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Writing a Letter of Support for Grants: Examples and Frameworks | Grantboost

Asking for a grant can be a daunting process. You know that the competition is fierce, and the Grantor’s organization is looking for the best and brightest. You need a team behind you that is as dedicated and committed to your cause as you are. That’s where letters of support come in.

What Is A Letter of Support?

Who normally writes a letter of support, how long should a letter of support be.

• Letter of Support Frameworks

Problem, Solution, and Impact Framework

Personal connection framework.

• Evidence Based Framwork
• Letter of Support for Grants Templates

Examples of Letters of Supports for Grants

• Writing Letters of Support for Grants w/ AI

A letter of support (not to be confused with a Letter of Inquiry ) is a document that advocates for a project, program, or organization and is typically written by an individual or organization outside of the project or organization itself. It is used to supplement a grant proposal and provides additional evidence to support the proposal’s objectives, methods, and potential impact. The letter of support should emphasize the writer’s personal connection to the project and highlight the project’s importance and potential benefits. The letter should be persuasive, clearly written, and provide examples of how the project can make a difference in people’s lives.

Letters of support are a powerful tool in your grant application arsenal. They provide evidence that your project has the backing of respected professionals, organizations, and individuals. They demonstrate that your proposal is not just your own opinion, but that it is supported by the wider community. Most importantly, they show that you have a plan that others are bought into as well.

A letter of support is usually written by an individual or organization outside of the project or organization seeking funding. This can include community leaders, elected officials, experts in the field, or organizations with a similar mission or interest. The writer of the letter should have a personal connection to the project and be able to speak to its importance and potential impact.

It is important to choose a writer who is well-respected and influential in the community, as their support can add credibility to the project and increase the chances of funding. Additionally, the writer should have a clear understanding of the project’s goals, methods, and expected outcomes, as they might be asked to provide specific examples of how the project has made a difference in the community.

In some cases, the grant organization may provide guidelines for who can write a letter of support and what should be included. It is important to carefully review these guidelines and ensure that the writer is able to meet the requirements outlined by the grant organization.

When it comes to the length of a letter of support, there isn’t a strict rule. As a general guideline, it should be no longer than one page, two at the absolute max. The most important thing is to make sure that your letter is concise and to the point. A letter that is too long may be overwhelming and lose the attention of the reader. On the other hand, a letter that is too short may not provide enough detail to convince the grant organization of the merits of your project. This should give you enough space to provide all the necessary details while keeping the letter short and sweet.

Frameworks You Can Use When Writing a Letter of Support

Advocates can follow different frameworks when writing a letter of support. One popular framework is the “Problem, Solution, and Impact” model. In this framework, the letter first introduces the problem that the project is addressing, then outlines the solution proposed by the project, and finally discusses the expected impact of the project. This framework is useful because it presents a clear narrative that connects the problem with the solution and the expected outcome.

Another framework is the “Personal Connection” model, which emphasizes the personal connection between the writer of the letter and the project or organization. This framework can be particularly effective when the writer has a personal relationship with the project or organization, as it can add a sense of authenticity and credibility to the letter.

A third framework is the “Evidence-Based” model, which focuses on providing evidence to support the project’s goals and expected outcomes. This framework typically includes data and statistics that demonstrate the need for the project and the expected impact it will have.

Regardless of the framework chosen, it’s important to keep the focus on the project and its goals. The letter should be written in a clear and concise manner, with a persuasive tone that highlights the project’s importance and potential impact.

The problem, solution, and impact model is a framework that can be used when writing a letter of support for a grant opportunity. This model is particularly effective in highlighting the need for the proposed project, the unique solution being offered, and the potential impact of the project on the community or field.

The components that make up this framwork are:

Problem: The first component of the framework is to clearly identify the problem or need that the project is addressing. This can include data and statistics to support the argument that the problem is significant and widespread. The writer should also explain why the problem is important and how it affects the community or field.

Solution: The second component of the framework is to explain the unique solution that the project is offering. This can include a description of the methods, techniques, or strategies that will be used to address the problem. The writer should also explain why this solution is effective and how it differs from other approaches that have been tried in the past.

Impact: The third and final component of the framework is to discuss the potential impact of the project on the community or field. This can include both short-term and long-term impacts, as well as any specific outcomes or goals that the project aims to achieve. The writer should also explain why the proposed project is likely to be successful and how it will make a difference in people’s lives.

By using the problem, solution, and impact model, the writer can provide a clear and compelling case for why the project is needed, how it will work, and what the potential benefits will be.

Ready to try the Problem, Solution and Impact Model for your letter of support? Check out our template and start crafting your compelling letter today.

The personal connection model is a framework for writing a letter of support that emphasizes the writer’s personal connection to the project or organization. This framework can be particularly effective when the writer has a strong relationship with the project or organization, as it can add a sense of authenticity and credibility to the letter.

The personal connection model typically includes several key components:

Introduction: The letter starts with an introduction that establishes the writer’s relationship to the project or organization. This can include how the writer first became involved with the project, why they believe in the project’s goals, and any personal experiences that have influenced their support.

Personal anecdotes: The letter includes a short personal anecdote or story that illustrate the writer’s connection to the project or organization. These anecdotes can be powerful in demonstrating the importance and impact of the project, as they provide concrete examples of how the project has made a difference in people’s lives.

Emotional appeal: The letter makes an emotional appeal to the reader by highlighting the writer’s passion and commitment to the project or organization. This can include expressing gratitude for the opportunity to be involved with the project and conveying a sense of urgency about the need for funding.

Call to action: The letter concludes with a call to action that encourages the grant organization to fund the project. This can include a clear statement of the project’s goals and expected outcomes, and an invitation to the reader to contact the writer for more information.

When using the personal connection model, it’s important to strike a balance between personal anecdotes and a persuasive tone that highlights the project’s importance and potential impact. The letter should be written in a clear and concise manner, with a focus on how the project will benefit the community or achieve its goals. By emphasizing the writer’s personal connection to the project, the personal connection model can be an effective way to persuade grant organizations to fund important projects.

Click here to access our Personal Connection Model template and start writing your letter of support faster, today.

Evidence Based Framework

The evidence-based model is another framework that can be used when writing a letter of support for grants. This model focuses on presenting evidence to support the need for the proposed project and the effectiveness of the proposed solution. Here are the components that make up a successful evidence-based letter of support:

Background: The first component of the framework is to provide background information on the issue or problem being addressed by the proposed project. This can include data, statistics, and research studies that support the argument that the issue is significant and widespread.

Evidence: The second component of the framework is to provide evidence to support the effectiveness of the proposed solution. This can include studies, research articles, or other types of evidence that demonstrate the potential impact of the proposed project.

Expertise: The third component of the framework is to highlight the expertise of the individuals or organizations involved in the proposed project. This can include descriptions of the qualifications and experience of the project team, as well as any relevant partnerships or collaborations that have been established. Outcomes: The final component of the framework is to describe the specific outcomes or goals that the proposed project aims to achieve. This can include both short-term and long-term outcomes, as well as any specific metrics that will be used to measure success.

By using the evidence-based model, the writer can provide a compelling case for the need for the proposed project and the effectiveness of the proposed solution. This framework can be especially effective when used in combination with other types of evidence, such as personal anecdotes and expert testimonials, to support the argument. Additionally, it is important to ensure that the language used in the letter is clear, concise, and easy to understand, as well as tailored to the specific audience and purpose of the grant application.

Ready to try the Evidence Based Model for your letter of support? Click here to access our template and start crafting a strong, evidence-based argument to support your grant application!

Letters of Support For Grants Templates

If you’re struggling with writing your own letter of support, we encourage you to try some of the templates we’ve provided below. By using them as a guide, you can craft a compelling letters of support that will strengthen any grant application and increase the chances of securing funding.

Problem, Solution, and Impact Template

Dear [Funder’s Name], I am writing in support of [Name of the organization] and their proposed [Name of the project/program]. As someone who is passionate about [Relevant issue], I believe this project has the potential to make a real impact in our community. The problem we are facing is [Brief description of the issue or problem], which has had a negative impact on our community by [Impact of the problem]. This is a pressing issue that demands immediate attention and action. Fortunately, [Name of the organization] has developed an innovative and effective solution to this problem. By [Briefly describe the proposed solution], we can address this issue and make a real impact in our community. The potential impact of this project is significant. [Statistics or data that support the impact of the proposed solution]. If we can successfully implement this project, we can [Positive outcomes that will result from the project]. I strongly believe that [Name of the project/program] is the right solution for our community. [Name of the organization] has a proven track record of success and has the experience and expertise to execute this project with excellence. Thank you for considering this proposal. Your support will make a meaningful difference in the lives of our community members. Sincerely, [Your Name]

Personal Connection Template

Dear [Funder’s Name], I am writing to express my enthusiastic support for [Name of the organization] and their proposed [Name of the project/program]. As someone who has experienced the [Relevant issue], I can personally attest to the urgent need for this project in our community. The team at [Name of the organization] understands the challenges that individuals like me face every day. They have been a trusted resource and source of support for me, and I am grateful for their work. The [Name of the project/program] has the potential to make a real difference in the lives of people like me. By [Briefly describe the proposed solution], this project will provide critical support to those in our community who are most in need. I believe that [Name of the organization] is uniquely positioned to execute this project with excellence. Their expertise, compassion, and dedication to this issue are unparalleled. I am proud to support [Name of the organization] and their efforts to make our community a better place. I hope that you will join me in supporting this important project. Thank you for your consideration. Sincerely, [Your Name]

Evidence-based Template

Dear [Grantor Name], I am writing this letter in support of [Organization Name] and their proposed project [Project Name]. As [Your Position] of [Your Organization Name], I have had the privilege of working alongside the [Organization Name] team and can attest to their expertise in [Field/Area of Work]. The need for [Project Name] is significant and widespread in the [Community/Population] we serve. [Insert statistics or data that supports this claim]. The proposed solution put forth by [Organization Name] has the potential to make a real impact in [Community/Population] and address the issue at its root cause. In support of the proposed solution, I would like to highlight [Insert evidence, such as studies or research articles, that demonstrate the effectiveness of the proposed solution]. Additionally, the expertise of the [Organization Name] team is unparalleled in the [Field/Area of Work]. They have a proven track record of success in [Insert examples of previous projects or initiatives that demonstrate expertise]. The specific outcomes and goals of the proposed project include [Insert short-term and long-term outcomes that the project aims to achieve], with a specific focus on [Insert metrics that will be used to measure success]. I wholeheartedly endorse the proposed project [Project Name] by [Organization Name] and believe that it has the potential to make a lasting impact in the [Community/Population] we serve. Thank you for your consideration. Sincerely, [Your Name]

Letter of Support Example: Personal Connection Framework :

Dear John Doe, I am writing to express my enthusiastic support for the Women’s Health Initiative and their proposed Breast Cancer Survivor Support Program. As a breast cancer survivor myself, I can personally attest to the urgent need for this program in our community. The team at the Women’s Health Initiative understands the challenges that individuals like me face every day. They have been a trusted resource and source of support for me, providing critical emotional and physical support during my journey. The Breast Cancer Survivor Support Program has the potential to make a real difference in the lives of survivors in our community. By providing access to counseling, support groups, and educational resources, this program will help women navigate the challenges that come with a breast cancer diagnosis and treatment. I believe that the Women’s Health Initiative is uniquely positioned to execute this program with excellence. Their expertise, compassion, and dedication to women’s health are unparalleled. I am proud to support the Women’s Health Initiative and their efforts to make our community a better place. I hope that you will join me in supporting this important program. Thank you for your consideration. Sincerely, Jane Doe “

Letter of Support Example: Evidence Based Framework :

Dear John, I am writing to express my strong support for the proposed Literacy for All program, which I believe will have a significant impact on improving the literacy rates in our community. The need for this program is evident from the alarming statistics that indicate that nearly 50% of the adult population in our community lacks basic literacy skills. The Literacy for All program is based on a wealth of research that demonstrates the importance of early childhood literacy interventions, particularly for children from low-income families. Studies have shown that children who are not reading proficiently by third grade are more likely to struggle academically, drop out of school, and face a range of social and economic challenges later in life. The proposed program includes evidence-based strategies such as providing high-quality literacy instruction, offering family literacy programs, and providing access to books and other resources. It is designed to reach children and families in the most vulnerable communities in our area, where the need is greatest. The Literacy for All program has the potential to transform the lives of thousands of children in our community. By improving literacy skills at an early age, we can help set these children on a path toward success in school and in life. I urge you to support this vital program and invest in the future of our community. Thank you for your consideration. Sincerely, Ezenwa ”

Writing Letters of Support w/ AI

At Grantboost, we’re excited to announce the upcoming release of our cutting-edge Proposal generator to the beta stage. It’s a game changer in the world of grant writing, and we’re confident that it will revolutionize the way you write letters of support. With its intuitive design and powerful AI technology, you’ll be able to generate compelling, persuasive letters in minutes. We’re offering it for free to our beta users, so you can see for yourself just how effective it is. This is just the beginning of what Grantboost has in store for the grant writing community, and we can’t wait to see how our technology will help you secure the funding you need to make a difference.

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Learn How to Write a Persuasive Letter of Support for Grant

Acquiring funds for your research is an important milestone for every researcher. As the deadline for submitting the grant proposal approaches, there’s a sense of fear that engulfs you into thinking that your application is probably not the best one. While every element of your grant proposal is important to the reviewer, your letter of support for the grant has a potential to strengthen their belief in your research idea. A letter of support may probably not clinch the funding; however, it could make your grant proposal more competitive, especially when it is written by highly influential and renowned individuals or organizations.

What is a Letter of Support for Grant?

A letter of support is a document used to validate the credibility of your research through a third-party testimonial. This testimony should back up your claims of success as well as the promises to deliver results.

The letter implies that other organizations or funders think your proposal has merit. It signifies that your project has the potential of delivering proposed results. In addition, it provides a compelling and persuasive reason for a funder to support your grant proposal .

Who Should Write a Letter of Support for Grant?

Letters of support play a major role in determining whether or not your research project is worthy of funding . Therefore, it is important to identify the right people to write it.

A letter of support can be written by:

• A partner organization
• A major funder
• Another foundation
• A congressional representative
• An outside business such as professional grant writing services
• A key stakeholder

Furthermore, it could be from community leaders who believe in your project, or from people who will receive the services you propose of providing.

What is the Purpose of a Letter of Support for Grant?

A letter of support for grant helps in determining whether your project is worthy of funding.

The purpose of a letter of support is-

• Firstly, to establish a level of credibility
• Secondly, to demonstrate commitment to a research project
• Thirdly, to show that the planned collaboration is genuine
• Lastly, to address the applicant’s qualifications and abilities to complete the proposed research

Which are the Four Categories of Letter of Support for Grant?

Ideally, letter of support for grant are of two types:

• Letters from knowledge partners who are supporting the research with monetary aid
• Letters from a person who supports the research idea.However, depending on where the letters of support are sourced from, they are categorized as:
• Community Leaders: Letters sourced from community leaders help in establishing the proposers’ credibility.
• Collaborative Partners: Letters sourced from collaborative partners help in demonstrating that the proposed project will be beneficial to the service community.
• Contributing Supporters: Letters written by contributing supporters demonstrate tangible resources being dedicated to the project.
• Impacted Constituents: Letters written by impacted constituents help the funder in determining the benefits or repercussions of actions.

Differences Between “Letter of Support” and “Letter of Recommendation”

While confusion may arise from the fact that both letters of support and letters of recommendation provide key information for reviewers of the funding agency, there still are differences between the two.

Key Elements of a “Letter of Support” for Grant

The letter of support consists of three main sections: an opening statement or introduction that identifies the project, one or two main body section of the letter to indicate the relationship of the writer to the project seeking funding, and a closing statement to summarize with key points. However, there are some additional sections such as the header and the salutation. Here we discuss the key elements of a letter of support for grant in sequential order of their occurrence.

A Professional Introduction

The first thing one must do while creating a persuasive letter of support is introduce themselves. Writing an attention-grabbing introduction will encourage the reader to continue reading until the end. The simplest way to start your introduction section is to inform the reader—who you are and why they must care?

The Conclusion

Important points to consider while writing a letter of support for grant.

As letters of support can make a significant difference for applicant/s grant approval, it’s important to consider the following points while writing one.

• It must not be longer than two pages in length.
• Mention correct proposal details.
• Provide any additional details or requirements about the project, if necessary.
• Give a brief description about the role of the letter writer’s organization in the project.
• Discuss expected outcomes from implementation.
• Letter must follow a professional format with the original signature of the writer.
• Most importantly, proofread before sending it out to the potential funder.

Example of “Letter of Support”

Janice Clark XYZ Company 1456 Trafalgar Square Hampstead, London, UK. Dear Dr. Clark, I am pleased to be writing a letter in support of the proposal (name of the project) being submitted to the (name of the program) Program by our (name of department) at (name of institution). We strongly support this grant application and the focus on (mention the purpose of the study). As an organization whose mission is to (state the mission of your organization in alignment to the purpose of the research), we know your true passion is fostering the brilliant minds of tomorrow. We admire your initiatives to fund projects that have greatly benefited the research community. We acknowledge the specific roles and responsibilities fulfilled by us in this partnership. (mention your roles and provisions to the funding point-wise). Sincerely, Clara Montero Senior Director PQR Ltd. Southampton, UK

As you know by now, letters of support can make or break the chances of your project receiving funds, it is important to make sure that these letters are crafted scrupulously. Make sure you follow these tips while gleaning your letter of support or writing one for another applicant. Let us know how this article helped you in formulating a letter of support for grant. You can also visit our Q&A forum  for frequently asked questions related to different aspects of research writing and publishing answered by our team that comprises subject-matter experts, eminent researchers, and publication experts.

To write a formal letter of support for a funding application, keep the following in mind: 1. Begin by addressing the letter to the appropriate recipient and state your purpose clearly. 2. Provide specific reasons why the project or initiative is deserving of funding, highlighting its potential impact and benefits. 3. Conclude with a positive statement expressing your confidence in the applicant's abilities to effectively utilize the funds for the intended purpose. Remember to maintain a professional tone and adhere to any specific guidelines provided by the funding organization.

In a letter of support for a grant application, express your strong endorsement for the project or initiative, emphasizing its importance, relevance, and potential positive impact. Highlight the applicant's qualifications, track record, and commitment, while also emphasizing the alignment between their goals and the grant's objectives.

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Funding Request Letter Template

4-minute read

• 28th May 2023

Do you need financial backing for a volunteer project or nonprofit organization? If the answer is yes, then you’ll need to a write funding request letter – a formal letter asking for financial support or funding for a specific organization or project.

Since this may be your only form of communication with potential donors, it’s important to get the tone and content right. In this post, we’ll take you through the basics of writing an effective funding request letter – including a customizable sample template.

What Is a Funding Request Letter?

Most nonprofits rely on funding from others to operate, and they often request money from individual donors, companies, or local governments to fund events and projects. To do this, they use funding request letters that outline their objectives and the details of their organization or project.

When writing a letter like this, it’s important to be polite, use a formal, business-like tone of voice , and clearly communicate your goals for the funding.

All letters that request funding should contain the same basic information:

●  Your contact information/the name of your organization.

●  The date.

●  The recipient’s contact information, full name, and title (if applicable).

●  A salutation .

●  An introduction and relevant background information.

●  The funding request, including the exact amount you’re requesting and a breakdown of how the funds will be used.

●  Supporting information, such as the timeline and budget of the project.

●  A closing and signature.

●  Supporting documents.

Let’s look at a sample template.

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[Your Name] [Your Organization’s Name] [Your Address] [City, State ZIP Code] [Date]

[Donor’s Name] [Donor’s Organization’s Name] [Donor’s Address] [City, State ZIP Code]

Dear [Donor’s Name],

I am writing to request funding for [briefly describe the project or initiative for which you are seeking funding]. Our organization has a long-standing history of [briefly describe your organization’s mission and track record of success in achieving its goals].

The project we are proposing is [briefly describe the project, including its goals, expected outcomes, and how it aligns with your organization’s mission]. We believe that this project has the potential to [describe the potential impact of the project and how it will benefit your target population or community].

To achieve these goals, we are seeking a total funding amount of [specify the amount of funding you’re requesting]. This funding will be used to cover [briefly describe the specific expenses that the funding will cover, such as staffing, materials, or other costs].

We have a solid plan for the successful implementation of this project, including [describe the specific steps you will take to ensure that the project is successful, such as project timelines, staffing plans, and quality control measures].

We would be happy to provide additional information about the project or our organization upon your request. We believe that this project has the potential to make a significant impact, and your support would be greatly appreciated.

Thank you for your time and consideration of this matter.

[Your Name] [Organization] [Phone Number]

What to Include in a Funding Request Letter

Always make sure to use the recipient’s full name and title in your salutation; if you’re unsure of the spelling, look it up online (using their LinkedIn profile or company website).

As shown in the sample above, the first two paragraphs should clearly address your reason for writing and provide some background on your organization. This is where you can describe your organization’s history, mission, and previous successful projects or programming.

You can then summarize how you plan to use the requested funds, including the budget for the project and a list of expenses . You should also briefly outline any collaborations or partnerships your organization has formed, a basic timeline for the project, and the expected outcomes or goals.

For your concluding paragraph, reiterate the importance of the project and its potential impact. Thank the donor for their consideration and support and provide contact information for your organization’s staff, including names, phone numbers, and email addresses. Sign off with a respectful salutation using your full name.

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WTO / Letters and Emails / Authorization / Writing a Letter of Support for Grant (Persuasive Examples)

Writing a Letter of Support for Grant (Persuasive Examples)

A Letter of Support for a Grant is written by donors and partners of a nonprofit organization to articulate their support for a grant application or proposal.

It acts as a testimonial from a third party that backs up the nonprofit organization’s claims of success and promises of the delivery of results.

A grant letter of support helps show that the nonprofit organization has committed third parties that believe in the proposal. For example, a business that supports the project and is willing to provide an in-kind donation , or donors willing to provide specific amounts of money for the project, or a commitment by businesses to loan volunteers for the implementation of the project.

Demonstrating such commitment and willingness to support the grant proposal of a nonprofit organization can help provide compelling and persuasive reasons for a guarantor to fund a project.

The following individuals or entities can write the letter:

• A partner organization
• Another foundation
• A congress representative
• A key stakeholder
• An outside business
• A community leader who believes in the project
• Recipients of the services proposed

Free Template

Following are some free, downloadable templates for you:

Importance of a Letter of Support for a Grant 

A letter of support for a grant demonstrates that the nonprofit organization’s grant proposal is supported by other individuals or entities who believe in the project’s merit. It plays an important role in demonstrating third-party confidence in the grant proposal.

Foundations or government agencies responsible for the provision of grants receive several grant requests. A letter written by a high-ranking official in the nonprofit organization can help make the grant proposal more competitive.

It also plays an important role in demonstrating that the nonprofit organization has a good reputation and that the community supports its grant proposal. The demonstration of community support can help convince a guarantor to fund the grant proposal. It can also help show a funding body that the nonprofit organization can be trusted with the grant.

A grant letter of support can impact the guarantor by describing how third-party partners, such as donors, plan to support the nonprofit organization’s proposal. The description of additional support by committed partners shows that the nonprofit organization is not alone. The guarantor can therefore discern the enthusiasm associated with the project or proposal made by the nonprofit organization.

Grant Letter of Support Vs. Memorandum of Agreement

This letter has some similarities to a memorandum of agreement . A memorandum of agreement is a document signed by two parties to cooperate and work together on an agreed-upon project. It accompanies the grant application or proposal, as does the letter of support for a grant. The grant letter of support may or may not be a memorandum of agreement and vice versa.

However, a memorandum of agreement describes the roles, responsibilities, terms, and conditions among the parties involved in the agreement. The authorized members of the involved parties sign the agreement. It is intended for the grantor and the partnering organizations. The memorandum of agreement contains details summarizing the material support expected from the guarantor.

The structure and contents of the MOA ensure that the parties involved are well-known to each other. It also ensures in writing that the use and implementation of the grant are acceptable to all parties. The MOA helps mitigate conflict surrounding the grant and the roles of the parties involved. On the other hand, a letter of support is intended for the guarantor, and statements backing the ideology of the grant proposal are provided.

What to Request in a Grant Letter

 A nonprofit organization should ensure that the information contained in the letter of support is adequate. An effective grant letter of support can help compel the guarantor to award the grant to the nonprofit organization.

The following should be considered by a nonprofit organization when requesting such a letter:

The nonprofit organization should start by identifying and forming a list of the beneficiaries of the proposed project. The beneficiaries may be individuals or organizations. Next, a meeting with the identified and listed beneficiaries should be set. The nonprofit organization should use the meeting with the beneficiaries to explain what the project entails.

The beneficiaries should be well-informed of the advantages of the project for them and their community. The nonprofit should then ask if the beneficiaries are willing to write a grant letter of support to back up the grant request.

Suppose the beneficiaries are willing to write a letter of support for a grant. The nonprofit organization should provide them with a usable draft of the letter. The draft ensures that the letter contains the correct proposal details. The nonprofit organization should request that a beneficiary send the grant letter of support by a specific date. It ensures that the nonprofit includes the beneficiary in the grant application.

If a beneficiary opts to compose the letter of support, the nonprofit organization should outline the proposal’s various aspects. The information can be in the form of bullet points or short paragraphs.

Components of a Letter of Support for Grant

The nonprofit should ensure that the letter of support contains the key components. The components ensure that the grant letter of support appropriately conveys the donor’s support for the grant proposal. It also helps to show that the support is genuine through the details provided in the letter.

The grant letter of support should contain the following components:

The nonprofit organization should discourage the grant letter of support writer from using generic and vague salutations such as “ To Whom It May Concern .” The letter of support for a grant should use an appropriate salutation that addresses the recipient directly. The nonprofit organization should provide the writer with the funder’s name.

Grant application number

The nonprofit organization should ensure that the writer indicates the grant application number in the letter of support. The grant application number helps the recipient identify which grant request the letter is backing. However, the nonprofit organization must verify if the grant number is required in the letter.

Project summary

The letter of support for a grant should contain a summary of the project. The summary proves that the writer is well-informed about what the project entails. The nonprofit organization is responsible for ensuring that the writer is well-informed of the proposal’s details before writing the letter. A comprehensive summary ensures that the writer can compose a strong and compelling grant letter of support.

Project’s relevance to the funder’s interests

The letter of support should link the project to the interests of the funder/guarantor. The nonprofit organization should identify the funder’s interests by reviewing previously supported projects. The clear demonstration of a connection helps compel the funder to award the grant to the nonprofit organization.

The nonprofit organization should provide the writer of the grant letter of support with examples of how the grant enables the realization of the project. The examples should be detailed and demonstrate the benefits to the targeted individuals, entities, and community. The examples must also be able to demonstrate tangible or visible results.

Excerpts from a previous letter of support

The nonprofit organization should provide the writer with a grant letter of support with excerpts from previous effective letters. The excerpts can assist the writer of the grant letter of support in the composition and structuring of the information contained in the letter. It can also provide the writer with a demonstration of how to compose an effective letter of support.

The person or organization receiving the letter

The recipient’s name and address should also be provided to the writer. The recipient’s name and address enable the writer to become familiar with the guarantor. It can also ensure that a letter of support is delivered to the right organization or person.

[Your Name]

[Your Position/Title]

[Your Organization/Institution]

[Your Organization’s Address]

[City, State, Zip Code]

[Email Address]

[Phone Number]

[Recipient’s Name or Grant Committee’s Name]

[Funding Organization’s Name]

[Funding Organization’s Address]

Dear [Recipient’s Name or “Members of the Grant Committee”],

I am writing to express my strong support for the grant application titled “[Grant Project Title],” submitted by [Applicant’s Name/Project Leader’s Name] of [Applicant’s Organization/Institution]. As [Your Position/Title] at [Your Organization/Institution], I have had the opportunity to closely observe and sometimes collaborate with [Applicant’s Name or Applicant’s Team] on various projects. Based on this experience, I am confident in their capability, dedication, and the significance of the project they are proposing.

[Project Title] is a [brief description of the project, highlighting its objectives, potential impact, and why it is necessary]. This project aligns with our shared goals of [mention how the project aligns with broader goals or initiatives, such as improving community health, advancing scientific research, enhancing educational opportunities, etc.].

[Optional: Mention any specific contributions, collaborations, or engagements you or your organization have had with the applicant or the project, emphasizing the project’s feasibility, relevance, and potential for success.]

I believe that the successful execution of this project will lead to [mention the expected outcomes, benefits, or impact of the project]. [Applicant’s Organization/Institution] has a proven track record of [mention any relevant achievements, expertise, or previous successful projects], which further assures me of their capacity to manage the grant effectively and achieve the proposed objectives.

Furthermore, [mention any commitments your organization might be making to support the project, such as in-kind contributions, additional funding, resources, or expertise, if applicable]. This underscores our belief in the project’s value and our commitment to its success.

In conclusion, I wholeheartedly support [Applicant’s Name/Project Leader’s Name] and their application for [Name of the Grant] for the project “[Project Title].” I am confident that with the support of [Funding Organization’s Name], this project will achieve its full potential and make a significant contribution to [mention the broader field, community, or area of impact].

Please do not hesitate to contact me if you require further information or clarification regarding our support for this project.

Thank you for considering this application and for your ongoing support of [mention the field, community, or cause supported by the grant].

[Your Signature] (if sending a hard copy)

[Your Printed Name]

[Your Contact Information]

Sample Letters of Support for Grant

Following are some examples:

Dear Grant Review Committee,

I am writing to express my enthusiastic support for the grant application titled “Impact of Urbanization on Local Bee Populations,” submitted by Dr. Marcus Yi, a distinguished colleague at the University of Springfield. As a Professor of Environmental Science with a focus on biodiversity, I have had the pleasure of collaborating with Dr. Yi on several projects and can attest to his exceptional research skills, dedication, and innovative approach to environmental studies.

Dr. Yi’s proposed project is not only timely but also critical in understanding the intricate relationships between urban development and biodiversity conservation. His work promises to offer invaluable insights into sustainable urban planning practices that can support bee populations, which are essential pollinators in our ecosystems.

Given the urgency of addressing environmental challenges in our rapidly urbanizing world, Dr. Yi’s research could significantly contribute to global efforts in biodiversity conservation. His previous work, which includes the publication of numerous peer-reviewed articles and the successful management of several funded projects, speaks volumes about his capability to lead this ambitious project to success.

I wholeheartedly endorse Dr. Yi’s application for funding through the National Science Foundation. His project has the potential to make a profound impact on environmental science and policy, and I am confident in his ability to deliver remarkable results.

Please feel free to contact me if you require further information or a more detailed discussion of Dr. Yi’s qualifications and the significance of his research proposal.

Thank you for considering this important application.

Dr. Helena Cho

Professor of Environmental Science

University of Springfield

To Whom It May Concern,

It is with great pleasure that I extend my support for the “Healthy Kids, Healthy Futures” program, spearheaded by Sarah Jennings, in her application for the “Healthy Communities” grant offered by the Community Wellness Foundation.

Sarah’s initiative to combat childhood obesity through education, physical activity, and community engagement is exactly what our neighborhood needs. Having witnessed the increasing rates of childhood obesity in our community and its impact on children’s health, academic performance, and self-esteem, Sarah’s program offers a beacon of hope.

“Healthy Kids, Healthy Futures” is designed to be inclusive, engaging, and sustainable, with a focus on long-term impact. Sarah’s commitment to this cause, her background in public health, and her ability to mobilize community resources and volunteers are commendable. Her program not only addresses immediate health concerns but also educates families on maintaining a healthy lifestyle, thereby instilling habits that can break the cycle of obesity.

I have seen Sarah’s dedication and effectiveness firsthand through her volunteer work at Healthy Horizons Community Center. Her passion for public health and her vision for a healthier future for our children make her the ideal candidate for this grant.

I strongly endorse the “Healthy Kids, Healthy Futures” program for the “Healthy Communities” grant and am excited about the positive changes it will bring to our community.

For any further details or discussion, I am available at your convenience.

Warmest regards,

Maria Rodriguez

Executive Director

Healthy Horizons Community Center

These sample letters effectively serve as endorsements for grant applications , highlighting the strengths of the proposed projects and the qualifications of the applicants. The first letter focuses on a scientific research project , emphasizing the applicant’s track record in environmental studies and the relevance of their work to broader environmental policy and conservation efforts. It provides a clear rationale for why the project deserves funding, backed by the writer’s professional experience with the applicant and the project’s potential impact on sustainable urban planning.

The second letter supports a community health initiative, showcasing the applicant’s commitment to addressing childhood obesity through a comprehensive program. It emphasizes the project’s alignment with community needs, the inclusiveness and sustainability of the approach, and the applicant’s capability to mobilize resources and volunteers. The endorsement is strengthened by the writer’s direct experience with the applicant’s effectiveness and dedication to public health.

Both letters are compelling because they:

• Clearly identify the grant and the project being endorsed.
• Offer specific examples of the applicants’ achievements and capabilities.
• Explain the significance of the projects and their potential impacts.
• Include offers to provide further information, facilitating the review process.

By combining detailed descriptions of the projects with personal insights into the applicants’ qualifications, these letters effectively capture the readers’ attention and provide a strong argument for funding consideration.

Final Thoughts

A letter of support for a grant enables a nonprofit organization to demonstrate that a third party backs the grant proposal by providing a testimonial. The nonprofit organization should ensure that the third-party testimonial is provided by an individual or entity that is well-informed about the proposal and its advantages. In addition, the letter of support should provide compelling and persuasive reasons for the guarantor to fund the proposal.

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How to Write a Convincing Letter of Support for Grant

Published on 09 Nov 2022

Applying for a research grant is a daunting task. Between the main research proposal and all of the additional documents required, it can be overwhelming. While some people enlist the help of professional grant writers , many others turn to Google (which may be how you found our blog). 

In this article, the focus is on an important part of that grant application process: Requesting and writing letters of support.

If you’re seeking a letter of support or have been asked to write one, don’t leave it until the last minute. While it may seem like a simple, supporting document (pun intended), well-written proof from the right people can get a grant applicant those final few steps across the approval line.

What is a letter of support for a grant?

A letter of support is an important argument in favour of a research proposal. It lends credibility to a grant application in several ways:

• Provides a third-party testimonial that backs up the applicant’s claims and promises.
• Shows that other organizations or individuals believe in the research proposal.
• Gives examples of the writer’s commitment (i.e. money or resources) to the project.
• Demonstrates a genuine and enthusiastic collaboration between the involved parties.

This letter can be written by a variety of people. But, writers tend to fall into two categories: (1) partners providing monetary or in-kind support and (2) influential people or organizations that believe the research project is worthwhile. For example: An applicant may seek support from a partner organization, an outside business, another major funder of the research project, or key stakeholders (including community leaders and individuals who will be impacted). 

How to request a letter of support for a grant

If you’ve been asked by someone to write a letter of support, then you can skip to the next section. However, if you’re here because you’re applying for a grant that requires you to submit a letter of support (or several), this section is worth noting. 

How you request a letter of support makes a difference. So, whether you’re the principal investigator (PI) in an application or someone assisting them, here’s the steps you should take: 

• Make a list - In the academic world, as in any industry, it’s often about who you know. Even if you wish research could speak entirely for itself, you’ll have to reach out to at least one individual (more likely several) to get proof of support.
• Set up meetings - Explain your project in detail and ask if each person would be willing to write you a letter of support. Don’t just assume they will.
• Provide important information to include - If someone agrees to help, make it easier for them by highlighting the info they’ll need. This could include: a project summary, details of the funding agency, how the research supports the interests of the funder, and how the grant can help the writer or their organization.
• Discuss any disagreements - In the support request process, you may realize that your understanding of the collaboration is different from your collaborator’s understanding. Be sure to sort out any disagreements now so that you go into the grant proposal fully aligned.
• Give a reasonable timeline - Ensure that the person who is writing the letter is aware of when you’ll need it back to include it with your grant application. Be considerate of the writer’s schedule and give them at least 2-3 weeks to prepare the letter.

All grant applications have different requirements. So, before you begin requesting or writing a letter of support, review the funding agency’s guidelines first and foremost.

What is the difference between a letter of support and a letter of recommendation?

In the midst of a grant application, it can be easy to get your wires a little twisted on what’s what, especially when distinguishing between letters of recommendation vs. support. Some funders expect both, but most will be looking for the latter. To help you out:

A letter of recommendation… 

• Is primarily requested in scenarios related to career development (like applications to fellowships or other programs).
• Requires the writer to be familiar with an applicant's qualifications, but does not require them to be involved in the project.
• Is submitted separately from an application.

A letter of support…

• Demonstrates the writer’s commitment and role in the project.
• Requires the writer to be a significant contributor or stakeholder in the research.
• Is submitted as part of a grant application.

How to write a letter of support

A letter of support should include a few key sections. Here’s an in-order outline to use if you’re the writer (plus a few bonus tips to help with the writing process):

• Header - At the top of the letter, include your name, institution, and date of writing. This may already be included as part of an organizational letterhead (which you should use if you have one). Include the recipient’s name and contact information in the line below. The letter may be addressed to the reviewer at the funding agency or to the person applying for the grant.
• Salutation - How does the recipient of the letter prefer to be addressed? Include this at the start (e.g. “Dear Dr. Strange,” or “Dear Mrs. Robinson,”). Avoid using “To whom it may concern.”
• Opening statement - Introduce yourself (i.e. Who are you and why should the reader care?). State the intent of your letter clearly and succinctly. Highlight what you know about the project and the value you see in it.
• Key points of support - This is the main body of the letter. Justify why funding is needed for the research project and how it will benefit you and others. Emphasize your belief in the research and its results. Discuss expected outcomes and be clear on the kind of support that you will be providing to the project. Try to anticipate and address questions that the funding agency may have for you.
• Closing statement - Summarize your key points. Convince the reader of your enthusiasm for the project. If you’re addressing the letter to the applicant (instead of the funding agency), you may want to add a note here wishing them well in the application process.
• Sign off - End with a polite close (e.g. “Sincerely,”) and be sure to actually sign the letter. Include your full name and title below the signature space. Provide further personal contact details if you can’t be reached at the number/email on your organization's standard letterhead.

Even if it’s a good start, including all the sections above isn’t a surefire way to write a convincing letter of support. So, here’s a few other tips to help…

• Start with key talking points - Draft your first version of the letter in bullet points. With an outline of important information that you want to include. Then, sweep through and write the “real first draft” without having to worry about missing something.
• Watch that page count - Keep to a single page if possible (two maximum). It can be tempting to include everything you think is even slightly relevant. But, that will only drown out the most important parts. For reviewers reading through mountains of application material, shorter is definitely sweeter.
• Enlist some grammar help - Consider getting Grammarly (or a similar free software) to help carry some of the load of all that wordweaving and editing.
• Check (and double-check) grant requirements - Many funding agencies provide a list of rules for applications (like this helpful outline from the Canadian Institute of Health Research). So, whatever you’re applying for, be sure to review the preferences that have been highlighted by the funding provider.

Sample letters of support for an educational grant

There’s no single formula for a perfect letter of support. However, samples can give you a good place to start. Just don’t fall into the template trap! Advice from a collection of grant reviewers highlighted the importance of “unique letters that show the writer’s actual support.” So, draw inspiration from a few examples, then, use that to write something original.

For a straightforward template to help you visualize: APCCP created this simple document that presents a letter layout in a more visual way.

For more helpful tips on writing letters of support: Enago provides a list of suggestions, plus a letter of support template further on in the article.

For a bit of a laugh: Junee Community Network has an entertaining how-to outline that includes a sample letter on the topic of “Funding for Dragon Cages at Camelot Castle”.

Summary: What makes or breaks a letter of support?

Researchers face endless challenges in securing much-needed financial resources. A well-written letter of support goes a long way toward convincing funding agencies that a research proposal is worth taking a chance on.

At the end of the day, a great letter of support is to-the-point, personalized, and full of genuine enthusiasm for the writer’s participation and the potential research findings.

Now, what are you waiting for? Go on and get writing!

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Ultimate Letter Requesting Funds for Project Sample

In this article, I’ll share a step-by-step guide, complete with a customizable template , to help you write an effective letter requesting funds for your project.

Key Takeaways Understand Your Audience : Research the potential funders to tailor your letter. Clear Project Description : Provide a concise yet comprehensive overview of your project. Specify Funding Needs : Clearly state how much funding you need and how it will be used. Highlight Impact : Emphasize the potential impact and benefits of your project. Professional Tone : Maintain a formal and respectful tone throughout the letter. Proofread and Edit : Ensure your letter is error-free and well-organized. Follow-up : Be prepared to follow up after sending your letter.

Understanding Your Audience

Before you start writing, it’s crucial to understand who you’re writing to. Research the potential funders to learn about their funding priorities and guidelines. This knowledge will help you tailor your letter to align with their interests.

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Step-by-Step Guide to Writing the Letter

• Start with a Strong Introduction : Begin with a brief introduction of yourself or your organization. Clearly state the purpose of the letter – to request funding for your project.
• Describe Your Project : Provide a clear and concise description of your project. Explain what it is, its objectives, and why it’s important.
• Explain the Need for Funding : Articulate why you need the funding and how it will contribute to the success of your project. Be specific about the amount required.
• Highlight the Impact : Discuss the potential impact and benefits of your project. Explain how it aligns with the funder’s objectives.
• Provide a Timeline and Budget : Include a brief timeline of your project and a simple budget overview. This shows you have a clear plan in place.
• Include Supporting Documents : Mention any additional documents you’re attaching, such as a project plan or budget details.
• Conclude with a Thank You : End your letter by thanking the reader for considering your request and providing your contact information for further discussion.
• Signature : Sign off professionally with your name and title.

Template for a Funding Request Letter

[Your Name] [Your Title] [Your Organization] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Title] [Organization] [Address] [City, State, Zip Code]

Dear [Recipient’s Name],

I am writing to respectfully request funding for [Project Name], a project initiated by [Your Organization]. Our goal is to [briefly state the objective of the project].

[Describe your project in more detail, focusing on its objectives, why it is necessary, and its expected impact.]

We are seeking financial support of [specific amount] to [briefly state what the funding will be used for]. This funding is crucial for [explain why the funding is necessary and how it will benefit the project].

[Provide a brief overview of the project timeline and budget. Mention any other sources of funding, if applicable.]

Attached to this letter, you will find [list any supporting documents you’re including, such as a detailed project plan or budget].

Thank you very much for considering our request. I am looking forward to the opportunity to discuss this project with you in more detail. Please feel free to contact me at [your contact information].

[Your Signature (if sending a hard copy)] [Your Printed Name]

Key Points to Remember

• Personalize Your Letter : Tailor your letter to the specific funder.
• Be Concise but Comprehensive : Provide enough detail to make a compelling case without overloading the reader with information.
• Professionalism is Key : Maintain a formal tone and proofread your letter for any errors.

Enhanced Funding Gap Calculator

Frequently asked questions (faqs).

Q: How Do I Start Writing a Funding Request Letter for My Project?

Answer: When I begin writing a funding request letter for my project, I start by clearly stating the purpose of the project and its significance. I make sure to grab the attention of the potential funder in the first paragraph by emphasizing the impact and unique aspects of the project.

Q: What Information Should I Include About My Project in the Letter?

Answer: In my experience, it’s crucial to include detailed information about the project. This includes the objectives, target audience, anticipated outcomes, and a clear implementation plan. I also make sure to explain why my project stands out and how it aligns with the funder’s interests.

Q: How Should I Address the Budget in the Funding Request Letter?

Answer: I always address the budget clearly and transparently. I provide a detailed budget breakdown, explaining how each amount will be utilized. This shows the potential funder that I have a well-thought-out plan and am responsible with financial resources.

Q: Is It Important to Include My Project’s Background and My Credentials?

Answer: Absolutely! I include a brief history of my project and its successes so far, if applicable. I also mention my credentials and experience to establish credibility and assure the funder that their investment is in capable hands.

Q: How Do I Conclude a Funding Request Letter Effectively?

Answer: To conclude effectively, I reiterate the importance of the project and its potential impact. I express gratitude for the funder’s consideration and include a call to action, inviting them to contact me for further discussion or to arrange a meeting.

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• Letter of Support

40+ Proven Letter of Support Templates [Financial, for Grant…]

When you are planning an event in your organizations which would need funding, you’d have to know how to write a support letter in order for you to be able to successfully ask for funds from the right benefactors. A good letter of support or letter of support template can go a long way in helping out your cause.

Table of Contents

• 1 Letter of Support Templates
• 2 Tips for Financial Support or a Letter of Support for Grant
• 3 Sample Letter of Support
• 4 What Should a Letter of Support Contain?
• 5 How to Write a Great Letter of Financial Support
• 6 Letter of Financial Support
• 7 What Makes a Good Letter of Support? 
• 8 Helpful Hints in Sending Your Letter of Support 

When making a letter of financial support or a letter of support for the grant, you can consider adding some testimonials from a third party, as these can help out in the efficiency of your request. These third party testimonials will show your recipients that other companies, organizations or even key people believe in your cause and support it.

A support letter can come from a major partner in a company , a key benefactor, another similar foundation, a representative of congress or any of the main stakeholders in the company. It would give a convincing reason for why your potential benefactors should support your application or proposal for a grant.

Of course, having a good support letter won’t assure that your grant will be given to you but it will definitely make your application a lot more competitive. If the letter of support comes from high ranking people or businesses, potential donors will be more inclined to believe that your application has a good value. It may even give others the impression that your organization is reputable and that your work is supported by the community.

Letter of Support Templates

A great letter of support may come from the leaders of your community who have faith in the program you are proposing, other organizations who would like to work with you and the recipients of the services you are planning to give. The best letter of support templates would give a description on how an influential partner or company will support the project. This would augment the sense of enthusiasm for the project and would give a much-needed sense of credibility to the work you are planning to do. Before making your letter, though, you have to think about and make a list of all the people or organization which would benefit the most from the project you are about to propose.

You can then give them a call , send them an email or talk to them in person and ask them if they would be willing to write a letter of support for grant to support your project proposal. In doing this, be sure to explain all the details of your projects as well as how they will benefit from it. If they say yes, you can give them a template or a draft of the letter they can work with and request them to send it on a specific date. In doing this, you can add their support letter to your grant application.

This article is all about letters of financial support as well as how to write a support letter which would help you get the best possible results.

Tips for Financial Support or a Letter of Support for Grant

In writing a good letter of support, you’d have to think about and consider a few tips. These tips can help you make a good draft for a letter of support template, which you can use whenever you need to ask for funding or a grant for your projects.

Here are some tips for you to consider and to help you out:

• Remember to keep your letter short. To ensure the quality of your letter, keep your statements and requests concise and to the point. One page would be enough but if it’s not, you should not go more than two pages.
• Keep in mind that first impressions are very important, so remember to word your letter well so that it looks good. Format your letter well and you can even include a photo of your team or the organization which will benefit from your project.
• Proofread your work before sending it to avoid any errors in spelling and grammar. You can also ask someone else to proofread your work in case you missed any of the mistakes.
• Make the tone of your letter as interesting as you can. Be sure to include all details regarding your project and your proposal and present it in such a way that the reader will be encouraged to keep on reading. Most likely, a letter which contains too many unnecessary details can be dragging and the reader might not be too interested in reading all of the contents.
• Personalize your letter according to who you are planning to send it to. Be positive and keep thinking that people want to support your cause. Sending out a general letter might give the impression that you are just interested in getting funds rather than involving people to your cause which you really care about. Throw in a few details about yourself and the team which is involved in the project you are proposing to make it more real.
• Include all the pertinent and relevant details in your letter – but remember to keep your statements and sentences short. Aside from the details of your project or your cause, it would also be helpful to include the total amount of funds you are trying to raise so the readers are aware and can decide how much they would be willing to donate.
• When writing your letter, don’t emphasize too much on the “fundraising” aspect of it. When you’re thinking about how to write a support letter, you should not only stress on the part where you’re asking for money but also on the part where you’re asking for support for your project , your team and your cause.
• In writing your letter, make sure to be both humble and respectful. This would give a better impression to the readers and to your potential benefactors so that they will feel better and more generous towards your cause or proposal. Also remember to say thank you at the end of your letter. Express your gratitude to your readers in actually reading the whole letter and thanking them in advance would also add a nice touch.
• State that your letter doesn’t actually obligate the readers to give financial support to your organization legally. Instead, it would be up to them whether they would be willing to give any kind of financial support to your cause.
• The dates involved in your project and proposal is very important so that the readers would know when to give their contributions as well as when the project is to start and when it is expected to be completed. This would give them the opportunity to follow the progress of your project in case they are interested to.

These tips would help you out and guide you in making a good, if not great, letter of financial support for your organization or a good draft to share to the persons or businesses you have asked to make the letter. Now let’s take look at the most important things to include in your letter of support for grant.

Sample Letter of Support

What Should a Letter of Support Contain?

A great letter of support can either make or break your request for financial assistance or your proposal or application for a grant . Your letter should have all the important details of why your organization needs financial aid in order to complete a project. Funding may be requested for the completion of a project or services or to support a very important cause.

To be able to come up with a good letter of support, you must include the following basic elements:

• In the first paragraph, you should write a short introduction as well as all the details regarding your proposal or your project. The reasons for why the letter of support is written should be indicated here, and stated briefly. Your first paragraph must be compelling and should catch the interest of the reader enough that he/she keeps on reading until the end.
• The next paragraph should give details and explanations about your proposal, your project or the reason for your cause. You can also add in statements on why the reader should contribute to your cause or your project. This would encourage the potential benefactors to actually contribute, give a donation or approve your grant.
• The next paragraph/s should include all other information such as dates, amounts and all other pertinent details which you think are essential to get your point across. Just remember to be direct and specific when writing your paragraphs. Long paragraphs may put people off and would cause them to start reading your letter. Also try to avoid making your letter sound too generic, which could make it less genuine.
• Set a polite and humble tone when writing your letter. This tone would be the most ideal when trying to ask for financial aid from people, which can be a very sensitive issue. Your ideas should flow smoothly and all your paragraphs should have connections with one another. This would ensure that your whole letter gives just one impression – and that is that your project, proposal or cause is good enough that they should be encouraged to contribute funding to it.

Be sure to include all these crucial information before you start writing your letter of support. Remember that a great letter of support template must have all these things. Now let’s move on to actually writing your letter of financial support or letter of support for grant.  

How to Write a Great Letter of Financial Support

A letter of support is a document which can serve as verification that funding will be raised for a person, organization or cause. When you are planning to apply for a grant or make a proposal in order to obtain financial aid, you have to know how to write a support letter well to be able to convince potential benefactors to support you.

Here are some simple steps to follow in making your letter:

• First off, type in your heading at the left side of your page. This would include the name of the institution or organization, the person you are addressing as well as the address of the person or the organization.
• You can then place a formal opening statement, addressing the person you are writing the letter to. If you don’t know the name of the specific person in the organization, you can write a more generic opening statement such as “ To Whom It May Concern .”
• Now it’s time for the content of your letter. Remember to be formal and to the point while still keeping your tone interesting.
• Write down all the important details, including names of people or organizations, dates and specific financial amounts.
• For individuals writing a letter of support, you may want to attach some other documents to assure the readers that you are part of a bigger organization which would complete the project, proposal or the cause.
• For your final paragraph, include some sort of statement or declaration of gratitude to further enhance the positive vibe of your letter.
• Finally, write your name, your title and the name of your organization. Print out your letter, sign and date it once you’ve proofread it several times.

Now you have your letter! But in reality, what makes a good letter of support? Read on and find out the different factors which actually make a letter good enough.

Letter of Financial Support

What Makes a Good Letter of Support?  

A good letter of support is easily made, especially if you’ve been around long enough that you’ve written a lot of letters asking for approval of a grant or some form of financial aid. But when you’re new to the whole concept and it would be your first time to actually write a letter, you would benefit a lot from reading the following factors. Then you can start making great templates which would encourage your recipients to actually approve your request or be generous in giving financial aid .

• You should have ample knowledge regarding everything about the project, the organization and the cause. Before you make a letter, learn everything you need to know so that you will be able to write a comprehensive and genuine letter.
• If you are not actually part of the team which will carry out the project or one of the beneficiaries of the financial aid, make a note about your connections to the project or how you know the beneficiaries.
• The reasons for asking for support are very crucial, so be sure to write down all of them. This would help the readers to decide on whether they will give a donation and how much they would be willing to donate to your cause or to your project.
• Also list down all the benefits of your project or your cause. This is especially helpful if you are targeting people who you know are committed to a specific cause or who would be more inclined to support a certain project or organization.
• Give evaluative statements whenever possible to add depth to your letter.
• Be as honest as you possibly can and avoid giving vague or unspecific statements which may come across as unclear or doubtful to the readers.

Keep all these in mind and soon enough you’ll be making effective letters which readers would be reading all the way to the end. Now that you are well equipped with enough knowledge about letters of support, let’s take a look at some helpful hints in sending out your letters.

Helpful Hints in Sending Your Letter of Support  

Knowing all the useful information regarding letters of support and how to make them would guide you when you would need to make one for your organization or for a cause which you truly believe in. Now that you’ve made your letter and your proofread it more than once, you can start thinking about sending your letter. Before you do though, let’s take a look at some helpful hints to guide you in sending your letter:

• First you would have to think about when you are going to send your letter. The most ideal time to send your letter of support is about 3-4 months before you start your project. This would be early enough to give your potential benefactors time to prepare to send funds and enough time for you to gather the actual amount you need from all the people you’re asking financial aid from. It’s also not too early that your recipients will forget to give support since the project is still too far away.
• Put a lot of thought into who you will be sending your letter to. Different projects and different causes would call for different target people. Don’t go sending your letter to everyone you know as it might give a negative impression or impact. Instead, think about specific people who would most likely be willing to approve your grant or contribute financial aid to your cause. Be smart in making your decision so you don’t waste any effort trying to convince people who you know won’t be interested at all.
• Coordinate with everyone in your organization and discuss who to send letters to. It would be better for you to actually come together and make a decision about who you will be sending letters to. In doing this, you will avoid sending the same letter about the same project or cause to just one person. This would overload that person and might put him/her off from making a contribution as it may give the impression that you are too needy. Make sure that if different people are sending letters of support, those different people aren’t sending letters to the same recipients.
• Go for the traditional method and send your letter via snail mail. In these modern times where social media platforms and emails are used all too frequently when a person receives a letter in the mail, it becomes more memorable and would give a more lasting impression to the recipient.

These hints in sending your letter would add an extra push in ensuring the success of your request for financial aid.

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Letter Templates

request letter sample for funding

If you’re looking to secure funding for a project or cause, then you’ll need to write a compelling request letter. In this article, we’ll provide you with some useful tips and examples to help you craft a successful letter.

Before we dive into the examples, let’s start with a brief explanation of what a request letter for funding is. Essentially, it’s a formal request for financial support for a project or initiative. The purpose of the letter is to convince the recipient that your project is worthy of investment and that they should consider providing funding.

In the examples below, you’ll find a range of different scenarios that require funding. Each example is designed to provide you with a starting point that you can edit and customize to suit your specific needs.

Request for Funding for Community Garden Project

Dear [Donor Name],

We are writing to request funding for our community garden project. Our aim is to create a space where members of the community can come together to grow fresh produce and learn about sustainable agriculture.

Your contribution would help us to purchase the necessary materials, such as seeds, tools, and fencing, and would enable us to create a beautiful and productive garden that will benefit the entire community.

Thank you for considering our request.

[Your Name]

Request for Funding for Educational Program

We are writing to request funding for our educational program, which aims to provide children from low-income families with access to high-quality learning resources and support.

Your contribution would help us to provide textbooks, school supplies, and tutoring services to children who might not otherwise have access to these resources. With your help, we can make a real difference in the lives of these children and help them to achieve their full potential.

Thank you for your consideration.

Request for Funding for Medical Research

We are writing to request funding for our medical research project, which aims to investigate new treatments for [disease]. With your support, we can fund the necessary laboratory equipment and pay for the salaries of our dedicated researchers.

Your contribution will help us to advance our understanding of [disease] and develop new, effective treatments for patients. We truly believe that this research has the potential to save lives and improve the health of millions of people.

Request for Funding for Cultural Event

We are writing to request funding for our upcoming cultural event, which celebrates the rich diversity of our community. The event will include music, dance, and food from a range of different cultures, and will provide a unique opportunity for people to come together and learn about one another.

Your contribution would help us to cover the costs of venue rental, equipment, and performers. We believe that this event has the potential to promote greater understanding and appreciation among members of our community, and we hope that you’ll consider supporting us.

Request for Funding for Environmental Initiative

We are writing to request funding for our environmental initiative, which aims to reduce the amount of plastic waste in our community. Our project includes a series of educational workshops, as well as a public awareness campaign that encourages people to reduce their use of single-use plastics.

Your contribution would help us to cover the costs of materials, outreach, and workshop facilitators. We believe that this project has the potential to make a real difference in reducing plastic waste and improving the health of our planet.

Request for Funding for Community Center Renovation

We are writing to request funding for the renovation of our community center. Our center is a vital resource for the local community, providing a safe and welcoming space for people of all ages to come together and participate in a range of activities and programs.

Your contribution would help us to cover the costs of much-needed renovations to our facility, including upgrades to our kitchen, bathrooms, and outdoor spaces. With your help, we can continue to provide a valuable resource for the community for years to come.

Tips for Writing a Successful Request Letter for Funding

Writing a request letter for funding can be a daunting task, but with these tips, you’ll be well on your way to crafting a compelling message that gets results:

• Do your research. Before you start writing, make sure you have a clear understanding of the recipient’s values and priorities, as well as the specific requirements for their funding approval process.
• Be concise. Keep your letter to one page or less, and use clear, straightforward language to convey your message.
• Highlight your impact. Focus on the positive outcomes that your project or initiative will achieve, and make a case for why it deserves support.
• Include specific details. Provide a detailed breakdown of how the funds will be used, including any itemized budgets or financial projections.
• Include a call to action. End your letter with a specific request for funding, and include clear instructions for how the recipient can make a donation.
• Be gracious. Thank the recipient for their time and consideration, and express your gratitude for any support you receive.

Frequently Asked Questions

What should i include in my request letter for funding.

Your request letter should include a clear explanation of your project or initiative, a detailed breakdown of the funding you require, and a strong case for why your project deserves support. It’s also important to include a call to action and clear instructions for how the recipient can make a donation.

How long should my request letter be?

Your request letter should be no more than one page long. Be concise and to the point, and use clear, straightforward language to convey your message.

How should I address the recipient in my request letter?

You should always address the recipient by name, if possible. If you’re not sure who to address the letter to, do some research to find the appropriate contact person or department.

What’s the best way to follow up on my request for funding?

It’s a good idea to follow up on your request for funding after a few weeks if you haven’t heard a response. Send a polite email or make a phone call to check in and see if the recipient has any questions or concerns. Be persistent but respectful, and always express your gratitude for their time and consideration.

How important is it to personalize my request letter for funding?

Personalizing your request letter is crucial if you want to make a strong impression on the recipient. Take the time to research the recipient’s values and priorities, and tailor your message to speak directly to their interests and needs. This will help you to stand out from other funding requests and increase your chances of success.

What should I do if my request for funding is denied?

If your request for funding is denied, don’t give up hope. Take the time to review the feedback you received and look for ways to improve your request letter and your project. Consider reaching out to other potential donors or exploring alternative funding sources. Most importantly, don’t take the rejection personally.

Writing a request letter for funding can be a challenging task, but with the tips and examples provided in this article, you’ll be well on your way to crafting a compelling message that gets results. Remember to personalize your letter, be concise and to the point, and make a strong case for why your project deserves support. Good luck!

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Letter of Support (Template and Examples)

Letters of support can improve the chances of an agency, government, or business receiving a grant for which they have applied. It can also help a student acquire the necessary funding for their education. In this article, we help you understand what a letter of support is, how it works, and how you can get one.

Letter of Support Examples and Templates

These Letter of Support examples are your cheat sheets to writing a powerful and effective letter. Whether you’re an individual, a business, or part of an organization, these templates will guide you in advocating for various projects – be it a grant application, a business proposal, or a student’s academic pursuit. Written in clear, easy-to-understand language, these examples aim to show you the perfect way to highlight the value and potential of the project you’re supporting, increasing its chances of success.

Immigration Letter of Support

An Immigration Letter of Support is a document provided by an individual or entity to vouch for the character and credentials of an immigrant seeking residency, citizenship, or another type of visa in a foreign country. It typically details the relationship between the writer and the immigrant, offers evidence of the immigrant's good character, and may provide information on financial or accommodation support. Such letters can play a pivotal role in immigration processes, reinforcing the credibility and intentions of the applicant.

Letter of Support Example

A Letter of Support serves as a formal document that vouches for an individual, project, or organization, highlighting their achievements, capabilities, and relevance to a specific purpose or cause. Often used in grant applications, academic or research endeavors, or various endorsement contexts, such letters can boost the credibility and appeal of the endorsed party to decision-makers or stakeholders.

What Is a Letter of Support?

A letter of support is a document prepared by a third party as a testimonial that a grant applicant can deliver on their promises. It often accompanies a grant fund application and demonstrates that the writer is confident that the applicant, usually a business, government, or student, will perform as promised if provided with funding.

Letters of support are typically written by people with an established relationship with the grant applicant, either through past collaborations or donations. This could include the following:

• Major donors
• Partner organizations
• Outside businesses
• Community leaders
• Key stakeholders
• Other foundations

Besides confirming support for the grant applicant, a letter of support may also indicate the writer’s commitment to supporting the project financially by providing a gift-in-kind.

How Does a Letter of Support Work?

A letter of support is evidence that other people support your work and think your proposal has merit. While it won’t guarantee a grant award, it could make your proposal more appealing to the reviewing committee. This is especially true when the writer is a highly respected member of the community or an accomplished professional.

Important: A letter of support demonstrates that other people in your community or who have worked with you before believe in your work. Such displays of confidence will help convince the grantor to support you, too, so get as many as you can.

How to Write a Letter of Support

The following step by step guide will help you draft an effective letter of support:

Step 1: Understand the Purpose

Before you begin writing a letter of support, it’s important to understand why it’s being written. It could be for a grant application, a visa application, a job recommendation, or any other situation where an individual, organization, or project requires validation or endorsement. Understanding the purpose will help you focus your letter on the key points that need to be addressed.

Step 2: Gather Information

Gather all the necessary information about the individual, project, or organization that you’re supporting. This could include their background, achievements, goals, or any challenges they’ve overcome. This is important to create a convincing argument in their favor. For projects or grant applications, understand the scope, potential impact, and why this specific support is required.

Step 3: Establish Your Relationship

Clearly state who you are, your credentials if relevant, and how you are related to the person or entity you’re supporting. This not only verifies your identity but also gives your letter more weight, especially if you’re closely involved or hold a reputable position.

Step 4: Begin the Letter

Start your letter by addressing the recipient formally. If you know the recipient’s name, use it. If not, a simple “Dear Sir/Madam” or “To whom it may concern” will suffice.

Step 5: Introduction

Introduce yourself, stating your relationship with the person or organization you are writing about. Briefly describe why you are writing the letter. Your introduction should engage the reader and make them interested in reading further.

Step 6: Body of the Letter

In the main body, start by expressing your full support for the person or cause. Be specific about what you’re supporting and why.

Describe the qualifications, achievements, or attributes that make them worthy of support. Use concrete examples or anecdotes to illustrate these points. The more details you can provide, the stronger your letter will be.

If it’s for a project or grant, highlight the potential impact, the preparedness and ability to execute, and why you believe they are the most suitable for it.

Step 7: Conclusion

In the concluding paragraph, reiterate your support and express hope for positive consideration of the application. Offer to provide further information or engage in a follow-up conversation if needed. This shows your commitment to the cause.

Step 8: Sign Off

Finish the letter with a formal closing such as “Sincerely” or “Best Regards,” followed by your full name, title, and contact information.

Step 9: Proofread and Edit

Before sending off your letter, read it thoroughly to ensure it communicates your message effectively and professionally. Check for spelling, punctuation, and grammatical errors. Make sure the letter flows well and doesn’t contain any unnecessary information.

Step 10: Send the Letter

Finally, send the letter in the format requested by the recipient. This could be via email, post, or hand-delivered, depending on the circumstances.

Accompanying Your Grant Proposal with a Letter of Support

When working on your grant proposal, consider propositioning previous partners and donors to write you a letter of support to support your application. Arrange several meetings to help them understand how your project will be beneficial to them, or instead, send them a summary of the following details:

• The nature and objectives of the project
• How the project aligns with their beliefs
• Ways in which the grant will help you achieve your objectives

Tip: Vague salutations like ‘dear sir or madam’ or ‘to whom it may concern’ may come off as too generic. Find out the grantor’s name and title and send it to the person writing your letter of support.

If you have a letter of support draft from previous grant applications that have proven effective, send it to the potential supporter. Alternatively, send them a bullet list of what they should talk about and the address and name of the letter recipient.

Letter of Support Template

[Grantor’s Name]

[Grantor’s Position (if known)]

[Grantor’s Company Name]

[Company Address]

[City, State, Zip Code]

Subject: Endorsement of [Applicant’s Name] for [Name of the Grant Program]

Dear [Mr./Mrs./Ms. Last Name] ,

I am writing this letter to wholeheartedly support the grant application submitted by [Applicant’s Name] for the [Project Name] , an initiative with the noble objective of [briefly explain the goal of the project] .

As [your title and affiliation] , I have closely observed [Applicant’s Name] ‘s dedication and commitment towards their work. I firmly believe in the potential of their proposed project and am personally invested due to [explain your interest in detail, make it more personal if possible] .

I am excited to contribute to this venture by [explain your role, be detailed about how you will contribute or what impact you will bring] . I am confident that the support from your esteemed organization would significantly enable us to [detail the positive impacts or changes the grant will facilitate, be specific and use strong, convincing language] .

In my previous collaborations with [Applicant’s Name] on [specific instances/projects] , I have witnessed their exceptional abilities and relentless drive to deliver as promised. Therefore, I have full confidence that the proposed project will not only meet but exceed the set expectations.

Please feel free to contact me at [contact information] should you require additional information or wish to discuss the applicant’s qualifications and our project further. I look forward to the possibility of our collaboration that will surely bring about a positive change.

Thank you for considering this application.

Yours sincerely,

[Sender’s Name] [Sender’s Title] [Sender’s Contact Information] [Sender’s Signature] (if it’s a printed letter)

Subject: Letter of Support for [Recipient’s Full Name]

Dear [Recipient’s Name] ,

I am writing this letter to express my unequivocal support for [Recipient’s Full Name] with respect to [Describe the particular situation or context for which you are writing this letter of support] .

My name is [Your Full Name] , and I have known [Recipient’s Full Name] for [Length of Time] in my capacity as [Your Role or Relationship to the Recipient] . Given my relationship and familiarity with [Recipient’s Full Name] , I feel strongly that I am in a unique position to speak to [His/Her/Their] qualifications, character, and potential.

In the [Length of Time] that I have known [Recipient’s Full Name] , [He/She/They] have consistently demonstrated [mention at least two key qualities, traits, or skills relevant to the context, such as strong work ethic, leadership abilities, perseverance, commitment, and so on] . I have witnessed first-hand how these attributes have positively influenced [Recipient’s Full Name]’s [personal life/work/studies, etc.] and [how this has affected those around them or resulted in a significant achievement or milestone] .

For instance, I vividly recall a situation when [Provide a specific anecdote or story that demonstrates the recipient’s qualities, skills, or achievements. Be as detailed and specific as possible to add credibility and depth to your letter] .

Based on my observations and interactions with [Recipient’s Full Name] , I am confident that [He/She/They] will be [Describe what you foresee for the recipient’s future or what they will be able to achieve with respect to the context for which you are writing this letter of support] .

I wholeheartedly believe in [Recipient’s Full Name]’s abilities and potential, and I can assure you that [He/She/They] is extremely deserving of your [support/consideration/endorsement] . Please feel free to contact me at [Your Contact Information] if you need any further information or clarification about [Recipient’s Full Name] and [His/Her/Their] qualifications.

Thank you for considering my letter of support for [Recipient’s Full Name] .

Yours sincerely, [Your Full Name] [Your Position/Title] [Your Contact Information]

Letter of Support for Grant

Subject: Letter of Support for [Applicant’s Name/Project Name]’s Grant Application

[Your Name]

[Your Title]

[Your Organization]

[Your Email]

[Your Phone Number]

Dear [Grant Committee Name or Funding Agency’s Name],

I am writing this letter on behalf of [Your Organization’s Name], in strong support of [Applicant’s Name or Project Name]’s application for the [Specific Grant Title or Funding Program] to fund their innovative project, [Project Name]. Our organization understands the significance of this project in addressing [Provide a broad problem statement or area of focus] and we firmly believe in its potential for creating meaningful change in [specific context or area].

I have had the opportunity to closely observe the work of [Applicant’s Name] for [Length of Time in Years/Months], during which their exceptional dedication and talent for [Specific Field/Topic] have left a remarkable impression. They have consistently demonstrated an ability to perform under pressure and deliver high-quality results. Their proposed project, [Project Name], promises to not only advance knowledge in the [Specific Field/Topic], but also pave the way for practical applications in [Specify applications].

The scope of the project is well-aligned with the mission of [Your Organization’s Name]. In particular, it seeks to [Describe the project’s goals]. It will engage with [describe the targeted population or demographic], providing them with [Describe the intended services or benefits].

The key performance indicators that have been defined for this project include [List Key Performance Indicators (KPIs)]. These metrics will be instrumental in tracking the progress and impact of the project, ensuring that the outcomes align with the intended goals.

We firmly believe that with the requested funding of [Grant Amount], [Applicant’s Name] will be able to achieve the project’s objectives and contribute significantly to [Describe the broader impact, e.g. the field of research, the local community, etc.]. [Your Organization’s Name] is fully committed to providing any necessary assistance, including [Specific Types of Support, e.g. technical assistance, resources, logistical support, etc.].

In conclusion, we are excited about the potential of [Project Name] and believe it is highly deserving of your support. By approving [Applicant’s Name]’s application for the [Specific Grant Title or Funding Program], you would be making a strategic investment in [describe the broader benefit].

Thank you for considering our letter of support. We are looking forward to a favorable decision on [Applicant’s Name]’s grant proposal.

[Your Name] [Your Title] [Your Organization]

Letter of Financial Support

Subject: Letter of Financial Support

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

To Whom It May Concern,

I, [Your Name], currently residing at [Your Address], am writing this letter to declare my financial support to [Recipient’s Name], my [Relationship to the Recipient], who currently resides at [Recipient’s Address].

I confirm that I am capable and ready to provide financial support to [Recipient’s Name] for [Specify the nature of the financial support – e.g., tuition, living expenses, medical expenses, etc.] until [Indicate the duration of support – e.g., completion of their studies, a specific date, etc.].

My annual income is approximately [Your annual income in USD] and is derived from [State the sources of your income – e.g., employment, business, investments, etc.]. Attached to this letter, you will find my [List financial documents you are providing as proof, such as bank statements, tax returns, pay stubs, etc.] to verify the financial support I am declaring.

Moreover, I am financially stable and capable of handling the responsibilities associated with providing this support without causing any hardship to myself or my family. I have also attached my [Attach any other proof of your financial stability, such as savings account statements, property ownership documents, etc.] to substantiate my claim.

I am fully aware of the responsibilities that I will have to assume as a financial sponsor. If there are any changes in my financial situation or if I am unable to continue the financial support, I will notify the relevant parties immediately.

In the case of any additional information or further verification, please feel free to contact me at [Your Email] or [Your Phone Number].

Thank you for your understanding and consideration. I trust that this letter will serve as sufficient proof of my intention and capability to financially support [Recipient’s Name] for the duration and purpose mentioned above.

[Your Signature] [Your Printed Full Name]

Attachments:

• [List of all the attached supporting documents]

Sample Letter of Support for Business

24 April 2031

Re: Endorsement for Green Energy Solutions Ltd.’s Grant Application

Dear Mrs. Danbury,

I hope this letter finds you well. I am Dr. Paula Sanders, currently serving as a Professor at the Massachusetts Institute of Technology (MIT). I am penning this letter to enthusiastically endorse the grant application of Green Energy Solutions Ltd., a company I have had the privilege of supporting as a donor in the past.

Green Energy Solutions Ltd. has shown remarkable dedication and ingenuity in the development and implementation of eco-friendly energy solutions. Their pioneering approach has the potential to bring significant transformations in our current energy scenario. The intended use of your prestigious grant will help the company broaden their horizon and make inroads into the public sector, thus enabling a larger population to access their innovative solutions.

I have had the opportunity to be actively involved in the early development stages of some of their projects. My firsthand experiences and observations have reinforced my confidence in their capabilities. I firmly believe that their progressive methods, coupled with a strategic expansion into the public sector, can bring a revolutionary change in how we perceive and utilize energy resources.

Should you require further information or wish to discuss their proposal in more detail, please feel free to reach out to me at [email protected] . I would be more than happy to provide additional insights based on my past collaboration with Green Energy Solutions Ltd.

Thank you very much for your time and for considering this application. I sincerely hope that you will extend your support to Green Energy Solutions Ltd. and join us in paving the way towards a more sustainable future.

Dr. Paula Sanders Professor, Massachusetts Institute of Technology

Sample Letter of Support for Research Project

Re: Endorsement for the Malaria Vaccine Research Project

Dear Mr. Alistair,

I hope this letter finds you in good health. I am Dr. Beverly David, a seasoned pediatrician with over three decades of experience in the field. I am reaching out to wholeheartedly endorse the grant application submitted by the research team at Lakefield University for the ground-breaking Malaria Vaccine Research Project.

The objective of this project, which is to develop a Malaria vaccine with a minimum efficacy rate of 75 percent, resonates deeply with me. In my long-standing profession as a pediatrician, I have witnessed the dire impacts of Malaria on children and families. This compelling research initiative has the potential to change countless lives and alleviate the global burden of this disease.

As the official consultant for this project, I will be providing critical insights on various disease strains and vaccines. This role leverages my extensive knowledge and experience in the field, and I am thrilled to contribute to such a noble cause. The funding from your esteemed organization would significantly help us acquire the necessary equipment to synthesize our vaccine prototypes, thus propelling us a significant step closer to our goal.

Having collaborated with the Lakefield University team on three previous occasions, I can attest to their commitment, expertise, and capacity to deliver successful outcomes. I am fully confident that they will make significant strides towards achieving the ambitious goals set for this project.

For any further information or queries you may have, please feel free to reach me at [email protected] . I would be more than happy to provide additional insights based on my vast experience and understanding.

Thank you very much for considering this application and for your ongoing commitment to facilitating crucial scientific research. I earnestly look forward to the possibility of your support in this mission to combat Malaria.

Dr. Beverly David, MD, PhD Pediatrician

Sample Letter of Support for Student

Re: Financial Support for Ms. Grace Kim

Dear Mr. Blake,

I hope this letter finds you well. I am writing to express my intention to financially support Ms. Grace Kim, a dedicated second-year Marine Biology student at your esteemed institution, the University of Alaska.

Ms. Kim unfortunately lost both of her parents in a tragic accident earlier this year, leaving her unable to afford the cost of her ongoing education. Recognizing her exceptional potential and determination, I am committed to ensuring that she can continue her studies without the stress of financial constraints.

I am therefore prepared to cover all of Ms. Kim’s educational expenses, including tuition fees, accommodation costs, and other associated charges. To substantiate my financial capability to support Ms. Kim, I have attached copies of my bank statements for the past year and a proof of income affidavit from my employer.

I kindly request your acknowledgment of my intention to financially support Ms. Kim and guide me on any further steps I need to take to formalize this arrangement.

Thank you for your time and consideration, and I look forward to your response.

Faith Michaels

A letter of financial support is a crucial document that validates an individual’s financial capability to support someone else. While it’s often required for specific circumstances such as visa applications or student financial aid processes, it can also be beneficial in any situation where a clear demonstration of financial capacity is necessary. By carefully drafting this letter and providing all necessary supporting documents, you can strengthen the case for the person or purpose you are financially backing.

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How to Write an Effective Letter of Support

Letters of support from collaborators and consultants.

The following suggestions are for grant proposal letters of support from consultants and collaborators. Funding agency guidelines (e.g. NIH , NSF , other) and funding opportunity requirements take precedence over these suggestions.

If you need a letter of support, we recommend that you offer to draft the letter for your collaborator(s)/consultant(s). Providing a draft will help achieve two important outcomes:

• That the letter of support will contain all of the information you need, and
• That you will get the letter back from your collaborator(s)/consultant(s) in a timely fashion, assuming you give them enough lead time. We suggest 2-3 weeks.

Drafting your own letters of support also serves another important purpose. It can give both parties an early warning of unrealistic expectations. It is a vehicle for negotiating exactly what services, reagents, or expertise will be provided to support your work. Note that drafts of Letters of Support may need to be reviewed for compliance by the appropriate Tufts office before sending to your collaborator(s)/consultant(s).

The goals of a letter of support are to:

• Specify what the collaborator(s)/consultant(s) will contribute to the research
• Convince the reviewer that the collaborator(s)/consultant(s) will fulfill the request
• Convey enthusiasm for the work
• Lend credibility to your proposal

Letters of support should:

• Be unique and written from the point of view of your collaborator(s)/consultant(s)
• Be on institutional letterhead and signed by the appropriate party (someone authorized to make the commitment of support)
• Be addressed either to the PI of the proposal or to the granting agency – check the guidelines of the specific grant and/or agency
• Be focused on requested topics and not contain details that are expected to be in the research description section (this is required by NIH and a good idea for most agencies)
• Address any specific guidelines (e.g., particular assurances) required by the funding agency or the university, as outlined in the Funding Opportunity Announcement (FOA) or as requested by your Research Administrator.
• 2020 NIH Research Forms F indicate that letters of support from consultants should include rate/charge for consulting services, level of effort, and if access to core facilities will be provided as a fee-for-service.
• Most NSF letters of collaboration have a specific, one-sentence, template that should be used unless the solicitation states otherwise; see the 2020 NSF PAPPG .

Be sure to follow all FOA, funding agency, and Tufts University guidelines. Beyond that, as long as your letter demonstrates specifically what your collaborator(s)/consultant(s) will be contributing to the project, there is no one way to draft a strong letter of support. One format that you might consider in the absence of specific agency guidelines follows.

Example Letter of Support Format

First Paragraph  (1-3 sentences)

• Statement of support for the project/research – use words that convey enthusiasm
• Identify the research project by name/title

Examples: “I am pleased to support your research proposal titled xxxx.” “Your proposal to do xxxx has my enthusiastic support.”

Body Paragraphs  (1-3 paragraphs, or more as necessary)

• If applicable, state how the goals/research of the collaborator(s)/consultant(s) are well-aligned with the goals of the proposed research. What is the collaborator’s motivation to work with you?
• State as specifically as possible the role of the collaborator(s)/consultant(s) in the project.
• What is their relevant experience/expertise? Have they previously worked on a similar project? Do they have a successful track record?
• Do they have specialized equipment or reagents? Other resources?
• If you have worked with this collaborator before, be sure to say so! It demonstrates that a productive relationship has already been established.
• Be sure to include all information required by the funding agency; for example, for NIH, the rate or charge and level of effort for consultant services.

Last Paragraph  (1-3 sentences)

• Include a cordial closing. The level of formality should be determined by the level of personal relationship between the PI and the collaborator(s)/consultant(s). If you know each other very well, it can be less formal.

Examples: “I look forward to collaborating with you on this work.” “Best of luck with your grant application.”

Last updated: May 2020                                                     

Source: OVPR Research Development , Tufts University

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Application letter For Funding Support

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How to Leverage Impactful Letters of Support For Your Grant Applications

Customer Success Manager at Instrumentl

Reviewed by:

November 17, 2023

Table of Contents

A strong letter of support can make or break your ability to land funding. 

Really, it can be that powerful, and for small or medium-sized nonprofits, it’s important to leave a lasting impression on as many funders as possible to get your organization off the ground.

A letter of support should highlight successful partnerships, the differences you’ve made, and the impact you can still have with a funder’s support. You want to knock potential funders out of the park with these letters and inspire them to be a part of the change within your organization.

In this article, we’ll share all you need to know about creating and soliciting a letter of support for a grant, including:

• What is a letter of support for a grant
• Why do funders ask for letters of support in their RFPs
• Key components every letter of support should include
• Who should you ask for a letter of support?
• How to ask for a letter of support

Let’s dig in!

What is a Letter of Support for a Grant?

A letter of support for a grant is a testimonial from another person or organization. It serves as a character witness, backing up your claims with tangible evidence that your organization is able to do what you say it can do.

This document is an important part of a grant proposal, and it adds another layer of credibility to your organization’s  application. Think of it almost like a letter of reference.

The letter implies that other organizations or funders think your proposal has merit. It signifies that your project has the potential of delivering proposed results. In addition, it provides a compelling and persuasive reason for a funder to support your grant proposal.

A letter of support for a grant is supporting documentation, and it should work in tandem with other parts of your organization’s application, like a letter of inquiry . 

A letter of support can make your grant application stand out. It can show just how much potential your organization has with the right funding, perfect for those small to medium sized organizations that are still finding their footing.

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Why do funders ask for letters of support in their rfps.

Funders like proof that your organization is able to accomplish the goals that you talk about in your cover letter and throughout your application, especially if you’ve been in the game for a shorter amount of time.

After reading your letter of support, funders should be inspired to be part of your mission, vision, and the difference you can make in the world around you. 

Your letter boosts your credibility—others are willing to speak on your behalf, providing additional assurance to the grant committee that you walk the talk . 

Additionally, many times, the partnership illustrated in the letter can lend additional weight during the application process. 

• It shows that others are willing to invest in your organization with their time, money, or both.
• It also is an excellent indication of the future working relationship funders might have with your organization, should they accept your proposal. 

A lot of information can be packed in a letter of support for a grant, so it’s critical that you take the time to leverage it properly.

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Key Components Every Letter of Support Should Include

Writing a letter of support is more of an art form than a science, kind of like when it comes to writing an impactful needs statement . As you consider how to write a letter of support for a grant, there are several elements that should always be included. 

• Project Endorsement : A clear statement on why the person supports the project, including the formal project title.
• Authority of the Supporter : A brief statement on why the person can speak to the subject, including information on the relationship to the organization. 
• Alignment with Funding Priorities : Information on how the project aligns with the specific grant requirements, complete with specific examples of how the organization has accomplished similar work in the past or plans to do it in the future. 
• Personal Anecdotes : Following the alignment with funding priorities, include information about how you have personally witnessed the work and why they support it. 
• Call to Action : Invite the funder to be part of the difference, including any relevant information about why they chose to support it. 

Ensure that the letter of support demonstrates a clear alignment between the goals of the grant proposal and the mission, values, and objectives of the supporting organization or individual. Provide concrete evidence and highlight the potential for impact. Personalize the letter and avoid making generic statements without clear alignment with the grant proposal.” - Jacob Chase, CEO Chase Consulting Solutions

Lastly, the letter of support should be written on a formal letterhead or come from an official business email address. This letter of support for a grant example will help lend legitimacy to the note and demonstrate that your organization is ready to grow.

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Who Should You Ask For A Letter Of Support?

There are a number of people or organizations that you could ask for a letter of support for a grant. Assess the grant requirements to determine who would be the most impactful.

• Collaborators and Partners can speak to what you’re doing, how you’re doing it, and how it feels to be a part of the project on a personal level. This is particularly impactful because potential funders will see themselves in these letters.
• Community Leaders and Stakeholders can share more about the impact that your project has had or will have in the community. They should inspire funders to be a part of the solution. 
• Beneficiaries or Clients can demonstrate how it feels to benefit from the project and the difference it makes in their lives. 
• Local Government Officials can lend formal legitimacy to a project, demonstrating it is important to the local community and has garnered strong support. 
• Prominent Figures in the Field can illustrate how your project is making waves in the industry and how it caught the attention of industry leaders and other influential people. 
• Funders or Previous Funders can offer wisdom about why they partnered with you, what you accomplished together, and why they recommend supporting you.
• Key Volunteers or Advisors can share a unique view of why they choose to offer their time and expertise with your organization over others. 
• Prominent Local Businesses can talk about why they support you and how their partnership is beneficial to both organizations.
• Foundations or Similar Organizations can speak to the greater need in the industry and how you are uniquely situated to address a specific issue.
• Supportive Individuals with Influence can add legitimacy to your application, showing they believe in you and recruiting others in their network to do the same.

At the end of the day, your organization’s letter of support needs to add value to your grant application. It needs to add another dimension to your submission that will help differentiate you from others. 

Related: You can learn more about landing stellar support letters in our webinar with Rachel Waterman, CEO and Founder of GDS Grants .

How To Ask For A Letter Of Support

It can be intimidating to ask for a letter of support, so here are some steps you can take to make the process seem more manageable.

Choose Your Targets Carefully

Pick people that you trust and know will speak positively about your organization. The more familiar they are with your project, the more they can speak from the heart.

You want people/orgs who align with the work you are talking about. You want leaders in your community. You want people who are passionate about your org and the work you are doing.” - Amanda Day, Co-owner, HayDay Services

Make a Personal Connection

Leverage actual stories, anecdotes, and data in your ask. You are reaching out to them for a reason, so be sure to make it clear this isn’t a generic ask. A personal touch can go a long way.

Explain Your Project

Be clear about your upcoming project, including its objectives, critical details, projected impact, and more. Share its impact, especially how it addresses a critical need or gap in the field. These details will help inform their letter.

Offer to Draft the Letter

It can be difficult to know how to write a letter of support for a grant, and many individuals or organizations will welcome an initial draft to help ensure the project details are accurate. They’ll review, provide additional feedback, and place it on their letterhead when it’s finalized.

Make it easy and painless for them. Give a sample letter with plug-and-play verbiage that they can quickly revise,” - Teresa Huff , Nonprofit Strategist / Grant Writing Simplified Podcast Host

Set a Deadline

Be generous with the deadline, knowing that this likely isn’t going to be a high priority for them. Make sure it is well before the application deadline to give you some wiggle room.

Express Gratitude

Thank them for their time, consideration, and partnership. Their support has been critical, and it will help carry you forward as you land your next big grant. 

Make sure your ask is authentic and genuine. If you pick right, most people will be honored that you asked and write you the best letter of support for grants they can.

Wrapping Up: Go Win More Funding With Impactful Letters of Support

By now, you should:

• Understand the basics of a letter of support .
• Know the critical components every letter should include.
• Feel comfortable asking someone to write you a letter.

The letter of support for a grant is only one element of the overall application; however, it’s one that adds nuance, dimension, and credibility that can help your organization stand out and grow. 

To continue learning, read our article on how to build a grant application timeline strategy so you never miss another deadline.

Amelie Heurteux

Amelie Heurteux, a Customer Success Manager at Instrumentl, works day in and day out training nonprofits and grant writers how to efficiently prospect new funders and streamline their grant tracking and management processes.

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Letter Of Support Templates [How to Write + Samples]

A letter of support is crucial to a non-profit organization, a student, or an individual seeking to secure a grant from its partners, donors, or individuals interested in supporting them. A support letter is considered a testimonial. This helps explain why the mentioned organization or individual deserves to be granted the requested funds. In addition, it is an efficient way of showing the grant provider why they should support and believe in the course and mission of the company or the research project of the student.  

Writing a support letter for an organization you believe in is essential. This builds and reflects positively on the reputation of the organization that is asking you for a support letter and also on your company. In this article, you will learn more about a letter of support, its importance, and what to include when preparing this document.

Letter of Support Templates

You can download the following templates for free:

What is a Letter of Support?

A letter of support is a written document explaining why you support a particular organization, individual, or idea.

For a non-profit organization, the letter supports the organization’s claims, which boosts its chances of getting a grant from investors, partners, and well-wishers. Note that you should submit the support letter directly to the organization’s management for evaluation and review before reaching the partners and other entities that support the cause of the business.

For an individual, it plays a crucial role in ensuring they get the financial aid they need. The aid can be in the form of a loan or a student scholarship. It is a testimonial used to show that an individual or organization deserves to be considered for grant funds or any other financial aid.

Moreover, it implies that the individual or organization being supported has the potential to provide and deliver whatever they are proposing. Therefore, before creating and submitting this letter, it is essential to research and gather important information that will help you accurately depict the organization positively. Additionally, the letter should help convince the target audience to offer a helping hand.

Who Writes Letter of Support?

A letter of support can be written by anyone who feels the need to offer assistance and recommendation to an individual or a business. Organizations can request support letters from you if you have excellent and vital work relationships with them.

Additionally, those benefiting from the services offered by the non-profit organization can write a thank you letter to you to show their appreciation. People who can write it for the organization may include the grantee’s partners, community members, investors, and other organizations.

Purpose of a Support letter

The essence of the support letter is to boost the chances of an individual or organization getting financial aid. The letter shows the donors and investors that the project being proposed is genuine and has the potential to have a significant impact upon its completion. Additionally, with individuals or entities like you supporting a particular organization or students, it will show the donors and grant providers that the proposed project will likely significantly affect the community.

Therefore, the letter is designed to prove the sincerity of the organization and its proposed project. Additionally, the letter shows the organization’s commitment to the project. Also, it shows how committed the applicant is to attaining the proposed project’s objectives.

How Does a Letter of Support Work?

A support letter works by elevating the grantee’s chances of getting a grant. The letter depicts what you think about them and their projects. The letter best describes the organization’s trustworthiness and ability to complete its proposed project once they receive financial aid. Additionally, the letter shows the grant providers that the applicant has a good reputation and that the community believes in their projects. Finally, the letter will describe the applicant’s credibility.

Letter of Support V/S Other Documents

A letter of support may be confused with other official documents that offer and contain similar information.

Here are the differences between a support letter, a letter of recommendation, and a memorandum of agreement:

Letter of support v/s Letter of recommendation

A letter of support is usually attached and submitted together with the grant proposal. Additionally, the letter is written and prepared by individuals or organizations looking to support the grant applicant. In most cases, a support letter shows that you are committed and believe in the cause and ideas of the organization or individual you are supporting.

On the other hand, a letter of recommendation is usually sent separately from the application letter. Therefore, when preparing a recommendation letter, you must be aware of the qualifications and personal details of the applicant. Note that, as a recommendation letter writer, you are not directly involved in the application process.

Letter of support v/s Memorandum of agreement

A memorandum of agreement may accompany a grant proposal or application. It is attached to the grant proposal and sent to the grantors and partnering organizations as a supporting document. Additionally, it can act as a letter of support as it is used to outline the expectations of the financial support a grantee is looking for.

Consequently, the letter may or may not be similar to a memorandum of agreement. This letter is meant for potential donors/grantors and is permanently attached to the grant proposal. It is always prepared by an outside individual or organization looking to convince the grantors that the applicant is genuine and worthy of funding.

Some Pre-Writing Practices

Before writing your letter, you need to consider certain practices to ensure careful planning. These pre-considerations will help you understand how you can start writing an effective letter that will benefit the company applying for a grant.

Below are some pre-writing practices for a support letter:

Review the grant application guidelines

Start by reviewing the grant application guidelines to ensure you gather all the necessary information to write a proper letter. You can also ask the non-profit organization, asking you to write a letter to provide you with details about their organization. With such information, your letter will be well-detailed and effective in convincing the grant provider to provide the required funds to the applicant.

Know your audience

You also need to know and understand your audience. This way, you can easily customize your letter to send to the grantor. With proper research about the grantor, you will be able to include information that resonates with them, such as previous accomplishments or the financial standing of the non-profit organization. If you include the kind of information the audience likes to read, the letter will easily convince them to provide the grant.

Brainstorm ideas

The third thing you need to do before writing the letter is to brainstorm ideas. You need to know all the details you want to include in the letter, such as data, anecdotes, facts, or even statistics. With proper brainstorming, you can quickly identify how to convince the grantor about the value of the mentioned project. Ensure you write down all your ideas.

Create a list of key points and develop an outline

You will need to identify and create a list of key points from the ideas you brainstormed. Then, you need to include these essential details in an outline that will help you write a proper support letter. You should choose only the most impactful points that align with your ideas for the letter. At this point, you can select engaging storytelling techniques, create meaningful paragraphs and organize your work to ensure that all your elements are included properly and cohesively.

Craft a rough draft

Finally, create a rough draft of your support letter using your outline. The rough draft should contain complete sentences based on the ideas in your outline. Also, try and link together the elements and phrases to form paragraphs that can be understood. Always add transitional words and phrases between your paragraphs to correlate ideas properly.

How to Write a Support Letter?

When writing a support letter, the following essential sections must be included to make your document effective:

Provide the header

Start by preparing your header. In this section, provide your complete information as well as of the recipient. As a sender, ensure that you include your organization’s name in full, the logo, ABN and/or incorporation number, website address, postal address, primary email address, and the main telephone number.

Once you include your information, ensure that you include a date using the extended format to make it easier to understand. Then, proceed to include the recipient’s/grantor details.

Once you have written the recipient’s details, proceed to include a subject line that provides a reference to the reason why you are writing the letter, that is, Support letter for a grant applicant. For this subject line, you can either include the project name or the grant name. After that, add a salutation line: Dear [Name] or Dear [Sir or Madam] . Finally, ensure that your letter of support is always written on your organization’s letterhead.

Write the introduction about your organization

The next part is the introduction which should provide details about your organization. This section should be brief, about 30 to 50 words, and 2 to 3 sentences long. In this section, you need to provide your organization’s authority and relevance to the project that needs a grant. Again, avoid including too many details about your organization.

Explain why you will support the project

The third section of your letter is the most crucial part. Here, you should explain why your organization supports the mentioned grantee’s project. Ensure that you provide exact details when explaining your reasons. Also, you can mention if your organization is supporting the project through funding, providing labor, volunteer work , or any other way. In this section, you must request the grantor to support the grantee.

This section is meant to show the grant provider that you believe in the project’s value; hence, convince them to provide the required funding. Finally, apart from just your organization, ensure that you explain how and why you expect the project will benefit other community groups, residents, and other groups.

Wish the grantee well

For the last section of your letter, you should speak well for the grantee to show the grantor that you support them fully. This is meant to remind the recipient of the letter about the grant application and emphasize how significant the funding is for the project’s success. Nevertheless, if your letter is already too long, avoid this section and pass your wishes in a single line.

Include signature and title

The letter is a formal document, meaning you should have a proper sign-off at the end. Do not forget to include a professional complementary close. You can use ‘ Yours faithfully’ if you addressed the letter as ‘ Dear Sir/Madam ’ or ‘ To Whom It May Concern .’ If you addressed the letter using the recipient’s name, ‘Dear [Name]’ , then it is best to use ‘ Yours sincerely .’  Finally, this section should include your signature as well.

Tip: If you are requested to write a letter of support and choose not to write it, you should find a way to reject the request politely. In most cases, the project might not have the same goals as your organization, or you might not be in a position to write a proper support letter. In other cases, the period available before the deadline may not be sufficient for you to write the letter, or you might be preparing the same grant application for your project. Whatever the reason, ensure that you politely decline the request as quickly as possible and inform them with a quick explanation as to why you cannot accept the request.

A Letter of Support Sampl

XYZ Limited Company

Company Number: 12345679

www.xyzlimitedcompany.com

111 River Avenue, MA

[email protected]

990-999-9990

November 5, 2022

Mrs. Ha-ri Rochu

Brazen Company

043 Lola Road, EA

RE: Grant Application for Alternative Transportation within the City

Dear Mrs. Ha-ri Rochu,

I am pleased to be writing a letter of support for the grant application being submitted by ABC Company. Our company, XYZ Limited Company, focuses on products, services, and projects that aim at saving the earth. We mainly venture into activities that reduce the carbon footprint of the earth.

The project being engineered by ABC Company also aims at improving the earth’s condition. We fully support their mission as it aligns with the work, we have been doing for 15 years. I will encourage you to support ABC company in this great project. Because their project to encourage the community to use alternative transportation such as walking, cycling, use of public transportation, and carpooling will not only benefit the residents but also reduce environmental pollution within the city, which will support our project of reducing the earth’s carbon footprint. 

On behalf of XYZ Limited Company, we wish ABC Company well with its grant application to facilitate the alternative transportation project. Please get in touch with me directly at my email address at [email protected] .   

Yours faithfully,

[Signature]

Consider the Following Things

When writing a support letter, there are practices that you should consider if you wish to prepare adequate and proper documentation.

These practices include the following:

Decide on a document format

Ensure that you use the Portable Documentation Format (PDF) for your letter. This ensures no changes can be made to the document; hence, the content, formatting, and layout remain the same. This means your document can be easily opened on different computers. Unless you are instructed to use a different format, the PDF style is the format you should always choose.

Keep copies 

Ensure that you have a copy of the support letter before sending it. You need to have both the original document and the PDF you sent. Having a copy means having a reference document for future purposes. This will make work easier for you when you want to write a letter of support for someone else.

In addition, it is essential to keep a copy since you might want to update the document by changing the date or by changing the address and preparing it for another grant provider. Keep the copies for as long as possible since you can use them for up to 6 to 12 months old.

Make it short

Your letter of support should be short, usually between a half page long and a single page. However, some cases might allow you to write a longer letter than a single page. To ensure you maintain a brief and concise letter:

• Use shorter paragraphs
• Remove blank lines between paragraphs by setting it at 8 or 9pts, but not less than 5pts
• Reduce the line spacing to at least 0.9 lines
• Reduce the font size to as low as 11pt for the body section
• Reduce the margins but not lower than ½ inch or 1.2cm
• Reduce your letterhead details if allowed by your corporate identity standards.

Proofread and send your letter

Finally, ensure that you proofread your letter before sending it. You can check for sections that need additional information and those that need less information. Ensure that you also check for spelling, grammatical and punctuation mistakes. In other cases, you can ask your colleagues at the organization or the company asking for your support to review the letter and highlight the mistakes for you to correct.

• Letters of support are written by people or entities that support the mission of a business or a student’s project.
• Support letters are attached and submitted together with the grant proposal and may be required by a grant provider before allocating the requested funds.
• The letter should contain accurate details of the individual or business and a description of the project you are supporting.
• In some cases, the letter can highlight an agreement between two parties working together. In other words, the letter can be used as a memorandum of agreement.
• For writing a support letter, it is necessary to keep it short, precise, and straight to the point. It is essential always to use a formal tone.
• Finally, always make sure you go through the grant application guidelines to write a letter that is in line with the provided instructions. This will increase the chances of the company getting the needed grant.

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Letter of support for funding.

The ability to secure financial support is usually the thing that determines if a project is going to go forward. This will require a person to write letters to organizations that give out grants, and these letters are going to need supporting letters from the applicant’s peers. These letters can be difficult to craft, but there are five things that will make a letter of support more effective.

Mention both the subject’s and your credentials The first part of a letter recommendation is to explain why you are good person to give a recommendation, and what prompted you to recommend this person. You should mention your education and employment, and your experience with the field that the funding is going towards. This will explain why your belief that this project should receive funding is important.

You should then explain your relationship with the person or organization that you are vouching for . You should explain how long you know them, and why you feel that your relationship qualifies you to be a good judge for them.

Explain why the candidate is financially responsible The organizations that fund projects are very much concerned about their funding having an impact, and they need people that can report on their expenses. The letter of recommendation should show that they are capable of recording their expenses, and the outcomes of their work. This is important as this is the thing that funding organizations actually care about, and they frequently have to deal with organizations that cannot properly report on their work.

Explain the importance of the work Now that the letter has vouches for the people involved in the project, it needs to talk about the thing that they are actually funding. The letter should explain that the thing they are working on is important, and that it will have some kind of benefit. This benefit can include the ability to make money, garner interest, or to that it can offer knowledge to the scientific community. This part of the letter should attempt to get the funding organization interested in the project, and will hopefully encourage them to fund this project over others.

Explain the importance of the funding Finally, the letter needs to explain that this funding will allow for the work to go forward. It should explain how much of the project the funding will pay for, and that it is there funding in particular is going to be what gets the project off the ground. This is important as most projects are funded through multiple channels, and one needs to show that the project is going to raise enough money for it to actually have a chance to go forward.

Part 1. Overview Information

National Institutes of Health ( NIH )

R50 Research Specialist Award

• April 4, 2024  - Overview of Grant Application and Review Changes for Due Dates on or after January 25, 2025. See Notice NOT-OD-24-084 .
• August 31, 2022 - Implementation Changes for Genomic Data Sharing Plans Included with Applications Due on or after January 25, 2023. See Notice  NOT-OD-22-198 .
• August 5, 2022 - Implementation Details for the NIH Data Management and Sharing Policy. See Notice  NOT-OD-22-189 .

See Section III. 3. Additional Information on Eligibility .

Through this notice of funding opportunity (NOFO), the National Cancer Institute (NCI) invites applications for the Research Specialist Award (R50) specifically for clinician scientists supporting NCI-funded clinical trials research. The Research Specialist Award is designed to encourage the development of stable research career opportunities for exceptional clinician scientists who want to continue to participate in the NCI clinical trials networks through leadership in the 1) development of national clinical trials, 2) implementation of NCI clinical trials in their institutions, and 3) national service to the NCI clinical trials networks through participation in the scientific review committees, monitoring committees and other activities, but not serve as principal investigators of research project grants. These clinician scientists are vital to sustaining the NCI-funded clinical trials enterprise. The Research Specialist Award is intended to provide salary support and sufficient autonomy so that individuals are not solely dependent on NCI grants held by others or other sources of support for cancer research career continuity.

Not Applicable

All applications are due by 5:00 PM local time of applicant organization. 

Applicants are encouraged to apply early to allow adequate time to make any corrections to errors found in the application during the submission process by the due date.

It is critical that applicants follow the instructions in the Research (R) Instructions in the  How to Apply - Application Guide , except where instructed to do otherwise (in this NOFO or in a Notice from NIH Guide for Grants and Contracts ).

Conformance to all requirements (both in the How to Apply - Application Guide and the NOFO) is required and strictly enforced. Applicants must read and follow all application instructions in the How to Apply - Application Guide as well as any program-specific instructions noted in Section IV. When the program-specific instructions deviate from those in the How to Apply - Application Guide , follow the program-specific instructions.

Applications that do not comply with these instructions may be delayed or not accepted for review.

There are several options available to submit your application through Grants.gov to NIH and Department of Health and Human Services partners. You must use one of these submission options to access the application forms for this opportunity.

• Use the NIH ASSIST system to prepare, submit and track your application online.
• Use an institutional system-to-system (S2S) solution to prepare and submit your application to Grants.gov and eRA Commons to track your application. Check with your institutional officials regarding availability.
• Use Grants.gov Workspace to prepare and submit your application and eRA Commons to track your application.

Part 2. Full Text of Announcement

Section i. notice of funding opportunity description.

Through this notice of funding opportunity (NOFO), the National Cancer Institute (NCI) invites applications for the Research Specialist Award in any area of NCI-funded clinical cancer research. This NOFO is specifically for clinician scientists to continue to participate in the NCI clinical trials networks through leadership in the 1) development of national clinical trials, 2) implementation of NCI clinical trials in their institutions, and 3) national service to the NCI clinical trials networks through participation in the scientific review committees, monitoring committees, and other activities, but not serve as principal investigators of research project grants. These clinician scientists are vital to sustaining the NCI-funded clinical trials enterprise. The Research Specialist Award is intended to provide stable support for clinician scientists at their institutions for significant leadership and exceptional participation in the NCI-sponsored clinical trials networks that conduct cancer treatment, prevention and control, and care delivery clinical trials. NCI-sponsored clinical trials networks include but are not limited to the  National Clinical Trials Network  (NCTN), the  NCI Community Oncology Research Program  (NCORP), the  Experimental Therapeutics Clinical Trials Network  (ETCTN), and the  Cancer Prevention Clinical Trials Network  (CP-CTNet). The Research Specialist Award is designed to encourage the development of a career path for cancer clinical trial investigators who provide leadership, participation, and scientific support for the NCI clinical trials networks at their institutions and within those networks. This leadership includes the development of concepts and protocols for clinical trials, participation in scientific steering committees and network committees, and accrual to NCI-sponsored clinical trials. The institutional activities may include the implementation of cancer clinical trials including participation in the review of safety data, monitoring the conduct and progress of open clinical trials, and serving on institutional review committees. These activities are necessary for the successful conduct of NCI-sponsored cancer clinical trials. The Research Specialist Award is intended to provide salary support and sufficient autonomy so that individuals are not solely dependent on NCI grants held by others or other sources of funding for cancer research career continuity.

The Research Specialist (Clinician Scientist) Award is intended to provide salary support and sufficient autonomy so that individuals are not solely dependent on NCI-funded grants held by others or other sources of support for cancer research career continuity. Over the past decade, cancer clinical trials have become more complex in trial design, have a greater number of regulatory issues to address and require significant effort from clinician investigators to review safety data, monitor the progress of multiple ongoing clinical trials, and respond to human subjects concerns that are both expected and unexpected. These efforts are frequently not reimbursed and are neither funded in research project grants nor funded through the NCI clinical trials networks. Typical research activities include service on institutional clinical research committees (institutional review boards, protocol review and monitoring for scientific prioritization, data safety, and management, disease- or modality-based disease groups, etc.), oversight of multiple clinical trials within a clinical trials office, service on national clinical trials committees (National Clinical Trials Network steering committees, etc.), developing new cancer clinical trials by writing and revising new protocols, recruiting patients to new and existing trials, and satisfying annual training in human subjects protection and regulatory compliance. The need for individuals with the broad research expertise and clinical background required of clinician scientists is rapidly growing. Current sources of support for the research activities of clinician scientists are inadequate and compete against the growing demands of clinical duties and responsibilities.

Scope of this NOFO 

The Research Specialist (Clinician Scientist) Award is intended to provide salary support for a sustained period of time and encourage the development of a stable career for exceptional clinical scientists who provide excellent leadership in the scientific development and implementation of NCI-sponsored clinical trials which are conducted through the NCI clinical trials networks. The award is intended for clinician scientists with significant, relevant experience, who have shown clear evidence of productivity and research excellence in the implementation of NCI-funded clinical trials within their institution. The proposed new research support is intended to provide salaries and sufficient autonomy so that individuals are not solely dependent on NCI-funded grants held by others or other sources of support for cancer research career continuity. As the PD/PI, Research Specialists would have the option, with prior NCI approval, to move to other research programs or institutions while maintaining funding from this award.

See Section VIII. Other Information for award authorities and regulations.

Section II. Award Information

Grant: A financial assistance mechanism providing money, property, or both to an eligible entity to carry out an approved project or activity.

The  OER Glossary  and the How to Apply - Application Guide provide details on these application types. Only those application types listed here are allowed for this NOFO.

Not Allowed: Only accepting applications that do not propose clinical trials.

Need help determining whether you are doing a clinical trial?

The number of awards is contingent upon NIH appropriations and the submission of a sufficient number of meritorious applications.

Application budgets may request the following two expenses in direct costs per year:

• salary support for the Research Specialist commensurate with their level of effort on NCI funded clinical trials with a minimum of 2.4 and a maximum of 4.8 person-months funded by this award; 
• travel costs to attend research meetings/conferences: not to exceed $2,500 per year; and
• $2,000 per year for travel costs for the Principal Investigator to attend an annual meeting for Research Specialist (Clinician Scientist) Award recipients

The total award project period may not exceed 5 years.

NIH grants policies as described in the NIH Grants Policy Statement will apply to the applications submitted and awards made from this NOFO.

Section III. Eligibility Information

1. eligible applicants eligible organizations higher education institutions public/state controlled institutions of higher education private institutions of higher education the following types of higher education institutions are always encouraged to apply for nih support as public or private institutions of higher education: hispanic-serving institutions historically black colleges and universities (hbcus) tribally controlled colleges and universities (tccus) alaska native and native hawaiian serving institutions asian american native american pacific islander serving institutions (aanapisis) nonprofits other than institutions of higher education nonprofits with 501(c)(3) irs status (other than institutions of higher education) nonprofits without 501(c)(3) irs status (other than institutions of higher education) for-profit organizations small businesses for-profit organizations (other than small businesses) local governments county governments city or township governments special district governments indian/native american tribal governments (federally recognized) indian/native american tribal governments (other than federally recognized) federal governments eligible agencies of the federal government u.s. territory or possession other independent school districts public housing authorities/indian housing authorities native american tribal organizations (other than federally recognized tribal governments) faith-based or community-based organizations regional organizations foreign organizations non-domestic (non-u.s.) entities (foreign organizations) are not eligible to apply. non-domestic (non-u.s.) components of u.s. organizations are not eligible to apply. foreign components, as defined in the nih grants policy statement , are not allowed.  required registrations applicant organizations applicant organizations must complete and maintain the following registrations as described in the how to apply - application guide to be eligible to apply for or receive an award. all registrations must be completed prior to the application being submitted. registration can take 6 weeks or more, so applicants should begin the registration process as soon as possible. failure to complete registrations in advance of a due date is not a valid reason for a late submission, please reference nih grants policy statement section 2.3.9.2 electronically submitted applications for additional information system for award management (sam) – applicants must complete and maintain an active registration, which requires renewal at least annually . the renewal process may require as much time as the initial registration. sam registration includes the assignment of a commercial and government entity (cage) code for domestic organizations which have not already been assigned a cage code. nato commercial and government entity (ncage) code – foreign organizations must obtain an ncage code (in lieu of a cage code) in order to register in sam. unique entity identifier (uei) - a uei is issued as part of the sam.gov registration process. the same uei must be used for all registrations, as well as on the grant application. era commons - once the unique organization identifier is established, organizations can register with era commons in tandem with completing their grants.gov registrations; all registrations must be in place by time of submission. era commons requires organizations to identify at least one signing official (so) and at least one program director/principal investigator (pd/pi) account in order to submit an application. grants.gov – applicants must have an active sam registration in order to complete the grants.gov registration. program directors/principal investigators (pd(s)/pi(s)) all pd(s)/pi(s) must have an era commons account.  pd(s)/pi(s) should work with their organizational officials to either create a new account or to affiliate their existing account with the applicant organization in era commons. if the pd/pi is also the organizational signing official, they must have two distinct era commons accounts, one for each role. obtaining an era commons account can take up to 2 weeks. eligible individuals (program director/principal investigator) any individual(s) with the skills, knowledge, and resources necessary to carry out the proposed research as the program director(s)/principal investigator(s) (pd(s)/pi(s)) is invited to work with their organization to develop an application for support. individuals from diverse backgrounds, including underrepresented racial and ethnic groups, individuals with disabilities, and women are always encouraged to apply for nih support. see, reminder: notice of nih's encouragement of applications supporting individuals from underrepresented ethnic and racial groups as well as individuals with disabilities , not-od-22-019 , and notice of nih's interest in diversity, not-od-20-031 . for institutions/organizations proposing multiple pds/pis, visit the multiple program director/principal investigator policy and submission details in the senior/key person profile (expanded) component of the how to apply - application guide . additional eligibility requirements: eligible applicants will be clinician scientists who have a clinical degree (m.d., d.o., d.d.s., d.m.d., o.d., d.c., pharmd., n.d., d.v.m.), possess active licensure, and are actively practicing in an oncology clinical setting. individuals with a ph.d. or other doctoral degree that have direct contact with patients or healthy subjects in clinical disciplines such as clinical psychology, nursing, clinical genetics, speech-language pathology, audiology, or rehabilitation are also eligible. at the time of application, the applicant cannot hold as a principal investigator current r01, p01, or other significant nih funding (past funding does not affect eligibility). support from p50 career development awards, r03, r21, p30 funding, or national network funding will be allowed, as long as the total nci support does not exceed 6 person-months. future substantial independent nih funding will require the awardee to forfeit the r50. the applicant must have a record of involvement in nci-funded cancer clinical trial-related activities and be engaged in the conduct of nci-funded cancer clinical trials research at an academic medical center or at a community center that holds an ncorp award (primary site). at the time of submission, the research specialist must have been at the institution for at least the previous two years. the research specialist must have a full-time position at the institution and be more than six years from initial faculty appointment at the time of the application submission deadline (including appointments held at other institutes). the research specialist must commit 2.4 to 4.8 person-months to nci-funded clinical activities described in the research plan of the r50 application during the life of the award. the research specialist may engage in other duties as part of the remaining 9.6 to 7.2 person-month effort not covered by this award. the maximum funded effort allowed on all nci grants, including the r50, will be capped at 6 person-months.  the research specialist must have demonstrated professional accomplishments consonant with their career status and should have demonstrated cancer clinical research experience relevant to the nci mission.  2. cost sharing.

This NOFO does not require cost sharing as defined in the NIH Grants Policy Statement NIH Grants Policy Statement Section 1.2 Definition of Terms.

3. Additional Information on Eligibility

Number of Applications

Applicant organizations may submit more than one application, provided that each application is scientifically distinct.

The NIH will not accept duplicate or highly overlapping applications under review at the same time, per NIH Grants Policy Statement Section 2.3.7.4 Submission of Resubmission Application . This means that the NIH will not accept:

• A new (A0) application that is submitted before issuance of the summary statement from the review of an overlapping new (A0) or resubmission (A1) application.
• A resubmission (A1) application that is submitted before issuance of the summary statement from the review of the previous new (A0) application.
• An application that has substantial overlap with another application pending appeal of initial peer review (see  NIH Grants Policy Statement 2.3.9.4 Similar, Essentially Identical, or Identical Applications ).

Applications are limited to four per institution per receipt date including new (A0), resubmissions (A1) and renewal (T2); NCI-designated cancer center consortia are considered one institution. NCI seeks a broad representation of institutions for this award mechanism and may take this into account when making funding decisions.

Section IV. Application and Submission Information

1. requesting an application package.

The application forms package specific to this opportunity must be accessed through ASSIST, Grants.gov Workspace or an institutional system-to-system solution. Links to apply using ASSIST or Grants.gov Workspace are available in Part 1 of this NOFO. See your administrative office for instructions if you plan to use an institutional system-to-system solution.

2. Content and Form of Application Submission

It is critical that applicants follow the instructions in the Research (R) Instructions in the  How to Apply - Application Guide  except where instructed in this notice of funding opportunity to do otherwise. Conformance to the requirements in the How to Apply - Application Guide is required and strictly enforced. Applications that are out of compliance with these instructions may be delayed or not accepted for review.

Page Limitations

All page limitations described in the How to Apply – Application Guide and the Table of Page Limits must be followed.

The following section supplements the instructions found in the How to Apply – Application Guide and should be used for preparing an application to this NOFO.

SF424(R&R) Cover

All instructions in the How to Apply - Application Guide must be followed.

SF424(R&R) Project/Performance Site Locations

Sf424(r&r) other project information.

Include a table summarizing the clinical trials in which the applicant has played a significant role. Include specific funding source, National Clinical Trial ID, other protocol ID, applicant’s role, open and close dates, status, phase of trial, official title, targeted accrual (for the entire trial, and for the institution), and actual accrual by applicant.

SF424(R&R) Senior/Key Person Profile

R&r budget.

• salary support for the Research Specialist commensurate with their level of effort devoted to the institution’s NCI funded clinical trials activities with a minimum of 2.4 and a maximum of 4.8 person-months effort supported by this award; 

R&R Subaward Budget

Phs 398 cover page supplement, phs 398 research plan.

All instructions in the  How to Apply - Application Guide must be followed, with the following additional instructions:

Specific Aims: DO NOT use. Specific Aims are not allowed.

Research Strategy: Applicants must upload the Research Strategy as a single attachment and the Research Strategy must be organized into the subsections identified below. Start each subsection of the document with the appropriate sub-heading.

Sub-heading A . Research Program(s) engaging the Research Specialist's activity/effort:

Describe the scope of the clinical trials program with the level of effort in at least one of the NCI-sponsored clinical trials networks at the applicant’s institution.

Sub-heading B. Role of the Research Specialist in Research Program(s):

Describe the particular activities of the Research Specialist (PD/PI) in NCI-sponsored clinical trials (examples enumerated above) and the need for the Research Specialist to ensure the success of the clinical trials program(s). This section should explain how the Research Specialist’s qualifications, experience, productivity, accomplishments, and training are critical to achieving the scientific leadership in NCI-sponsored clinical trials networks and the leadership and participation in the successful implementation of the clinical trials at the applicant’s institution. Describe the Research Specialist’s history of contributing to NCI-sponsored clinical trials networks at the institution by including the following:

• service and leadership of institutional clinical studies infrastructures, such as the clinical trials office, institutional review board, protocol review and monitoring board for scientific prioritization, and data safety and monitoring board(s);
• leadership of the institution’s disease- or modality-based groups;
• leadership in NCI clinical trial networks, such as National Clinical Trials Network disease/modality steering committees and other NCI-funded networks;
• serving as national or site PI of NCI-funded clinical trials;
• writing and revising of new clinical trials protocols;
• accruing patients to new or existing trials (as provided in the Other Attachment table);
• recruitment of underrepresented minority  groups and women to clinical trials;
• Research Specialist's plans for meeting the objectives of the NCI-funded clinical trials research program at the institution over the next 5 years;
• the career goals of the Research Specialist with regard to continued support of NCI-funded clinical trial networks, and

Sub-heading C. Plans to Develop New Research Capabilities and/or Approaches:

Describe the plans of the Research Specialist (PD/PI) to develop new research capabilities and/or approaches that will allow progress in the institution’s clinical trials program to improve efficiencies and address novel opportunities in the research programs. Plans to enhance recruitment of underrepresented minority groups and women to clinical trials are encouraged.

Letters of Support: Letters of support are required and applications that are missing letters of support will not be reviewed.

Two types of Letters of Support are required for this application:

I. A letter of support from the institution, which must detail the following:

a) The institution must document a strong, well-established cancer clinical trials program related to the Research Specialist's area of expertise, including a high-quality research environment with key faculty members and other investigators capable of productive collaboration with the Research Specialist.

b) Include a statement attesting to the Research Specialist's current level of effort in support of NCI-sponsored clinical trials, and a commitment to continue institutional support of effort should the R50 be awarded.

II. At least three letters of recommendation from PDs/PIs who can attest to the Research Specialist's qualifications and contributions to NCI-funded clinical trials research.

Resource Sharing Plan : Individuals are required to comply with the instructions for the Resource Sharing Plans as provided in the  How to Apply - Application Guide .

The following modifications also apply:

• Generally, Resource Sharing Plans are expected, but they are not applicable for this NOFO .

Other Plan(s): 

All instructions in the How to Apply - Application Guide must be followed, with the following additional instructions:

• A Data Management and Sharing Plan is not applicable for this NOFO.

Appendix:  Only limited Appendix materials are allowed. Follow all instructions for the Appendix as described in the How to Apply - Application Guide .

• No publications or other material, with the exception of blank questionnaires or blank surveys, may be included in the Appendix.

PHS Human Subjects and Clinical Trials Information

When involving human subjects research, clinical research, and/or NIH-defined clinical trials (and when applicable, clinical trials research experience) follow all instructions for the PHS Human Subjects and Clinical Trials Information form in the How to Apply - Application Guide , with the following additional instructions:

If you answered “Yes” to the question “Are Human Subjects Involved?” on the R&R Other Project Information form, you must include at least one human subjects study record using the Study Record: PHS Human Subjects and Clinical Trials Information form or Delayed Onset Study record.

Study Record: PHS Human Subjects and Clinical Trials Information

Delayed Onset Study

Note: Delayed onset does NOT apply to a study that can be described but will not start immediately (i.e., delayed start). All instructions in the How to Apply - Application Guide must be followed.

PHS Assignment Request Form

3. unique entity identifier and system for award management (sam).

See Part 2. Section III.1 for information regarding the requirement for obtaining a unique entity identifier and for completing and maintaining active registrations in System for Award Management (SAM), NATO Commercial and Government Entity (NCAGE) Code (if applicable), eRA Commons, and Grants.gov

4. Submission Dates and Times

Part I.  contains information about Key Dates and times. Applicants are encouraged to submit applications before the due date to ensure they have time to make any application corrections that might be necessary for successful submission. When a submission date falls on a weekend or Federal holiday , the application deadline is automatically extended to the next business day.

Organizations must submit applications to Grants.gov (the online portal to find and apply for grants across all Federal agencies). Applicants must then complete the submission process by tracking the status of the application in the eRA Commons , NIH’s electronic system for grants administration. NIH and Grants.gov systems check the application against many of the application instructions upon submission. Errors must be corrected and a changed/corrected application must be submitted to Grants.gov on or before the application due date and time.  If a Changed/Corrected application is submitted after the deadline, the application will be considered late. Applications that miss the due date and time are subjected to the NIH Grants Policy Statement Section 2.3.9.2 Electronically Submitted Applications .

Applicants are responsible for viewing their application before the due date in the eRA Commons to ensure accurate and successful submission.

Information on the submission process and a definition of on-time submission are provided in the How to Apply – Application Guide .

5. Intergovernmental Review (E.O. 12372)

This initiative is not subject to intergovernmental review.

6. Funding Restrictions

All NIH awards are subject to the terms and conditions, cost principles, and other considerations described in the NIH Grants Policy Statement .

Pre-award costs are allowable only as described in the NIH Grants Policy Statement Section 7.9.1 Selected Items of Cost .

It is anticipated that the terms of the award will include, but not be limited to the following:

• The requested salary support for the Research Specialist should be commensurate with the level of effort on the institution’s NCI-funded clinical trials.
• The Research Specialist is required to spend at least 2.4 to a maximum of 4.8 person-months of his/her effort NCI’s clinical trials with salary supported by this award, and with a maximum of 6.0 person-months salary from all NCI grants.
• The award will allow for travel funds but will not cover research expenses. Research expenses must be covered from other sources awarded to the Institution.
• The Research Specialist will have the option, with prior NCI approval, to move to another research program or institution.
• The R50 must be relinquished if any substantial (not including R21, R03) NIH funding is subsequently obtained by the Research Specialist.
• Change of PD/PI (Research Specialist) will not be allowed on the R50.
• Attend an NCI-organized annual meeting for Research Specialist (Clinician Scientist) Award recipients.

7. Other Submission Requirements and Information

Applications must be submitted electronically following the instructions described in the How to Apply - Application Guide . Paper applications will not be accepted.

Applicants must complete all required registrations before the application due date. Section III. Eligibility Information contains information about registration.

For assistance with your electronic application or for more information on the electronic submission process, visit How to Apply – Application Guide . If you encounter a system issue beyond your control that threatens your ability to complete the submission process on-time, you must follow the Dealing with System Issues guidance. For assistance with application submission, contact the Application Submission Contacts in Section VII.

Important reminders:

All PD(s)/PI(s) must include their eRA Commons ID in the Credential field of the Senior/Key Person Profile form . Failure to register in the Commons and to include a valid PD/PI Commons ID in the credential field will prevent the successful submission of an electronic application to NIH. See Section III of this NOFO for information on registration requirements.

The applicant organization must ensure that the unique entity identifier provided on the application is the same identifier used in the organization’s profile in the eRA Commons and for the System for Award Management. Additional information may be found in the How to Apply - Application Guide .

See more tips for avoiding common errors.

Upon receipt, applications will be evaluated for completeness and compliance with application instructions by the Center for Scientific Review. Applications that are incomplete, and non-compliant will not be reviewed.

Recipients or subrecipients must submit any information related to violations of federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the federal award. See Mandatory Disclosures, 2 CFR 200.113 and NIH Grants Policy Statement Section 4.1.35 .

Send written disclosures to the NIH Chief Grants Management Officer listed on the Notice of Award for the IC that funded the award and to the HHS Office of Inspector Grant Self Disclosure Program at [email protected] . 

Post Submission Materials

Applicants are required to follow the instructions for post-submission materials, as described in the policy

Section V. Application Review Information

1. criteria.

Only the review criteria described below will be considered in the review process.  Applications submitted to the NIH in support of the NIH mission are evaluated for scientific and technical merit through the NIH peer review system.

For this particular announcement, note the following : The Research Specialist Award applications do not require preliminary data, specific aims, and/or a detailed research plan.

Accordingly, reviewers will emphasize the following :

• Personal accomplishments of the Research Specialist, both individually and within the context of supporting the nominating institution’s clinical trials program(s).
• The contributions of the Research Specialist to the cancer clinical trials program(s) of the institution to date and the NCI-sponsored clinical trials networks.
• The scope of NCI funded clinical trials at the institution, which the Research Specialist will support.
• The importance of the Research Specialist, as well as the commitment of the institution, to the proper and successful functioning of the institution’s clinical trials effort.
• The institution’s level of accomplishments, research productivity, and adequacy of NCI funding support for clinical trials.
• The letter of institutional support and commitment as well as letters of recommendation from other investigators.

Reviewers will provide an overall impact score to reflect their assessment of the likelihood for the project to exert a sustained, powerful influence on the research field(s) involved, in consideration of the following review criteria and additional review criteria (as applicable for the project proposed).

Reviewers will consider each of the review criteria below in the determination of scientific merit and give a separate score for each. An application does not need to be strong in all categories to be judged likely to have major scientific impact. For example, a project that by its nature is not innovative may be essential to advance a field.

Does the project address an important problem or a critical barrier to progress in the field? Is the prior research that serves as the key support for the proposed project rigorous? If the aims of the project are achieved, how will scientific knowledge, technical capability, and/or clinical practice be improved? How will successful completion of the aims change the concepts, methods, technologies, treatments, services, or preventative interventions that drive this field?

Specific to this NOFO:

• How will the proposed activities of the Research Specialist contribute to the productivity of the institution’s clinical trials program and participation in the NCI-sponsored clinical trials network research program(s)?
• How well has the applicant described the proposed activities?
• How well has the applicant demonstrated substantial contributions to the NCI-sponsored clinical trials, including NCI networks, implemented at the institution?
• How well has the institution’s clinical trials program(s) contributed significantly to the prevention, control, or treatment of cancer?
• How much has the applicant contributed to the recruitment of underrepresented minorities and women to clinical trials?

Are the PD(s)/PI(s), collaborators, and other researchers well suited to the project? If Early Stage Investigators or those in the early stages of independent careers, do they have appropriate experience and training? If established, have they demonstrated an ongoing record of accomplishments that have advanced their field(s)? If the project is collaborative or multi-PD/PI, do the investigators have complementary and integrated expertise; are their leadership approach, governance, and organizational structure appropriate for the project?

• How well does the Research Specialist's level of training, experience, and competence commensurate conform with the purposes of the award?
• How well has the applicant demonstrated the importance of the proposed Research Specialist role in the clinical trials program(s)?
• Has the applicant been critical for and contributed to the successes of the institution’s participation in NCI-sponsored clinical trials and networks?
• How has the applicant prioritized contributions to NCI-funded clinical research activity in their career?
• How appropriate are the time and effort for the proposed work?
• Are the career goals of the Research Specialist appropriate for the R50?
• How well do the letters of recommendation address the Research Specialist's potential for continued success/productivity?

Does the application challenge and seek to shift current research or clinical practice paradigms by utilizing novel theoretical concepts, approaches or methodologies, instrumentation, or interventions? Are the concepts, approaches or methodologies, instrumentation, or interventions novel to one field of research or novel in a broad sense? Is a refinement, improvement, or new application of theoretical concepts, approaches or methodologies, instrumentation, or interventions proposed?

• Do the Research Specialist’s contributions to the institution’s clinical trials infrastructure assist the institution to effectively and efficiently address compliance with regulations for clinical trials conduct?
• Is it likely that the Research Specialist will develop new internal processes and procedures that will address and improve the clinical trials infrastructure and enhance the applicant institution’s ability to contribute to NCI-sponsored clinical trials?

Are the overall strategy, methodology, and analyses well-reasoned and appropriate to accomplish the specific aims of the project? Have the investigators included plans to address weaknesses in the rigor of prior research that serves as the key support for the proposed project? Have the investigators presented strategies to ensure a robust and unbiased approach, as appropriate for the work proposed? Are potential problems, alternative strategies, and benchmarks for success presented? If the project is in the early stages of development, will the strategy establish feasibility and will particularly risky aspects be managed? Have the investigators presented adequate plans to address relevant biological variables, such as sex, for studies in vertebrate animals or human subjects? 

If the project involves human subjects and/or NIH-defined clinical research, are the plans to address 1) the protection of human subjects from research risks, and 2) inclusion (or exclusion) of individuals on the basis of sex/gender, race, and ethnicity, as well as the inclusion or exclusion of individuals of all ages (including children and older adults), justified in terms of the scientific goals and research strategy proposed?

• How likely is it that the Research Specialist will develop new research capabilities and/or approaches that will allow progress in the institution’s clinical trials program to improve efficiencies and address novel opportunities in the research program(s)?
• How important and significant are the clinical scientist’s contributions to the successful conduct of the clinical trials in the institution’s clinical trials program(s)?

Will the scientific environment in which the work will be done contribute to the probability of success? Are the institutional support, equipment, and other physical resources available to the investigators adequate for the project proposed? Will the project benefit from unique features of the scientific environment, subject populations, or collaborative arrangements?

• How well does the institution’s NCI-supported and/or NCI-funded clinical trials portfolio justify the proposed level of effort of the Research Specialist?
• Does the institution provide sufficient support and research resources for the applicant and NCI-funded and NCI-supported clinical trials?
• How appropriate is the commitment of the institution to ensure that the requested level of effort in person-months will be devoted to NCI-sponsored clinical trials?
• How well has the institution committed to continuing support of the effort of the Research Specialist?

As applicable for the project proposed, reviewers will evaluate the following additional items while determining scientific and technical merit, and in providing an overall impact score, but will not give separate scores for these items.

For research that involves human subjects but does not involve one of the categories of research that are exempt under 45 CFR Part 46, the committee will evaluate the justification for involvement of human subjects and the proposed protections from research risk relating to their participation according to the following five review criteria: 1) risk to subjects, 2) adequacy of protection against risks, 3) potential benefits to the subjects and others, 4) importance of the knowledge to be gained, and 5) data and safety monitoring for clinical trials.

For research that involves human subjects and meets the criteria for one or more of the categories of research that are exempt under 45 CFR Part 46, the committee will evaluate: 1) the justification for the exemption, 2) human subjects involvement and characteristics, and 3) sources of materials. For additional information on review of the Human Subjects section, please refer to the Guidelines for the Review of Human Subjects .

When the proposed project involves human subjects and/or NIH-defined clinical research, the committee will evaluate the proposed plans for the inclusion (or exclusion) of individuals on the basis of sex/gender, race, and ethnicity, as well as the inclusion (or exclusion) of individuals of all ages (including children and older adults) to determine if it is justified in terms of the scientific goals and research strategy proposed. For additional information on review of the Inclusion section, please refer to the Guidelines for the Review of Inclusion in Clinical Research .

The committee will evaluate the involvement of live vertebrate animals as part of the scientific assessment according to the following three points: (1) a complete description of all proposed procedures including the species, strains, ages, sex, and total numbers of animals to be used; (2) justifications that the species is appropriate for the proposed research and why the research goals cannot be accomplished using an alternative non-animal model; and (3) interventions including analgesia, anesthesia, sedation, palliative care, and humane endpoints that will be used to limit any unavoidable discomfort, distress, pain and injury in the conduct of scientifically valuable research. Methods of euthanasia and justification for selected methods, if NOT consistent with the AVMA Guidelines for the Euthanasia of Animals, is also required but is found in a separate section of the application. For additional information on review of the Vertebrate Animals Section, please refer to the Worksheet for Review of the Vertebrate Animals Section.

Reviewers will assess whether materials or procedures proposed are potentially hazardous to research personnel and/or the environment, and if needed, determine whether adequate protection is proposed.

For Resubmissions, the committee will evaluate the application as now presented, taking into consideration the responses to comments from the previous scientific review group and changes made to the project.

For Renewals, the committee will consider the progress made in the last funding period.

As applicable for the project proposed, reviewers will consider each of the following items, but will not give scores for these items, and should not consider them in providing an overall impact score.

Reviewers will assess the information provided in this section of the application, including 1) the Select Agent(s) to be used in the proposed research, 2) the registration status of all entities where Select Agent(s) will be used, 3) the procedures that will be used to monitor possession use and transfer of Select Agent(s), and 4) plans for appropriate biosafety, biocontainment, and security of the Select Agent(s).

Reviewers will comment on whether the Resource Sharing Plan(s) (e.g., Sharing Model Organisms ) or the rationale for not sharing the resources, is reasonable.

For projects involving key biological and/or chemical resources, reviewers will comment on the brief plans proposed for identifying and ensuring the validity of those resources.

Reviewers will consider whether the budget and the requested period of support are fully justified and reasonable in relation to the proposed research.

2. Review and Selection Process Applications will be evaluated for scientific and technical merit by (an) appropriate Scientific Review Group(s) convened by the NCI, in accordance with NIH peer review policy and procedures , using the stated review criteria . Assignment to a Scientific Review Group will be shown in the eRA Commons. As part of the scientific peer review, all applications will receive a written critique. Applications may undergo a selection process in which only those applications deemed to have the highest scientific and technical merit (generally the top half of applications under review) will be discussed and assigned an overall impact score. Applications will be assigned on the basis of established PHS referral guidelines to the appropriate NIH Institute or Center. Applications will compete for available funds with all other recommended applications submitted in response to this NOFO. Following initial peer review, recommended applications will receive a second level of review by the appropriate national Advisory Council or Board. The following will be considered in making funding decisions: Scientific and technical merit of the proposed project as determined by scientific peer review. Availability of funds. Relevance of the proposed project to program priorities. If the application is under consideration for funding, NIH will request "just-in-time" information from the applicant as described in the  NIH Grants Policy Statement Section 2.5.1. Just-in-Time Procedures . This request is not a Notice of Award nor should it be construed to be an indicator of possible funding. Prior to making an award, NIH reviews an applicant’s federal award history in SAM.gov to ensure sound business practices. An applicant can review and comment on any information in the Responsibility/Qualification records available in SAM.gov.  NIH will consider any comments by the applicant in the Responsibility/Qualification records in SAM.gov to ascertain the applicant’s integrity, business ethics, and performance record of managing Federal awards per 2 CFR Part 200.206 “Federal awarding agency review of risk posed by applicants.”  This provision will apply to all NIH grants and cooperative agreements except fellowships. 3. Anticipated Announcement and Award Dates

After the peer review of the application is completed, the PD/PI will be able to access his or her Summary Statement (written critique) via the  eRA Commons . Refer to Part 1 for dates for peer review, advisory council review, and earliest start date.

Information regarding the disposition of applications is available in the  NIH Grants Policy Statement Section 2.4.4 Disposition of Applications .

Section VI. Award Administration Information

1. award notices.

A Notice of Award (NoA) is the official authorizing document notifying the applicant that an award has been made and that funds may be requested from the designated HHS payment system or office. The NoA is signed by the Grants Management Officer and emailed to the recipient’s business official.

In accepting the award, the recipient agrees that any activities under the award are subject to all provisions currently in effect or implemented during the period of the award, other Department regulations and policies in effect at the time of the award, and applicable statutory provisions.

Recipients must comply with any funding restrictions described in  Section IV.6. Funding Restrictions . Any pre-award costs incurred before receipt of the NoA are at the applicant's own risk.  For more information on the Notice of Award, please refer to the  NIH Grants Policy Statement Section 5. The Notice of Award and NIH Grants & Funding website, see  Award Process.

Institutional Review Board or Independent Ethics Committee Approval: Recipient institutions must ensure that protocols are reviewed by their IRB or IEC. To help ensure the safety of participants enrolled in NIH-funded studies, the recipient must provide NIH copies of documents related to all major changes in the status of ongoing protocols.

2. Administrative and National Policy Requirements

The following Federal wide and HHS-specific policy requirements apply to awards funded through NIH:

• The rules listed at 2 CFR Part 200 , Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
• All NIH grant and cooperative agreement awards include the NIH Grants Policy Statement as part of the terms and conditions in the Notice of Award (NoA). The NoA includes the requirements of this NOFO. For these terms of award, see the NIH Grants Policy Statement Part II: Terms and Conditions of NIH Grant Awards, Subpart A: General and Part II: Terms and Conditions of NIH Grant Awards, Subpart B: Terms and Conditions for Specific Types of Grants, Recipients, and Activities .
• HHS recognizes that NIH research projects are often limited in scope for many reasons that are nondiscriminatory, such as the principal investigator’s scientific interest, funding limitations, recruitment requirements, and other considerations. Thus, criteria in research protocols that target or exclude certain populations are warranted where nondiscriminatory justifications establish that such criteria are appropriate with respect to the health or safety of the subjects, the scientific study design, or the purpose of the research. For additional guidance regarding how the provisions apply to NIH grant programs, please contact the Scientific/Research Contact that is identified in Section VII under Agency Contacts of this NOFO.

All federal statutes and regulations relevant to federal financial assistance, including those highlighted in  NIH Grants Policy Statement Section 4 Public Policy Requirements, Objectives and Other Appropriation Mandates.

Recipients are responsible for ensuring that their activities comply with all applicable federal regulations.  NIH may terminate awards under certain circumstances.  See  2 CFR Part 200.340 Termination and  NIH Grants Policy Statement Section 8.5.2 Remedies for Noncompliance or Enforcement Actions: Suspension, Termination, and Withholding of Support . 

3. Data Management and Sharing

Consistent with the 2023 NIH Policy for Data Management and Sharing, when data management and sharing is applicable to the award, recipients will be required to adhere to the Data Management and Sharing requirements as outlined in the NIH Grants Policy Statement . Upon the approval of a Data Management and Sharing Plan, it is required for recipients to implement the plan as described.

4. Reporting

When multiple years are involved, recipients will be required to submit the  Research Performance Progress Report (RPPR)  annually and financial statements as required in the NIH Grants Policy Statement Section 8.4.1 Reporting.  To learn more about post-award monitoring and reporting, see the NIH Grants & Funding website, see Post-Award Monitoring and Reporting .

A final RPPR, invention statement, and the expenditure data portion of the Federal Financial Report are required for closeout of an award, as described in the NIH Grants Policy Statement Section 8.6 Closeout . NIH NOFOs outline intended research goals and objectives. Post award, NIH will review and measure performance based on the details and outcomes that are shared within the RPPR, as described at 2 CFR Part 200.301.

Section VII. Agency Contacts

We encourage inquiries concerning this funding opportunity and welcome the opportunity to answer questions from potential applicants.

eRA Service Desk (Questions regarding ASSIST, eRA Commons, application errors and warnings, documenting system problems that threaten submission by the due date, and post-submission issues)

Finding Help Online:  https://www.era.nih.gov/need-help  (preferred method of contact) Telephone: 301-402-7469 or 866-504-9552 (Toll Free)

General Grants Information (Questions regarding application instructions, application processes, and NIH grant resources) Email:  [email protected]  (preferred method of contact) Telephone: 301-480-7075

Grants.gov Customer Support (Questions regarding Grants.gov registration and Workspace) Contact Center Telephone: 800-518-4726 Email:  [email protected]

Wolf Lindwasser, Ph.D. National Cancer Institute (NCI) Telephone: 240-276-6241 Email:  [email protected]

Sonya V. Roberson, Ph.D. National Cancer Institute (NCI) Telephone: 301-332-5269 Email:  [email protected]

Referral Officer National Cancer Institute (NCI) Telephone: 240-276-6390 Email: [email protected]

Crystal Wolfrey National Cancer Institute (NCI) Telephone: 240-276-6277 Email: [email protected]

Section VIII. Other Information

Recently issued trans-NIH policy notices may affect your application submission. A full list of policy notices published by NIH is provided in the NIH Guide for Grants and Contracts . All awards are subject to the terms and conditions, cost principles, and other considerations described in the NIH Grants Policy Statement .

Awards are made under the authorization of Sections 301 and 405 of the Public Health Service Act as amended (42 USC 241 and 284) and under Federal Regulations 42 CFR Part 52 and 2 CFR Part 200.