but very relevant. Most of what you have stated are things my professor has stated during class trying to prepare us to write a short thesis reading this information verses hearing it was very helpful. You have done an awesome job! I just hope I can take this and apply it to my papers!

Great Post! Thank u!

Thank you for all your effort and help. You´ve taught me a number of things, especially on what college professors´ look for in assigning students short research papers. I am bookmarking your page, and using it as a reference.

Thank you kindly. YOU´VE HELPED A LOST STUDENT FIND HER WAY!

I appreaciate all the help your web site has given to me. I have referred to it many times. I think there may be a typo under the headline of AVOID GLITTERING GENERALITIES: “Throughout the ages, mankind has found many uses for salt. Ancient tribes used it preserve meat;” This is in no way a slight – I thought you might want to know. Please forgive me if I am incorrect. Thank you again – you rock!

You are right — I’ll fix it the next time I’m at my desktop. Thank you!

i would like to say thank you for your detailed information even though it takes time to read as well as we’ve got learnings out from it . even though it’s holiday next week our teacher assigned us to make a short research paper in accordance of our selected topic ! I’m hoping that we can make it cause if we can’t make it, right away, for sure we will get a grade’s that can drop our jaws ! :) ♥ tnx ! keep it up ! ♪♪

Sorry I have not done this for years

Hello I am the mother of a high school student that needs help doing a paper proposal for her senior project. Her topic is Photography. To be honest I have done this for years and I am trying to help, but i am completely lost. What can you recommend since she told me a little late and the paper is due tomorrow 11/11/11.

This page is designed for college students, but I am sure your daughter’s teacher has assigned readings that will guide your daughter through her homework.

Any paper that your daughter writes herself, even if it is late, will be a valuable learning experience — showing her the value of managing her time better for the next time, and preparing her for the day when she will have to tackle grown-up problems on her own.

I am having a hard time with my government essay. I am 55 taking a college course for the first time, and I barely passed high school. Last year I took this course wrote the essay, and did many things wrong. It was all in the typing. I had good story line, excellent site words, and good points of arguments. It wasn’t right on paper. My format is off. Where can I find and print a format. also I need to learn site words.

Most teachers will provide a model to follow. If it’s not already part of the assignment instructions, you could ask your prof. Better yet, bring a near-complete draft to your prof’s office hours, a few days before the due date, and ask for feedback. Your school probably has a writing center or tutoring center, too.

I would like to thank you for such detailed information. I am not a native speaker and I am doing a research paper;so, as you may think, it is really a hard job for me. A friend of mine who saw my draft of Lit. Rev asked me what type of citation format i was using, MLA or APA and I was puzzeled; then I decided to check the net and came across to this! It is being such a help Elsa

What is a Short Report?

A short report is a concise and focused document that presents information, findings, or recommendations about a specific topic or issue. Short reports are usually limited in length and scope, aiming to deliver essential details clearly and straightforwardly. They are commonly used in business, academic, and professional settings to communicate key insights or updates efficiently.

In the business environment, short reports are used to update stakeholders on project progress, summarize market research, or present financial data. In academic settings, short reports are used to summarize research findings, provide a quick overview of a study or give updates on ongoing research.

Overall the primary goal of a short report writing is to present information in a manner that is both easy to understand for its intended audience.

Characteristics of a Short Report

Their key characteristics include:

1/ Brevity : Short reports are relatively brief, typically ranging from one to a few pages. They avoid unnecessary details and get straight to the point.

2/ Purposeful : Short reports have a clear purpose, which could be to inform, summarize, analyze, or propose actions. The content should align with this purpose and avoid unrelated information.

3/ Specific Scope : These reports focus on a single topic or a specific aspect of a larger subject. They do not cover multiple unrelated subjects in a single document.

4/ Structure : A typical short report structure includes an introduction, main body, and conclusion. The introduction outlines the purpose and scope, the main body presents the information or analysis, and the conclusion summarizes the key findings or recommendations.

5/ Formality : Depending on the context, short reports may have a more formal or informal tone. In business settings, they are often more formal, while in academic environments, they might lean toward a formal style.

6/ No or Minimal Appendices : Short reports do not usually contain lengthy appendices, as their purpose is to provide a concise overview.

7/ Audience-oriented : The content of a short report is tailored to the needs of its intended audience. It presents information in a way that is understandable and relevant to the readers.

8/ Visual elements : Depending on the content, short reports may incorporate charts, graphs, or other visual aids to enhance understanding and clarity.

Related Reading: Characteristics And Features of a Good Business Report

Examples of Short Reports Used By Businesses

Memo-Format-Short-Report-Written-for-Manager

Format of a Short Report

The short report writing format may vary depending on the organization, purpose, and specific guidelines, but generally, it follows a structured layout. Here’s a detailed outline of the typical format of a short report:

1/ Title Page : The title page is the first page of the report and contains essential information about the report, such as the title, the name of the author or authors, and any other relevant identification details. The title should be clear and concise, reflecting the main focus of the report.

2/ Table of Contents (optional): For longer short reports, you may include a table of contents to help readers navigate through the sections and subsections. However, for very brief reports, a table of contents may not be necessary.

3/ Executive Summary (or Abstract) : This section provides a concise summary of the entire report, highlighting its key points, findings, and recommendations. The executive summary allows readers to grasp the main content without reading the entire report.

4/ Introduction : The introduction sets the context for the report, explains its purpose, and outlines what readers can expect to find. It provides a brief background of the subject and explains the significance of the report.

5/ Body of the Report : The body of the report is where you present the main content and findings. It is organized into sections with clear headings and subheadings. Common sections may include:

Methodology (if applicable) : If the report involves research or data collection, this section describes the methods used to gather information. It includes details about the data sources, research design, sampling techniques, and data analysis procedures.
Findings or Results : This section presents the main information, data, or findings that have been discovered or collected during the research or investigation. It can include text, numerical data, charts, graphs, or any other relevant information to support the report’s objectives.
Analysis and Discussion : In this section, the report’s author interprets and analyzes the findings presented earlier. It provides insights, explanations, and discussions on the implications of the data or information gathered. The analysis helps readers understand the significance and relevance of the results.
Conclusions : The conclusions section provides a concise summary of the main points from the report. It restates the main findings and may offer recommendations based on the analysis. Conclusions should be clear and directly linked to the objectives outlined in the introduction.

5/ References (or Bibliography) : If external sources were used, proper citation and referencing should be provided in a separate section at the end of the report. This ensures that readers can verify the sources and explore further if needed.

It is important to note that the length and depth of each section can vary based on the specific requirements and the complexity of the report. For instance, a short business report may include a specific section for recommendations and appendices for more detailed information.

However, the overall objective of a short report is to convey the necessary information in a clear, concise, and organized manner, tailored to the audience’s needs.

The Six-Step Formula of How To Write A Short Report Planning Researching Drafting Editing Concluding Recommending

Types of Short Reports

Short reports can be categorized into different types based on their purpose, content, and the information they convey. Here are some common types of short reports:

1/ Progress Report : A progress report provides an update on an ongoing project or task status. It outlines the achievements made, the challenges faced, and the remaining work to be done. Progress reports are often used in business and academic settings to inform stakeholders about the project’s development.

2/ Meeting Minutes : Meeting minutes are a type of short report that records the discussions, decisions, and action items from a business meeting. They act as an authoritative record of the proceedings during the meeting. and are essential for tracking progress and accountability.

3/ Trip Report: A trip report outlines the details of a business trip or visit to a specific location. It includes information about the purpose of the trip, the places visited, meetings attended, and any notable observations or insights gathered during the trip.

4/ Sales Report : A sales report presents data related to sales performance over a specific period. It may include information on revenue generated, sales volume, customer demographics, and analysis of sales trends. Sales reports help businesses monitor their sales activities and make informed decisions.

5/ Feasibility Report : A feasibility report assesses the viability and practicality of a proposed project or initiative. It examines various factors such as technical, financial, legal, and operational aspects to determine if the project is feasible and worth pursuing.

These are just a few examples of the types of short reports that are commonly used in various fields. Each type of report serves a specific purpose, and its content and format will vary accordingly. Regardless of the type, the key to writing a short report is to present information clearly and in a format suitable for the intended audience.

Related Reading : Types of Business Reports in business communication

What is a long report?

A long report is a formal and comprehensive document that provides a detailed analysis, in-depth information, and extensive findings on a particular subject or topic.

Unlike a short report, which is concise and focuses on essential information, a long report delves deeper into the subject matter, offering a more thorough examination of the issues at hand. Long reports are commonly used in academic, business, government, and research settings when extensive analysis and detailed information are required.

Types of a long report

1/ Business Report : Business reports offer in-depth insights and comprehensive analysis covering diverse aspects of a company’s operations. They can cover market research, financial analysis, performance evaluations, feasibility studies, and more. Business reports help stakeholders make informed decisions and develop strategies for improvement. The structured presentation in a business report format ensures that information is organized logically, allowing for easier comprehension and data-driven decision-making.

2/ Financial Report : Financial reports present comprehensive financial information about a company or organization. Within these reports, you will find balance sheets, income statements, positive and negative cash flow statements, and other crucial financial data. All of this wealth of information offers valuable insights into the financial well-being and performance of the entity.

3/ Annual Report : An annual report offers a comprehensive overview of a company’s activities, achievements, financial performance, and future plans during the previous year. It is typically prepared for shareholders and stakeholders to provide transparency about the company’s operations.

4/ Technical Report : Technical reports are thorough documents that emphasize technical information concerning a particular subject or project. They are commonly used in engineering, technology, and scientific fields to communicate complex data, designs, experiments, and analyses.

Differences Between a Long and Short Report

A long report is generally referred to as a formal report. It contains a wider range of information which requires a lot of research and documentation of in-depth details. On the other hand, a short report is generally considered an informal kind of report. It is usually written in the form of a letter or memo. The information presented is concise and to the point.

Six key differences between short and long reports:

It is important to note that the specific characteristics of short and long reports may vary based on the context and requirements of individual reports.

Frequently Asked Questions

Q1) what is short report writing .

Ans: Short report writing refers to the process of creating concise, formal documents that present specific information or findings on a particular topic. These reports are typically brief and to the point, focusing on essential details without excessive elaboration.

Q2) How long should a report be?

Ans: The length of a report can vary significantly depending on its purpose, the subject matter, and the specific requirements of the organization or institution requesting it. There is no fixed rule for the exact length of a report, but it should be long enough to effectively convey the necessary information while also being concise and avoiding unnecessary details.

Q3) A shorter report is considered to be?

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Aditya Soni

24 Types of Business Reports With Samples & Writing Structure

10 Differences Between Formal & Informal Reports + Examples

10 Differences Between Formal & Informal letters With Examples

Types of journal articles

It is helpful to familiarise yourself with the different types of articles published by journals. Although it may appear there are a large number of types of articles published due to the wide variety of names they are published under, most articles published are one of the following types; Original Research, Review Articles, Short reports or Letters, Case Studies, Methodologies.

Original Research:

This is the most common type of journal manuscript used to publish full reports of data from research. It may be called an Original Article, Research Article, Research, or just Article, depending on the journal. The Original Research format is suitable for many different fields and different types of studies. It includes full Introduction, Methods, Results, and Discussion sections.

Short reports or Letters:

These papers communicate brief reports of data from original research that editors believe will be interesting to many researchers, and that will likely stimulate further research in the field. As they are relatively short the format is useful for scientists with results that are time sensitive (for example, those in highly competitive or quickly-changing disciplines). This format often has strict length limits, so some experimental details may not be published until the authors write a full Original Research manuscript. These papers are also sometimes called Brief communications .

Review Articles:

Review Articles provide a comprehensive summary of research on a certain topic, and a perspective on the state of the field and where it is heading. They are often written by leaders in a particular discipline after invitation from the editors of a journal. Reviews are often widely read (for example, by researchers looking for a full introduction to a field) and highly cited. Reviews commonly cite approximately 100 primary research articles.

TIP: If you would like to write a Review but have not been invited by a journal, be sure to check the journal website as some journals to not consider unsolicited Reviews. If the website does not mention whether Reviews are commissioned it is wise to send a pre-submission enquiry letter to the journal editor to propose your Review manuscript before you spend time writing it.

Case Studies:

These articles report specific instances of interesting phenomena. A goal of Case Studies is to make other researchers aware of the possibility that a specific phenomenon might occur. This type of study is often used in medicine to report the occurrence of previously unknown or emerging pathologies.

Methodologies or Methods

These articles present a new experimental method, test or procedure. The method described may either be completely new, or may offer a better version of an existing method. The article should describe a demonstrable advance on what is currently available.

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Long Report vs. Short Report

What's the difference.

Long reports and short reports are two types of written documents used in business and academic settings. The main difference between the two lies in their length and level of detail. Long reports are typically more extensive and comprehensive, providing in-depth analysis and research on a particular topic. They often include multiple sections, such as an executive summary, introduction, methodology, findings, conclusions, and recommendations. On the other hand, short reports are concise and focused, providing a brief overview of a specific issue or problem. They usually consist of a few paragraphs or pages and may not include as much supporting data or analysis as long reports. While long reports are suitable for complex subjects that require a thorough examination, short reports are more appropriate for quick updates or summaries of information.

Attribute	Long Report	Short Report
Length	Usually longer, containing more detailed information	Usually shorter, providing concise information
Purpose	To provide in-depth analysis and comprehensive findings	To present key findings or summaries
Structure	Typically includes sections such as introduction, methodology, results, discussion, and conclusion	May have a simplified structure with fewer sections
Audience	Intended for stakeholders, decision-makers, or individuals requiring detailed information	Intended for a broader audience, including those who need a quick overview
Scope	Can cover a wide range of topics or extensive research	Usually focuses on a specific topic or a concise research
Time to Create	Requires more time due to extensive research, analysis, and writing	Can be created relatively quickly due to its concise nature

Further Detail

Introduction.

When it comes to business communication, reports play a crucial role in conveying information, analyzing data, and making informed decisions. Reports can vary in length, with long reports and short reports being two common formats. Each format has its own set of attributes that make them suitable for different purposes. In this article, we will explore the characteristics of long reports and short reports, highlighting their differences and discussing their respective advantages and disadvantages.

Long Report

A long report is typically a comprehensive document that provides in-depth analysis and detailed information on a specific topic. These reports are often used for complex projects, research studies, or when a thorough examination of a subject is required. Here are some key attributes of long reports:

Length: Long reports are usually several pages long, ranging from 10 to even 100 pages, depending on the complexity of the subject matter.
Structure: Long reports follow a structured format, including sections such as an executive summary, introduction, methodology, findings, analysis, conclusions, and recommendations.
Detail-oriented: Long reports delve into extensive details, providing comprehensive information, supporting evidence, and data analysis to support the findings and recommendations.
Research-based: Long reports often require extensive research, including literature reviews, data collection, surveys, interviews, and analysis of primary and secondary sources.
Time-consuming: Due to their length and complexity, long reports require a significant amount of time to research, write, and review before they can be finalized.

Advantages of Long Reports

Long reports offer several advantages that make them suitable for certain situations:

Comprehensive analysis: Long reports allow for a thorough examination of a topic, providing a comprehensive analysis that covers all relevant aspects.
In-depth information: With their detailed nature, long reports provide a wealth of information, enabling readers to gain a deep understanding of the subject matter.
Support for complex decisions: When complex decisions need to be made, long reports provide the necessary data, analysis, and recommendations to support informed choices.
Professionalism: Long reports are often associated with professionalism and expertise, as they demonstrate a commitment to thorough research and analysis.
Credibility: The extensive research and detailed analysis in long reports enhance their credibility, making them more persuasive and convincing to readers.

Disadvantages of Long Reports

Despite their advantages, long reports also have some drawbacks that should be considered:

Time-consuming: The length and complexity of long reports make them time-consuming to create, requiring significant effort and resources.
Information overload: Long reports may overwhelm readers with excessive information, making it challenging to extract key points or take immediate action.
Less accessible: Due to their length, long reports may be less accessible to busy executives or stakeholders who prefer concise and summarized information.
Higher cost: The production and distribution of long reports can be more expensive, especially when printing and binding large volumes of pages.
Reduced attention span: In today's fast-paced world, readers may have limited attention spans, making it harder to engage them with lengthy reports.

Short Report

A short report, as the name suggests, is a concise document that provides a brief overview of a specific topic or issue. Short reports are commonly used for routine updates, summaries, or when the information needs to be communicated quickly and efficiently. Let's explore the attributes of short reports:

Length: Short reports are typically limited to a few pages, often ranging from one to five pages, ensuring that the information is presented succinctly.
Structure: Short reports follow a simplified structure, including sections such as an introduction, main findings, conclusions, and recommendations.
Concise: Short reports focus on providing the most important information, omitting excessive details and unnecessary background information.
Time-efficient: Due to their brevity, short reports can be created and reviewed quickly, allowing for timely communication of essential information.
Reader-friendly: Short reports are designed to be easily readable and accessible, presenting information in a clear and concise manner.

Advantages of Short Reports

Short reports offer several advantages that make them suitable for specific purposes:

Time-saving: Short reports save time for both the writer and the reader, as they focus on the most critical information without unnecessary elaboration.
Quick decision-making: When decisions need to be made promptly, short reports provide the necessary information in a concise format, facilitating faster decision-making processes.
Easy dissemination: Short reports are easily shareable and can be quickly distributed among team members, stakeholders, or executives who require immediate updates.
Increased readability: The brevity of short reports enhances readability, ensuring that the main points are easily understood and retained by the readers.
Cost-effective: Short reports require fewer resources, both in terms of time and production costs, making them a more cost-effective option.

Disadvantages of Short Reports

Despite their advantages, short reports also have some limitations that should be considered:

Limited depth: Due to their concise nature, short reports may lack the depth and comprehensive analysis required for complex topics or projects.
Less supporting evidence: Short reports may not provide extensive supporting evidence or data analysis, which can reduce their persuasiveness and credibility.
Less context: The brevity of short reports may result in a lack of context, making it harder for readers to fully understand the background or underlying factors.
Less suitable for complex issues: When dealing with intricate or multifaceted issues, short reports may not provide enough space to address all relevant aspects adequately.
Perceived as less formal: Short reports, due to their concise format, may be perceived as less formal or less professional compared to their longer counterparts.

In conclusion, both long reports and short reports have their own attributes and serve different purposes in business communication. Long reports are suitable for complex projects, research studies, or when a comprehensive analysis is required. They provide in-depth information, support complex decision-making, and enhance credibility. However, they can be time-consuming, overwhelming, and less accessible to busy readers. On the other hand, short reports are ideal for routine updates, summaries, or when time is limited. They save time, facilitate quick decision-making, and are easily shareable. Nevertheless, short reports may lack depth, supporting evidence, and context, making them less suitable for complex issues. Ultimately, the choice between a long report and a short report depends on the specific requirements, audience, and purpose of the communication.

Comparisons may contain inaccurate information about people, places, or facts. Please report any issues.

Research Report
Post last modified: 11 January 2022
Reading time: 25 mins read
Post category: Research Methodology

What is Research Report?

Research reporting is the oral or written presentation of the findings in such detail and form as to be readily understood and assessed by the society, economy or particularly by the researchers.

As earlier said that it is the final stage of the research process and its purpose is to convey to interested persons the whole result of the study. Report writing is common to both academic and managerial situations. In academics, a research report is prepared for comprehensive and application-oriented learning. In businesses or organisations, reports are used for the basis of decision making.

Table of Content

1 What is Research Report?
2 Research Report Definition
3.1 Preliminary Part
3.2 Introduction of the Report
3.3 Review of Literature
3.4 The Research Methodology
3.5 Results
3.6 Concluding Remarks
3.7 Bibliography
4 Significance of Report Writing
5 Qualities of Good Report
6.1 Analysis of the subject matter
6.2 Research outline
6.3 Preparation of rough draft
6.4 Rewriting and polishing
6.5 Writing the final draft
7 Precautions for Writing Research Reports
8.1.1 Technical Report
8.1.2 Popular Report
8.2.1 Written Report
8.2.2 Oral Report

Research Report Definition

According to C. A. Brown , “A report is a communication from someone who has information to someone who wants to use that information.”

According to Goode and Hatt , “The preparation of report is the final stage of research, and it’s purpose is to convey to the interested persons the whole result of the study, in sufficient detail and so arranged as to enable each reader to comprehend the data and to determine for himself the validity of the conclusions.”

It is clear from the above definitions of a research report, it is a brief account of the problem of investigation, the justification of its selection and the procedure of analysis and interpretation. It is only a summary of the entire research proceedings.

In other words, it can be defined as written documents, which presents information in a specialized and concise manner.

Contents of Research Report

Although no hard and fast rules can be laid down, the report must contain the following points.

Acknowledgement
Table of contents
List of tables
List of graphs
Introduction
Background of the research study
Statement of the problem
Brief outline of the chapters
Books review
Review of articles published in books, journals, periodicals, etc
Review of articles published in leading newspapers
Working papers / discusssion paper / study reports
Articles on authorised websites
A broad conclusion and indications for further research
The theoretical framework (variables)
Model / hypothesis
Instruments for data collection
Data collection
Pilot study
Processing of data
Hypothesis / model testing
Data analysis and interpretation
Tables and figures
Conclusions
Shortcomings
Suggestions to the problems
Direction for further research

Preliminary Part

The preliminary part may have seven major components – cover, title, preface, acknowledgement, table of contents, list of tables, list of graphs. Long reports presented in book form have a cover made up of a card sheet. The cover contains title of the research report, the authority to whom the report is submitted, name of the author, etc.

The preface introduces the report to the readers. It gives a very brief introduction of the report. In the acknowledgements author mention names of persons and organisations that have extended co-operation and helped in the various stages of research. Table of contents is essential. It gives the title and page number of each chapter.

Introduction of the Report

The introduction of the research report should clearly and logically bring out the background of the problem addressed in the research. The purpose of the introduction is to introduce the research project to the readers. A clear statement of the problem with specific questions to be answered is presented in the introduction. It contains a brief outline of the chapters.

Review of Literature

The third section reviews the important literature related to the study. A comprehensive review of the research literature referred to must be made. Previous research studies and the important writings in the area under study should be reviewed. Review of literature is helpful to provide a background for the development of the present study.

The researcher may review concerned books, articles published in edited books, journals and periodicals. Researcher may also take review of articles published in leading newspapers. A researcher should study working papers/discussion papers/study reports. It is essential for a broad conclusion and indications for further research.

The Research Methodology

Research methodology is an integral part of the research. It should clearly indicate the universe and the selection of samples, techniques of data collection, analysis and interpretation, statistical techniques, etc.

Results contain pilot study, processing of data, hypothesis/model testing, data analysis and interpretation, tables and figures, etc. This is the heart of the research report. If a pilot study is planned to be used, it’s purpose should be given in the research methodology.

The collected data and the information should be edited, coded, tabulated and analysed with a view to arriving at a valid and authentic conclusion. Tables and figures are used to clarify the significant relationship. The results obtained through tables, graphs should be critically interpreted.

Concluding Remarks

The concluding remarks should discuss the results obtained in the earlier sections, as well as their usefulness and implications. It contains findings, conclusions, shortcomings, suggestions to the problem and direction for future research. Findings are statements of factual information based upon the data analysis.

Conclusions must clearly explain whether the hypothesis have been established and rejected. This part requires great expertise and preciseness. A report should also refer to the limitations of the applicability of the research inferences. It is essential to suggest the theoretical, practical and policy implications of the research. The suggestions should be supported by scientific and logical arguments. The future direction of research based on the work completed should also be outlined.

Bibliography

The bibliography is an alphabetic list of books, journal articles, reports, etc, published or unpublished, read, referred to, examined by the researcher in preparing the report. The bibliography should follow standard formats for books, journal articles, research reports.

The end of the research report may consist of appendices, listed in respect of all technical data. Appendices are for the purpose of providing detailed data or information that would be too cumbersome within the main body of the research report.

Significance of Report Writing

Report writing is an important communication medium in organisations. The most crucial findings might have come out through a research report. Report is common to academics and managers also. Reports are used for comprehensive and application oriented learning in academics. In organisations, reports are used for the basis of decision making. The importance of report writing can be discussed as under.

Through research reports, a manager or an executive can quickly get an idea of a current scenario which improves his information base for making sound decisions affecting future operations of the company or enterprise. The research report acts as a means of communication of various research findings to the interested parties, organisations and general public.

Good report writing play, a significant role of conveying unknown facts about the phenomenon to the concerned parties. This may provide new insights and new opportunities to the people. Research report plays a key role in making effective decisions in marketing, production, banking, materials, human resource development and government also. Good report writing is used for economic planning and optimum utilisation of resources for the development of a nation.

Report writing facilitates the validation of generalisation. A research report is an end product of research. As earlier said that report writing provides useful information in arriving at rational decisions that may reform the business and society. The findings, conclusions, suggestions and recommendations are useful to academicians, scholars and policymakers. Report writing provides reference material for further research in the same or similar areas of research to the concerned parties.

While preparing a research report, a researcher should take some proper precautions. Report writing should be simple, lucid and systematic. Report writing should be written speedily without interrupting the continuity of thought. The report writing should sustain the interest of readers.

Qualities of Good Report

Report writing is a highly skilled job. It is a process of analysing, understanding and consolidating the findings and projecting a meaningful view of the phenomenon studied. A good report writing is essential for effective communication.

Following are the essential qualities of good report:

A research report is essentially a scientific documentation. It should have a suggestive title, headings and sub-headings, paragraphs arranged in a logical sequence.
Good research report should include everything that is relevant and exclude everything that is irrelevant. It means that it should contain the facts rather than opinion.
The language of the report should be simple and unambiguous. It means that it should be free from biases of the researchers derived from the past experience. Confusion, pretentiousness and pomposity should be carefully guarded against. It means that the language of the report should be simple, employing appropriate words, idioms and expressions.
The report must be free from grammatical mistakes. It must be grammatically accurate. Faulty construction of sentences makes the meaning of the narrative obscure and ambiguous.
The report has to take into consideration two facts. Firstly, for whom the report is meant and secondly, what is his level of knowledge. The report has to look to the subject matter of the report and the fact as to the level of knowledge of the person for whom it is meant. Because all reports are not meant for research scholars.

Steps in Writing Research Report

Report writing is a time consuming and expensive exercise. Therefore, reports have to be very sharply focused in purpose content and readership. There is no single universally acceptable method of writing a research report.

Following are the general steps in writing a research report:

Analysis of the subject matter

Research outline, preparation of rough draft, rewriting and polishing, writing the final draft.

This is the first and important step in writing a research report. It is concerned with the development of a subject. Subject matter should be written in a clear, logical and concise manner. The style adopted should be open, straightforward and dignified and folk style language should be avoided.

The data, the reliability and validity of the results of the statistical analysis should be in the form of tables, figures and equations. All redundancy in the data or results presented should be eliminated.

The research outline is an organisational framework prepared by the researcher well in advance. It is an aid to logical organisation of material and a reminder of the points to be stressed in the report. In the process of writing, if need be, outline may be revised accordingly.

Time and place of the study, scope and limitations of the study, study design, summary of pilot study, methods of data collection, analysis interpretation, etc., may be included in a research outline.

Having prepared the primary and secondary data, the researcher has to prepare a rough draft. While preparing the rough draft, the researcher should keep the objectives of the research in mind, and focus on one objective at a time. The researcher should make a checklist of the important points that are necessary to be covered in the manuscript. A researcher should use dictionary and relevant reference materials as and when required.

This is an important step in writing a research report. It takes more time than a rough draft. While rewriting and polishing, a researcher should check the report for weakness in logical development or presentation. He should take breaks in between rewriting and polishing since this gives the time to incubate the ideas.

The last and important step is writing the final draft. The language of the report should be simple, employing appropriate words and expressions and should avoid vague expressions such as ‘it seems’ and ‘there may be’ etc.

It should not used personal pronouns, such as I, We, My, Us, etc and should substitute these by such expressions as a researcher, investigator, etc. Before the final drafting of the report, it is advisable that the researcher should prepare a first draft for critical considerations and possible improvements. It will be helpful in writing the final draft. Finally, the report should be logically outlined with the future directions of the research based on the work completed.

Precautions for Writing Research Reports

A research report is a means of conveying the research study to a specific target audience. The following precautions should be taken while preparing a research report:

Its hould belong enough to cover the subject and short enough to preserve interest.
It should not be dull and complicated.
It should be simple, without the usage of abstract terms and technical jargons.
It should offer ready availability of findings with the help of charts, tables and graphs, as readers prefer quick knowledge of main findings.
The layout of the report should be in accordance with the objectives of the research study.
There should be no grammatical errors and writing should adhere to the techniques of report writing in case of quotations, footnotes and documentations.
It should be original, intellectual and contribute to the solution of a problem or add knowledge to the concerned field.
Appendices should been listed with respect to all the technical data in the report.
It should be attractive, neat and clean, whether handwritten or typed.
The report writer should refrain from confusing the possessive form of the word ‘it’ is with ‘it’s.’ The accurate possessive form of ‘it is’ is ‘its.’ The use of ‘it’s’ is the contractive form of ‘it is.
A report should not have contractions. Examples are ‘didn’t’ or ‘it’s.’ In report writing, it is best to use the non-contractive form. Therefore, the examples would be replaced by ‘did not’ and ‘it is.’ Using ‘Figure’ instead of ‘Fig.’ and ‘Table’ instead of ‘Tab.’ will spare the reader of having to translate the abbreviations, while reading. If abbreviations are used, use them consistently throughout the report. For example, do not switch among ‘versus,’ and ‘vs’.
It is advisable to avoid using the word ‘very’ and other such words that try to embellish a description. They do not add any extra meaning and, therefore, should be dropped.
Repetition hampers lucidity. Report writers must avoid repeating the same word more than once within a sentence.
When you use the word ‘this’ or ‘these’ make sure you indicate to what you are referring. This reduces the ambiguity in your writing and helps to tie sentences together.
Do not use the word ‘they’ to refer to a singular person. You can either rewrite the sentence to avoid needing such a reference or use the singular ‘he or she.’

Types of Research Report

Research reports are designed in order to convey and record the information that will be of practical use to the reader. It is organized into distinct units of specific and highly visible information. The kind of audience addressed in the research report decides the type of report.

Research reports can be categorized on the following basis:

Classification on the Basis of Information

Classification on the basis of representation.

Following are the ways through which the results of the research report can be presented on the basis of information contained:

Technical Report

A technical report is written for other researchers. In writing the technical reports, the importance is mainly given to the methods that have been used to collect the information and data, the presumptions that are made and finally, the various presentation techniques that are used to present the findings and data.

Following are main features of a technical report:

Summary: It covers a brief analysis of the findings of the research in a very few pages.
Nature: It contains the reasons for which the research is undertaken, the analysis and the data that is required in order to prepare a report.
Methods employed: It contains a description of the methods that were employed in order to collect the data.
Data: It covers a brief analysis of the various sources from which the data has been collected with their features and drawbacks
Analysis of data and presentation of the findings: It contains the various forms through which the data that has been analysed can be presented.
Conclusions: It contains a brief explanation of findings of the research.
Bibliography: It contains a detailed analysis of the various bibliographies that have been used in order to conduct a research.
Technical appendices: It contains the appendices for the technical matters and for questionnaires and mathematical derivations.
Index: The index of the technical report must be provided at the end of the report.

Popular Report

A popular report is formulated when there is a need to draw conclusions of the findings of the research report. One of the main points of consideration that should be kept in mind while formulating a research report is that it must be simple and attractive. It must be written in a very simple manner that is understandable to all. It must also be made attractive by using large prints, various sub-headings and by giving cartoons occasionally.

Following are the main points that must be kept in mind while preparing a popular report:

Findings and their implications : While preparing a popular report, main importance is given to the findings of the information and the conclusions that can be drawn out of these findings.
Recommendations for action : If there are any deviations in the report then recommendations are made for taking corrective action in order to rectify the errors.
Objective of the study : In a popular report, the specific objective for which the research has been undertaken is presented.
Methods employed : The report must contain the various methods that has been employed in order to conduct a research.
Results : The results of the research findings must be presented in a suitable and appropriate manner by taking the help of charts and diagrams.
Technical appendices : The report must contain an in-depth information used to collect the data in the form of appendices.

Following are the ways through which the results of the research report can be presented on the basis of representation:

Writtenreport
Oral report

Written Report

A written report plays a vital role in every business operation. The manner in which an organization writes business letters and business reports creates an impression of its standard. Therefore, the organization should emphasize on the improvement of the writing skills of the employees in order to maintain effective relations with their customers.

Writing effective written reports requires a lot of hard work. Therefore, before you begin writing, it is important to know the objective, i.e., the purpose of writing, collection and organization of required data.

Oral Report

At times, oral presentation of the results that are drawn out of research is considered effective, particularly in cases where policy recommendations are to be made. This approach proves beneficial because it provides a medium of interaction between a listener and a speaker. This leads to a better understanding of the findings and their implications.

However, the main drawback of oral presentation is the lack of any permanent records related to the research. Oral presentation of the report is also effective when it is supported with various visual devices, such as slides, wall charts and whiteboards that help in better understanding of the research reports.

Business Ethics

( Click on Topic to Read )

What is Ethics?
What is Business Ethics?
Values, Norms, Beliefs and Standards in Business Ethics
Indian Ethos in Management
Ethical Issues in Marketing
Ethical Issues in HRM
Ethical Issues in IT
Ethical Issues in Production and Operations Management
Ethical Issues in Finance and Accounting
What is Corporate Governance?
What is Ownership Concentration?
What is Ownership Composition?
Types of Companies in India
Internal Corporate Governance
External Corporate Governance
Corporate Governance in India
What is Enterprise Risk Management (ERM)?
What is Assessment of Risk?
What is Risk Register?
Risk Management Committee

Corporate social responsibility (CSR)

Theories of CSR
Arguments Against CSR
Business Case for CSR
Importance of CSR in India
Drivers of Corporate Social Responsibility
Developing a CSR Strategy
Implement CSR Commitments
CSR Marketplace
CSR at Workplace
Environmental CSR
CSR with Communities and in Supply Chain
Community Interventions
CSR Monitoring
CSR Reporting
Voluntary Codes in CSR
What is Corporate Ethics?

Lean Six Sigma

What is Six Sigma?
What is Lean Six Sigma?
Value and Waste in Lean Six Sigma
Six Sigma Team
MAIC Six Sigma
Six Sigma in Supply Chains
What is Binomial, Poisson, Normal Distribution?
What is Sigma Level?
What is DMAIC in Six Sigma?
What is DMADV in Six Sigma?
Six Sigma Project Charter
Project Decomposition in Six Sigma
Critical to Quality (CTQ) Six Sigma
Process Mapping Six Sigma
Flowchart and SIPOC
Gage Repeatability and Reproducibility
Statistical Diagram
Lean Techniques for Optimisation Flow
Failure Modes and Effects Analysis (FMEA)
What is Process Audits?
Six Sigma Implementation at Ford
IBM Uses Six Sigma to Drive Behaviour Change
Research Methodology
What is Research?

What is Hypothesis?

Sampling method, research methods.

Data Collection in Research
Methods of Collecting Data
Application of Business Research
Levels of Measurement
What is Sampling?
Hypothesis Testing
What is Management?
Planning in Management
Decision Making in Management
What is Controlling?
What is Coordination?
What is Staffing?
Organization Structure
What is Departmentation?
Span of Control
What is Authority?
Centralization vs Decentralization
Organizing in Management
Schools of Management Thought
Classical Management Approach
Is Management an Art or Science?
Who is a Manager?

Operations Research

What is Operations Research?
Operation Research Models
Linear Programming
Linear Programming Graphic Solution
Linear Programming Simplex Method
Linear Programming Artificial Variable Technique
Duality in Linear Programming
Transportation Problem Initial Basic Feasible Solution
Transportation Problem Finding Optimal Solution
Project Network Analysis with Critical Path Method
Project Network Analysis Methods
Project Evaluation and Review Technique (PERT)
Simulation in Operation Research
Replacement Models in Operation Research

Operation Management

What is Strategy?
What is Operations Strategy?
Operations Competitive Dimensions
Operations Strategy Formulation Process
What is Strategic Fit?
Strategic Design Process
Focused Operations Strategy
Corporate Level Strategy
Expansion Strategies
Stability Strategies
Retrenchment Strategies
Competitive Advantage
Strategic Choice and Strategic Alternatives
What is Production Process?
What is Process Technology?
What is Process Improvement?
Strategic Capacity Management
Production and Logistics Strategy
Taxonomy of Supply Chain Strategies
Factors Considered in Supply Chain Planning
Operational and Strategic Issues in Global Logistics
Logistics Outsourcing Strategy
What is Supply Chain Mapping?
Supply Chain Process Restructuring
Points of Differentiation
Re-engineering Improvement in SCM
What is Supply Chain Drivers?
Supply Chain Operations Reference (SCOR) Model
Customer Service and Cost Trade Off
Internal and External Performance Measures
Linking Supply Chain and Business Performance
Netflix’s Niche Focused Strategy
Disney and Pixar Merger
Process Planning at Mcdonald’s

Service Operations Management

What is Service?
What is Service Operations Management?
What is Service Design?
Service Design Process
Service Delivery
What is Service Quality?
Gap Model of Service Quality
Juran Trilogy
Service Performance Measurement
Service Decoupling
IT Service Operation
Service Operations Management in Different Sector

Procurement Management

What is Procurement Management?
Procurement Negotiation
Types of Requisition
RFX in Procurement
What is Purchasing Cycle?
Vendor Managed Inventory
Internal Conflict During Purchasing Operation
Spend Analysis in Procurement
Sourcing in Procurement
Supplier Evaluation and Selection in Procurement
Blacklisting of Suppliers in Procurement
Total Cost of Ownership in Procurement
Incoterms in Procurement
Documents Used in International Procurement
Transportation and Logistics Strategy
What is Capital Equipment?
Procurement Process of Capital Equipment
Acquisition of Technology in Procurement
What is E-Procurement?
E-marketplace and Online Catalogues
Fixed Price and Cost Reimbursement Contracts
Contract Cancellation in Procurement
Ethics in Procurement
Legal Aspects of Procurement
Global Sourcing in Procurement
Intermediaries and Countertrade in Procurement

Strategic Management

What is Strategic Management?
What is Value Chain Analysis?
Mission Statement
Business Level Strategy
What is SWOT Analysis?
What is Competitive Advantage?
What is Vision?
What is Ansoff Matrix?
Prahalad and Gary Hammel
Strategic Management In Global Environment
Competitor Analysis Framework
Competitive Rivalry Analysis
Competitive Dynamics
What is Competitive Rivalry?
Five Competitive Forces That Shape Strategy
What is PESTLE Analysis?
Fragmentation and Consolidation Of Industries
What is Technology Life Cycle?
What is Diversification Strategy?
What is Corporate Restructuring Strategy?
Resources and Capabilities of Organization
Role of Leaders In Functional-Level Strategic Management
Functional Structure In Functional Level Strategy Formulation
Information And Control System
What is Strategy Gap Analysis?
Issues In Strategy Implementation
Matrix Organizational Structure
What is Strategic Management Process?

Supply Chain

What is Supply Chain Management?
Supply Chain Planning and Measuring Strategy Performance
What is Warehousing?
What is Packaging?
What is Inventory Management?
What is Material Handling?
What is Order Picking?
Receiving and Dispatch, Processes
What is Warehouse Design?
What is Warehousing Costs?

What is descriptive research types, features, research process | types, types of hypotheses, what is parametric tests types: z-test, t-test, f-test, what is research types, purpose, characteristics, process, primary data and secondary data, what is hypothesis definition, meaning, characteristics, sources, what is research design features, components, what is research problem components, identifying, formulating,, leave a reply cancel reply.

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8+ SAMPLE Short Research Report in PDF | MS Word

Short research report | ms word, 8+ sample short research report, what is a short research report, what are the characteristics of short research report, how to write a short research report, types of research report, technical report, popular report, what characteristics distinguish good and successful report writing, is a short and long report different, why use a short research report, how can you write a good short research report, how many pages is a short research report.

Short Research Report Template

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How to Write a Short Report?

Report writing

A short report is a type of paper aimed at presenting only the main information on a certain topic without going into many details. If you want to write short reports, you should organize your text in such a way that it takes up no more than a few pages depending on your field. Preparing such report articles may be challenging, especially if you are doing it for the first time. Below, you will find some helpful tips on proper short report format and ways to present your thoughts without making your text too wordy. We have also included a video guide and short report samples for your reference.

What Is a Short Report?

The short report is a brief formal document used for informing a specific group of people about something of interest to them. The topic in focus may relate to mass media, publishing, eCommerce, medical industry, and many other spheres. Companies and individuals engaged in business, journalism, and science frequently use brief reports to share information about their products, services, and developments among the masses.

A short report is a written communication on a particular topic. It may be created:

In the form of a memo (written within a company or department)
As a letter (if you need to reach out to people outside your organization).

In most cases, a one-page report is enough to spread information among people as efficiently as possible. While writing such a paper, it is important to adhere to a clear and concise outline, so that readers can grasp the essence of the message conveyed. To make a report short, you need to present factual information and support it with poll results, research data, graphs, tablets, etc., without giving your ideas or opinions on the topic. Such an approach works perfectly if you need to shed light on scientific inventions, business offers, new products, etc.

Video Guide on How to Write a Short Report

Undoubtedly, short report writing requires constant practice in collecting information, excluding needless details, dividing a text into logical paragraphs, selecting supporting materials, proofreading the report, and presenting it to the audience. You are welcome to watch this video guide on how to write a brief report to avoid possible mistakes at any stage of the writing process.

Short Report Format

The main thing to remember about a brief report format is that there are no stringent rules to stick to. Just keep in mind that:

A paper is supposed to be concise and focused.
The structure of a short report may vary slightly depending on the subject and information to be presented.
You need to consider your goal and topic when writing a short report.
There is no standard outline, which means it is necessary to organize every report individually.

You can use the outline described below as a guideline and customize it based on the details you would like to share with the audience.

Summary of the Short Report

A short report should start with a brief summary, where you list the core points of the study or business offers you are going to describe. If you are writing a technical, meeting, progress, or tech report, you should also include the names of participants and mention where the event took place. If you aren’t sure whether your summary is proper, you should read it several times and define whether it can evoke interest in the target audience. Don’t make this part longer than a few sentences.

Background of the Short Report

The next section is called the background. It should be more extensive and include more details about the subject than your summary. Besides, you need to explain to readers why your study is worth paying attention to and whether your research is over or still in progress. It is also advisable to mention how your research differs from the former works on the same subject.

Goal of the Short Report

Undoubtedly, you believe that your business work, scientific study, or technological method are important, and you must do everything possible for your audience to understand why. List several reasons why your research can be groundbreaking and how people can use it to their advantage. If you find convincing words to turn readers into advocates of your idea, you will have higher chances of getting financial and promotional support from partners and donors. However, don’t get carried away when describing your goals. The information your share must be complemented by facts. Moreover, try to formulate your goals in 3-4 lines.

Conclusion and Results

As the name implies, here, you need to summarize the information about the analyzed data and the things you’ve found out in the process. Though it is necessary to keep the text short, you shouldn’t omit your innovative ideas and any data you deem necessary for the audience to know. In conclusion, you can accentuate the importance of your report once again.

Please note that the paper structure may vary based on the report type. Below, we have described the most common ones. These recommendations may come in handy while writing a professional report.

How to Write a Short Book Report

To create a good book report, you need to collect information about the author, the ideas they wanted to express, the genre, the main topics discussed, and even literary critics’ opinions, if available. You can start your search with reading book descriptions on the sources like LibraryThing or Goodreads. Besides, pay attention to interesting quotes and analyze descriptions of characters. As for the structure, there are some general rules to follow:

Begin with an introduction with the title of the book, author’s name, main idea, genre, publication date, number of pages, and publisher info.
Next, write a short summary, indicating the setting, plot, main characters, time when the events took place, the strong and weak points of the book, etc. Make sure to highlight major conflicts, their evolution, and the characters’ transformation.
In the “Conclusion” section, you can summarize the results of your research and provide your overall opinion about the book.

How to Write a Short Technical Report

Technical reports are required in different fields of study. For example, a research team representative can write a report describing the progress or outcomes of technical research. If you need to write a short technical report, we recommend taking 3 preparatory steps:

First of all, you should understand the purpose of this paper and what data you will include in it.
Next, it is obligatory to define your audience. If a tech report is meant for your colleagues, it is okay to include technical terms and field-related jargon. However, avoid job-specific words if you want to share some materials with people outside your business circle.
The third stage is to draft an outline. The standard elements of a technical report are a title page, an introduction (the part where you describe your purpose and the flow of a report), a summary with results, body (the largest section with subheadings), and conclusion. You may also need to include a bibliography and appendices to underpin the data you presented in the body.

How to Write a Short Meeting Report

If you want to summarize the topics discussed and the decisions made at the meeting, you need to write a meeting report. This is a great way to share data with other employees and stakeholders who didn't manage to participate in the event.

When writing a meeting report, you have to:

Specify all participants' full names, positions, and relation to the organization (an employee, a guest, a contractor, etc.).
Indicate where the gathering took place and add an address for off-site spots.
Mention the names of companies for attendees from external organizations.
Write the day, month, and year, as well as the time of the beginning and the end of the meeting.
Write down the meeting minutes, which include the name of a meeting facilitator, roll call, and acceptance or amendments made to the previous meeting’s minutes.

How to Write a Short Progress Report

Compiling a progress report is an obligatory step when working on a project. It helps you figure out whether you are moving in the right direction and when you can deliver a finished product to a client. To prepare a progress report, you may write down major questions and answer them one by one as you’re writing the paper. Stick to the PPP strategy (Progress, Plans, Problems) when choosing questions:

As for the “Progress” part, you can dwell on milestones, goals achieved, and completed tasks.
Talking about “Plans”, you should think about short- and long-term objectives and things that directly impact project completion.
“Problems” are hindrances you must deal with along the way.

A short progress report consists of an introduction that describes the scope of your current activity, a PPP section, and a conclusion. Every segment of your paper must be clear and straight to the point. The usage of professional jargon and technical language is justified only if you write a progress report related to a narrow-focused field.

How to Write a Short Lab Report

Those participating in scientific experiments know that writing a short lab report is no less important than conducting practical tests. With the help of such a paper, you can share your findings with colleagues and people without a solid scientific background.

A typical outline of a short laboratory report includes:

A title page (must include the title of the experiment, your name, lab partners’ and instructor’s names, the date you worked in the lab, and the date you submitted the report),
Introduction with objectives (1 paragraph).
Materials used.
Methods (explained in simple words).
Data gathered.
Discussion.
Conclusion (1 paragraph that sums up whether your hypothesis was correct or not).
Figures & graphs.
References (if you cited somebody).

Short Report Example

If you are unsure if you’ll manage to write any type of report from scratch, you can download a short report template and use it for practice. If you plan to use a pre-made template and fill it out to save time, you have to double-check that it aligns with your topic and goal. In most cases, all ready-to-use templates require customization.

In case you are pressed for time, order professional short report writing services from our experts. Our team consists of skillful and talented writers ready to help you with any writing task. They have deep knowledge in different spheres, so your report will be interesting to read. We work very quickly so you can get a finished paper in several days or even hours. Besides, our pricing policy is fair and client-oriented.

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Short Report

Report generator.

Writing a report is not an easy task for anyone. There are factors that one must consider, such as the reliability of a source and the structure of the report . It’s important that a report stays informative to a reader while still being understandable. People use various types of reports to relay information, one of which would include a short report.

Short Business Report Sample

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Technical Short Report

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Short Formal Report Sample

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What Is a Short Report?

A short report consists of significant information of a particular topic that is meant to inform a reader. A report may either be oral or written in the report form of a memo or a letter.

It generally consists of a summary of the report, a brief background, a defined purpose, and a conclusion. The short report must also contain a title that defines its content. There are other form examples that contain similar parts in its structure. You may also like marketing report examples.

How to Write an Outline for a Short Report?

We define an outline as a brief executive summary of a given subject matter. Although a short report is a summary in itself, creating an outline will allow you to focus on what is essential for the report.

To do so, identify the key points. With this, you will have to construct sentences that will define the given point without having to include sub-points. It isn’t necessary to provide a thorough explanation of such matter, all you have to do is address it briefly. You may also check out sample activity reports .

With the given points, you can create a recommendation or a conclusion. This would contain your personal opinion on the main problem or the facts that may have contributed to the problem. Free Reports you can download may serve as a reference for you to write your report.

Short Report Example

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Short Research Report Sample

Size: 119 KB

Short Evaluation Report

Size: 202 KB

Short Seminar Report

How Fast Can You Create a Short Report?

A short report, from the name itself, is not meant to be lengthy.

It typically consists of a maximum of two pages with the succeeding pages containing attachments that support the report. With this in mind, writing a short report won’t take a long time to create. This will solely depend on your critical level of thinking. You would need to do a thorough research on the given topic to keep yourself knowledgeable. It would also be an advantage if you prepare a draft to gather your thoughts before you create your report.

With the right information, your short report can be completed in a few hours or less.

What Is a Short Report in Business Communication?

In business communication, a report is used to provide an free analysis example on a given situation, whether it’s based on a real incident or a case study, and apply business theories to resolve such.

This allows a person to evaluate possible solutions to a problem or issue. By doing so, one’s analytical, reasoning, and evaluation skills are put to the test through the process of weighing down solutions to resolve an incident. You may also see monthly report examples & samples.

It’s important to keep in mind that in a business report , there’s not exactly a single correct answer but there could be several solutions that have their own advantages and disadvantages.

Text prompt

Instructive
Professional

Generate a report on the impact of technology in the classroom on student learning outcomes

Prepare a report analyzing the trends in student participation in sports and arts programs over the last five years at your school.

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Short report

Short reports are a maximum of 2000 words, up to 2 figures, up to 3 tables, up to 25 references and must include a word count in their covering letter. Short reports are suitable for the presentation of research that extends previously published research, including the reporting of additional controls and confirmatory results in other settings, as well as negative results. Short reports are also suitable for the presentation of reports on the translation and cross-cultural adaptation of PRO instruments. Authors must clearly acknowledge any work upon which they are building, both published and unpublished.

The Journal of Patient-Reported Outcomes strongly encourages that all datasets on which the conclusions of the paper rely should be available to readers. We encourage authors to ensure that their datasets are either deposited in publicly available repositories (where available and appropriate) or presented in the main manuscript or additional supporting files whenever possible. Please see Springer Nature’s information on recommended repositories .

Double-blind peer review

Please note: Journal of Patient-Reported Outcomes operates double-blind peer review. The following information should not be included in the main manuscript file, but should instead be uploaded as part of the covering letter:

Competing interests

Authors’ contributions

Acknowledgements

Authors’ information

Preparing your manuscript

The title page should:

"A versus B in the treatment of C: a randomized controlled trial", "X is a risk factor for Y: a case control study", "What is the impact of factor X on subject Y: A systematic review"
or for non-clinical or non-research studies: a description of what the article reports
if a collaboration group should be listed as an author, please list the group name as an author. If you would like the names of the individual members of the group to be searchable through their individual PubMed records, please include this information in the “Acknowledgements” section in accordance with the instructions below
Large Language Models (LLMs), such as ChatGPT , do not currently satisfy our authorship criteria . Notably an attribution of authorship carries with it accountability for the work, which cannot be effectively applied to LLMs. Use of an LLM should be properly documented in the Methods section (and if a Methods section is not available, in a suitable alternative part) of the manuscript
indicate the corresponding author

This should contain the body of the article, and may also be broken into subsections with short, informative headings.

List of abbreviations

If abbreviations are used in the text they should be defined in the text at first use, and a list of abbreviations should be provided.

Declarations

All manuscripts must contain the following sections under the heading 'Declarations':

Ethics approval and consent to participate

Consent for publication.

Availability of data and material

Authors' contributions

Authors' information (optional)

Please see below for details on the information to be included in these sections.

If any of the sections are not relevant to your manuscript, please include the heading and write 'Not applicable' for that section.

Manuscripts reporting studies involving human participants, human data or human tissue must:

include a statement on ethics approval and consent (even where the need for approval was waived)
include the name of the ethics committee that approved the study and the committee’s reference number if appropriate

Studies involving animals must include a statement on ethics approval.

See our editorial policies for more information.

If your manuscript does not report on or involve the use of any animal or human data or tissue, please state “Not applicable” in this section.

If your manuscript contains any individual person’s data in any form (including individual details, images or videos), consent to publish must be obtained from that person, or in the case of children, their parent or legal guardian. All presentations of case reports must have consent to publish.

You can use your institutional consent form if you prefer. You should not send the form to us on submission, but we may request to see a copy at any stage (including after publication).

See our editorial policies for more information on consent for publication.

If your manuscript does not contain data from any individual person, please state “Not applicable” in this section.

Availability of data and materials

Data availability statements can take one of the following forms (or a combination of more than one if required for multiple datasets):

The datasets generated and/or analysed during the current study are available in the [NAME] repository, [PERSISTENT WEB LINK TO DATASETS]
The datasets used and/or analysed during the current study are available from the corresponding author on reasonable request.
All data generated or analysed during this study are included in this published article [and its supplementary information files].
The datasets generated and/or analysed during the current study are not publicly available due [REASON WHY DATA ARE NOT PUBLIC] but are available from the corresponding author on reasonable request.
Data sharing is not applicable to this article as no datasets were generated or analysed during the current study.
The data that support the findings of this study are available from [third party name] but restrictions apply to the availability of these data, which were used under license for the current study, and so are not publicly available. Data are however available from the authors upon reasonable request and with permission of [third party name].
Not applicable. If your manuscript does not contain any data, please state 'Not applicable' in this section.

More examples of template data availability statements, which include examples of openly available and restricted access datasets, are available here .

SpringerOpen also requires that authors cite any publicly available data on which the conclusions of the paper rely in the manuscript. Data citations should include a persistent identifier (such as a DOI) and should ideally be included in the reference list. Citations of datasets, when they appear in the reference list, should include the minimum information recommended by DataCite and follow journal style. Dataset identifiers including DOIs should be expressed as full URLs. For example:

Hao Z, AghaKouchak A, Nakhjiri N, Farahmand A. Global integrated drought monitoring and prediction system (GIDMaPS) data sets. figshare. 2014. http://dx.doi.org/10.6084/m9.figshare.853801

With the corresponding text in the Availability of data and materials statement:

The datasets generated during and/or analysed during the current study are available in the [NAME] repository, [PERSISTENT WEB LINK TO DATASETS]. [Reference number]

All financial and non-financial competing interests must be declared in this section.

See our editorial policies for a full explanation of competing interests. If you are unsure whether you or any of your co-authors have a competing interest please contact the editorial office.

Please use the authors’ initials to refer to each authors' competing interests in this section.

If you do not have any competing interests, please state "The authors declare that they have no competing interests" in this section.

All sources of funding for the research reported should be declared. The role of the funding body in the design of the study and collection, analysis, and interpretation of data and in writing the manuscript should be declared.

The individual contributions of authors to the manuscript should be specified in this section. Guidance and criteria for authorship can be found in our editorial policies .

Please acknowledge anyone who contributed towards the article who does not meet the criteria for authorship including anyone who provided professional writing services or materials.

Authors should obtain permission to acknowledge from all those mentioned in the Acknowledgements section.

See our editorial policies for a full explanation of acknowledgements and authorship criteria.

If you do not have anyone to acknowledge, please write "Not applicable" in this section.

Please note that individual names may not be present in the PubMed record at the time a published article is initially included in PubMed as it takes PubMed additional time to code this information.

Authors' information

This section is optional.

Footnotes should be designated within the text using a superscript number. It is not allowed to use footnotes for references/citations.

Examples of the Basic Springer reference style are shown below.

See our editorial policies for author guidance on good citation practice.

Example reference style:

Article within a journal

Smith J, Jones M Jr, Houghton L (1999) Future of health insurance. N Engl J Med 965:325-329.

Article by DOI (with page numbers)

Slifka MK, Whitton JL (2000) Clinical implications of dysregulated cytokine production. J Mol Med 78:74-80. doi:10.1007/s001090000086.

Article by DOI (before issue publication and with page numbers)

Slifka MK, Whitton JL (2000) Clinical implications of dysregulated cytokine production. J Mol Med. doi:10.1007/s001090000086.

Article in electronic journal by DOI (no paginated version)

Slifka MK, Whitton JL (2000) Clinical implications of dysregulated cytokine production. Dig J Mol Med. doi:10.1007/s801090000086.

Journal issue with issue editor

Smith J (ed) (1998) Rodent genes. Mod Genomics J 14(6):126-233.

Journal issue with no issue editor

Mod Genomics J (1998) Rodent genes. Mod Genomics J 14(6):126-233.

Book chapter, or an article within a book

Brown B, Aaron M (2001) The politics of nature. In: Smith J (ed) The rise of modern genomics, 3rd edn. Wiley, New York.

Complete book, authored

South J, Blass B (2001) The future of modern genomics. Blackwell, London.

Complete book, edited

Smith J, Brown B (eds) (2001) The demise of modern genomics. Blackwell, London.

Complete book, also showing a translated edition [Either edition may be listed first.]

Adorno TW (1966) Negative Dialektik. Suhrkamp, Frankfurt. English edition: Adorno TW (1973) Negative Dialectics (trans: Ashton EB). Routledge, London.

Chapter in a book in a series without volume titles

Schmidt H (1989) Testing results. In: Hutzinger O (ed) Handbook of environmental chemistry, vol 2E. Springer, Heidelberg, p 111.

Chapter in a book in a series with volume titles

Smith SE (1976) Neuromuscular blocking drugs in man. In: Zaimis E (ed) Neuromuscular junction. Handbook of experimental pharmacology, vol 42. Springer, Heidelberg, pp 593-660.

OnlineFirst chapter in a series (without a volume designation but with a DOI)

Saito, Yukio, and Hyuga, Hiroyuki. (2007) Rate equation approaches to amplification of enantiomeric excess and chiral symmetry breaking. Topics in Current Chemistry. doi:10.1007/128_2006_108.

Proceedings as a book (in a series and subseries)

Zowghi D (1996) A framework for reasoning about requirements in evolution. In: Foo N, Goebel R (eds) PRICAI'96: topics in artificial intelligence. 4th Pacific Rim conference on artificial intelligence, Cairns, August 1996. Lecture notes in computer science (Lecture notes in artificial intelligence), vol 1114. Springer, Heidelberg, p 157.

Article within conference proceedings with an editor (without a publisher)

Aaron M (1999) The future of genomics. In: Williams H (ed) Proceedings of the genomic researchers, Boston, 1999.

Article within conference proceedings without an editor (without a publisher)

Chung S-T, Morris RL (1978) Isolation and characterization of plasmid deoxyribonucleic acid from Streptomyces fradiae. In: Abstracts of the 3rd international symposium on the genetics of industrial microorganisms, University of Wisconsin, Madison, 4-9 June 1978.

Article presented at a conference

Chung S-T, Morris RL (1978) Isolation and characterization of plasmid deoxyribonucleic acid from Streptomyces fradiae. Paper presented at the 3rd international symposium on the genetics of industrial microorganisms, University of Wisconsin, Madison, 4-9 June 1978.

Norman LO (1998) Lightning rods. US Patent 4,379,752, 9 Sept 1998.

Dissertation

Trent JW (1975) Experimental acute renal failure. Dissertation, University of California.

Book with institutional author

International Anatomical Nomenclature Committee (1966) Nomina anatomica. Excerpta Medica, Amsterdam.

In press article

Major M (2007) Recent developments. In: Jones W (ed) Surgery today. Springer, Dordrecht (in press).

Online document

Doe J (1999) Title of subordinate document. In: The dictionary of substances and their effects. Royal Society of Chemistry. Available via DIALOG. http://www.rsc.org/dose/title of subordinate document. Accessed 15 Jan 1999.

Online database

Healthwise Knowledgebase (1998) US Pharmacopeia, Rockville. http://www.healthwise.org. Accessed 21 Sept 1998.

Supplementary material/private homepage

Doe J (2000) Title of supplementary material. http://www.privatehomepage.com. Accessed 22 Feb 2000.

University site

Doe J (1999) Title of preprint. http://www.uni-heidelberg.de/mydata.html. Accessed 25 Dec 1999.

Doe J (1999) Trivial HTTP, RFC2169. ftp://ftp.isi.edu/in-notes/rfc2169.txt. Accessed 12 Nov 1999.

Organization site

ISSN International Centre (2006) The ISSN register. http://www.issn.org. Accessed 20 Feb 2007.

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Manuscripts must be written in concise English. For help on scientific writing, or preparing your manuscript in English, please see Springer's Author Academy .

Quick points:

Use double line spacing
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Do not use page breaks in your manuscript

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Please note: editable files are required for processing in production. If your manuscript contains any non-editable files (such as PDFs) you will be required to re-submit an editable file if your manuscript is accepted.

For more information, see ' Preparing figures ' below.

Additional information for TeX/LaTeX users

You are encouraged to use the Springer Nature LaTeX template when preparing a submission. A PDF of your manuscript files will be compiled during submission using pdfLaTeX and TexLive 2021. All relevant editable source files must be uploaded during the submission process. Failing to submit these source files will cause unnecessary delays in the production process.

Style and language

For editors and reviewers to accurately assess the work presented in your manuscript you need to ensure the English language is of sufficient quality to be understood. If you need help with writing in English you should consider:

Getting a fast, free online grammar check .
Visiting the English language tutorial which covers the common mistakes when writing in English.
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Please note that the use of a language editing service is not a requirement for publication in Journal of Patient-Reported Outcomes and does not imply or guarantee that the article will be selected for peer review or accepted. 为便于编辑和评审专家准确评估您稿件中陈述的研究工作，您需要确保文稿英语语言质量足以令人理解。如果您需要英文写作方面的帮助，您可以考虑：

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Data and materials

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For some journals, deposition of the data on which the conclusions of the manuscript rely is an absolute requirement. Please check the Instructions for Authors for the relevant journal and article type for journal specific policies.

For all manuscripts, information about data availability should be detailed in an ‘Availability of data and materials’ section. For more information on the content of this section, please see the Declarations section of the relevant journal’s Instruction for Authors. For more information on SpringerOpen's policies on data availability, please see our editorial policies .

Formatting the 'Availability of data and materials' section of your manuscript

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For databases, this section should state the web/ftp address at which the database is available and any restrictions to its use by non-academics.

For software, this section should include:

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Information on available repositories for other types of scientific data, including clinical data, can be found in our editorial policies .

What should be cited?

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Figure file compression

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Larger datasets, or tables too wide for A4 or Letter landscape page can be uploaded as additional files. Please see [below] for more information.
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Engineering Communication Program

Short Reports

Business and industry, as well as university, often demand short technical reports. They may be proposals, progress reports, trip reports, completion reports, investigation reports, feasibility studies, or evaluation reports. As the names indicate, these reports are diverse in focus and aim, and differ in structure. However, one goal of all reports is the same: to communicate to an audience.

Your audience for an academic report is already very well informed. Your professor and teaching assistants will not usually read your report in order to extract knowledge; instead, they will look for evidence that you understand the material and ideas your report presents. Your document, then, should not only convey information clearly and coherently (such as numbers, facts or equations), but should also, where appropriate, detail the logical processes you relied upon (such as interpretation, analysis, or evaluation).

This document describes a general format for a short report, which you can adapt to the needs of specific assignments. Bear in mind that a format, however helpful, cannot replace clear thinking and careful planning. You still need to organize your ideas carefully and express them coherently. Be precise and concise.

Typical Components

Abstract or Summary
Introduction
Recommendations
Attachments

1. Title Page

The essential information here is your name, the title of the project, and the date. Be aware of any other information your instructor requires. The title of a report can be a statement of the subject. An effective title is informative but reasonably short. Ornamental or misleading titles may annoy readers.

2. Abstract or Summary

This section states the report in miniature. It summarizes the whole report in one, concise paragraph of about 100-200 words. It might be useful to think in terms of writing one sentence to summarize each of the traditional report divisions: objective, method, discussion, conclusions. Emphasize the objective (which states the problem) and the analysis of the results (including recommendations). Avoid the temptation to copy a whole paragraph from elsewhere in your report and make it do double duty. Since the abstract condenses and emphasizes the most important elements of the whole report, you cannot write it until after you have completed the report. Remember, the abstract should be a precise and specific summary — give details. A technical document is not a mystery novel — give your conclusion right away. Support it later.

This report considers three energy sources and recommends the best one. (Too general)

This report compares nuclear plants, fossil fuels, and solar generators, in order to determine which energy source will best meet the nation’s needs. The criteria for comparison were the economic, social, and environmental effects of each alternative. The study concludes that nuclear energy is the best of these options, because North America is not self-sufficient in fossil fuels, and solar power is currently too unreliable for industrial use. Although nuclear plants are potentially very dangerous, nuclear energy is still the best short-term solution. (Specific & detailed)

3. Introduction

3.1. Whereas the abstract summarizes the whole report, the introduction of a technical report identifies the subject, the purpose (or objective), and the plan of development of the report. The subject is the “what”, the purpose is the “why”, and the plan is the “how.” Together these acquaint the reader with the problem you are setting out to solve.

3.2 . State the subject and purpose as clearly and concisely as possible, usually in one sentence called the thesis or purpose statement:

This report describes the design of a full-scale prototype shrimp trawl that would permit a test of the commercial feasibility of electric trawling during daylight.

3.3. Use the introduction to provide the reader with any background information which the reader will need before you can launch into the body of your paper. You may have to define the terms used in stating the subject and provide background such as theory or history of the subject. For example, the purpose statement quoted above might warrant some explanation of daylight trawling or even of the commercial shrimp industry. Avoid the tendency to use the introduction merely to fill space with sweeping statements that are unrelated to the specific purpose of your report (“Throughout the ages, human beings have looked up at the stars and wondered about [your topic here].”).

4. Background

If the introduction requires a large amount of supporting information, such as a review of literature or a description of a process, then the background material should form its own section. This section may include a review of previous research, or formulas the reader needs to understand the problem. In an academic report, it is also the point where you can show your comprehension of the problem.

5. Discussion

5.1. This section is the most important part of your report. It takes many forms and may have subheadings of its own. Its basic components are methods, findings (or results), and evaluation (or analysis). In a progress report, the methods and findings may dominate; a final report should emphasize evaluation. Most academic assignments should also focus on your evaluation of the subject.

5.2. Before you begin writing, ask the journalist’s questions: who? when? where? what? why? how? The last three in particular will help you focus analysis. Beyond asking these simple questions, you also need to make decisions such as: How do you interpret the data? What is the significance of your findings?

6. Conclusion

What knowledge comes out of the report? As you draw a conclusion, you need to explain it in terms of the preceding discussion. Some repetition of the most important ideas you presented there is expected, but you should avoid copying.

7. Recommendations

What actions does the report call for? The recommendations should be clearly connected to the results of the rest of the report. You may need to make those connections explicit at this point–your reader should not have to guess at what you mean. This section may also include plans for how further research should proceed. In professional writing, this section often comes immediately after the introduction.

8. Attachments

8.1. These will include references and may include appendices. Any research that you refer to in the report must also appear in a list of references at the end of the work so that an interested reader can follow up your work. Since the format for references varies across engineering, consult your instructor, or check a style manual for the field.

8.2. Appendices may include raw data, calculations, graphs, and other quantitative materials that were part of the research, but would be distracting to the report itself. Refer to each appendix at the appropriate point (or points) in your report. In industry, a company profile and profile of the professionals involved in a project might also appear as appendices.

Sources for This Document

This document was compiled from the following sources: Rensselaer Polytechnic Institute Writing Centre, Handouts; Cecilia Mavrow, Writing in Engineering; Sharon J. Gerson and Steven M. Gerson, Technical Writing: Process and Product.

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How Concerned Should Super Micro Computer Investors Be About Hindenburg's Short Report?

Hindenburg Research alleges that Super Micro Computer is currently involved in accounting manipulation.
The Securities and Exchange Commission previously fined the company $17.5 million.
Motley Fool Issues Rare “All In” Buy Alert

NASDAQ: SMCI

Super micro computer.

Is the tech stock headed lower, or could this sell-off create a great buying opportunity for investors?

Super Micro Computer ( SMCI 7.92% ) , also known as Supermicro, is in a tailspin. Hindenburg Research recently released a short-seller report about the tech company, alleging that it is once again involved in manipulating its numbers. That has put investors into panic mode. Supermicro's shares have been down more than 30% in the past month.

Investors were already starting to grow concerned about artificial intelligence (AI) stocks such as Supermicro becoming too expensive, and now there are worries about the overall business itself, including its internal controls and how legitimate its numbers are. Does this short-seller report raise flags about Supermicro that should keep you away from the stock, or could its reduced price simply make now a good time to take a contrarian position in the company?

Hindenburg alleges accounting manipulation

According to the Hindenburg report, after interviewing ex-employees and industry experts and reviewing documents, the research firm believes there are "glaring accounting red flags" suggesting that revenue may be overstated and internal controls may not have been followed. Hindenburg says the people involved in an accounting issue that took place years ago are still involved with the business today.

In 2020, the Securities and Exchange Commission (SEC) charged Supermicro and then CFO Howard Hideshima with understating expenses and recognizing revenue too aggressively from its 2015 to 2017 fiscal years. The fine was $17.5 million. And in 2018, the stock was also temporarily delisted for not filing its financial statements on time.

What should investors make of the report?

Short-seller reports are often biased and can contain incomplete and one-sided information. A few things about this one stand out to me.

For starters, the ex-employees interviewed for the report seem to primarily be sales reps and directors, who would presumably be unfamiliar with accounting policies and controls. And in any business, there will always be pressure to push as much through as possible at the quarter's end to help meet targets, which the report alleges.

Supermicro's current CFO, David Weigand, took on the role in 2021 and has been with the company only since 2018, having previously worked at Hewlett Packard Enterprise . CFO is the company's most important accounting role, and Supermicro changed that position because it got into trouble with the SEC.

The Hindenburg report tries to suggest that Weigand has looser oversight and internal controls than predecessor Kevin Bauer, who left the company after helping it relist and resolve its financial problems. But that's speculative at best. With a different CFO at the helm, there's no reason to suggest that the company is applying the same accounting practices and policies that previously raised concerns.

As with any short-seller report, investors shouldn't give it too much importance or allow it to influence their decision-making without substantiated evidence.

Supermicro's business has been booming, and demand for its AI servers and infrastructure is skyrocketing. The company is coming off a strong fiscal year for the period ending June 30, in which net sales of $14.9 billion more than doubled the previous year's tally of $7.1 billion. Net income of $1.2 billion also jumped significantly from $640 million a year ago. With such solid numbers and demand for its products, Supermicro doesn't strike me as a business that needs a whole lot of help at the quarter's end or year's end to boost its numbers.

Should you buy Supermicro stock?

A short-seller report can be scary, but investors must take it with a grain of salt. The information could come from disgruntled ex-employees or those unfamiliar with the matters at hand. There's nothing from Hindenburg's short-seller report that makes me think Supermicro's business is in serious trouble, as it seems to refer heavily to trouble the company got into before its new CFO took over.

This could be a good time for investors to take advantage of the potentially irrational fear surrounding Supermicro stock. At a price that's 13 times its estimated future profits (based on analyst estimates), the tech stock could prove to be a steal of a deal.

David Jagielski has no position in any of the stocks mentioned. The Motley Fool has no position in any of the stocks mentioned. The Motley Fool has a disclosure policy .

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Short report

Short reports are suitable for the presentation of research that extends previously published research, including the reporting of additional controls and confirmatory results in other settings, as well as negative results. Authors must clearly acknowledge any work upon which they are building, both published and unpublished.

Short reports should be no longer than 2500 words*.

Implementation Science strongly encourages that all datasets on which the conclusions of the paper rely should be available to readers. We encourage authors to ensure that their datasets are either deposited in publicly available repositories (where available and appropriate) or presented in the main manuscript or additional supporting files whenever possible. Please see Springer Nature’s information on recommended repositories .

We are advocates for theoretically informed research. When deploying specific theories and frameworks in studies the rationale for use needs to be convincingly presented. We also expect that authors should ensure that these are not applied in a superficial, tokenistic fashion. Instead, we recommend an in-depth engagement with selected theories and frameworks throughout the manuscript. Implementation Science and Implementation Science Communications are both increasingly reluctant to publish studies that categorize data according to a framework without offering interpretations that relate to the underlying theory. Theories and frameworks should explicitly inform research aims and objectives, guide data collection and data analysis, shape the presentation of findings, and provide a basis for articulating the study’s contribution in the discussion section.

*The word count includes the words from the main text, ie “Introduction” to the end of “Conclusions”. It doesn’t include abstracts, tables, figures, etc.

'Contributions to the literature' section

All manuscripts submitted to Implementation Science must include a bulleted statement describing what the paper, if published, would add to the literature in implementation science. The statement should consist of three to five bullet points of no more than 100 words in total. Authors should not simply restate their findings or conclusions; the statement must contextualize the paper in the full implementation science literature and provide a succinct statement about what it adds. The statement will be useful in assessing priority for publication and, once having undergone peer review and acceptance with the manuscript, will be included at the beginning of the published article both in the HTML and PDF formats. The statement should be in lay language and understandable to all readers, written for readers of moderate English literacy. The statement should be inserted immediately after the abstract within the manuscript file under the heading 'Contributions to the literature.' To view a published example, please see here .

Reporting standards

Implementation Science supports the complete and transparent reporting of research. The Editors require the submission of a populated checklist from the relevant reporting guideline(s) for all manuscripts submitted to the journal.

Every manuscript submitted should include a checklist appropriate for the study design or type of report, and note that in some cases it may be appropriate to include more than one checklist. For example, manuscripts reporting testing of an implementation intervention should include either the TIDIeR or STARi checklists for the intervention, as well as a checklist appropriate to the evaluation study design (for example, CONSORT for randomized controlled trials).

A library of reporting guidelines can be found via the EQUATOR Network . The completed checklist(s) should be provided as an Additional file and referenced in the text.

Authors should use their discretion in selecting the appropriate checklist(s) from the EQUATOR Network website. During the submission process, authors will be requested to briefly indicate the reason for their decision to select the checklist(s) used. Submissions received without these elements will be returned to the authors as incomplete. If the Editors deem the submitted checklist insufficient, they may request completion of an additional checklist before sending the manuscript out for review.

It is understood that for some studies certain aspects of the report may not comply fully with the pre-specified checklist. The checklist will not be used as a tool for judging the suitability of manuscripts for publication in Implementation Science , but is intended as an aid to authors to clearly, completely, and transparently let reviewers and readers know what authors did and found. Using these guidelines in writing the report, completing the checklist, and constructing a flow diagram are likely to optimize the quality of reporting and make the peer review process more efficient.

Preparing your manuscript

The information below details the section headings that you should include in your manuscript and what information should be within each section.

Please note that your manuscript must include a 'Declarations' section including all of the subheadings (please see below for more information).

The title page should:

"A versus B in the treatment of C: a randomized controlled trial", "X is a risk factor for Y: a case control study", "What is the impact of factor X on subject Y: A systematic review"
or for non-clinical or non-research studies a description of what the article reports
if a collaboration group should be listed as an author, please list the Group name as an author. If you would like the names of the individual members of the Group to be searchable through their individual PubMed records, please include this information in the “Acknowledgements” section in accordance with the instructions below
Large Language Models (LLMs), such as ChatGPT , do not currently satisfy our authorship criteria . Notably an attribution of authorship carries with it accountability for the work, which cannot be effectively applied to LLMs. Use of an LLM should be properly documented in the Methods section (and if a Methods section is not available, in a suitable alternative part) of the manuscript.
indicate the corresponding author

The Abstract should not exceed 350 words. Please minimize the use of abbreviations and do not cite references in the abstract. Reports of randomized controlled trials should follow the CONSORT extension for abstracts. The abstract must include the following separate sections:

Background: the context and purpose of the study
Methods: how the study was performed and statistical tests used
Results: the main findings
Conclusions: brief summary and potential implications
Trial registration: If your article reports the results of a health care intervention on human participants, it must be registered in an appropriate registry and the registration number and date of registration should be stated in this section. If it was not registered prospectively (before enrollment of the first participant), you should include the words 'retrospectively registered'. See our editorial policies for more information on trial registration

Three to ten keywords representing the main content of the article.

The Background section should explain the background to the study, its aims, a summary of the existing literature and why this study was necessary or its contribution to the field.

The methods section should include:

the aim, design and setting of the study
the characteristics of participants or description of materials
a clear description of all processes, interventions and comparisons. Generic drug names should generally be used. When proprietary brands are used in research, include the brand names in parentheses
the type of statistical analysis used, including a power calculation if appropriate

This should include the findings of the study including, if appropriate, results of statistical analysis which must be included either in the text or as tables and figures.

This section should discuss the implications of the findings in context of existing research and highlight limitations of the study.

Conclusions

This should state clearly the main conclusions and provide an explanation of the importance and relevance of the study reported.

List of abbreviations

If abbreviations are used in the text they should be defined in the text at first use, and a list of abbreviations should be provided.

Declarations

All manuscripts must contain the following sections under the heading 'Declarations':

Ethics approval and consent to participate

Consent for publication, availability of data and materials, competing interests, authors' contributions, acknowledgements.

Authors' information (optional)

Please see below for details on the information to be included in these sections.

If any of the sections are not relevant to your manuscript, please include the heading and write 'Not applicable' for that section.

Manuscripts reporting studies involving human participants, human data or human tissue must:

include a statement on ethics approval and consent (even where the need for approval was waived)
include the name of the ethics committee that approved the study and the committee’s reference number if appropriate

See our editorial policies for more information.

If your manuscript does not report on or involve the use of any animal or human data or tissue, please state “Not applicable” in this section.

See our editorial policies for more information on consent for publication.

If your manuscript does not contain data from any individual person, please state “Not applicable” in this section.

Data availability statements can take one of the following forms (or a combination of more than one if required for multiple datasets):

The datasets generated and/or analysed during the current study are available in the [NAME] repository, [PERSISTENT WEB LINK TO DATASETS]
The datasets used and/or analysed during the current study are available from the corresponding author on reasonable request.
All data generated or analysed during this study are included in this published article [and its supplementary information files].
The datasets generated and/or analysed during the current study are not publicly available due [REASON WHY DATA ARE NOT PUBLIC] but are available from the corresponding author on reasonable request.
Data sharing is not applicable to this article as no datasets were generated or analysed during the current study.
The data that support the findings of this study are available from [third party name] but restrictions apply to the availability of these data, which were used under license for the current study, and so are not publicly available. Data are however available from the authors upon reasonable request and with permission of [third party name].
Not applicable. If your manuscript does not contain any data, please state 'Not applicable' in this section.