leeds university phd thesis guidelines

Dissertation Format Regulations

Please click on each of the seven headings below to see the regulations which must be followed to format your dissertation correctly:

1. Number of copies

One electronic copy must be uploaded to the Assessed Assignment Submission area, within the module section of Minerva.

A hard copy of the Dissertation is not required.  

If you need to upload any additional data in a separate document, there is an additional submission area to upload this.

2. Indicative length

The main body of the Dissertation must not exceed the word limit.

Does Count toward word count

The word count covers everything within the main text of the Dissertation, including:

• the abstract and contents page
• lists of tables and illustrative material
• any tables, diagrams, subtitles, footnotes and references which are included within the main text.

Does not Count toward word count

The word count does not include;

• the title page and front cover
• any acknowledgements
• bibliographies
• end lists of references

Words presented as images

Any words presented in graphs, tables, or other graphics must be included in the word count.

Words displayed in these formats may need to be counted manually, as they will not be detected by the word count function on most word processing software.

Appendix Abuse

You must not use appendices to present matters of substance which should be included in the main body of the text.

The text must remain understandable without reference to any appendices.

3. Text and Layout

Font and size.

Dissertations should be presented using a standard font, and a font size of between 10 and 12 points.

Text must not be presented using only upper case letters.

Line Spacing

All standard text must be presented using double or one and a half line spacing.

Indented quotations and footnotes have an exception to the above rule, and may use single spacing.

For Microsoft Word this means standard dissertation text should have a spacing setting of either 2.0 or 1.5

Margins along all sides of the document (left, right, top and bottom) should not be less than 2.5cm (25mm).

For reference, the "normal" margins setting on a Microsoft Word document is 2.54cm on all sides - this is acceptable.

4. Pagination

All pages of text and appendices in your dissertation should be numbered consecutively.

Images and diagrams should also have their own consecutive numbering where possible.

5. Title Page

You must use the Leeds University Business School Dissertation / Project coversheet as your title page.

This can be downloaded from the Forms and Guidance Page

6. Table of Contents

Your dissertation document must include a contents page.

The contents page should list all main numbered chapter headings (such as 1, 2 , 3).

It is good practice to break down chapters into numbered sections, and these should also be listed on your contents page (such as 1.1, 1.2, 1.3).

Please carefully check the section above on word counts (2. indicative length) for information on which text contributes to your maximum permitted word count.

7. Acknowledgements

It is common to include a list of acknowledgements at the start of your dissertation, but you do not have to do so.

Students may wish to acknowledge the help their Supervisor provided, as well as the support of others such as family members or friends.

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Doctor of Philosophy (PhD)

A PhD is an internationally-recognised research qualification. You can study for your PhD on campus or by online learning

Studying for your PhD in the School of Music means that you will become an expert in a specialist area and gain high-quality research skills, which will equip you to undertake further research projects in addition to pursuing specialist career paths.

As a postgraduate researcher, you will conduct original research work under the guidance of  your supervisors. You’ll have regular meetings to monitor your progress and develop an initial training plan to make sure you are acquiring the appropriate skills for your research.

Your initial priority is refining a research plan and establishing a feasible timescale for your project. During the early part of your PhD, you will undertake various research methods modules to support your research activities.

For the first 12 months (or 18 months if part-time) you will be enrolled as a provisional PhD candidate and you'll develop a detailed research proposal and write a literature review. This work is submitted to a panel of examiners who will assess it and provide you with feedback and advice on the progress of your research.

This is called 'transfer' and is an important means of monitoring the progress of your work and assessing whether your proposal has enough weight to be accurately explored through a PhD research path.

After successful transfer, you'll enrol as a full PhD candidate, complete your research and write a thesis of approximately 100,000 words.

The degree of Doctor of Philosophy is awarded on the basis of this thesis, and your viva voce, where you present and discuss the rationale, methods and findings of your original study with an examining panel.

A PhD can be taken full-time (3 years standard) or part-time (5 years standard).

Areas of supervision

Research opportunities are available across the School of Music. Explore our research  to discover more about our academic staff and where your research interests may fit.

Practice-led PhD

If you want to pursue your chosen area of research through practice, we offer supervison for Music practice-led PhD and practice-led MPhil.

You should demonstrate a distinctive practice, an originality of thinking, and an ability to place the practice in an appropriate creative/cultural context. You'll be assigned appropriate supervisors, who will guide your research.

You will produce a body of work (for example, a portfolio of original compositions) demonstrating an original contribution to knowledge and scholarship. The work will comprise of a substantial body of creative practice produced in pursuit of the degree, displaying critical understanding, together with a written submission, which provides an exploration of the research question(s) and indicates the manner in which the research is embodied in the practice.

The written submission for practice-led PhD should be between 15,000 and 50,000 words.

Entry requirements

You should hold a good honours degree (upper second class or first class) in a related discipline, and hold, or expect to obtain, a Masters degree in a related subject.

If English is not your first language, you will also need an English language qualification, for example IELTS 6.5 with at least 6.0 in all components. 

You can improve your academic English level to the standard needed to study a postgraduate research degree by taking one of the following pre-sessional courses:

6-week: Language for postgraduate researchers

10-week: Language for Social Science and Arts: postgraduate researchers

The online learning PhD requires IELTS score of 7.0 overall, no less than 6.5 in every component.

Scholarships and fees

A range of scholarships are available for PhD students.

Fees for PhD degrees are set independently and reviewed on an annual basis.

PhD by online learning 

We offer a PhD by online learning which is available to UK, EU and international applicants, allowing you gain an advanced degree from anywhere with internet access. You can study at the time and place that best suits you, and our part time options lets you study alongside work and other commitments.

For further information, please contact  Dr Pammi Sinha ,  Head of the Graduate School. 

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The Guide to the thesis examination process for students (which includes the thesis format requirements)

• The Guide to the thesis examination process for students (which includes the thesis format requirements) Download -->
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A LaTeX template for writing a PhD thesis (mostly) in accordance with the University of Leeds's guidelines.

jdconey/leeds_thesis_template

Folders and files.

Repository files navigation

A thesis template that approximates the style guidelines of the University of Leeds.

How to produce a version of your thesis showing changes (for sending to your examiners to show you've done your corrections)

I used \include to split up my files while writing so using the latexdiff program on the web was insufficient in this case. Fortunately I had a local installation of TeX Live, so I used that. This worked on my university computer (MS Windows 11) that I didn't have admin rights for, since TeX Live comes bundled with the perl stuff necessary.

• Make a separate copy of the initial thesis before making any corrections, which we'll need later.
• Make all changes to the "new" version, and carry on until happy.
• From the TeX Live command-line program, produce a version of your old and new thesis versions from your copies without the \include commands as one whole document using latexpand , which comes bundled with TeX Live. This didn't work using the command prompt, I needed the TeX Live command line.

latexpand initial_thesis\main.tex > initial_thesis\old.tex

latexpand thesis\main.tex > thesis\new.tex

• Now run latexdiff on these two docs to produce a document showing your changes, as desired. We're running locally here (don't mind the precious things) so no need to worry about Overleaf timeouts, or lack of pretty-ness, as this is just to show your examiners that you've made your corrections.

latexdiff initial_thesis\old.tex thesis\new.tex > diff.tex

• Now compile diff.tex as desired (either locally (why not?) or upload to Overleaf etc.)

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• Referencing
• Leeds Harvard referencing examples
• Thesis or dissertation

Leeds Harvard: Thesis or dissertation

Reference examples.

Family name, INITIAL(S). Year. Title . Type of qualification, academic institution.

Dang, V.A. 2007 . Three essays in financial economics . Ph.D. thesis, University of Leeds.

Citation examples

Author and date.

When the author name is not mentioned in the text, the citation consists of the author’s name and the year of publication in brackets.

It was emphasised that citations in the text should be consistent (Jones, 2017).

If you have already named the author in the text, only the publication year needs to be mentioned in brackets.

Jones (2017) emphasised that citations in the text should be consistent.

Three or more authors

If a source has three or more authors, the name of the first author should be given, followed by the phrase "et al."

It was emphasised that citations in a text should be consistent (Jones et al., 2017).

Jones et al. (2017) emphasised that citations in a text should be consistent.

Leeds Harvard does not use ibid to refer to previously cited items. If you are citing the same item twice in a row (i.e. you do not cite any other items in the text between the two citations) you must write the full citation again. 

The key principle of referencing is that the reader should understand which information came from another source and which is your own idea, so you should provide citations as often as is necessary to make this clear.  If you feel that you are citing the same source too many times in one paragraph, you could change the way that you are writing:

• You could include the author’s surname or pronoun in the sentence, to show you are still referring to the same source.
• You could include a second source to make your paragraph feel less repetitive and add further support to the point you want to make. See our guidance on incorporating evidence into your writing.

Example: Jones et al. (2017) emphasised that citations in a text should be consistent and argued that referencing is a key part of academic integrity. Furthermore, having a broad range of references in a text is an indicator of the breadth of a scholar's reading and research (Jones et al., 2017). They also suggested that…

When to include page numbers

You should include page numbers in your citation if you quote directly from the text, paraphrase specific ideas or explanations, or use an image, diagram, table, etc. from a source.

"It was emphasised that citations in a text should be consistent" (Jones, 2017, p.24).

When referencing a single page, you should use p. For a range of pages, use pp.

p.7 or pp.20-29.

If the page numbers are in Roman numerals, do not include p. before them.

(Amis, 1958, iv)

Common issues

When you're referencing with Leeds Harvard you may come across issues with missing details, multiple authors, edited books, references to another author's work or online items, to name a few. Here are some tips on how to deal with some common issues when using Leeds Harvard.

Skip straight to the issue that affects you:

• Online items
• URL web addresses
• Multiple authors
• Corporate author(s) or organisation(s)
• Multiple publisher details
• Editions and reprints
• Missing details
• Multiple sources with different authors
• Sources written by the same author in the same year
• Sources with the same author in different years
• Two authors with the same surname in the same year
• The work of one author referred to by another
• Anonymising sources for confidentiality
• Identifying the authors’ family name (surname)

Dissertation and Thesis

Thesis & dissertation formatting process.

To complete your format check submission, you must complete every registration step and fully submit your thesis or dissertation to the website listed below.

Dissertations and theses turned in as a part of the graduation requirements at Loyola University Chicago must be formatted according to the rules laid out in the Format Manual for Theses and Dissertations created by the Graduate School.

Format Check Submission

To ensure that theses/dissertations are formatted correctly, each thesis/dissertation must undergo a format check by the staff of the Graduate School prior to the submission of final copies. You must  electronically  submit your manuscript for a format check to the Graduate School's  ProQuest ETD Administrator  website ON OR BEFORE the published format check deadline for the term in which you expect to receive your degree.

• May degree conferral format check deadline:  March 1st
• August degree conferral format check deadline:  June 1st
• December degree conferral format check deadline:  October 1st

On or before the format check deadline, please also submit the following items as supplemental pdf files to  ProQuest ETD Administrator  (do not submit them by email):

• One electronic copy of your completed, formatted manuscript
• Formatted approval sheet, with your director's name and space for their signature. You will ultimately replace this file with a scanned copy that's been signed by the director after the defense and after all final edits have been made. This form acts as confirmation that your director has read and approved the final copy.
• Extra title page, formatted as described in the Manual
• One extra abstract, formatted as described in the Manual

Final Copy Submission

Once your dissertation has been defended, formatted correctly, and approved by your committee, you will need to electronically submit your final copy to the Graduate School for approval. You will also need to replace the Approval Sheet with a scanned copy that has been signed by your director.

Your final electronic submission must be uploaded ON OR BEFORE the published final electronic copy deadline for the term in which you expect to receive your degree. The final electronic copy deadlines are as follows:

• May degree conferral final electronic copy deadline:  April 1st
• August degree conferral final electronic copy deadline:  July 1st
• December degree conferral final electronic copy deadline:  November 1st

If your materials are complete or inaccurate, the Graduate School will contact you with a list of required corrections. If required corrections are too extensive or take too long to complete, you may not graduate and the Graduate School will not confer your degree. For this reason, please make every effort to format your manuscript correctly, include all of the materials listed above, and to meet the published deadlines. Also, please keep in mind that a dissertation or thesis is only one of your degree requirements, and that the Graduate School will not confer your degree unless you meet all of these requirements.

Students must submit final copies with approved revisions within one semester of a successful defense (e.g., if a student’s defense falls within a Fall semester, their final copies must meet the Spring semester submission deadlines). After one full semester a student may be discontinued and be required to apply for reinstatement (Approved 4 May 2021)

Visit the  for answers to new questions about the electronic submission process.

• Format Manual for Theses and Dissertations  -  Note: The Formatting Manual was updated in September 2022. If you have any questions about the formatting guidelines, or if you need a copy of the former manual, please  email the formatting assistant , Danielle Richards.
• Format Checklist Copy (Clean)
• Formatting Examples

Questions regarding the format check and the final copy submission process should be directed  here .

Information Sessions

The Graduate School hosts two info-sessions each semester about the thesis and dissertation formatting process. Make sure to follow weekly Graduate School Announcements emails for more information.

Publishing Your Work: Thesis and Dissertation Formatting Workshop (Recorded January 14, 2021)

• Instructions for Thesis and Dissertation
• Approval Ballot for Text and Oral Defense

The Thesis/Dissertation Committee Form, Thesis/Dissertation Proposal Ballot, and the Request for Change in Degree-Seeking Status are located in the Graduate Student Progress System at  GSPS . Please log in to submit these forms. Medical Center Biomedical Science Students MUST Use LUHS Forms.

Publication

Before publication:.

LUC's University Libraries:  If relevant articles, book chapters, and books are not accessible through the library's online catalogue, they can be requested through InterLibrary Loan.

Zotero:  No matter what citation format you use, this free citation software can help save and format citations for use in your article.

Scimago Journal & Country Rank:  To find out the ranking of peer-reviewed journals in your particular discipline before you submit, go to this website.

LUC's Writing Center : Make an appointment with a graduate tutor to have your work reviewed at any stage of the writing or revision process. Often an article will be accepted for publication but an editor requires various corrections. An extra pair of eyes can be useful.

After publication:

GSPS:  Make sure to update publications through this LUC site; submitted entries will be reviewed, approved, and recorded by your GPD.

Google Scholar:  Various peer-reviewed articles and publications found on the internet will be linked to the student's account, which can be created by going to this site and clicking on "My Profile."

ORCiD:  Creating a free ORCiD ID will allow peer-reviewed publications to be linked across digital platforms with this persistent signifier.

Publishing conventions vary widely across disciplines; some graduate students may publish as single authors while others, particularly in the sciences, may be one of several authors collaborating on a project and its resulting published study. When seeking peer-reviewed publication opportunities, one of the best methods is to consult with professors in your department about how to publish and locate journals reputable in your field of study.

Besides helping you avoid scams and predatory publishing through their advice, faculty can also provide you with useful information about the publishing process and direct you to discipline-specific online listservs hosting frequent Calls for Papers.

The following list details other publication resources for graduate students:

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Referral and resubmission for research degrees

If the examiners recommend that your thesis is referred for resubmission, then you'll be required to revise the thesis, which may include further research, and then resubmit it for re-examination.  

Please see the Guide for candidates referred for resubmission on the Policies and procedures page of the SES website for more information on the processes explained on this webpage.    

Referral 

If the examiners recommend referral for resubmission, you will be required to revise the thesis, which may entail further research or any other activity required by the examiners, and then resubmit this to the University for re-examination. You may be required to attend a second viva. 

Notes for guidance  

Alongside the report on the examination, the examiners are required to prepare ‘Notes for Guidance’ which outlines the changes which are required. The Notes for Guidance will set out the sections or aspects of the thesis which need improvement and information about what work is required to enable you to revise the thesis for resubmission to meet the standard required for award.  

You will not receive your Notes for Guidance directly from your examiners after your viva. The Notes for Guidance must be submitted with the examiners’ report to Doctoral College Operations (DCO) for scrutiny by the Graduate Board’s Progression and Examinations Group. The examiners’ report and Notes for Guidance will be issued to you by DCO after approval by the Group with information describing how to resubmit for re-examination. DCO aim to send you your approved report and Notes for Guidance within a period of six weeks from receipt of the report and Notes for Guidance. This will be uploaded to GRAD and a notification sent to your University email address.  If for any reason it will not be possible to meet this timescale you will be kept informed.  

Supervision during the referral period 

To keep the resubmission on course before the maximum time limit, it is expected that supervisory contact and support will continue during the referral period.  Supervisors are asked to provide up to six supervision meetings a year during the referral period. Whilst the precise nature, pattern and timing of supervisions will vary depending on the stage of the resubmission, and the extent and nature of the work required for resubmission, recommended best practice is that meetings will be held at regular intervals during the referral period (until resubmission) and include at least: 

• An early meeting (or equivalent), normally within one month of receipt of the examiners’ report and notes for guidance; and 
• A meeting (or equivalent) around the mid-point of the referral period (eg around nine to 12 month point for doctoral PGRs) if the thesis has not been resubmitted. 

Supervisions should continue to be recorded in GRAD and may take place in a variety of forms (for example in face-to-face meetings when the PGR is in the UK or by other means such as video conferencing where appropriate). For PGRs in the referral period the University appreciates that supervision may take the form of reading and commenting on draft chapters of the thesis prior to resubmission.  PGRs must ensure that they provide their supervisor with re-drafts of work for comment within a reasonable timescale. PGRs should take the advice of their supervisor whether or not to resubmit their work for examination. PGRs are strongly recommended not to resubmit against their supervisor’s advice. However, PGRs are solely responsible for the decision to resubmit their work for resubmission. 

Additional information for PGRs holding a student visa

If you hold a current Student Visa and you wish to remain in the UK during the referral period, DCO will contact your School to establish that there is academic need for you to study at the University. The University can only continue to sponsor you during the referral period if there is a genuine academic need for you to remain in the UK during the referral period to use University facilities. You should be studying full time in the UK and there is an expectation that supervision meetings will take place on campus/in-person. If you do not need to use University facilities in person or could re-draft your thesis from outside the UK, then the University cannot continue to sponsor during the referral period.

If you have an active CAS and don’t need to remain in the UK, your sponsorship will be withdrawn. You will be notified of this once your referral has been confirmed, and you should take advice from the Student Visa Advice team .

If it is confirmed that there is an academic need for you to remain in the UK during the referral period, the School must implement regular supervision meetings and contacts in order to monitor attendance and maintain sponsor duties. In these cases the normal attendance monitoring arrangements must apply (a minimum of 10 supervision meetings a year, with gaps of no more than 8 weeks) with attendance/supervision meetings recorded and attendance and progress monitored as set out in the Attendance and Engagement Monitoring Policy. 

Examination entry 

A minimum of three months before the thesis is resubmitted for examination, you must enter for re-examination by completing the examination entry process. Normally the same team of examiners will act for the resubmission, except in exceptional circumstances.  

• You will have a ‘task’ in GRAD to complete the examination entry workflow again for your resubmission 
• The workflow will be automatically populated with the information from your first submission eg your thesis title, ethical review and publication information. You can check this and amend (if necessary) for your resubmission 
• When you submit the workflow, it will move to your supervisor so they can confirm the team of examiners for your resubmitted thesis. 
• You can track the process of the workflow via the status box in GRAD 

Resubmission 

The referral period begins from the date the Report and Notes for Guidance are issued following approval by the Progression and Examinations Group and the deadline will be included in the GRAD notification from DCO which is sent with your Report and Notes for Guidance. This is the maximum time limit for resubmission and you may resubmit at any point in the referral period, once the amendments have been made and your thesis is ready for resubmission. The thesis must be resubmitted for examination to GRAD. Your resubmission must not be sent directly to your examiners. 

If circumstances arise which may prevent you from resubmitting your thesis by your resubmission deadline you must talk to your Graduate School as soon as possible for advice. Please see the Taking time out from your research page of the For Students website for advice on suspensions and extensions as well as the Policy on Suspensions and Extensions to the correction/referral period on the Policies and Procedures page of the Student Education Service (SES) website . 

You must upload to GRAD, alongside your resubmitted thesis, a summary of how your revised thesis has responded to changes listed by your examiners in the Notes for Guidance. This will assist the examiners when considering your resubmitted thesis.   

Once your resubmitted thesis is sent for examination, the appropriate fee will be charged. 

Resubmission fee

Once your resubmitted thesis is sent for examination the appropriate re-examination fee will be charged. Student Finance (Fees) will contact you about this. The fee is subject to an increase each academic year and you should contact Student Finance (Fees) at the appropriate time for details of the fee levels beyond the current year. 

Fees for 2023/24: Doctoral resubmissions (eg PhD, MD, EdD, DClinPsychol, DPaedDent) £555 MPhil resubmission £405 Masters by Research resubmission £325  

Examination 

The resubmitted thesis is subject to the same process as the first examination, with both the internal and external examiners required to examine the resubmitted thesis. The examiners may hold a second viva if they deem it appropriate. Your examiners will confirm whether or not a second viva is needed after they have considered your resubmitted thesis.  

Appealing 

Please see the Outcome of the viva page on the For Students website for more information about appealing the outcome of your viva. 

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