Defining General Ledger (G/L) Accounts and Cost Elements
After completing this lesson, you will be able to define a G/L account
Chart of Account
Each G/L is set up according to a chart of accounts. The chart of accounts contains the definitions of all G/L accounts. The definitions consist of the account number, the account name, and the type of G/L account (e.g. balance sheet, non operating expenses/revenues, primary costs/revenues, secondary costs or cash accounts).
Assignment of Company Codes to Chart of Accounts
A chart of accounts can be used by multiple company codes so that the general ledgers of these company codes have an identical structure.
General Ledger Account and Cost Element
The two segments of the G/L master record from a Financial Accounting perspective are as follows:
The chart of accounts segment contains a description of the account, the account type that classifies how the account can be used in FI and/or CO and, the account group that controls the company code segment fields, and the consolidation account number.
The company code segment contains values specific to how the company code will manage that account.
Account Groups
Accounts with the same account group normally have similar business functions. You can, for example, have an account group for:
Cash accounts
Expense accounts
Revenue accounts
Other balance sheet accounts
The account groups are assigned number ranges. You can control which account numbers are permissible for cash accounts, expense accounts, and so on, through the number ranges.
Account groups also control the appearance of the company code segment of G/L accounts. Account groups control:
The fields that are required for data entry
The fields that are optional for data entry
The fields that are display only.
The fields that do not show up at all in the company code segment
Reconciliation Accounts
Expenditures versus costs.
In the economical theory, there are two approaches for values:
In the first approach, the values in Financial Accounting and Management Accounting are the same:
Controlling provides additional reporting opportunities by separating the FI documents along additional characteristics, such as segments, profit centers, projects, stored in a coding block. The results may be P&L statements and balance sheets per segment, per profit center or per project.
In the second approach (most used in central Europe), Management Accounting is based on cost and revenues. Costs are only those expenditures, which are as follows:
Related to the business of the company
Exactly assigned to periods (source specific)
For example, a gift to a welfare organization is an expenditure, but not a cost, because it is not the business of the company to make gifts.
Expenditures, which do not meet the definition of costs, are only reflected in Financials, and not in Management Accounting. They are called neutral expenditures.
SAP provides the opportunity to realize each of the theories. In SAP S/4HANA revenues, expenditures, and cost are represented by financial accounts and separated by the Account Type of the accounts. Based on the account type, the accounts used in CO are also called cost elements.
Account Types
The controlling area-specific data is only needed for Secondary Costs and Primary Costs or Revenue accounts. In the controlling area-specific data, you assign a Cost Element category. This category determines which account can be used for which business transaction in CO.
Create a Primary Cost Account
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/support/notes/service/sap_logo.png "account assignment element sap"){kind=logo}
3516891 - Project elements with account assignments cannot be deleted
It is not possible to delete Project Management project elements (e.g. tasks) which have status "Transferred" or "Assigned".
Environment
- SAP Portfolio and Project Management (PPM)
- SAP Portfolio and Project Management for SAP S/4HANA (PPM)
- SAP Portfolio and Project Management in SAP S/4HANA (PPM)
DPR_SHARED 062, transferred, assigned, WBS element, , KBA , PPM-PRO , Project Management , Problem
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Use. You can assign one or more account assignments to an item. Multiple account assignment allows you to apportion the costs covered by a purchase order partly to your own cost center and partly to others, for example. You specify which account assignment object is to be charged via the account assignment category. Account Assignment Category.
Definition. A reference for document entry that provides default values for posting business transactions. An account assignment model can contain any number of G/L account items and can be changed or supplemented at any time. In contrast to sample documents, the G/L account items for account assignment models may be incomplete.
For each cost assignment, enter the company code and the cost element that should be included in the account assignment. Enter the corresponding account assignment object (cost center or profit center). If you want the system to determine a profitability segment instead, you can use the PrfSeg checkbox. This is used when transferring data, such ...
In addition to manual planning in the WBS, you can assign different types of orders (internal orders or maintenance orders) to WBS elements that are flagged as account assignment elements. This assignment can then be used to display the planned costs of the orders for the project. You can also assign activities to WBS elements and plan costs ...
the header data of a purchasing document, such as vendor, purchasing organization, order currency, and so on. the item data. such as material, purchase order quantity, order unit, net price, and so on. the account assignment, such as account type, cost center, controlling area, quantities, values, percentage rates, and so on.
Use. The following account assignments are required for the settlement of an investment measure: An asset under construction is assigned automatically when an investment measure is released (see Functions for Master Data Maintenance). Settlement rule for full settlement upon completion of the investment measure (settlement type GES).
While creating WBS elements using BAPI_BUS2054_CREATE_MULTI, indicator "account assignment element" is set for all the created WBS elements. SAP Knowledge Base Article - Preview ... SAP ERP Central Component all versions ; SAP ERP all versions ; SAP R/3 Enterprise all versions ; SAP R/3 all versions ; SAP S/4HANA all versions ; SAP enhancement ...
account assignment element (PS) Project System (PS) An element in a work breakdown structure (WBS) to which the following postings can be made: Actual postings;
SAP Help, Wiki, Q&A and other resources for account assignment element Click here for the full list of resources and help pages, only the first few are posted below
SAP S/4HANA Cloud Public Edition all versions ; SAP S/4HANA Cloud all versions Keywords CJ 052, CJ052, CJ/052, 052, WBS element, is not a billing element, purchase order, account, billing element, project control, CJ20N , KBA , PS-FIO , Fiori UI for Project System , PS-ST , Structures , Problem
General Ledger Account and Cost Element. The two segments of the G/L master record from a Financial Accounting perspective are as follows: The chart of accounts segment contains a description of the account, the account type that classifies how the account can be used in FI and/or CO and, the account group that controls the company code segment ...
This happens due to a missing assignment, since project is the source of the settlement, and it's not relevant with the settlement cost element. Resolution In order to avoid this error, you can use Configuration Activity / SSCUI "Manage Default Account Assignments" to assign a default assignment to the Cost Elements.
SAP ERP Project System (PS) SAP ERP Financials (FI) SAP ERP Sales and Distribution (SD) SAP R/3; SAP R/3 Enterprise; SAP ERP Central Component; SAP ERP; SAP Enhancement package for SAP ERP; SAP Enhancement package for SAP ERP, version for SAP HANA; SAP S/4HANA, on-premise
It is not possible to delete Project Management project elements (e.g. tasks) which have status "Transferred" or "Assigned". SAP Knowledge Base Article - Preview 3516891 - Project elements with account assignments cannot be deleted
Account Assignment Objects and object types | SAP Help Portal. Home. Support Content. Financials - Controlling. Overhead Cost Controlling (CO-OM) Cost Element Accounting (CO-OM-CEL) CO Account Assignment. Account Assignment Objects and object types.