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#1 – Business Research Proposal

#2 – Marketing Research Proposal

#3 – Medical Research Proposal

#4 – Psychology Research Proposal

• The theme or themes
• Methodology
• The findings or results

 What goes into an ideal research proposal?

• Introduction (that lays the basic foundation to follow)
• Review of the literature (presenting the most relevant data)
• Aims and objectives (WHAT does the researcher want to find out)
• Research design and methodology (HOW would the researcher reach the desired goals and aims)
• Ethical considerations (if any)
• Bibliography

What are the few aims your research proposal is expected to meet?

• Highlight your CONFIDENCE in the related field
• Illustrate your APPROACHABILITY and proficiency in data tools, methods, and procedures
• Demonstrate the FEASIBILITY of the project and its ability to meet set goals within the designated timeline
• Exhibit your COMMAND and expertise in the chosen topic
• Lastly, secure FUNDING by impressing sponsoring or funding agencies with the value of your proposal.

Different Types of Research Proposals

Tips for writing a strong research proposal.

• Use Clear and Concise Writing: Communicate ideas effectively using straightforward language. Keep sentences and paragraphs concise for clarity.
• Create an Effective Structure: Organize your proposal logically with an attention-grabbing introduction, a clear problem statement, objectives, methodology, and a well-defined conclusion.
• Address Potential Limitations: Acknowledge and overcome potential challenges proactively to demonstrate your preparedness.
• Seek Feedback: Gather input from mentors or colleagues to enhance your proposal and align with audience expectations.
• Justify the Significance: Articulate the importance of your research and its contribution to the field.
• Research Methodology: Describe your research approach, including data collection, analysis, and ethical considerations.
• Timeline and Feasibility: Present a realistic timeline considering available resources.
• Proofread and Edit: Ensure a polished and professional proposal through thorough proofreading and editing.

Common Blunders That Can Jeopardize Your Research Proposal

• Lack of Clarity: One of the most common mistakes is a lack of clarity in presenting the research problem, objectives, or methodology. Ensure that your proposal is clear, concise, and easy to understand for readers from diverse backgrounds.
• Inadequate Literature Review: A strong literature review is crucial to situate your research within the existing knowledge. Avoid the mistake of providing a superficial or incomplete review. Instead, conduct a comprehensive literature search and critically analyze relevant studies to demonstrate your understanding of the field.
• Unrealistic Timelines: Setting unrealistic timelines can undermine the feasibility and credibility of your research proposal. Be realistic when estimating the time required for each phase of your study and consider potential delays or challenges that may arise.
• Insufficient Attention to Ethical Considerations: Research involving human subjects or sensitive data requires careful attention to ethical considerations. Failure to address ethical concerns can raise ethical issues or lead to the rejection of your proposal. Make sure to clearly outline your ethical framework and procedures for obtaining informed consent and ensuring participant confidentiality.
• Lack of Cohesion: Ensure that your proposal is well-organized and cohesive. Avoid the mistake of presenting disjointed or unrelated sections. Create smooth transitions between different components of your proposal to maintain a logical flow of ideas.
• Neglecting to Revise and Edit: Failing to revise and edit your research proposal can result in overlooked errors or inconsistencies. Take the time to review your proposal thoroughly, checking for spelling, grammar, and formatting mistakes. Edit for clarity, coherence, and conciseness.

Organizing Your Research Proposal: Structuring Guidelines to Follow

• Proper Citation Styles: Familiarize yourself with the required citation style, such as APA, MLA, or Chicago. Adhere to the specified formatting guidelines for in-text citations, references, and bibliography.
• Font and Margin Requirements: Follow the recommended font size and style for your proposal. Typically, a legible font like Times New Roman or Arial with a font size of 12 is preferred. Set standard margins, usually 1 inch (2.54 cm), on all sides of the document.
• Page Limits: Take note of any specified page limits. Ensure that your content fits within the designated length requirements without exceeding them.
• Proper Structure: Structure your research proposal with clear and logical sections. Include an introduction, literature review, research objectives, methodology, expected results, and a conclusion. Use headings and subheadings to organize your content effectively.
• Consistent Formatting: Maintain consistency throughout your proposal in terms of font, spacing, indentation, and alignment. Pay attention to paragraph breaks, line spacing, and the use of bullet points or numbering when appropriate.
• Proofread and Edit: Before finalizing your research proposal, carefully proofread and edit it for any formatting errors, typos, or inconsistencies. Ensure that your document is polished and presents a professional appearance.

Frequently Asked Questions (FAQs)

• This is a document that outlines the planned research project, including its objectives, methodology, and expected outcomes.
• This is important as it serves as a roadmap for your research, demonstrates the significance of your study, and helps you secure funding or approval.
• It should include an introduction, literature review, objectives, methodology, expected results, and a conclusion, along with other required sections.
• The length varies, but it is typically around 2,000 to 3,000 words for master’s programs and 5,000 to 8,000 words for Ph.D. programs.
• It is generally recommended to tailor your proposal to each specific application to highlight its relevance and alignment with the requirements.
• Choose a topic that interests you, aligns with your field of study, has sufficient literature available, and addresses a research gap or problem.
• Conduct a thorough review of existing literature related to your topic to identify gaps, establish context, and provide a theoretical foundation for your study.
• Ensure that your objectives are specific, measurable, achievable, relevant, and time-bound (SMART). Clearly state what you aim to achieve with your study.
• This section outlines your approach, data collection methods, sampling techniques, and data analysis procedures, ensuring the validity and reliability of your study.
• Acknowledge potential limitations, such as time constraints or sample size, and explain how you plan to minimize their impact on the study’s validity and reliability.
• If your work involves human subjects, animals, or sensitive data, it is important to address ethical considerations, including informed consent, confidentiality, and potential risks.
• Break down your project into smaller tasks and allocate appropriate timeframes to each task, considering dependencies, resources, and potential challenges.
• If your research requires funding, it is beneficial to include a budget section outlining the anticipated costs for equipment, materials, participant compensation, and other relevant expenses.
• Follow the required formatting guidelines provided by your institution or funding agency, including citation styles, font, and margin requirements, and overall document structure.
• It is highly recommended to seek feedback from mentors, advisors, or colleagues to ensure clarity, coherence, and alignment with the intended goals.
• In some cases, revisions may be allowed after the initial submission. However, it is important to carefully review submission guidelines and communicate any changes to the appropriate parties.
• Make it stand out by emphasizing the uniqueness of your study, highlighting its potential contributions to the field, and clearly demonstrating its significance.
• Demonstrate your expertise and knowledge by thoroughly reviewing relevant literature, citing key studies, and providing a clear rationale for your research based on existing theories and findings.
• Depending on the guidelines provided, you may be able to include visuals or graphics to enhance the clarity and visual appeal. However, ensure they are relevant, clear, and appropriately labeled.

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WTO / Business / Proposals / 9 Free Research Proposal Templates (with Examples)

9 Free Research Proposal Templates (with Examples)

Research activities are often too complicated and costly to carry out single handedly from your own pocket. You need external funding and endorsement to be able to execute them. For that to happen, you have to draft a letter and present it to the various funders.

This letter is a research proposal. It proposes the project you intend to engage in while at the same time requests for sponsorship to that particular research. Knowing how to draft it is hence critical to your success. We offer more explanations to this letter in our subsequent discussions hereunder to help you in drafting one successfully.

Free Templates

Purpose of the Proposal

Upon receiving this letter, the funders and potential sponsors will evaluate its merit and potential impact before committing to fund it. This letter basically persuades the reader to adopt the solutions that are proposed therein too! It does this by spelling out the potential value that the reader stands to gain.

How to Write a Proposal

Even though these proposals differ markedly from one another, they are drafted using more or less similar steps.

Below are those steps highlighted and explained in detail:

Step I: Determine the project to research

First, determine the exact project. This is the problem which your research basically aims at solving. The problem, needless to say, has to be relevant to the community or humanity as a whole to be able to stand a chance of receiving the necessary funding.

Step II: Spell out the scope

Proceed now to spell out the scope of the research. ‘Scope’ here means the extent to which the project shall be valid and relevant. It also indicates the timelines that may have to be adhered to for the best outcomes to be attainable. Your funder will scrutinize these details to determine whether they merit funding.

Step III: Create an outline

Each proposal has to be carried out within a predefined framework. You have to spell out the precise framework within which yours is to happen. Come out with the relevant topics and steps that may have to be followed to attain the necessary end. This also will help in understanding the project altogether.

Step IV: Fill in the blanks

This is the core of the proposal altogether. Here, you basically fill the blank spaces which are left after outlining the scope of the project. To do this, write the details under each topic or step you have already delineated above. Be detailed and thorough in warding off any likely ambiguities.

Step V: Proof-read and edit

Needless to say, you have to proofread and edit the proposal before finally submitting the same to the prospective funder. Use grammar and spell checking tools to achieve this end. Documents that are devoid of any errors stand a higher chance of getting the funding. They are also deemed serious.

What to Include in It

A typical proposal has to comprise the following items:

• Purpose – This is a summary of the need which your research endeavors to solve.
• Title page – It is the first page of the proposal that displays the name of the author, the title of the research, its publisher, edition (if any), and the subtitle.
• Introduction – The introduction summarizes its nature, its scope, objectives, and the timelines within which it is to happen.
• Literature review – A literature review digs into some of the writings and studies that have already been conducted on the area of interest. It aims at identifying gaps that may be worked to solve the problem at hand.
• Design and methods – These are the strategies which you the researcher aims at adopting to be able to solve the problem or meet the particular need at hand.
• Implications and contribution to knowledge – In what ways will the research you have at hand contribute to knowledge and the advancement of humanity?
• Reference list or bibliography – These are the lists of sources from which you derive your basis.
• Schedule – It is a breakdown of the timeline within which you are to carry out the research and submit the final outcomes.
• Budget – Each research has to be funded by money. In this section, you basically state how much money you need plus how you plan to use the amounts to tackle specific segments.

Proposal Format

This is the basic format for all kinds of proposals. All you have to do is fill in the blanks with the relevant pieces of information:

• Purpose of a research proposal
• Introduction
• Literature Review
• Research design and methods
• Implications and contribution to knowledge
• Reference list or bibliography

Templates & Examples

Proposal example.

Research Proposal Sample Template

Things to Keep in Mind

To be able to draft a quality research proposal, there are a number of things you have to bear in mind.

In this segment, we delineate and explain to them for you to note:

Employ simpler language

Though this is an academic paper, the funder or financier may never have a background in matters of academics. You hence want to avoid technical languages that are likely to confuse the reader. Such an approach will also help the reader to interpret the proposal and make meaning easily.

Highlight the potential benefits

One sure way of having your proposal receiving immediate acceptance is to highlight the potential benefits and explain. Let the reader know what he or the entire humanity stands to gain from that research if and when it eventually materializes. It would help if it impacted multiple disciplines at a time.

Emphasize practicality

As part of the benefits that the proposal may bring about, it is also necessary that you emphasize the practicality of the research work. This simply means that you have to prove to the prospective financier the practical viability of the project. Many projects are turned down mainly because they fail on this.

Incorporate lots of facts

Your proposal ought to incorporate lots of facts to stand a chance of getting understood well. The facts have to be plain and not forced, squeezed or justified unnecessarily. Break the data down in forms that are easily understood. In this way, the readers will also get enlightened and educated considerably.

Things to Avoid when Writing a Research Proposal

Other than bearing some facts in mind, it is also important that you stay away from some otherwise common mistakes as you draft your proposal.

In this segment of our discussions, we explain these things you should avoid:

Forgetting to mention citations

Many people forget to mention the citations. This is not right as those citations are necessary to allow for independent corroborations of the facts contained in the proposal. Many readers will simply revert the proposal to you for completion.

Being overly descriptive

Though it is necessary to describe the project in-depth, you are cautioned against doing that excessively. You may confuse your reader with too many facts which he may not be in the position to digest and make meaning of. Instead, keep everything short and precise.

Writing out of topic

There has to be a perfect match between the topic and the contents that come thereafter. Some have had this tendency to write out of topic i.e., incorporate details that are way unrelated to the topic or the major subject of the research.

Too long or too short

The length of the proposal also matters. You want to cover all the essentials but, at the same time, refrain from making it too long for the reader to comb through easily while attempting to make meaning of the same. Thus, you have to keep the length moderate.

The tone of the research proposal

Given that this is an academic-cum official publication, it has to have a formal tone. Avoid using slang or unofficial languages to pass your concepts through. That is a recipe for immediate rejection. Take care though, that you do not use too hard vocabulary for the sake of those who may not be too learned.

Frequently Asked Questions

Many mysteries abound regarding this subject matter of the research proposal. Let us now take a look at some of these questions and what their answers are:

Around 2,500 words would suffice. Any longer would be too long for a reader. A shorter proposal, on the other hand, would definitely leave out some crucial details, a fact that potentially renders the proposal of no effect.

Generally, a good proposal has to address the question at hand in totality. It ought not to leave any gaps untouched as this might make the same incoherent and probably turned down by a would-be financier. The language in use also has to be simple and match the levels of literacy of the targeted reader.

There are five main types. These are: Solicited proposals – submitted in response to a specific matter. Unsolicited proposals – Drafted without any prior consultation and used to call for funding. Pre-proposals – An executive summary of a planner research work that spells out the budget estimates, targeted audience, planned methodology, and projective objectives. Continuation or non-competing proposals – Drafted to seek funding for ongoing work or project. Renewal or competing proposals – Written to compete for limited funding. In many cases, it pits multiple candidates and research writers. Renewal or competing proposals – Written to compete for limited funding. In many cases, it pits multiple candidates and research writers.

Our long and in-depth look into the subject of the research proposal comes to an end there. We now urge you to make good use of the provisions therein. That can only happen if you read the explanations carefully before setting out to write such a letter. It also pays to spread love abroad. Share the contents freely!

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Prepared by: ​ [Researcher.FirstName] [Researcher.LastName] ​

Prepared for: ​ [Supervisor.FirstName]

​ [Supervisor.LastName]

This should be clear and concise, leaving the reader with no doubt regarding your field of study. A good title structure can often be “Short Title: Longer Explanation of Your Field.” Your academic institution may have a preferred format for the title, or even a title page. Find out before you submit your proposal. If there is no preferred format, keep it simple and clear, and use a “serif” font that is easily legible.

(Main title: What I am trying to find out by taking on this project)

(Academic Institution)

(Subject Area)

​ [Supervisor.FirstName]

​ [Supervisor.LastName] (if you already have one)

​ [Researcher.FirstName]

​ [Researcher.LastName]

(Student ID/Number)

2. Abstract

100-200 words. This summarizes the central theme of your research. Use concise, clipped language that is academic without being over-wordy and verbose. The abstract needs to be entirely your own words, as every abstract should be completely different, unique in its approach to your topic. Like the rest of the document, apart from block quotations, it should be double-spaced and laid out clearly.

3. Contents

Depending on the length of your research proposal, you may wish to include a contents page for the proposal itself (not for your main research project: suggested contents for this are included in your Proposed Chapter Outline, section 9) , as follows (add page numbers/subsections when you know them, depending on your research) . As you introduce sub-sections into your different sections, number them accordingly e.g. subsections of the literature review could be numbered 4.1, 4.2, 4.3, etc.

Abstract………………………………………pn

Contents……………………………………..pn

Introduction………………………………..pn

Problem Statement……………………pn

Objectives…………………………………..pn

Literature Review……………………….pn

Notion of Original Research……..pn

Key Assertions / Objectives……..pn

Research Methods…………………….pn

Sample Audience……………………….pn

Research Questions…………………..pn

Research Design………………………..pn

Analysis………………………………………pn

Proposed Chapter Outline…………pn

Research Limitations…………………pn

Proposed Timescale………………….pn

Funding (Optional)……………………..pn

References/ Bibliography………….pn

4. Introduction

200-400 words. Unlike the abstract, this is not a summary of everything you are about to say — you can afford to grab your readers’ attention right out of the gate. Deliver a surprise beginning, perhaps a quote from someone who inspires you on this topic, and show your knowledge of the research area (include, if you like, your previous research experience in this field; in fact, it may serve you well to be personal in this section) and why it is relevant to today’s world.

Try to provide facts and references here in order to give relevance to your study and why it is being conducted. This will help to explain the motivation behind your research and how important it is for academia, the industry or public sector it is being conducted in.

5. Problem Statement

Keep this short and informative. This section is meant to provide the reader with a summarized description of the problems you seek to address through your research proposal. Showcase the questions you seek to answer through your research and how it will help benefit those who read it. A problem statement should include the context of the problem, a particular audience you are targeting, and a timeline for the study. This will ensure that your research is well-focused and relevant to the current time and people.

The application of (topic, aka the main title of the subject you are researching) for (a particular group of people) in (timeline, this should either be current year or upcoming years but research can be done on past years as well) .

6. Objectives

This follows up on the problem statement section. It elaborates further on the problem statement by dividing it into a set of 3 to 5 descriptive assertions or intentions that relate to the problem. Objectives establish the scope and depth of your project and also help set up the idea for the research design (as seen later in the research proposal template) . The objectives can also indicate a section that shows how your research will contribute to already existing research and knowledge.

To study the applications of blockchain in the gaming industry and how it can help be a new source of revenue.

To study how blockchain gaming can influence people who don’t gamble to actively invest time in gaming.

To determine whether blockchain gaming can be a viable job opportunity in the future.

7. Literature review

Length can vary immensely, but probably 300-1500 words or more, depending on the nature of your research. This is one of the most important sections of your research proposal. It demonstrates that you know your field, who the key research players are in it, what has been said in the past and what is being said at the moment. You will want to mention — and where appropriate, quote from — key works in your area.

This is the section that requires the most preliminary research, so be sure you spend ample time in an academic library and use search engines for relevant academic papers before presenting. You do not need to discuss every work in your area, but you need to present a competent outline, and (especially if this is a proposal for doctoral research) you need to be sure that no one else has already done the same project. A good way of presenting a literature review coherently is in the form of a narrative, which can either be chronological or thematic.

There has been a (small/considerable/state value here) amount of previous academic research in this field.

(For a chronological narrative) I will outline how the understanding of (subject) has developed over (the last number of) years.

(Insert chronological narrative, remembering to introduce key players, dates, and academic works, and end with the state of the field as it is today.)

(For a thematic narrative) I will outline the major themes that are of relevance in this field, and go through them each in turn:

• (use a bulleted list to outline what themes/topics you are planning on covering)

After your bulleted list, you can use the themes from your list as subtitles to split up your literature review. Put them in bold. You could also add them as subsections in your contents page.

Under each subtitle, describe the state of the field of research in this area, including the most important researchers and works in this area.

8. Notion of original research

Length varies here as well, but similar in length to the literature review is likely a good place to start. This is where you sell your research proposal to the reader. You need to explain, clearly and simply, how your research will complement the field you have just described in your literature review — what you will add, how it fills an existing gap, why the academic world would benefit from your research, etc.

9. Key Assertions/Objectives

One sentence for each question/assertion. This is really part of the “notion of original research” section. A good way of making your research aim clear is to state a clear research question, and back it up with 2-4 specific assertions or objectives.

My central research question is as follows:

(insert research question here, in bold)

In the light of this, I will make the following observations/assertions: (insert observations/assertions here, in bulleted list.)

10. Research methods

Approx. 50-1000 words, depending on the nature of your research. This is where you explain how and where you plan to carry out your research. This will vary hugely depending on your subject. Will you be researching in libraries and archives? Which ones hold the books and documents you will need? Will you need to travel? If so, where? Will your research involve extensive field work? How and where? State whether you will plan to use different methods of data collection, and if so what they will be.

Do you need to be in a laboratory? Will you be emphasizing qualitative or quantitative collection of data, or both equally? Do you have the necessary skills and qualifications to undertake your research (for instance, foreign languages, statistical analysis, laboratory training, etc) ? If not, what are your plans to acquire these skills? (Note: many postgraduate institutions offer considerable support in the acquisition of new skills necessary to perform research, but this will require discussion at the proposal stage.)

11. Sample Audience

This section aims to provide the reader of the proposal with a description of who the sample audience is. You can add a brief description of your ideal sample audience and why such a person is relevant or necessary to the research. You can also mention what measures can be taken to gain their consent for the research in order to get a more enthusiastic and unbiased response. Lastly, you should mention where you propose to find this sample audience and any barriers that may occur in finding or engaging them.

12. Research Questions

13. research design.

This section will give the reader a description of what the research stimuli will look like. It gives a background of the different variations you may employ to better help test your hypothesis. It should also showcase the different factors that may vary a person's response to the research problem while you are researching the topic. This is important in a research proposal, because as with method, different factors help show what could affect you by confirming or denying your hypothesis. Keep your design descriptive and show how you will rule out or control factors that may come up.

14. Analysis

Approx. 50-300 words. Once you have collected your data, include details about what you plan to do with it. Again, depending on the nature of your research, this section could be anywhere from one or two sentences to several paragraphs.

If your research is in a survey format, then include the questions to the survey along with the method of collecting the survey. You can also include a few examples of how you plan to present the data, such as in a pie chart format or as a bar graph.

15. Proposed chapter outline

Probably less than 200 words, unless you have a very detailed plan already in mind. Note: this is like the preliminary contents page, but it does not need to be very specific, and can suggest sections rather than chapters at this stage. The academics reading your proposal will be impressed to know that you have some idea how you may wish to present your work, and that you have some way in mind of translating your research to paper.

(title of your first chapter) (explanation of your first chapter contents: one sentence)

(first subsection of your first chapter)

(second subsection of your first chapter)

(title of your second chapter) (explanation of your second chapter contents: one sentence)

(first subsection of your second chapter)

(second subsection of your second chapter)

(smaller section)

(another small section)

(title of your third chapter) (explanation of your third chapter contents: one sentence)

16. Research limitations

Approx 50-300 words. This section states everything you won’t be able to do in your research. It is surprisingly important, as it shows that you can recognise the limited scale of your work. Every project needs distinct limiting factors and clear boundaries in order to be manageable.

Naturally, the scope of this project is limited. This section describes specific limitations. (add limitations here) .

17. Proposed Timetable

Approx 50-300 words. This section is optional, but may be helpful to show your potential supervisors that you are being realistic and recognize that your project has set parameters within which to conduct the study. It also will help you to know the scale of your work in the preliminary stages of planning, and help you to maintain realistic expectations of yourself.

I predict that this research project will take (number) months/years. I propose a rough timeline, as follows:

(Here, include a list of tasks that will need completing as part of your research project, and how long you predict each will take in terms of weeks or months. End with a final count of months. If you have a predicted start date, you can begin with this and work towards a proposed end date.)

You can also use a project schedule table in order to plan out the project for yourself as well as give a better understanding as to the breakup of the project timeline. An example of this is:

18. Funding

For example, your money allocation table can look like this:

19. References/Bibliography

The reference list should always begin on a new page. Depending on your subject, there will probably be a specific format and referencing pattern for written work (Chicago, Harvard, MLA, Social Sciences) . Before you start writing, make sure you know what the convention for your subject area is, learn it and stick to it. There are a wide variety of different referencing conventions so it is important to make sure you find the correct one and stay consistent.

This will make doing your research proposal (and future research) a lot easier. Depending on your subject, your referencing may involve in-text citations or footnotes. Either way, your proposal will need a full reference list or bibliography at the end, including all of the secondary works you have mentioned in your literature review and primary sources (if applicable) .

You do not, however, need to include work that you have read in preparation but not used or mentioned in your work. Make sure this is correctly formatted — plenty of style guides for each referencing style are available online. Also, remember to lay out your reference list in alphabetical order by the authors’ surnames.

​ [Researcher.FirstName] [Researcher.LastName] ​

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To make a comprehensive research proposal, make sure you answer all the questions your review committee might have, such as who is your sample audience, what kind of questions you plan to ask them, why you are conducting this research, what you think will come out of it, etc. Leave no room for assumptions. Alternatively, you can also use this template to best understand which nitty-gritty details to cover.

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If you are doing academic research or any research for the company you work for, you will need to present the material in a professional fashion. A research proposal will help explain the intention behind the research you plan to conduct. It will also highlight the research techniques you plan to use. Making clear your intentions and methods is imperative if you want your proposal to impress those who must approve the project. This is where a research proposal template serves as a valuable and helpful resource.

Table of Contents

• 1 Research Proposal Templates
• 2 Who should use a research proposal?
• 3 What are the research proposal template requirements?
• 4 Research Proposal Examples
• 5.1 Research Paper Title
• 5.2 Table of Contents
• 5.3 Abstract
• 5.4 Background and Rationale
• 5.5 Research Questions or Introduction
• 5.6 Literary Review
• 6 Research Proposal Samples
• 7 Final Thoughts
• 8 Research Proposal Format

A research paper proposal template breaks down all the necessary sections of the proposal into segments. You can use a research proposal example to help in designing your own template. But, you also have the choice of using a ready-made research paper outline template to make things easier for you.

When filling out the research proposal template you will still need to take considerable care in developing the proposal’s presentation. The proposal needs to be exact, easy to understand, and concise. Academic or business-oriented writing and language are essential. You will need to fill the template in such a way that your ideas still be in linear order. The most basic of formats must be the final shape of the presentation. In other words, your writing is fluid and move from the introduction to the body of the proposal. It must then continue with a fluid presentation into the conclusion of the document.

Research Proposal Templates

Who should use a research proposal?

If you are writing a paper for an independent study or you are writing a dissertation in college, you will need to write a research proposal. The document must express the subject of your research. It must also include how you plan to go forth with the research. This document is of tremendous importance since it is the precursor to a larger body of work. The research paper proposal template is ideal for the following people:

• Students conducting independent studies.
• Students preparing for a dissertation.
• Students practice writing for future research papers.
• Employees looking to write a research paper for their employer.
• Faculty members at universities looking to write research papers.
• People writing a proposal to get a grant for research.

What are the research proposal template requirements?

Every research paper differs and is dependent upon the subject matter. You should talk with the supervisor of your project to find out about project expectations and deadlines. You can verify proposal deadlines and if the research you are interested in pursuing is acceptable.

The academic level and the purpose of the paper, whether a dissertation or some other type of assignment, plays a role in what goes into the initial proposal. However, there are some general elements one can expect to find in a proposal.

A quality research proposal example will reveal a document offering a clear, well-written outline describing your project’s undertaking. The plans you have for completing the research is something to include in the proposal. The goal of the proposal is so you can sway project funders to provide you with the monies needed to complete the necessary research. Or, it might be that your goal is to impress your professor by proving the knowledge you’ve accumulated will contribute to a successful research project.

No matter what you decide to research, the proposal will have some basic requirements to meet. The proposal must include the following:

• Your name and course name (if applicable).
• Your student identification number (if applicable).
• The Governing Education Department and the Supervisor/Professor.
• The Course Code (if applicable).
• The date of the paper’s submission.
• Paper Title.
• An introduction to the longer body of work. This introduction needs to present your argument and what you are setting out to prove with your research.
• An explanation of your planned research methods.
• A timetable revealing the length of time for the completion of research (if applicable).
• A mention of any ethical considerations.
• A paragraph or more describing anything that might limit the scope of the research you plan to conduct.
• A bibliography and citations with the correct citation format (Of works you plan to work with; the list is something you can expand upon and edit as you conduct your research).

Research Proposal Examples

What is the proper length for a research proposal?

It’s imperative that the abstract stays brief. The expectation is about 250 to 300 words in length. That’s about 10 percent of the total length of the research proposal. Longer than that, and it might deter the reader’s interest. It will also give you less room to discuss the goals and aims of the research project.

The length of the research proposal template is not long. You’ll find most writing requirements demand a word count of 2500 to 3000 words. Depending on spacing requirements, this might be three to five pages of information. This ensures concise writing. Of course, the study supervisor makes the final call on proposal length and necessary inclusions.

Research Paper Title

The research proposal template will have an area where you can put the title of the document. This title needs to be short, concise, and to the point. It should not take up more space than necessary. You’ll need to have a title that is absent of acronyms or abbreviations. The title needs to have a hook or stimulating words that will stir up the reader’s interest in what the research paper is about; you can use a research proposal example to get an idea about excellent title writing.

Within the title, if it is possible for you to do so, you need to give reference to the independent and dependent variables. If it is possible, the title needs to still be under 15 words. It should not be shorter than five words. There will be room for the catchy title on a research paper proposal template; it is here you will win the attentions of that all-important reader.

The title should be on a separate page and set apart from the rest of the template. Here, the author’s name, the class or course name, and the date of the work is necessary. The page numbers begin on the next page, but do not appear on the first page of the template.

Part of presenting a well-documented and researched paper is to make it available with ease of access. The table of contents follows the title page. The main chapters or sections of the paper must appear neat and orderly. Sub-headings are something you can add to make it easy to find the detailed portions of each section or chapter as well. If you can create a mock table of contents, it can serve as an outline for the paper’s structure. You can always edit the table later as you develop your research and expand on the subject matter.

The abstract is the next section you will see on a well-constructed research proposal template. This area has information about what the paper holds. The abstract is a summary so the reader gets an immediate understanding about the arguments or discoveries in the paper.  The abstract should be in active voice if it is possible to do so.

The proper use of grammar and sentence style is also necessary when you are writing the abstract. You might benefit from writing the abstract portion of the paper last. This gives you an opportunity to work your way through the rest of the research paper outline template.  It allows for the opportunity to develop a clear description of all the essential information the paper holds.

The abstract of the research proposal template needs to be short. You do not mention your references or research material at this point. All sentences should be complete and you should not use ellipses. Terms, jargon, and related abbreviations should appear the body of the paper. Do not reference your images at this point either. It is a clear and unambiguous explanation of the paper’s purpose only.

Background and Rationale

Depending on the research proposal template and assignment specifications, you might see a section where you must present some background information and the rationale for the paper. This is a section allowing you to describe how you decided to examine the subject of the paper.

You can help draw the interest of the reader if you explain how you became interested in what the paper explores. The answer needs to be brief, but by explaining the development of your interests, it will help the reader understand the point of you view you take when examining your subject matter. Here, a bit of your background and experience can also prove both beneficial and revealing.

In this section, you can touch on some of the supporting literature you will use to back your arguments. Your familiarity with the subject matter will become clear as you make mention of the types of work you’ve explored during the process of your planned research. The information of most value, however, will be the reason the project is a worthwhile expedition or endeavor; it’s your job to tell the reader the knowledge you expect to gain through the study.

Research Questions or Introduction

As you examine one research proposal example after another, you will see the style of the paper differs on the type of coursework relating to the paper in question. You’ll also see differences in a research proposal template design when you are proposing diverse types of research. Some papers need an area where explore one or more research questions. Others might want a cut and dry introduction revealing the questions you plan to explore. The subject of your investigation and the questions you plan to answer need to have a clear definition. You need to know in advance what you plan to focus on with the work you are developing. Here you need to convince the reader you have a solid understanding of the subject and how you will approach it.

Literary Review

Some research paper proposal template selections will include an area where you can include a literary review. This section allows you to make a list of the literature you have explored to support your research. It can also list the literature you plan to examine to find evidence supporting your theories or position. The literature review is a place to give the reader with a summary of existing literature, and your interpretation of that literature. Emphasis is on your interpretation here; you don’t want to regurgitate someone else’s work. You want to interpret what you’ve found and enhance it by adding your own opinion to it. In this section, you’ll also need to find any gaps that might be in existing research. If your theory or presentation plans to address this gap in knowledge, you can identify that fact in this section by explaining how it will supply the missing knowledge.

The Framework or Methodology of the Proposal

This is the part of the research proposal template that needs information in relation to the methods you plan to use to research and support your argument. Are there special methods or procedures you must use? Here, you’ll have to source your information and data. The reader can internalize the information and consider whether it is valid or not. Your means of analysis will also undergo the reader’s scrutiny. The inclusion of the method section of is imperative. No matter what subject you are covering, if the information you are using is outdated, outmoded, spurious, or if your focus is too rigid, you can end up with a research project featuring weak or refutable arguments.

Since there are many methods for conducting research, you’ll need to clarify your research techniques. This section of the research template proposal gives you the chance to reveal the reasons why you choose one method of research over others. For example, did you use an observational method when you conducted your research ? Did you interact with any subjects in the study? If so, how did you interact? Did you offer a questionnaire for students to answer? What size was the representative sample for the questionnaire? Clarifying your method will allow the reader to understand how you approached the research.

Research Proposal Samples

Final Thoughts

A research proposal template can help simplify the task of proposing research for a dissertation, job, or research grant approval. While the template helps in designing a proposal that helps a supervisor or governing body understand your theories and methods, it is also a paper that helps you in developing an understanding of how to continue with writing the longer dissertation. It will serve as a documented outline of the literary pieces you’ll need to review for project completion. The proposal also defines your theory in concrete terms, so you can compare your findings with the initial assertions you set forth in the proposal. You may find your argument and findings evolve during the course of the research.

Research Proposal Format

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Research Proposal Template: A Comprehensive Guide + Free Template Download + How to Write it

The importance of a research proposal template.

As a researcher, the process of drafting a research proposal can be a time-consuming endeavor. It requires careful consideration of the project’s objectives, methodology, and anticipated outcomes . This is where a research proposal template comes in handy. It provides a structured framework for organizing and presenting the key components of a research proposal , making the process more efficient and effective.

Unlike a standard proposal, a research proposal template is specifically designed for academic and scientific research projects. It includes sections for detailing the research problem, literature review, research methodology , and anticipated impact. This makes it an essential tool for researchers seeking funding or approval for their projects, as it ensures that all crucial aspects of the research are clearly outlined and evaluated. Overall, a research proposal template streamlines the proposal writing process, providing a clear and comprehensive outline for researchers to follow.

Research Proposal Template

Example: “The Impact of Social Media on Mental Health: A Study of Adolescents in Urban Settings”

My advice on choosing a title: Make sure your title is clear, concise, and captivating. It should accurately represent the focus of your research while piquing the reader’s interest.

Introduction

Example: The rise of social media has transformed how individuals interact and communicate. With the growing concern about its impact on mental health, particularly among adolescents in urban areas, there is a need to explore this phenomenon in greater depth. This research aims to investigate the relationship between social media usage and mental health issues among urban adolescents, with a focus on identifying potential risk factors and protective factors.

My advice on writing an introduction: Clearly outline the background of your research topic, the gap in current knowledge, and the significance of addressing the issue. Capture the reader’s attention by highlighting the relevance and potential impact of your study.

Literature Review

Example: Previous studies have provided mixed findings regarding the relationship between social media use and mental health. While some research suggests a correlation between excessive social media usage and increased levels of anxiety and depression, others have found no significant association. Additionally, factors such as cyberbullying, social comparison, and FOMO (fear of missing out) have been identified as potential contributors to negative mental health outcomes. However, limited attention has been given to understanding these dynamics within the context of urban adolescent populations.

My advice on conducting a literature review : Be comprehensive in your review of relevant theoretical and empirical literature. Identify key themes, debates, and gaps in the existing literature. Critically analyze and synthesize the findings to establish the rationale for your research questions and hypotheses.

Research Questions

Example: 1. What is the prevalence of social media use among urban adolescents? 2. How does social media use impact the mental health of urban adolescents? 3. What are the potential risk and protective factors associated with social media use and mental health outcomes in this population?

My advice on formulating research questions : Ensure that your research questions are specific, measurable, achievable, relevant, and time-bound (SMART). Tailor your questions to address the objectives of your study and consider the feasibility of obtaining the necessary data to answer them.

Methodology

Example: This study will adopt a mixed-methods approach, incorporating both quantitative surveys and qualitative interviews. A stratified random sampling method will be used to recruit a diverse sample of urban adolescents from different socioeconomic backgrounds. The quantitative phase will involve administering standardized questionnaires to assess social media usage patterns and mental health indicators. The qualitative phase will consist of in-depth interviews to explore the experiences and perceptions of adolescents related to social media and mental well-being.

My advice on designing a methodology: Clearly outline your research design , sampling strategy, data collection methods , and data analysis techniques . Justify your choices and ensure that they align with the research questions and objectives of your study.

Example: – Literature review and research design (2 months) – Ethics approval and participant recruitment (1 month) – Data collection and analysis (3 months) – Report writing and dissemination (2 months)

My advice on creating a timeline : Break down the various stages of your research into manageable tasks and allocate realistic timeframes for each. Consider potential delays and contingencies to ensure that your timeline is feasible.

Example: – Participant incentives: $500 – Survey software subscription: $200 – Interview transcription services: $300 – Research assistant stipend: $1000 – Travel expenses : $300 – Total budget: $2300

My advice on budgeting: Carefully consider all the operational costs associated with your research, including participant recruitment, data collection , and analysis. Seek to minimize unnecessary expenses while ensuring that you have allocated sufficient resources to complete your study successfully.

Example: The proposed study aims to contribute to the existing knowledge on the impact of social media on the mental health of urban adolescents. By identifying risk and protective factors, this research seeks to inform the development of targeted interventions and support strategies to promote positive mental well-being in this vulnerable population.

My advice on concluding a research proposal : Recap the key points of your proposal and emphasize the potential significance and implications of your study. Leave the reader with a sense of the value and urgency of your research.

Download free Research Proposal Template in Word DocX, Powerpoint PPTX, and PDF. We included Research Proposal Template examples as well.

Download Free Research Proposal Template PDF and Examples Download Free Research Proposal Template Word Document

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Research Proposal Template FAQs

What is a research proposal template.

A research proposal template is a standardized format for creating and presenting a research proposal . It outlines the key components and sections that should be included in a research proposal .

Why use a research proposal template?

Using a research proposal template helps ensure that all necessary information is included in a well-organized and professional manner. It can also save time by providing a starting point for drafting a research proposal .

What are the key sections of a research proposal template?

A typical research proposal template includes sections such as the introduction, literature review, research objectives , methodology, anticipated outcomes , and a timeline for completion.

Can a research proposal template be customized?

Yes, a research proposal template should be tailored to fit the specific requirements and guidelines of the research project . It can be customized by adding or removing sections, adjusting formatting, and incorporating project-specific details.

Where can I find a research proposal template?

Research proposal templates are available from various sources, including academic institutions, research funding agencies, and online resources. Many universities and research organizations also provide their own templates for use by their students and faculty.

Are there different types of research proposal templates?

Yes, there are different types of research proposal templates tailored for various research disciplines and methodologies. Some templates may focus on qualitative research, while others may be more suitable for quantitative studies.

How do I use a research proposal template?

To use a research proposal template , simply fill in the required information for each section based on the specific details of your research project. Be sure to follow any formatting guidelines provided in the template.

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• How to Write a Research Proposal | Examples & Templates

How to Write a Research Proposal | Examples & Templates

Published on October 12, 2022 by Shona McCombes and Tegan George. Revised on November 21, 2023.

A research proposal describes what you will investigate, why it’s important, and how you will conduct your research.

The format of a research proposal varies between fields, but most proposals will contain at least these elements:

Introduction

Literature review.

• Research design

Reference list

While the sections may vary, the overall objective is always the same. A research proposal serves as a blueprint and guide for your research plan, helping you get organized and feel confident in the path forward you choose to take.

Table of contents

Research proposal purpose, research proposal examples, research design and methods, contribution to knowledge, research schedule, other interesting articles, frequently asked questions about research proposals.

Academics often have to write research proposals to get funding for their projects. As a student, you might have to write a research proposal as part of a grad school application , or prior to starting your thesis or dissertation .

In addition to helping you figure out what your research can look like, a proposal can also serve to demonstrate why your project is worth pursuing to a funder, educational institution, or supervisor.

Research proposal length

The length of a research proposal can vary quite a bit. A bachelor’s or master’s thesis proposal can be just a few pages, while proposals for PhD dissertations or research funding are usually much longer and more detailed. Your supervisor can help you determine the best length for your work.

One trick to get started is to think of your proposal’s structure as a shorter version of your thesis or dissertation , only without the results , conclusion and discussion sections.

Download our research proposal template

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Writing a research proposal can be quite challenging, but a good starting point could be to look at some examples. We’ve included a few for you below.

• Example research proposal #1: “A Conceptual Framework for Scheduling Constraint Management”
• Example research proposal #2: “Medical Students as Mediators of Change in Tobacco Use”

Like your dissertation or thesis, the proposal will usually have a title page that includes:

• The proposed title of your project
• Your supervisor’s name
• Your institution and department

The first part of your proposal is the initial pitch for your project. Make sure it succinctly explains what you want to do and why.

Your introduction should:

• Introduce your topic
• Give necessary background and context
• Outline your  problem statement  and research questions

To guide your introduction , include information about:

• Who could have an interest in the topic (e.g., scientists, policymakers)
• How much is already known about the topic
• What is missing from this current knowledge
• What new insights your research will contribute
• Why you believe this research is worth doing

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As you get started, it’s important to demonstrate that you’re familiar with the most important research on your topic. A strong literature review  shows your reader that your project has a solid foundation in existing knowledge or theory. It also shows that you’re not simply repeating what other people have already done or said, but rather using existing research as a jumping-off point for your own.

In this section, share exactly how your project will contribute to ongoing conversations in the field by:

• Comparing and contrasting the main theories, methods, and debates
• Examining the strengths and weaknesses of different approaches
• Explaining how will you build on, challenge, or synthesize prior scholarship

Following the literature review, restate your main  objectives . This brings the focus back to your own project. Next, your research design or methodology section will describe your overall approach, and the practical steps you will take to answer your research questions.

To finish your proposal on a strong note, explore the potential implications of your research for your field. Emphasize again what you aim to contribute and why it matters.

For example, your results might have implications for:

• Improving best practices
• Informing policymaking decisions
• Strengthening a theory or model
• Challenging popular or scientific beliefs
• Creating a basis for future research

Last but not least, your research proposal must include correct citations for every source you have used, compiled in a reference list . To create citations quickly and easily, you can use our free APA citation generator .

Some institutions or funders require a detailed timeline of the project, asking you to forecast what you will do at each stage and how long it may take. While not always required, be sure to check the requirements of your project.

Here’s an example schedule to help you get started. You can also download a template at the button below.

Download our research schedule template

If you are applying for research funding, chances are you will have to include a detailed budget. This shows your estimates of how much each part of your project will cost.

Make sure to check what type of costs the funding body will agree to cover. For each item, include:

• Cost : exactly how much money do you need?
• Justification : why is this cost necessary to complete the research?
• Source : how did you calculate the amount?

To determine your budget, think about:

• Travel costs : do you need to go somewhere to collect your data? How will you get there, and how much time will you need? What will you do there (e.g., interviews, archival research)?
• Materials : do you need access to any tools or technologies?
• Help : do you need to hire any research assistants for the project? What will they do, and how much will you pay them?

If you want to know more about the research process , methodology , research bias , or statistics , make sure to check out some of our other articles with explanations and examples.

Methodology

• Sampling methods
• Simple random sampling
• Stratified sampling
• Cluster sampling
• Likert scales
• Reproducibility

 Statistics

• Null hypothesis
• Statistical power
• Probability distribution
• Effect size
• Poisson distribution

Research bias

• Optimism bias
• Cognitive bias
• Implicit bias
• Hawthorne effect
• Anchoring bias
• Explicit bias

Once you’ve decided on your research objectives , you need to explain them in your paper, at the end of your problem statement .

Keep your research objectives clear and concise, and use appropriate verbs to accurately convey the work that you will carry out for each one.

I will compare …

A research aim is a broad statement indicating the general purpose of your research project. It should appear in your introduction at the end of your problem statement , before your research objectives.

Research objectives are more specific than your research aim. They indicate the specific ways you’ll address the overarching aim.

A PhD, which is short for philosophiae doctor (doctor of philosophy in Latin), is the highest university degree that can be obtained. In a PhD, students spend 3–5 years writing a dissertation , which aims to make a significant, original contribution to current knowledge.

A PhD is intended to prepare students for a career as a researcher, whether that be in academia, the public sector, or the private sector.

A master’s is a 1- or 2-year graduate degree that can prepare you for a variety of careers.

All master’s involve graduate-level coursework. Some are research-intensive and intend to prepare students for further study in a PhD; these usually require their students to write a master’s thesis . Others focus on professional training for a specific career.

Critical thinking refers to the ability to evaluate information and to be aware of biases or assumptions, including your own.

Like information literacy , it involves evaluating arguments, identifying and solving problems in an objective and systematic way, and clearly communicating your ideas.

The best way to remember the difference between a research plan and a research proposal is that they have fundamentally different audiences. A research plan helps you, the researcher, organize your thoughts. On the other hand, a dissertation proposal or research proposal aims to convince others (e.g., a supervisor, a funding body, or a dissertation committee) that your research topic is relevant and worthy of being conducted.

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Research Proposal Template

A Research Proposal Template provides a structured outline for researchers to present their study ideas in a coherent and organized manner. Our team has thoughtfully crafted a template to simplify this process for you. You'll be delighted to know that our Research Proposal Template is now accessible in both Word and Google Docs formats

About this Template

Contents of the template:.

• Introduction: A space to give an overview of the research topic and its importance.
• Background and Rationale: Outline the reason behind your study, explaining the problem or gap your research aims to address.
• Objectives and Hypotheses: Clearly state the goals of your research and any hypotheses you wish to test.
• Literature Review: A dedicated section to summarize and discuss relevant previous studies.
• Methodology: Detailed segments to describe your study design, sample selection, data collection methods, and analysis strategies.
• Expected Results: Predict and describe the potential outcomes of your research.
• Timeframe and Budget: Breakdown of the timeline for your research and an estimated budget.
• References and Appendices: Areas to cite your sources and include any supplementary information.

Why Use This Template:

• Streamlined Process: The structured format guides researchers step-by-step, ensuring no crucial details are missed.
• Consistency: Using the template ensures uniformity, making it easier for readers and reviewers to understand and evaluate the proposal.
• Time-saving: Rather than starting from scratch, the predefined sections help you quickly draft your proposal, giving more time for content refinement.
• Professional Presentation: A well-organized proposal reflects professionalism, improving your chances of gaining approval or funding.
• Academic Researchers: Professors, lecturers, or students planning to undertake research studies.
• Grant Applications: When seeking funding, a structured proposal can enhance your chances of approval.
• Institutional Research: Organizations or institutions aiming to conduct studies to enhance their operations or make informed decisions.
• Project Proposals: Any project that requires a structured plan before implementation.
• Thesis Proposals: Students, especially at the postgraduate level, looking to propose their thesis topics for approval.

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Proposal Templates > Research Proposal Template

Research Proposal Template

Ready to start on a research proposal, but don’t know where to begin? Why not start with our polished research proposal template that helps you get your research thoughts on paper and gives you a solid structure to present your research.

Research Proposal Templates

Here is a collection of 21 Free Research Proposal Templates to help our visitors in preparing their own Research Proposals.

Students often misunderstood the core purpose and the importance of a research proposal. The problem starts from here as the initial step is not taken in the right direction. So a proper understanding of its meaning, significance, and method of writing is mandatory to write a research proposal. Does the question often arise in minds of students about why a research proposal is actually written? This proposal in itself is the answer to many questions. It is a detailed description of the proposed study which is designed to analyze a particular situation or problem. A research proposal is basically a convincing document to impress others with your competence and skills to solve a problem. It is a work plan that shows the proper channel for putting things together. The basic structure of the research proposal remains the same no matter which area you are selecting for research.

If you are working on project research then you might find our project proposal template more suitable for your needs. This proposal template is much more accurate for the project than our current collection of proposal templates.

Research Proposal Guidelines

All Research Proposal Templates provided here contain the basic structure to help you. The basic structure of a research proposal consists of seven sections: title, abstract, introduction, objectives, variables, question/hypothesis, and methodology. The very first and most important part is the title. You shall pick the title with due diligence as it is going to be the very first thing that the reader will read. It should not be very lengthy and boring; rather the title should be concise and memorable. But making it concise doesn’t mean that it will misrepresent the data in it. The title should be a reflection of the subject matter contained in the proposal. It should interest the reader and motivate him to read more about the proposal.

The next section is the abstract. Abstract as the name suggests is not the whole material but rather a short summary of it. It usually consists of 200-300 words. It should describe the reason for proposing this study and doing this research, the rationale behind it, and the methodology used to collect information about it. The portion coming after the abstract is an introduction. An introduction is written to introduce the reader regarding the topic. It gives a preliminary view of the study, and background information. It is presented in a way that relates to the rest of the research material. The introduction is responsible for putting the proposal in context. It emphasizes the relevance of background information with the problem at hand and why it is being studied. The statement of the research problem is something that provides a rationale for the proposal. It sets the stage by answering to the basic question of why this study or research is needed. While writing the introduction, one must put emphasis on its significance and priority.

Research Proposal – Using Introduction Effectively

An introduction should be powerful enough to grasp the attention of the reader and make him indulge in the reading of the whole document. The listing of objectives comes after the introduction. Objectives list the goals of this research. What will be accomplished by using the research findings? All the answers to such questions are given in this section. In the section on variables, variables are penned down. Dependent, independent, confounding, background, and intervening variables are listed in separate sections. The impact of independent variables is checked on dependent variables by developing various questions and getting their answers from the target sample by adopting various methods. This is how a research proposal is written in a professional way.

Free Research Proposal Templates

Here are the previews of our free Printable Research Proposal Templates created by me using MS Word.

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Free Printable Research Proposal Templates [Word, PDF] for Students

A research proposal is a crucial aspect of the academic and scientific community as it lays the foundation for conducting extensive studies and experiments. The proposal serves as a roadmap that outlines the objectives, methodology, and potential impact of a research project. It is also a tool used to secure funding and support from institutions, organizations, or funding agencies.

An effective research proposal should be clear, concise, and persuasive, demonstrating the relevance, originality, and feasibility of the proposed study. This article provides a comprehensive guide to writing a successful research proposal, including key elements, best practices, and common mistakes to avoid.

Table of Contents

Who should use a research proposal?

A research proposal is typically used by academic researchers, graduate students, postdoctoral researchers, and other individuals who are seeking support for a research project. The intended audience for a research proposal can vary depending on the purpose of the proposal and the context in which it is being written.

Research Proposal Templates

Research Proposal Templates are documents that provide a detailed plan for a research project. These templates help researchers and organizations to outline the research questions, objectives, methodology, budget, and timeline for the study.

They serve as a blueprint for conducting the research and help to ensure that all necessary steps are followed. Using a research proposal template can save time and effort, and can help to ensure that the proposal is well-structured and includes all relevant information. These templates are available in various formats and can be customized to fit the needs of a specific research project.

Examples of individuals and groups who might use a research proposal include:

• Academic researchers who are seeking funding from government agencies, foundations, or private organizations.
• Graduate students who are proposing a thesis or dissertation project.
• Postdoctoral researchers who are seeking support for independent research projects.
• Researchers who are seeking approval from an institutional review board or ethics committee for a research project.
• Researchers who are submitting a paper to a journal for publication.

In each of these cases, the researcher would write a research proposal that is tailored to the specific needs and expectations of the intended audience. The proposal would typically include information about the background and context of the research problem, the research questions or hypothesis, the methods that will be used to conduct the research, and the potential outcomes and implications of the research.

Importance of Research Proposals

Research proposals play a crucial role in the scientific and academic communities as they provide a plan and framework for conducting research. Here are some reasons why research proposals are important:

Clarification of Research Goals : Research proposals help to clearly articulate the goals and objectives of a research project, which can help to ensure that the research is focused and efficient.

Funding: Research proposals are often used to secure funding from grants, foundations, or other sources. A well-written research proposal can demonstrate the significance and feasibility of the research project, increasing the likelihood of securing funding.

Collaboration: Research proposals can help to facilitate collaboration between researchers by clearly defining the roles and responsibilities of each team member.

Ethics Approval: In many cases, research proposals must be approved by institutional review boards or ethics committees to ensure that the research is ethical and in compliance with regulations.

Validation: Research proposals help to validate the research project and ensure that it is based on sound theories and methods. A research proposal provides an opportunity for peer review and feedback, allowing the researcher to make improvements before conducting the actual research.

What is the goal of a research proposal?

The goal of a research proposal is to present and justify a research idea and to request support for its implementation. A research proposal typically outlines the background and context of the research problem, the research question or hypothesis, the methods that will be used to conduct the research, and the potential outcomes and implications of the research.

The main purpose of a research proposal is to persuade others that the researcher has a feasible research project and that the researcher has the competence and the work-plan to complete it. A research proposal serves as a bridge between the researcher and the intended audience, such as a funding agency, a departmental review committee, or a journal editor.

The goal of a research proposal is to:

• Clearly articulate the research problem and the research questions or hypothesis
• Convince the intended audience that the research project is worth pursuing and has the potential to contribute new knowledge to the field
• Provide a detailed plan for conducting the research, including the methods, timeline, and budget
• Establish the researcher’s credibility and expertise in the field
• Obtain approval, funding, or support for the proposed research project.

Ultimately, the goal of a research proposal is to convince the intended audience that the proposed research project is important, feasible, and worthy of support.

What should you include in the research proposal?

The exact content and format of a research proposal can vary depending on the specific requirements of the intended audience, but most research proposals include the following elements:

Introduction: This section provides background information on the research problem and a clear statement of the research questions or hypothesis.

Literature Review : This section reviews relevant literature and provides a context for the research problem. The literature review should include a synthesis of previous research on the topic, highlighting gaps in the existing knowledge that the proposed research aims to fill.

Methods: This section describes the research design, including the study population, sample size, and sampling techniques. It also details the data collection methods, the data analysis techniques, and any ethical considerations.

Timetable: This section outlines the timeline for the proposed research, including the start and end dates and the major milestones.

Budget: This section provides an estimate of the costs associated with the proposed research, including personnel, equipment, and supplies.

Conclusion: This section summarizes the research proposal and reiterates the significance and importance of the proposed research.

References: This section lists the references cited in the proposal, using a standard citation format.

How long should a research proposal be?

The length of a research proposal can vary, but most proposals range from 1000 to 5000 words. The exact length of a research proposal will depend on the requirements of the intended audience, such as a funding agency or academic department, as well as the complexity of the research project.

For example, a research proposal for a small, straightforward project may be shorter than a proposal for a large, multi-year study. Similarly, a proposal for a PhD thesis may be longer than a proposal for a journal article.

It is important to follow the guidelines and requirements provided by the intended audience, as this will help to ensure that the proposal is complete and meets the expectations of the reviewers. If guidelines are not provided, it is a good idea to aim for a proposal that is concise and clearly presents the research idea, methods, and expected outcomes.

In general, it is better to err on the side of being concise and to focus on presenting the most important information clearly and effectively. A well-written, focused proposal that meets the requirements of the intended audience is more likely to be successful than a lengthy, generic proposal that lacks clarity and detail.

Research proposal structure

A well-structured research proposal is critical to the success of the proposal. A clear, organized proposal makes it easier for the reader to understand the research problem and the proposed solution, and it demonstrates that the researcher has given careful thought to the project and has a well-planned approach.

The following is a general structure that can be used as a guide when writing a research proposal :

Introduction:

In the introduction, you should provide background information on the research problem and the research question or hypothesis. This section should clearly state the research problem, the significance of the research, and the purpose of the proposal. The introduction should be engaging and set the stage for the rest of the proposal.

Literature Review:

The literature review should provide a comprehensive overview of previous research on the topic, including the key studies and findings, and any gaps in the existing knowledge that the proposed research aims to fill. The literature review should also provide the theoretical or conceptual framework for the research. This section should be well-organized and demonstrate the researcher’s expertise in the field.

In the methods section, you should describe the research design, including the study population, sample size, and sampling techniques. You should also detail the data collection methods, data analysis techniques, and any ethical considerations. This section should provide enough detail to enable the reader to understand how the research will be conducted and should demonstrate that the researcher has thought through the logistics of the study.

In the timetable section, you should provide a detailed timeline for the proposed research, including the start and end dates and the major milestones. This section should demonstrate that the researcher has a well-planned approach to the project and a clear understanding of the resources and time needed to complete the study.

In the budget section, you should provide an estimate of the costs associated with the proposed research, including personnel, equipment, and supplies. This section should be well-organized and should demonstrate that the researcher has given careful consideration to the financial aspects of the study.

Conclusion:

In the conclusion, you should summarize the research proposal and reiterate the significance and importance of the proposed research. This section should provide a clear and concise overview of the research proposal and should leave the reader with a positive impression of the proposed project.

References:

In the references section, you should list the references cited in the proposal, using a standard citation format. This section should be well-organized and complete, and it should demonstrate the researcher’s commitment to rigorous research.

How to write a research proposal

Writing a research proposal can be a challenging task, but it is also an important step in the research process. A well-written research proposal can help to secure funding, support, or approval for a research project. This guide provides a step-by-step guide to writing a research proposal:

Choose a research topic:

The first step in writing a research proposal is to choose a research topic that is interesting and relevant to you. Consider your personal interests, expertise, and background , as well as the current state of knowledge in the field. You should choose a topic that you are passionate about and that has the potential to make a meaningful contribution to the field.

Conduct a literature review:

Once you have chosen a research topic, the next step is to conduct a thorough literature review. This will help you to identify any gaps in the existing knowledge and to understand the current state of research on your topic. You should also use the literature review to develop a theoretical or conceptual framework for your research.

Formulate a research question or hypothesis:

Based on your literature review, you should formulate a clear and focused research question or hypothesis that you aim to address through your research. Your research question or hypothesis should be specific, measurable, and testable.

Determine your research design:

The next step is to determine the research design that you will use to address your research question or hypothesis. You should consider the type of research (qualitative, quantitative, or mixed-methods), the study population, sample size, and sampling techniques. You should also describe the data collection methods and data analysis techniques that you will use.

Create a budget and timeline:

Based on your research design, you should create a detailed budget and timeline for your research project. Your budget should include an estimate of the costs associated with personnel, equipment, and supplies, and your timeline should include a detailed timeline of the major milestones in the research project.

Write the introduction:

In the introduction, you should provide background information on the research problem, the significance of the research, and the purpose of the proposal. You should also provide an overview of the literature review and the research question or hypothesis. The introduction should be engaging and set the stage for the rest of the proposal.

Write the literature review:

In the literature review, you should provide a comprehensive overview of previous research on the topic, including the key studies and findings, and any gaps in the existing knowledge that the proposed research aims to fill. The literature review should also provide the theoretical or conceptual framework for the research. This section should be well-organized and demonstrate the researcher’s expertise in the field.

Write the methods section:

Write the timetable section:

Write the budget section:

In the budget section, you should provide an estimate of the costs associated with the proposed research, including personnel, equipment, and supplies. This section should be well-organized and should demonstrate that the researcher has given careful consideration to the financial aspects of the research project.

Write the results and discussion section:

In the results and discussion section, you should describe the expected results of the research and how they will contribute to the field. You should also discuss the limitations of the research and any potential implications of the results. This section should demonstrate the researcher’s understanding of the potential outcomes of the research and their ability to interpret and analyze data.

Write the conclusion:

In the conclusion, you should summarize the main points of the proposal and highlight the significance of the proposed research. You should also provide recommendations for future research and discuss the potential impact of the proposed study.

Proofread and edit:

Once you have completed the proposal, it is important to proofread and edit it carefully. You should check for grammar and spelling errors and ensure that the proposal is well-organized and easy to follow. You may also want to have someone else review the proposal to provide feedback and suggestions.

Submit the proposal:

The final step is to submit the proposal to the appropriate funding agency, academic institution, or other relevant entity. Be sure to follow any specific guidelines or requirements for the submission process.

What is the purpose of a literature review in a research proposal?

The purpose of a literature review in a research proposal is to provide context for the proposed research by summarizing existing research on the topic. The literature review should provide a clear understanding of what has already been done in the field, identify gaps in the existing research, and provide a basis for the proposed research.

What should be included in the results and discussion section of a research proposal?

The results and discussion section of a research proposal should describe the expected results of the research project and how they will contribute to the field. This section should also discuss the limitations of the research and any potential implications of the results. It is important to demonstrate the researcher’s understanding of the potential outcomes of the research and their ability to interpret and analyze data.

What is the purpose of the timeline and budget section in a research proposal?

The purpose of the timeline and budget section in a research proposal is to provide a clear and realistic plan for carrying out the research project. The timeline should specify the start and end dates for the project, along with the major milestones and tasks. The budget should provide a detailed breakdown of the resources that will be needed to carry out the research, including personnel, equipment, and materials.

What should be included in the conclusion of a research proposal?

The conclusion of a research proposal should summarize the main points of the proposal and highlight the significance of the proposed research. It should also provide recommendations for future research and discuss the potential impact of the proposed study. The conclusion should be concise, well-written, and effectively communicate the importance and relevance of the proposed research.

How can I make my research proposal stand out?

To make your research proposal stand out, you should ensure that it is well-written and well-organized, with a clear and concise writing style. You should also provide a strong and compelling argument for the importance of the proposed research, and use evidence and data to support your argument. Additionally, it is important to demonstrate a thorough understanding of the existing research in the field and to highlight how the proposed study will make a unique contribution to the field.

Can a research proposal be rejected?

Yes, research proposals can be rejected if they are deemed insufficient or not well-suited for the intended purpose. This may be due to a number of factors, including a lack of originality or innovation, insufficient research design or methodology, or a lack of funding or resources. It is important to carefully consider all aspects of the research proposal and address any potential concerns or limitations to increase the chances of acceptance.

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17 Free Project Proposal Templates

By Kate Eby | November 24, 2017

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In this article, we’ve researched and compiled the best project proposal templates, ranging from software and consulting proposals to construction and engineering, so you can get the support and approval needed to hit the ground running on your next project plan . 

Included on this page, you’ll find a simple project proposal template , IT project proposal template , research project proposal template , and more, free to download in Excel, Word, PDF, and Google Docs formats. Plus, we'll uncover what to include in a project proposal .

General Project Proposal Templates

Simple project proposal template.

Download Simple Project Proposal Template

Google Docs  |  Excel  |  PDF

This simple template breaks the proposal into clearly delineated sections, providing an organized layout that is easy-to-use and read. You can use this template for a wide range of proposal types, including school projects. Edit the template as needed to increase or reduce the number of sections. Since this is a Google Docs template, you can quickly download and print the document or share it with others via your Google Drive account.

One-Page Project Proposal Template

Download One-Page Project Proposal Template

PDF  |  Word

With this template, you can limit your project proposal to a single page, focusing on key details such as objectives, measurements, timeline, and a budget overview. This template can help project managers compile and organize critical information into a concise document. A brief project proposal will make a strong impact and set the stage for in-depth planning.

Generic Project Proposal Template - Word

Download Generic Project Proposal Template - Word

Use this generic project proposal to create a customized template. Complete the basic outline with essential proposal elements, including the problem statement, goals, scope of the project, and itemized timeline and expenses. Once you have adjusted the proposal to meet your project needs and company standards, you can reuse the template for future projects, saving time, energy, and cost.

Business Project Proposal Template - Word

Download Business Project Proposal Template - Word

This business project proposal template includes fields at the top for entering project details; sections for listing objectives, justification for and impact of carrying out the project, and resources required; plus a schedule timeline. Create a comprehensive proposal that identifies stakeholders, addresses potential risks, and presents a compelling argument for  project approval.

Freelance Job Proposal Template

Download Freelance Job Proposal Template

Freelancers can use this template to pitch their services to prospective clients. Describe what problem you will solve, how you will meet the client’s needs, and why they should hire you. The template covers deliverables, quantifiable objectives, a timeline with deadlines, and breakdown of project costs. You can also include terms and conditions to turn the template into a job proposal contract.

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View the guide

Project Proposals by Product or Service

It project proposal template.

Download IT Project Proposal Template

Excel  |  Word

This IT project proposal provides room for listing important roles, such as project sponsor, owner, and manager, their general responsibilities, and the names of other stakeholders. It covers all of the typical elements for a project proposal, including space for technology requirements, security risks, hardware and software costs, and more.

Software Project Proposal Template - Word

Download Software Project Proposal Template

Word  | Smartsheet

Craft a proposal for a software development project that includes an overview, key milestones, information on development and testing, and reporting methods. A table is provided for a thorough timeline of tasks to help accurately estimate project hours. If the proposal is for external use, you can include payment terms for prospective clients to review.

Mobile App Proposal Template

Download Mobile App Proposal Template

Excel  |  PDF

This template can serve as a professional pitch for mobile app design services. To stand out from the crowd and highlight relevant experience, attach examples of previous work to the proposal template. The information included in the proposal will depend on the specific project. Customize the template to address pertinent details - such as a timeline of design stages and itemized costs - while showcasing what you have to offer.

Project Management Proposal Template - Excel

Download Project Management Proposal Template - Excel

With this project management proposal template, you can describe the activities involved in different project phases, outline key deliverables, and list expectations. Adjust the proposal to suit the scale and type of project to be managed along with industry norms.

Engineering Project Proposal Template - Excel

Download Engineering Project Proposal Template - Excel

An engineering project proposal should have relevant background information, including the scope of the project and specific engineering tasks to be executed. This Excel template includes automatic calculations for adding costs. Use the  work schedule to show a timeline of project phases, from preliminary design through construction. If that work schedule doesn’t work for you, choose one of these free templates for Word and Excel.

Construction Proposal Template - Excel

Download Construction Proposal Template

This construction proposal template offers two sheets, one for providing contractor information, project scope, and agreement terms, and the other for listing the costs for labor and materials. The template calculates subtotals and total expenses, including tax, so that project costs are clear.

Marketing Proposal Template

Download Marketing Proposal Template

Google Docs  |  Excel  |  Word  |  PDF

Marketing plans mix data with a strategy to reach effective outcomes. Use this template to describe the goals, challenges and projected results of a marketing project. Depending on the project, tasks may include activities related to branding, competitive analysis, content development, and new market development. In addition to a project overview, include a detailed schedule with specific dates for project stages and campaign milestones.

Web Design Proposal Template

Download Web Design Proposal Template

From initial research to ongoing hosting and maintenance, this template can help you create a thorough web design proposal. Write a proposal for a website upgrade or pitch design services to an internal or external client. Clearly state the goals of the web design project in the proposal, including alignment with the vision of the company or organization.

Social Media Proposal Template

Download Social Media Proposal Template

Social media campaigns are a valuable part of business marketing, and proposals need to show how projects will accomplish specific goals, whether it’s reaching a broader audience, creating a brand presence on social networks, or boosting sales. This template follows a traditional format, outlining an executive summary, problem statement, objectives, tactics, and scheduling. We’ve also incorporated a budget section for estimating project costs.

Accounting Proposal Template - Excel

Download Accounting Proposal Template

Excel  | Smartsheet

Use this template to pitch financial services such as accounting. This proposal could be for a specific project or ongoing services for a business or other organization. Include the terms of service, a breakdown of costs, important goals, and a compelling solution for the client’s financial needs.

Consulting Project Proposal Template - Word

Download Consulting Project Proposal Template - Word

Consultants can use this template to offer services for a specific project and make a strong case for getting hired. As with other project proposals, focus on how you will help a company resolve specific issues or seize opportunities. List the activities you will undertake, specific deliverables, and a timetable for project tasks. Contract terms can also be included to secure an agreement with clients.

Research Proposal Templates

Research project proposal template - word.

Download Research Project Proposal Template - Word

Research proposals, whether for academic, scientific, or other purposes, are slightly different from the typical business project proposal. In addition to a project overview and background, the template also includes a literature review section to support the significance of a proposed project by identifying gaps in the available literature that the project would address. Additionally, the research design and method section enables you to outline exactly how the research project will be set up and how the results will be interpreted. A list of references may be included to show all sources cited in the proposal.

What to Include in a Project Proposal

Project proposals vary depending on the type of project and organization, and whether the proposal is for internal or external use. However, there are some common details to include to justify the project and gain approval. Here are some typical sections in a project proposal and how to use them:

• Executive Summary: Briefly provide sponsors with an overview of the project. The aim is to offer a compelling pitch so that sponsors are already convinced the project is a good idea after reading the summary. The rest of the proposal offers greater detail about the key points in the executive summary.
• Background: Use background information to provide context, including company history, details about the problem or opportunity the project addresses, and the proposed solution.
• Objectives: Include measurable goals as well as a broader vision for supporting business objectives. 
• Methodology: Describe the project approach and organization along with specific activities and deliverables that will move it toward its goal. This section may include a project schedule with a concrete timeline showing milestones and deadlines.
• Resources: Include any resources necessary to complete a project, such as human resources (including hiring new staff), tools and equipment, time allocated for computer use or other tasks, and the management structure.
• Budget: Show all project costs in the budget, listing each item separately in a table or spreadsheet along with its associated cost. You may also need to include information to justify budget costs or provide further explanation.
• Measurement and Reporting: How will you define and measure success? Explain how you’ll measure and report progress, including the frequency that sponsors will receive status reports.
• Risks: Note potential risks along with the probability of occurrence, potential impact, and plans for mitigating them if they do occur. You may include a detailed risk management plan along with a list of risks and methods for controlling them.
• Appendix: In the appendix, list any separate documents that are attached to support the proposal.

Additionally, you may define and assign key roles to specific people. A proposal will also typically have a section for authorization to document approval. Once the project is approved, you can create a project charter and comprehensive plan.

Project Proposal Tips

The first step for a project manager, or whoever is writing the project proposal, is to carry out detailed research, which may include analyzing previous projects and gathering information to support the project’s efficacy, objectives, and business value. It is important to involve stakeholders and decision makers early in the process to support buy in. Soliciting feedback in face-to-face meetings, and incorporating that feedback into the proposal, can help limit the changes needed and save time in the long run. 

When it comes to actually writing the proposal, start by emphasizing the problem you’re addressing. The proposal needs to show measurable benefits such as deliverables for a company or organization to be persuasive. Overall, the proposal should support an organization’s vision and long-term objectives. Whether you’re writing a lengthy research proposal or submitting a one-page proposal template, use clear, concise language so that readers can easily identify the information they need.

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Dissertation/Thesis Template

The fastest (and smartest) way to craft a winning dissertation that showcases your study and earns you marks. 

Available in Google Doc, Word & PDF format 4.9 star rating, 5000 + downloads

Step-by-step instructions

Tried & tested academic format

Fill-in-the-blanks simplicity

Pro tips, tricks and resources

What’s Covered In The Template?

This dissertation template is based on the tried and trusted best-practice format for formal academic research projects. The template structure reflects the overall research process, ensuring your document has a smooth, logical flow. Here’s how it’s structured:

• The title page/cover page
• Abstract (sometimes also called the executive summary)
• Table of contents
• List of figures /list of tables
• Chapter 1: Introduction
• Chapter 2: Literature review
• Chapter 3: Methodology
• Chapter 4: Research findings /results 
• Chapter 5: Discussion /analysis of findings
• Chapter 6: Conclusion
• Reference list

Each section is explained in plain, straightforward language , followed by an overview of the key elements that you need to cover within each section. We’ve also included practical examples to help you understand exactly what’s required in each section.

Download The Template

100% Free. Instant Access.

I agree to receive the free template and other useful resources.

Download Now (Instant Access)

FAQs: Dissertation & Thesis Template

Faqs: dissertation template, what format is the template (doc, pdf, ppt, etc.).

The dissertation template is provided as a Google Doc. You can download it in MS Word format or make a copy to your Google Drive. You’re also welcome to convert it to whatever format works best for you, such as LaTeX or PDF.

What types of dissertations/theses can this template be used for?

The template follows the standard best-practice structure for formal academic research projects such as dissertations or theses, so it is suitable for the vast majority of degrees, particularly those within the sciences.

Some universities may have some additional requirements, but these are typically minor, with the core structure remaining the same. Therefore, it’s always a good idea to double-check your university’s requirements before you finalise your structure.

Will this work for a research paper?

A research paper follows a similar format, but there are a few differences. You can find our research paper template here .

Is this template for an undergrad, Masters or PhD-level thesis?

This template can be used for a dissertation, thesis or research project at any level of study. It may be slight overkill for an undergraduate-level study, but it certainly won’t be missing anything.

How long should my dissertation/thesis be?

This depends entirely on your university’s specific requirements, so it’s best to check with them. As a general ballpark, Masters-level projects are usually 15,000 – 20,000 words in length, while Doctoral-level projects are often in excess of 60,000 words.

What about the research proposal?

If you’re still working on your research proposal, we’ve got a template for that here .

We’ve also got loads of proposal-related guides and videos over on the Grad Coach blog .

How do I write a literature review?

We have a wealth of free resources on the Grad Coach Blog that unpack how to write a literature review from scratch. You can check out the literature review section of the blog here.

How do I create a research methodology?

We have a wealth of free resources on the Grad Coach Blog that unpack research methodology, both qualitative and quantitative. You can check out the methodology section of the blog here.

Can I share this dissertation template with my friends/colleagues?

Yes, you’re welcome to share this template. If you want to post about it on your blog or social media, all we ask is that you reference this page as your source.

Can Grad Coach help me with my dissertation/thesis?

Within the template, you’ll find plain-language explanations of each section, which should give you a fair amount of guidance. However, you’re also welcome to consider our dissertation and thesis coaching services .

Additional Resources

If you’re working on a dissertation or thesis, be sure to also check these resources out…

1-On-1 Private Coaching

The Grad Coach Resource Center

The Grad Coach YouTube Channel

The Grad Coach Podcast

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PhD Letter of Intent Template

Showcase your dedication to your PhD aspirations by crafting an exceptional letter of intent with our easy-to-use template

Updated August 2, 2024 Written by Yassin Qanbar | Reviewed by Susan Chai, Esq.

A PhD (Doctor of Philosophy) Letter of Intent , also known as a Statement of Purpose, is a pivotal document in your PhD application. It introduces you to the admissions committee, detailing your academic interests, career objectives, and motivations for pursuing a PhD in your chosen field. This letter is crucial in offering a comprehensive view of your qualifications and aspirations, helping the committee determine your fit for their program.

Research-oriented graduate programs, such as Master’s and PhD degrees, often require applicants to submit a letter of intent. This letter serves multiple purposes in the application process:

• Alignment with Program Goals: Admissions committees use the letter to assess if your academic and career goals align with the program’s objectives and the expertise of its faculty.
• Matching with Supervisors: The letter helps in pairing successful applicants with suitable supervisors whose research interests match yours.
• Showcasing Fit: It demonstrates how well you fit within the program’s academic community and how your research interests complement the department’s strengths.
• Highlighting Your Vision: Your letter provides an opportunity to outline your long-term vision and how the program will help you achieve your academic and professional aspirations.
• Demonstrating Preparation: It shows that you have researched the program thoroughly and understand how it aligns with your research interests and career goals.

How to Apply for a PhD Program

Tips for writing a phd letter of intent, phd letter of intent sample.

Applying for a PhD program involves several critical steps, each demanding careful preparation and attention to detail. Here is a detailed guide to the typical process:

Step 1 – Identify Your Research Interests and Potential Advisors 

• Define Your Research Interests: Clearly outline your specific areas of interest within your field.
• Research Potential Advisors: Investigate faculty members whose research aligns with your interests. Review their profiles, publications, and current projects.
• Contact Potential Advisors: Initiate conversations to discuss your research ideas and confirm their availability to supervise your PhD.

Step 2 – Research PhD Programs and Institutions

• Program Fit: Look for programs that support your research interests and career goals.
• Faculty Expertise: Ensure the faculty has a strong background in your area of interest.
• Research Facilities: Check the availability of necessary research facilities and resources.
• Funding Opportunities: Investigate funding options such as scholarships, assistantships, and grants.
• Program Curriculum and Academic Environment: Assess the curriculum and overall academic culture of the institution.

Step 3 – Prepare for Standardized Tests (if required) (12-18 Months Before Application Deadline)

• Verify Test Requirements: Check if the programs you’re interested in require standardized tests like the GRE .
• Test Preparation: Prepare thoroughly, focusing on sections relevant to your field.
• Schedule Tests: Book your test well in advance to ensure your scores are available by application deadlines.

ETS offers free online GRE prep resources, including webinars, two practice exams, sample questions, and section guides.

Step 4 – Gather Required Documents (9-12 Months Before Application  Deadline)

• Transcripts: Obtain official transcripts from all post-secondary institutions attended.
• Letters of Recommendation : Request letters from professors or research supervisors who can vouch for your academic and research capabilities. Provide them with ample time and necessary information.
• Curriculum Vitae (CV): Compile a detailed CV highlighting your academic achievements, research experience, publications, presentations, and relevant work experience.
• Writing Samples: Include samples of your academic writing or publications to showcase your research and writing skills.
• Draft Research Proposal: Outline your research interests and potential projects.

Step 5 – Write a PhD Letter of Intent (6-9 Months Before Application Deadline)

• Introduction: Introduce yourself and state your purpose for applying.
• Academic Background: Summarize your academic journey, emphasizing key achievements and experiences that have prepared you for a PhD.
• Research Interests: Clearly outline your research interests and their alignment with the program and potential advisors.
• Career Goals: Discuss your long-term career aspirations and how the PhD program will help you achieve them.
• Reasons for Choosing the Program: Explain your choice of the specific program and institution, mentioning the faculty members you wish to work with and how their research aligns with your interests.

Step 6 – Submit Applications (3-6 Months Before Application Deadline)

• Tailor Applications: Customize each application to highlight how your research interests align with the faculty and program strengths.
• Complete Applications: Ensure all required documents are included, and your personal information is accurate.
• Submit Applications: Use the respective school’s application portal to submit your applications.

Step 7 – Prepare for Interviews (After Submission)

• Research Presentation: Be ready to present and discuss your research interests, academic background, and career goals.
• Department Fit: Prepare to explain how your proposed research fits within the department and aligns with potential advisors’ work.
• Interview Preparation: Practice answering common interview questions and consider preparing a brief presentation of your research proposal.
• Decision and Acceptance: Await responses, prepare for possible waitlist scenarios, and finalize decisions.

1. Use Specific Metrics to Showcase Impact

When discussing your research and career goals, include specific metrics to illustrate the impact of your work. Instead of saying, “My research improved data processing efficiency,” say, “My research reduced data processing time by 35%, enabling faster data analysis and saving $50,000 annually.” This demonstrates a clear, quantifiable benefit of your work, making your contributions tangible and impressive to the admissions committee.

2. Highlight Interdisciplinary Knowledge

Emphasize any interdisciplinary knowledge or experience. For example, if your research combines computer science and biology, detail how this unique blend enhances your ability to tackle complex problems and contributes to the program’s diversity.

3. Cite Influential Works

Mention specific influential works or researchers that have inspired your proposed dissertation. This shows you are well-versed in the current literature and helps align your interests with those of potential supervisors.

4. Demonstrate Long-Term Vision

Articulate a long-term vision for your research and career beyond the Ph.D. Explain how your dissertation will lay the groundwork for future projects and how you plan to contribute to your field over the next 10-20 years.

5. Include Soft Skills

Don’t just focus on technical skills and achievements. Highlight soft skills such as leadership, communication, and teamwork, which are crucial for successful collaboration and project management in research.

6. Tailor to the Program’s Strengths

Customize your letter to reflect the specific strengths and resources of the program you are applying to. Mention particular labs, facilities, or faculty members whose work aligns with your interests and explain how these will support your research goals.

7. Align Your Thesis with Program Goals

Ensure that your proposed thesis aligns with the goals and research focus of the program. Explain how your research topic fits within the broader objectives of the department and contributes to ongoing projects or future initiatives. This demonstrates that you have thoughtfully considered how your work integrates with the program’s mission.

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