example of cover letter for technical writing

Professional Technical Writer Cover Letter Examples for 2024

Your technical writer cover letter must clearly demonstrate your ability to communicate complex information efficiently. It should showcase your proficiency in writing clear and concise instructional text. In this cover letter, provide examples of complex documentation you have simplified for readers. Highlight your experience in using tools and technologies relevant to the field of technical writing.

Cover Letter Guide

Technical Writer Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Technical Writer Cover Letter

Key Takeaways

Embarking on your job hunt, you've diligently crafted your resume, only to realize a compelling technical writer cover letter is also expected. The challenge lies not in rehashing your resume, but in sharing a riveting narrative of your proudest professional milestone. Striking a balance between formal tone and original expression can be tricky, and within the confines of a single page, every word must count. Let's navigate these waters, ensuring your cover letter stands out without sounding like everyone else's.

• Step your best foot forward in the technical writer cover letter introduction;
• Be inspired by other professionals' certified cover letters;
• Structure your technical writer cover letter to feature what matters most;
• Close off your technical writer cover letter to make a memorable impression on recruiters.

But where to start writing? Upload your resume into Enhancv's AI, which will prepare your technical writer cover letter (all you need to do is personalize it, and you'll be good to go).

If the technical writer isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Technical Writer resume guide and example
• IT Manager cover letter example
• Python Programmer cover letter example
• Help Desk Manager cover letter example
• Platform Engineer cover letter example
• SQL Developer cover letter example
• Computer Science cover letter example
• Salesforce cover letter example
• Sophomore Engineering cover letter example
• Google cover letter example
• Ethical Hacker cover letter example

Technical Writer cover letter example

Charlotte May

Bangalore, Karnataka

+1-(234)-555-1234

[email protected]

• Directly addressing the key responsibilities of the position - The cover letter highlights the candidate's success in creating user-friendly technical documentation, directly tying into the core responsibilities of a Technical Writer.
• Demonstrating relevant achievements - Mentioning the development of 10 comprehensive manuals and spearheading a user feedback initiative showcases past work experience that is relevant and impactful, thus catching the hiring manager's attention.
• Emphasizing the importance of the user experience - By focusing on user interviews and process improvements, the candidate positions themselves as customer-centric, which is highly valued in roles that require simplifying complex information for end-users.
• Stating eagerness to contribute to the team - Proactive language about bringing skills to the team and contributing to organizational success shows enthusiasm and readiness to become a collaborative team member.

The visual appeal of your technical writer cover letter: format, font, and structure

When using our cover letter builder , make sure to include these vital sections:

• Header (with your name, contact details, the role, and date);
• Greeting (that's personalized to the recruiter);
• Introductory paragraph (to capture attention);
• Body paragraph (to tell a story of how you've obtained your job-crucial skills);
• Closing paragraph (ending with a nod to the future ahead);
• Signature (that is not a must).

Our cover letter templates are already set up for you with the best technical writer cover letter design with single-spaced paragraphs and a one-inch margin.

As for the font of your technical writer cover letter, use the same one as you did in your resume (where modern and simple fonts, like Rubik and Bitter, take precedence over Arial and Times New Roman).

Your technical writer cover letter is created with the recruiters in mind - as no Applicant Tracker System looks over this part of your profile.

When sending over your technical writer cover letter, download it in PDF. This format allows your information and design to stay intact and to keep the same visual quality.

The top sections on a technical writer cover letter

• Header (including the date, your contact information, and the employer's contact information): This establishes the professional format of your cover letter and provides easy access to your details for the recruiter.
• Greeting (addressed to the specific hiring manager or team, if known): Personalizing the greeting shows that you've done your research and are genuinely interested in the position at that particular company.
• Introduction (briefly stating the position you are applying for and your enthusiasm about the role): It draws in the recruiter and gives context to your application, showing that you are focused on the role of a technical writer.
• Body (highlighting your relevant experience, understanding of complex technical content, and ability to convey it clearly to varied audiences): This demonstrates that you possess the key skills necessary for a technical writer, such as writing proficiency, technical understanding, and the ability to simplify complex information.
• Closing (reiterating your interest in the role and indicating your availability for an interview, followed by a professional sign-off): It wraps up your letter with a call to action, prompting the recruiter to move forward with your application.

Key qualities recruiters search for in a candidate’s cover letter

• Proficiency in technical writing tools and software: Recruiters look for candidates skilled in tools like MadCap Flare, Adobe FrameMaker, and Microsoft Visio, as this proficiency allows for efficient documentation creation and management.
• Strong understanding of technical concepts: A technical writer must be able to understand complex technical information to accurately translate it for a variety of audiences.
• Excellent writing and grammatical skills: This ensures the production of clear, concise, and error-free documentation, which is critical in technical communication.
• Experience with documentation lifecycle management: Knowing how to manage updates, revisions, and version control is crucial for maintaining the integrity of technical documents.
• Ability to work with cross-functional teams: Technical writers often collaborate with engineers, product managers, and customer support teams, so strong teamwork skills are essential.
• Attention to detail: Precision is key in technical documentation to avoid misunderstandings and to ensure that all necessary information is included.

How to greet recruiters in your technical writer cover letter salutation

As the saying goes, "You never get a second chance to make a first impression."

Write your technical writer cover letter salutation to be more personalized to the actual hiring manager, who is set to assess your profile by:

• greeting them on a first-name basis, if you have previously communicated with them (e.g. "Dear Sam,");
• using their last name, if you have more formal communication or haven't spoken to them (e.g. "Dear Mr. Harrows" or "Dear Ms. Marshall");
• writing "Dear HR Team" or "Dear Hiring Manager", if you have no clue about who's recruiting for the role.

Search on LinkedIn, Google, or the company website to find information as to the recruiter's name.

In any case, avoid the impersonal "Dear Sir or Madam".

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear [Department Name] Team,
• Dear [Mr./Ms./Dr.] [Last Name],
• Dear [Job Title] Search Committee,
• Dear [Job Title] Hiring Committee,

How to start your technical writer cover letter introduction

The opening paragraph of your technical writer cover letter can seem like a real enigma.

Where do you start writing ?

In your technical writer cover letter introduction, focus on yourself by stating what:

• gets you motivated and excited about the role;
• you like best about the company, from culture to awards.

Write no more than two sentences, which are both authentic and show your enthusiasm for the opportunity.

Structuring your technical writer cover letter body to add more value

You've hinted at your value as a professional (this may be your passion for the job or interest in the company) in your introduction.

Next, it's time to pan out the body or middle of your technical writer cover letter .

When creating your resume, you've probably gone over the advert a million times to select the most relevant skills.

Well, it's time to repeat this activity. Or just copy and paste your previous list of job-crucial requirements.

Then, select one of your past accomplishments, which is relevant and would impress hiring managers.

Write between three and six paragraphs to focus on the value your professional achievement would bring to your potential, new organization.

Tell a story around your success that ultimately shows off your real value as a professional.

A sincere and original way to end your technical writer cover letter

When writing their technical writer cover letter, candidates tend to use one of these phrases, "Sincerely yours" or "I look forward to hearing from you".

Both statements show good manners, but your cover letter should end in a more actionable manner .

Write about:

• how you see yourself growing in the role/organization;
• the benefits you would bring about (you'd impress even more with tangible metrics);
• the next steps in the process (provide your availability for interviews).

The zero experience technical writer cover letter: shifting the focus to your unique value

Don't worry if you have no conventional professional experience . Within your whole experience, there's plenty more you can write about in your technical writer cover letter.

Take, for example, your biggest achievement or award - dedicate your cover letter body to describe it and the job-relevant skills you've learned.

Your professional ambitions could also take center stage. Describe what you plan on achieving in the next five to ten years and the efforts you're making towards your dreams.

Key takeaways

Creating your technical writer cover letter should be a personalized experience for the role and the recruiter, where you:

• Format your cover letter using the same ATS-friendly font (e.g. Railway) as you did for your resume;
• Greet recruiters, using their name, and follow up with two sentences to introduce yourself, your interest in the role, and to stand out;
• Map out one key success from your career (or life) that has taught you job-crucial skills;
• Substitute your lack of experience with an achievement from your internships, degrees, or volunteering gigs;
• End with a promise for your potential or your availability for an interview.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

Microsoft Word Resume Templates

How to write a cover letter for a job with no experience in that field, how to make a great resume outline (including examples), how to include p&l responsibility on your resume, how to answer the, "do you have any questions for me" interview question, how to ace your job search with a little help from chatgpt.

• Create Resume
• Terms of Service
• Privacy Policy
• Cookie Preferences
• Resume Examples
• Resume Templates
• AI Resume Builder
• Resume Summary Generator
• Resume Formats
• Resume Checker
• Resume Skills
• How to Write a Resume
• Modern Resume Templates
• Simple Resume Templates
• Cover Letter Builder
• Cover Letter Examples
• Cover Letter Templates
• Cover Letter Formats
• How to Write a Cover Letter
• Resume Guides
• Cover Letter Guides
• Job Interview Guides
• Job Interview Questions
• Career Resources
• Meet our customers
• Career resources
• English (UK)
• French (FR)
• German (DE)
• Spanish (ES)
• Swedish (SE)

© 2024 . All rights reserved.

Made with love by people who care.

Technical Writer Cover Letter Example

Cover letter examples, cover letter guidelines, how to format an technical writer cover letter, cover letter header, cover letter header examples for technical writer, how to make your cover letter header stand out:, cover letter greeting, cover letter greeting examples for technical writer, best cover letter greetings:, cover letter introduction, cover letter intro examples for technical writer, how to make your cover letter intro stand out:, cover letter body, cover letter body examples for technical writer, how to make your cover letter body stand out:, cover letter closing, cover letter closing paragraph examples for technical writer, how to close your cover letter in a memorable way:, pair your cover letter with a foundational resume, key cover letter faqs for technical writer.

Start your Technical Writer cover letter by addressing the hiring manager by name, if possible. Then, introduce yourself and state the position you're applying for. In the first paragraph, briefly mention your relevant experience and skills that make you a strong candidate for the role. For instance, you could say, "As a Technical Writer with over five years of experience in creating user manuals and online help systems, I am confident in my ability to contribute to your team." This not only shows your qualifications but also your enthusiasm for the role. Remember, the opening of your cover letter sets the tone for the rest of the document, so make it engaging and tailored to the job description.

The best way for Technical Writers to end a cover letter is by summarizing their interest in the role and their qualifications. They should also express their eagerness to contribute to the company's goals. For example, "I am excited about the opportunity to bring my technical writing skills to your team and contribute to [specific company goal or project]. I look forward to the possibility of discussing my qualifications further." It's also important to thank the hiring manager for their time and consideration. This ending is effective as it reiterates the writer's interest, highlights their relevant skills, and shows appreciation for the reader's time, leaving a positive final impression.

Technical Writers should include the following elements in their cover letter: 1. Contact Information: At the top of the cover letter, include your full name, address, phone number, and email address. If applicable, also include your LinkedIn profile or professional website. 2. Salutation: Address the hiring manager directly if you know their name. If not, use a general greeting such as "Dear Hiring Manager." 3. Introduction: Start with a brief introduction about who you are professionally. Mention the position you're applying for and where you found the job listing. 4. Relevant Experience: Highlight your experience that is most relevant to the job description. Discuss specific projects you've worked on and the impact they had. As a technical writer, you might mention your experience with creating user manuals, online help systems, white papers, design specifications, or project plans. 5. Skills: Highlight your technical skills, such as proficiency in technical writing software (like MadCap Flare or Adobe FrameMaker), programming languages, or project management tools. Also, mention your soft skills like attention to detail, ability to work in a team, and communication skills. 6. Understanding of the Role: Show that you understand the role of a technical writer within the company and how you can contribute to it. This could include your ability to translate complex technical concepts into easy-to-understand language, your knack for working closely with technical teams, or your experience with the specific industry the company operates in. 7. Value Proposition: Explain what makes you a unique fit for the role. This could be your years of experience, your specialized knowledge in a certain area, or your proven track record of creating effective technical documentation. 8. Closing: In your closing paragraph, express your enthusiasm for the role and the company. Also, indicate your availability for an interview and your eagerness to further discuss your qualifications. 9. Professional Closing: End the letter with a professional closing like "Sincerely" or "Best regards," followed by your name and

Related Cover Letters for Technical Writer

Related resumes for technical writer, try our ai cover letter generator.

How to Write a Technical Writer Cover Letter (With Template)

Gabriele Culot

December 18, 2023

Last Update

August 05, 2024

Table of Contents

A well-tailored cover letter: The key to job application success

Cover letter tips, how to structure your technical writer cover letter, technical writer cover letter template, get your career rolling with deel, key takeaways.

• A cover letter can be the most important element in a job application. Ensuring your profile stands out to recruiters is crucial to your professional success.
• A well-tailored cover letter should provide relevant information clearly and concisely. Focus on detailing your skills and why you are the right person for that specific role.
• The included Technical Writer cover letter template provides an easy starting point to craft your own cover letters. Adapt and personalize it to fit your profile.

A well-written cover letter is key to quickly getting the attention of prospective employers. Among countless job seekers, resumes, and application letters, yours need to stand out on first impression if you want to ensure your job search  translates to a new role .

In this post, you will discover:

• Reasons why a well-crafted cover letter is key to professional success, from entry-level roles to senior positions
• Cover letter do’s and dont’s
• A Technical Writer sample cover letter you can easily adapt and personalize

Ensuring you know how to write a cover letter that is clear, informative, and tailored to the role you are applying to will benefit you in many ways. Well-crafted cover letters have many benefits, which include:

• Showcasing relevance:  Tailoring your cover letter allows you to emphasize the most relevant skills, experiences, and achievements that align with the specific job requirements. This immediately captures the attention of the  talent acquisition  team, recruiters, or human resources reps.
• Demonstrating research:  A good cover letter conveys your understanding of the organization's needs and illustrates how you can contribute to its success, signaling to potential employers that you've done your homework.
• Telling your story:  Each job application is unique, and a tailored cover letter enables you to craft a personalized narrative. It lets you connect your professional journey with the role's specific challenges and opportunities, making your application more compelling.
• Highlighting cultural fit:  Your cover letter allows you to address the company's values, mission, and culture. By aligning your experiences and values with those of the organization, you demonstrate a cultural fit and convey your enthusiasm for being part of the team.
• Addressing specific requirements:  Job postings often include  specific skills or qualifications  the employer is seeking. Tailoring your cover letter enables you to address these requirements directly, showcasing how you possess the desired attributes and can meet the company's expectations.

A great cover letter should reflect your professional profile and personality. However, no matter what your cover letter's content is, the tips below will help ensure the message you want to convey is clear and easily accessible to hiring managers.

• Keep it concise:  Aim for a cover letter length of 250-400 words. Be succinct in presenting your qualifications and experiences.
• Use a clean layout:  Opt for a professional and clean cover letter format with a standard font (e.g., Arial, Calibri, or Times New Roman) and a font size of 10-12 points.
• Include contact information:  Provide your contact information at the top of the cover letter, including your name, phone number, and professional email address.
• Use headers and sections:  Organize your cover letter into clear sections with headers such as Introduction, Work Experience, and Achievements for easy readability.
• Maintain a professional tone:  Keep the tone of your cover letter professional and upbeat. Avoid overly casual language, and focus on showcasing your skills and experiences.
• Use keywords:  Incorporate relevant keywords from the Agile Project Manager  job description  and company website into your cover letter. This can help your application pass through  applicant tracking systems (ATS)  used by many employers.
• Highlight achievements with bullet points:  Use bullet points to list specific accomplishments or notable projects. This makes it easier for the reader to grasp your accomplishments quickly.
• Use quantifiable data:  Whenever possible, include quantifiable data to demonstrate the impact of your achievements. Numbers provide concrete evidence of your contributions.
• Match company tone:  Adapt your writing style to match the tone of the company and industry. Research the company's culture to strike the right balance between professionalism and personality.
• Showcase company knowledge:  Demonstrate your understanding of the company by referencing its values, mission, or recent achievements. Explain why you're excited about the opportunity to work for this specific organization.
• Address employment gaps (if applicable):  If you have employment gaps, briefly address them in a positive light, focusing on any skills or experiences gained during those periods.
• Proofread thoroughly:  Eliminate typos and grammatical errors by proofreading your cover letter multiple times. Consider using tools like Grammarly to catch any overlooked mistakes and ensure your English (or any language you use) is correct.
• Include a call to action:  Conclude your cover letter with a call to action, expressing your enthusiasm for the opportunity and indicating your readiness for an interview.
• Follow submission instructions:  If there are specific instructions for submitting the cover letter, such as naming conventions or document formats, ensure that you adhere to them.
• Save as a PDF:  Save your cover letter as a PDF before submitting it. This ensures that the formatting remains consistent across different devices and software.

While understanding the correct steps to write a cover letter is crucial to your professional success, knowing what mistakes to avoid is equally important. The best cover letter can easily be made useless by a tiny blunder. Avoid making the mistakes listed below; you will be halfway to your new job.

• Don't use a generic greeting:  Avoid generic salutations like "To whom it may concern," “Dear sir or madam, “ or “Dear hiring manager.“ Whenever possible, address the cover letter to a specific person.
• Don't repeat your resume:  An effective cover letter should complement your resume, not duplicate it. Focus on specific experiences and achievements that showcase your qualifications for the role.
• Don't exaggerate or lie:  Be truthful in your cover letter. Exaggerating your qualifications or providing false information can harm your chances and damage your professional reputation.
• Don't use unprofessional email addresses:  Ensure that the email address you use in your contact information is professional. Avoid using nicknames or unprofessional terms.
• Don't include irrelevant information:  Keep your cover letter focused on the job. Avoid including unrelated personal details or experiences that do not contribute to your suitability for the role.
• Don't use jargon unnecessarily:  While demonstrating your knowledge is essential, avoid unnecessary jargon that may confuse the reader. Use clear and straightforward language.
• Don't sound overly eager:  Expressing enthusiasm is positive but can easily feel unauthentic if overdone.

Remember, the goal of a practical cover letter is to present your qualifications in a clear, organized, and compelling manner while adhering to professional standards.

Express your genuine interest in the  Technical Writer  position in the opening paragraph. Convey your passion for creating clear and concise technical documentation and your eagerness to contribute to a team dedicated to producing high-quality, user-friendly technical content. If applicable, mention any referrals that have influenced your decision to apply for this specific role.

About your current role

Highlight your technical writing work and achievements that have positively impacted the success of your current team. Emphasize your role in producing documentation that is accurate, accessible, and meets the needs of diverse audiences. Demonstrate your proficiency in translating complex technical information into user-friendly and easily understandable content.

Use this section to outline your current responsibilities and ongoing projects, emphasizing how they align with the requirements and objectives of the Technical Writer role.

About your experience

Detail your hands-on experience in technical writing roles, showcasing your ability to work collaboratively with subject matter experts, gather technical information, and create comprehensive documentation. Clearly communicate that your technical writing skills and readiness for the role are well-established. 

This section is also an opportunity to highlight any relevant certifications or additional skills you've acquired throughout your  career path .

Notable achievements

Highlight notable accomplishments that showcase your effectiveness as a Technical Writer. Whether you played a key role in developing a comprehensive user manual, improving the clarity of technical documentation, or implementing a documentation review process, use this section to concisely mention your achievements, how they were measured, and their impact on the quality of technical content.

Why you want to work there

Express your interest in the company by highlighting specific aspects of its mission and values that resonate with you. Convey how these align seamlessly with your professional goals and how you envision contributing to the company's success through your expertise in technical writing. Be concise but articulate about your motivations.

Specific projects or initiatives that motivated you to apply

Demonstrate your understanding of the organization by referencing specific technical writing-related projects or initiatives that have captured your interest. Draw connections between these initiatives and your skills and experiences, emphasizing how your contributions align with the company's technical writing goals. This shows your genuine interest and proactive approach to aligning with the company's mission.

In the closing paragraph, reiterate your enthusiasm to contribute to the company's success as a Technical Writer. Express your eagerness to discuss how your skills align with the company's technical writing objectives and invite the reader to  reach out with any questions  they may have. Sign off with a professional salutation.

Dear [Hiring Manager’s name],

I am writing to express my sincere interest in the Technical Writer position at [Company Name]. With a strong background in technical writing and a proven track record of creating clear and concise documentation, I am confident in my ability to contribute effectively to your organization.

About my current role

In my current position as a Technical Writer at [Current Company], I have:

• Authored and edited technical documentation, including user manuals, system guides, and API documentation, ensuring accuracy and clarity of content.
• Collaborated with subject matter experts and development teams to gather information and translate technical concepts into user-friendly documentation.
• Implemented documentation standards and style guides to maintain consistency across all written materials.

About my Technical Writer experience

My experience extends to:

• Conducting comprehensive research to understand complex technical concepts and translate them into accessible and understandable content for a diverse audience.
• Collaborating with cross-functional teams, including developers, product managers, and quality assurance professionals, to gather information and ensure accuracy in documentation.
• Utilizing documentation tools and version control systems to manage and update documentation efficiently.

Some of my notable achievements include:

• Overhauling the documentation for [specific product or system], resulting in a [percentage] improvement in user comprehension and reduced support inquiries.
• Implementing a documentation feedback loop that improved collaboration between technical writers and end-users, resulting in more accurate and user-friendly documentation.
• Receiving recognition for consistently meeting tight deadlines and producing high-quality documentation under pressure.

Why I want to work for [Company]

I am particularly drawn to [Company Name] due to its [mention aspects unique to the company and are a core part of its mission and values such as commitment to excellence in technical communication, dedication to innovation in documentation practices, growth,...]. I am excited about the opportunity to apply my technical writing skills to contribute to [Company Name]'s success in providing clear and effective documentation for its products and services.

Specific projects or initiatives of [Company] that motivated me to apply

In researching [Company Name], I was impressed by your recent initiatives in [specific documentation-related project or achievement]. I believe my experience in technical writing aligns seamlessly with your organizational objectives. My commitment to delivering clear and comprehensive documentation and my dedication to delivering high-quality results would make me a valuable addition to your team.

Thank you for considering my application. I am eager to further discuss how my skills and experiences align with the Technical Writer role at [Company Name]. I look forward to contributing to your team's success.

[Your Full Name]

Your job application is your chance to tell your professional story, and a well-tailored cover letter is your narrative's opening chapter. Remember that personalization is key. Make each word count, emphasizing how your background uniquely positions you as the ideal candidate, and get your dream job. 

Looking for even more inspiration?  Discover how to write a stellar cover letter in 5 steps .

Discover more tips and tools to help boost your career further and climb the steps to your dream job on  the get-hired content hub .

About the author

Gabriele Culot is a content manager and writer passionate about exploring the future of work and its opportunities. An advocate of remote and flexible work models, he is a strong believer in their power to expand access to opportunities and help build richer and more diverse connections. At Deel, he focuses on worker-related and community content, from immigration guides to workplace innovation, from digital nomad lifestyle to workplace wellbeing.

Related resources

How to Write an Executive Director Cover Letter (+ Template)

How to write a marketing manager cover letter (with template), how to write an ai engineer cover letter (with template), how to write a customer experience manager cover letter (+ template), how to write a compliance manager cover letter (with template), how to write an software engineer cover letter (with template), how to write an event coordinator cover letter (with template), how to write a credit analyst cover letter (with template), how to write an research scientist cover letter (with template).

How to Write a Accounts Payable Specialist Cover Letter (+ Template)

How to write a research assistant cover letter (with template).

How to Write a Payroll Specialist Cover Letter (With Template)

How to write a facilities manager cover letter (with template).

How to Write an Account Executive Cover Letter (With Template)

How to write a financial analyst cover letter (with template), how to write an ai research scientist cover letter (with template).

How it works

Hire Employees

Hire Contractors

Run Global Payroll

For Finance Teams

For Legal Teams

For Hiring Managers

Deel Solutions - Spain

Deel Solutions - France

Support hub

Global Hiring Guide

Partner Program

Case Studies

Service Status

© Copyright 2024. All Rights Reserved.

• Privacy Policy
• Terms of Service
• Whistleblower Policy
• Cookie policy
• Cookie Settings

4 Technical Writer Cover Letter Examples and Writing Tips

4 Technical Writer cover letter examples for your job search inspiration. Copy, edit, and modify to stand out and land that technical writing job!

Technical Writer Cover Letter is a piece of writing task to convince the employer of your writing skills.

Although, with your writing skills you’ll benefit from specifying what type of technical content you write. It is recommended that you provide links to your best piece of work and make your application easy to shortlist.

Since you’ll be writing at least 3 paragraphs in your letter which is enough to allow the recruiter to evaluate you, while also providing work sample links, you should focus on displaying the additional knowledge that makes you better at your work than your competitors.

Write your letter in about 150-200 words .

Make sure you elaborate on your technical skills and finally close your cover letter with a mention of how you’ll follow up on your application.

Below are some examples to take inspiration from while writing your cover letter.

Technical Writer Cover Letter Example

This is Riaz, I’ve been working as a Technical Writer for an IT company for the past 2 years where I collaborated with the engineering team, project managers, and IT managers to document the entire development process from the ground up. I understand from the posting on Dice.com that you’re looking for someone with experience like mine. I’m thrilled to be applying for this vacancy at Sunrise.

Process Documentation for technical development is a very interesting journey to be on. To me, it is almost like playing all the roles that come with the process of software development and living it while I write it. It is new every day and provides an enormous opportunity to be a person of many talents which personally motivates me to diversify and explore more every day. Working with the engineers and management I have learned and gathered a great deal of technical vocabulary which makes me capable of exploring far through industrial jargon.

Here is some of the communication work that I’m proud of; it conveys the process of development for the onboarding of trainee engineers. Link below:

• www.example.com/processcommunication/
• www.example.com/projectonboarding/
• www.example.com/featuredocumentation/

I’ll appreciate an opportunity to meet you in person and discuss where I can contribute through my technical understanding and linguistic skills.

You can reach me via phone or email to set up an appointment or I’ll get in touch with you in the next 3 days to see how we can move forward on my application.

Thank you for your time and consideration.

Sincerely, Riaz Wooldrof

Technical Writer Cover Letter No Experience Example

Dear Miltz,

I would love to be considered for the Technical Writer position advertised on your website for fresh graduates. I have recently completed my Masters in Technical Writing which has had me doing part-time writing for tech teams in IT, mechanical, and manufacturing sectors. This makes me fairly confident to apply at Philips.

Since I worked as a remote writer with rare visits to the companies I worked for, I had little interaction with the team to gain any background knowledge about my work. However, that gave me an ample amount of time to do a lot of industry-specific research on the topics provided to me. I grew a wider scope of vocabulary around industrial terms which in turn made me more efficient in asking the right questions and utilizing my few meetings to produce quality material that rarely came back for any edits.

I take pride in how accurately I can reproduce the messages for a company in an easy-to-grasp manner for its consumers. My ability to translate abstract ideas into comprehensive material is my way of solving complex business problems and being an active player in the dynamics of the company.

I’m keen for an opportunity to be interviewed at Philips and discuss how I can contribute to the company’s communication system and values. If required, please feel free to assign me a writing task for further shortlisting of my profile.

Thanks for taking the time to review my application.

Sincerely, Jerry McNowells

Cover Letter for Technical Writer Example

Dear Mathew,

I found the vacancy for a Technical Writer at QuesTech in yesterday’s Washington Post newspaper. I have previous experience in working with IT teams and writing their product manuals, and development guides, which is totally transferrable to the requirements of your Technical Writer’s position making it a perfect next step for me.

My work begins with processing data around the target audience and researching market outlook for the competitor products. I always prefer to be all-knowing of the users of the product before I address them through a product manual. Working closely with the marketing team has helped me gain perspective on how the product is being sold and what the customers perceive through our advertisements. This has resulted in faster production, saving 20 hours of time writing 5000 words. The coherence of all material from marketing to end-user manuals has generated a 23% rise in positive customer feedback. Since the success of the method, the introduction of marketing and customer data to a writer has become a part of the project onboarding program for all writers at our company.

I love how marketing, tech, product research from business teams, and my writing together account for such a major impact on the outlook of the product and company image motivating me to collaborate and seek higher output.

QuesTech’s, “all employees are partners” concept pulls me in, in anticipation of working with a huge team that functions in complete harmony with all its people advancing alike in the long-term.

I would appreciate an opportunity to meet with you in person and discuss how I can bring my experience to best use for QuesTech. I’ll follow-up in the next three days to see how we can move forward on my application.

Sincerely, Siena Goetz

Example Technical Writer Cover Letter

This is to apply for the position of Technical Writer advertised on your website. I have been writing for 8years now. During this time I have explored and written variety- magazine publications, newspaper columns, educational material, Tech Marketing blogs, Social media content, landing pages, and blogs across industries. However, most of my experience is in the Software industry and due to my Computer Science background, I’m inclined to work along the lines of technology and its produce.

Some of my best works contain a detailed analysis of the use of certain technologies and how it affects the application or a comparative study of technologies aiming to help the prospects make an informed choice. My work is extensive but can be understood by non-tech clients who I target. Here are a few samples to give you an idea of what to expect from my tech writing:

• www.example.com/blogs-serverless-as-a-solution/
• www.example.com/blogs-migration-to-cloud/
• www.example.com/blogs-react-vs-angular/

I was never so much into coding but I love researching technologies and finding their best use cases and turning them into useful information sources for our website visitors. Through my content and basic but broad understanding of SEO, I also participate in the marketing efforts of the company which makes the job even more interesting.

My understanding of technology will be an asset to Analytics and its clients as it yields concrete results and leaves a long-term impression of authority and reliance.

I would appreciate an opportunity to discuss my application in detail. Please feel free to reach me via phone or email to set-up an appointment.

Sincerely, Shehnzi Czar

Copyright © 2024 Workstory Inc.

Select Your Language:

Resume Worded   |  Career Strategy

14 technical writer cover letters.

Approved by real hiring managers, these Technical Writer cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Technical Writer
• Senior Technical Writer
• Documentation Specialist
• Junior Technical Writer
• Alternative introductions for your cover letter
• Technical Writer resume examples

Technical Writer Cover Letter Example

Why this cover letter works in 2024, highlighting relevant experience.

This sentence effectively showcases the applicant's previous experience in technical writing, emphasizing their ability to collaborate with teams and manage the documentation process.

Quantifying Success

By providing specific numbers on how their work impacted user engagement, the applicant demonstrates their ability to drive results and make a tangible difference in their role.

Showing Genuine Enthusiasm

This sentence expresses genuine excitement about the opportunity to work at Microsoft and contribute to the improvement of their software products, indicating that this is not just another job application for the applicant.

Connect personal experience with company values

As a job seeker, it's pretty powerful when you can connect your personal experiences to the values of the company you're applying to. It shows you understand their mission on a deeper level and are personally invested in it. This cover letter does a great job of that, tying the writer's small-town upbringing and appreciation for accessible technology to Google's commitment to making complex tech understandable.

Highlight your impact with numbers

Adding quantifiable achievements to your cover letter can do wonders, as it gives concrete evidence of your abilities. This writer didn't just say they improved user comprehension and reduced customer support tickets, they provided percentages for these improvements. This gives a clearer picture of their impact and what they can potentially bring to the table at Google.

Discuss relevant accomplishments

In this cover letter, mentioning the implementation of a content management system is a smart move. It directly relates to the role of a Technical Writer, showing how the writer used innovative solutions to enhance efficiency. Plus, suggesting how this could benefit Google, demonstrates the writer's foresight and adaptability.

Showcase Impactful Achievements

I appreciate when you quantify your achievements. That 40% reduction in customer support tickets? That's no small feat and it tells me right away that you've got the skills to produce results. You've proven you can do the job, and not just in theory.

Highlight Team Collaborations

Seeing that you've collaborated with a development team and that it led to a 25% increase in project delivery efficiency gives me faith in your teamwork skills. It also tells me that you understand the importance of internal communication and knowledge sharing and that you're not just focused on the end-user.

Express Genuine Interest

When you share what excites you about the role, in this case documenting cutting-edge technologies, it shows me that you're genuinely interested in what you'll be doing. That's a level of authenticity that can't be faked, and it makes me believe that you'll bring passion to the role.

Align Your Goals with the Company

It's great to see that you're thinking about how your skills align with our vision. You're not just looking for any job - you're looking to contribute in a meaningful way. And that tells me you've got more than a paycheck in mind. You're here to make a difference.

End with Warmth

Ending your letter with a warm closing like "Warm regards" gives a sense of your personality. It's a nice touch that leaves me with a positive impression of you as an individual.

Show passion for the product

When you express genuine excitement for the company's products, it shows you're not just looking for any job but are specifically interested in what they do. This can make your application stand out.

Highlight your impact on user experience

Discussing specific achievements, like reducing support tickets and boosting user satisfaction, provides clear evidence of your ability to produce valuable content. This is what hiring managers are looking for in a technical writer.

Demonstrate ability to simplify complex topics

Showing you can make difficult topics easy to understand is crucial for a technical writer. It indicates you can help users effectively engage with the product.

Connect your skills to company goals

Linking your technical expertise and passion for clear documentation with the company's mission emphasizes how you can contribute to their success. It suggests a mutually beneficial fit.

Express eagerness to contribute

A strong closing statement that expresses enthusiasm for discussing your role in the company's future indicates a proactive and positive attitude.

Does writing cover letters feel pointless? Use our AI

Dear Job Seeker, Writing a great cover letter is tough and time-consuming. But every employer asks for one. And if you don't submit one, you'll look like you didn't put enough effort into your application. But here's the good news: our new AI tool can generate a winning cover letter for you in seconds, tailored to each job you apply for. No more staring at a blank page, wondering what to write. Imagine being able to apply to dozens of jobs in the time it used to take you to write one cover letter. With our tool, that's a reality. And more applications mean more chances of landing your dream job. Write me a cover letter It's helped thousands of people speed up their job search. The best part? It's free to try - your first cover letter is on us. Sincerely, The Resume Worded Team

Want to see how the cover letter generator works? See this 30 second video.

Highlight your initial attraction to the field

Telling me about your first encounter with the company's products and how it sparked your interest in this field makes your application memorable. It shows a genuine interest that predates this job opening.

Showcase your ability to simplify complex information

Being able to take complex technical concepts and make them easy for everyone to understand is essential for a technical writer. This skill is highly valued and not everyone has it.

Demonstrate versatility in technical communication

Your experience working with both technical and non-technical audiences speaks volumes. It's important that you can communicate effectively with everyone in the company, regardless of their technical background.

Share what excites you about the company

Your excitement about the company's values and how you can contribute to them tells me you're not just looking for a job but a place where you can grow and make a difference.

End on a positive and proactive note

Ending your cover letter by expressing your desire to discuss your fit for the role further is a great way to prompt a conversation. It's assertive without being pushy.

Show your passion for the company

Mentioning your genuine admiration and use of the company's products shows that you are not just looking for any job, but you are specifically interested in this company because of what they do. This helps the hiring manager see you as a more engaged and motivated candidate.

Highlight your ability to simplify technical concepts

Stating your knack for making complex information easy to understand is crucial for a technical writer position. It tells me you have the core skill needed to succeed in this role, making it easier for non-technical readers to grasp technical subjects.

Emphasize audience awareness

Understanding and tailoring content to meet the audience's needs is a key part of being an effective technical writer. By highlighting this, you demonstrate an essential skill for creating user-friendly documentation that resonates with its intended readers.

Showing your enthusiasm to use your skills to support the company's mission and help users maximizes the impact of their products signals that you're a candidate who seeks not just to do a job, but to make a real difference within the team.

Close with a proactive call to action

Ending your cover letter by looking forward to discussing how you can contribute to the company's success is a strong move. It's polite, yet assertive, encouraging the hiring manager to envision you as part of their team and to take the next step in the hiring process.

Senior Technical Writer Cover Letter Example

Draw from personal foundational experiences.

It's a great idea to reference personal elements that have shaped your professional skills. In this case, the writer's upbringing in a family of educators has shaped their communication skills. It lends authenticity to their claim of having strong communication skills and makes for a memorable introduction.

Showcase leadership and project management skills

For a Senior Technical Writer role, leadership and project management skills are likely as important as writing skills. The writer smartly highlighted these by sharing a project where they led a team to complete a substantial piece of work within a tight deadline. This indicates they can take on a leadership role and manage large projects effectively.

Present problem-solving initiatives

Showing that you can identify problems and initiate solutions is a huge plus. By describing an initiative that improved accuracy and efficiency, the writer demonstrated their proactive problem-solving skills. These are valuable traits for a senior role and it signals that the writer is not just a doer, but also a thinker.

Demonstrate Your Value

Providing specific examples, like how you increased user engagement by 60% at RW Tech Company, serves to underline your value. It shows me that you don't just talk a good game, you're able to follow through and make a tangible impact.

Show Your Innovative Approach

When you talk about introducing a documentation analytics program, it demonstrates that you're not just a doer but also a thinker. You're looking for ways to innovate, and that's just the kind of mindset we value.

Share Your Excitement

When you express excitement about working with our global teams, it tells me that you're motivated by challenge and the chance to make a difference. It reassures me that you're not simply looking for a job - you're eager to contribute.

Understand the Company's Ethos

Seeing that you understand and value our inclusive approach to technology is assuring. It means you'll be able to align your work with our company ethos and ensure that the documentation you create is accessible to all.

Offer to Contribute

Ending your letter with an offer to discuss how you can contribute gives me a sense of your proactive attitude. It's a clear sign that you're ready to roll up your sleeves and get involved.

Personal connection with the company's mission

Sharing your admiration for the company's work shows you're already aligned with their values, making you a potentially great fit for their culture.

Showcase leadership in technical writing projects

Highlighting your experience in leading projects, especially those that had measurable successes, demonstrates your capability to handle senior-level responsibilities and challenges.

Illustrate your knack for making tech accessible

Providing examples of how you've translated complex technical concepts into accessible content showcases a key skill that's valuable in any technical writing role, especially in environments that value user-friendly documentation.

Align with the company's vision of innovation

Expressing your draw to the company's commitment to innovation connects your personal goals with theirs, suggesting you'll contribute positively to their culture and objectives.

Convey enthusiasm for the opportunity

An earnest closing that communicates your eagerness to bring your expertise to the team can leave a lasting, positive impression on the hiring manager.

Show your technical writing impact

Explaining your experience in creating technical documents for software products helps me understand your practical skills and how they will benefit our team.

Highlight leadership in documentation

Talking about how you've established documentation standards shows you're a leader who can elevate our documentation processes.

Link experience with specific achievements

By connecting your leadership in projects to measurable outcomes, like increased engagement and reduced support tickets, you make your expertise undeniable.

Align with the company's mission

Expressing your enthusiasm for the company's goals tells me you've done your homework and are genuinely interested in contributing to our success.

Convey passion for user-centric documentation

Your eagerness to create documentation that focuses on the user shows you prioritize customer satisfaction, which is key for us.

Express your admiration for the company's mission

Starting your cover letter by sharing your excitement about the company’s innovative work immediately catches attention. It shows that your interest in the position goes beyond just finding a job - you want to be part of their mission.

Showcase your achievements with metrics

Quantifying your accomplishments, like increasing user engagement or reducing support tickets, offers clear proof of your impact in past roles. This not only highlights your skills but also provides concrete examples of how you can add value to the team.

Demonstrate your unique skill set

Clarifying what sets you apart, especially your expertise in making complex technical content user-friendly, illustrates your value proposition as a senior technical writer. This skill is crucial for helping users achieve their goals using the company's products or services.

Connect your ambitions with the company's industry leadership

Showing excitement about joining a leading company in the industry suggests that you are motivated by innovation and growth. It implies you are someone who seeks to contribute to and grow with the company.

Invite further conversation

Politely requesting a discussion about your potential contributions to the company's success is a strategic way to close your cover letter. It moves the conversation forward, urging the hiring manager to consider how your specific skills and experiences can benefit their team.

Documentation Specialist Cover Letter Example

When you talk about your personal connection to the company's products, it shows me that you're not just looking for any job. You're interested in this job, at this company. That's a good sign.

Detail your relevant experience

Detailing the types of documents you've worked on tells me you have the specific experience needed for a documentation specialist role. It's important to see that you've done this work before, not just any writing.

Translate user needs into content

Your ability to understand and act on user feedback is crucial. It tells me you're not just writing documents but making sure they meet the users' needs. This is a key skill for a documentation specialist.

Express your enthusiasm to contribute

Your excitement about contributing to the company's mission reassures me that you're likely to be engaged and motivated in your work, which is exactly what I'm looking for.

Close with a forward-looking statement

Ending your cover letter by looking forward to discussing your contribution to the company's success tells me you're confident in your ability to make a positive impact. That's a strong close.

Show your personal connection to the company

When you share that you have used and admired the company's products, it shows you are already a fan of their work. This makes you seem like someone who genuinely wants to be part of their team.

Highlight specific achievements

Detailing a particular success, like improving a process or enhancing user satisfaction, demonstrates your ability to make a real impact. It also shows you know how to measure success, which is valuable for any role.

Explain why you love your role

Talking about what excites you in your job makes you more relatable and shows your passion. It helps the hiring manager see you're not just looking for any job, but a role that truly fits your interests and skills.

Express eagerness to join the team

Mentioning your desire to work with the company's team emphasizes that you value collaboration and are eager to contribute to collective success. It's a good way to show you're a team player.

Show appreciation and enthusiasm

Closing your letter by thanking the hiring manager for considering your application and expressing excitement about the possibility of contributing to the company's goals leaves a positive, lasting impression.

Junior Technical Writer Cover Letter Example

Share a personal connection with the product.

Your initial encounter with Slack during college showcases a genuine user experience, making your application more relatable.

Demonstrate academic preparation

Detailing your focus on developing clear and engaging technical content through your studies proves you have a strong foundation in technical writing.

Value collaboration and feedback

Emphasizing your experience with subject matter experts and user feedback highlights your understanding of the importance of teamwork and continuous improvement in creating effective documentation.

Express enthusiasm for the company culture

Your excitement about joining a company that values collaboration and innovation aligns your personal values with ours, suggesting a good cultural fit.

Articulate your fresh perspective

Stating your eagerness to bring new ideas and your passion to the role demonstrates an open and proactive approach to challenges.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Technical Writer Roles

• Brand Journalist Cover Letter Guide
• Content Writer Cover Letter Guide
• Creative Content Writer Cover Letter Guide
• Digital Content Writer Cover Letter Guide
• Entry-Level Technical Writer Cover Letter Guide
• Medical Writer Cover Letter Guide
• Scriptwriter Cover Letter Guide
• Senior Technical Writer Cover Letter Guide
• Technical Writer Cover Letter Guide

Other Marketing Cover Letters

• Brand Ambassador Cover Letter Guide
• Brand Manager Cover Letter Guide
• Brand Strategist Cover Letter Guide
• Campaign Manager Cover Letter Guide
• Content Creator Cover Letter Guide
• Creative Director Cover Letter Guide
• Digital Strategist Cover Letter Guide
• Director of Marketing Cover Letter Guide
• Event Coordinator Cover Letter Guide
• Marketing Executive Cover Letter Guide
• Marketing Manager Cover Letter Guide
• Social Media Manager Cover Letter Guide
• Video Editor Cover Letter Guide

Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.