how to write an application letter for job pdf

• Adobe Acrobat

Cover letters.

Cover letters are crucial in showcasing your strengths as an applicant. They encourage hiring managers to see you as the best candidate and demonstrate good communication and narrative skills.

In this article, you’ll find a selection of free cover template PDFs to suit you. That way, you’ll always have an attractive, editable cover letter on hand to help you to get that dream job.

What you’ll learn.

• Editable Cover Letter Templates in PDF Format.
• What to Include in Your Cover Letter PDF.
• Cover Letter PDF Template - Fillable Fields Guide.
• Benefits of Using a Cover Letter PDF.

Editable cover letter templates in PDF format.

Adobe Acrobat’s free PDF cover letter templates mean you won’t have to go back to the drawing board for every job application. But you don’t have to just send the same tired letter each time, either.

With Adobe Acrobat’s online editing tools, you can customise each cover letter to give you the best shot at each job:

• Update details.
• Add photos.
• Change fonts.
• Spell check.
• Share directly from the app .

PDFs look smarter and are shared more seamlessly than Word documents. See for yourself by checking out the cover letter templates below.

What to include in your cover letter PDF.

Stick to these four simple steps for a persuasive cover letter. Hiring managers are always busy, so choose an attractive PDF template and use Adobe Acrobat online editing tools to customise your cover letter for every job application.

1. Introduction .

Ensure that you use the proper greeting by researching the name of the person who will read your cover letter if it’s not stated in the vacancy post. It’s much more impressive for them to find an application addressed personally. If you can’t find this, address them by the title ‘Hiring Manager.’

In your introduction, clarify why you are writing, including which position you’re applying for. Then, give a succinct description of why you think the job is perfect for you and how it aligns with your career path.

Example: Dear Hiring Manager,

I am writing to express my interest in applying for the position of Office Assistant at The Paper Factory. The prospect of assisting fellow workers in their office activities greatly appeals to me. The Paper Company has a tremendous reputation within this industry and my aim has always been to work there. I believe my excellent organisation and project management skills make me an ideal candidate for this role.

2. Why you are the right candidate for this position.

Of course, the reader won’t just take your word for it. In the second paragraph, prove how you’re the right person for the job by listing your most relevant work experience and interests.

Your CV will probably be exhaustive, but in your cover letter, you should only use those elements that have a direct bearing on this job. You may have an excellent degree, but for a job in a pet shop, you might want to highlight your three summers spent volunteering at the zoo instead. Use your storytelling skills to illustrate a time you overcame hurdles at work, a deal you brokered or a team success.

Example: My last position was as a receptionist for a marketing start-up. It was a fast-paced and dynamic environment that helped me to strengthen my multitasking skills. Prior to this, I worked as an assistant to the regional manager at Stationery Shack, a role which introduced me to the world of office management.

3. Why you want to work at this company.

Companies aren’t interested in why you are looking for work, but they are interested in why you are looking to work for them.

Your third paragraph can drill down into what impresses you about this company and why you are qualified for this particular role. Don’t forget to match the company ethos with your skills and experiences.

Example: I’m comfortable working independently and as part of a team. My role in Stationery Shack trusted me to regularly act on my initiative. As a result, my problem-solving abilities are strong and I can keep composed in potentially tricky situations. I know that the company offers development training to help assist employees in upskilling too. Working for a company that believes in my ability to progress and climb the ladder would give me tremendous confidence and motivation.

4. Wrapping up.

Thank the hiring manager for their consideration and reiterate your desire to continue the conversation. Finally, remind them of any attachments, such as your CV and use the correct sign-off. Use ‘Yours sincerely’ if you address the hiring manager by name and ‘Yours faithfully’ if you do not.

Example: Thank you for considering my application. I look forward to hearing back from you.

Yours faithfully,

Martin Scott

Download our Cover Letter template above

Then use Adobe tools to edit in details specific to your job.

Edit PDF Online for Free

Begin working on your Cover Letter with Adobe templates

• Cover Letters are made simple with Adobe templates.
• Adobe tools allow you to edit and personalise the doc to your liking.

Cover Letter PDF Template - Fillable Fields Guide

Adobe also has cover letter templates that only require applicants to fill in the blank fields. The missing words depend on the position, industry and company related to the job for which you are applying. In this particular example, the applicant would have little to no experience in the role they’re trying to obtain. As anyone who has been in such a position before knows, it’s a tricky situation to navigate. However, with this no-experience cover letter template and the fillable fields guide below, it’s a task that couldn’t be more straightforward.

Note: This template is editable on Acrobat once exported to PDF. You will be able to remove the lines and numbers before adding in your own information.

• Insert your name.
• Insert your email address.
• Insert your phone number.
• Insert the date on which you're applying.
• If you know the name of the hiring manager, address them directly. If not, just address them as 'Hiring Manager'.
• Insert the title of the position for which you're applying.
• Insert the name of the company advertising the vacancy.
• Insert the appropriate field of experience for this industry, i.e. marketing.
• List the first quality that make you an ideal candidate for this position.
• List the second quality that make you an ideal candidate for this position.
• List the third quality that make you an ideal candidate for this position.
• Insert the name of the company
• Insert the first quality that you admire about this company.
• Insert the second quality that you admire about this company.
• Insert the name of the sector of the company.
• Insert the job title with a preceding a or an, depending on which determiner is more appropriate.
• Insert the job title along with an appropriate preceding determiner.
• Insert a position title that's higher in the chain of command that one might hope to eventually receive following a promotion, i.e. Manager.
• Insert the name of the company.
• Insert the first quality
• Write 30-40 words explaining how you believe you exhibit this quality.
• Insert the second quality.
• Insert the third quality
• Insert a personalised sign-off, such as 'Kind regards.'
• Insert your typed name or signature.

Benefits of using a cover letter PDF.

So, why should you use a cover letter PDF?

• It shows you are a serious contender . Using a PDF looks more professional and can be read across all computers and operating systems. Serious applicants write a cover letter that seeks to persuade and impress the reader.
• You are translating the raw material of your CV into a personalised, bespoke application . If your CV is a sort of biography, your cover letter makes it a compelling story, highlighting the most important chapters. Telling a story means that you can flex your creative skills and write about relevant experiences that come alive. That being said, don’t just report dry facts.
• Demonstrate your research and communication skills . If you have shown genuine interest in the company and researched many interesting or inspiring facts, you can demonstrate this knowledge in the cover letter. Someone who has considered the company’s culture stands out as someone looking to build a career with that company. Although you should always write in a professional manner, a cover letter allows your personality and your enthusiasm to shine through.

Should my cover letter be a PDF?

It’s easy to write cover letters on Word or other word-processing documents, but the formatting, pictures, fonts and appearance may not load on the hiring manager’s operating system. Sending your cover letter and CV as a PDF will ensure that what you see is what you get and your efforts will be appreciated by whoever sees them.

What are the benefits of using PDF templates?

Businesses frequently use PDFs because they are versatile and virtually future-proof. They look consistent and feature embedded elements such as images, logos and fonts that are easily readable across all operating systems. Although PDFs are fixed for the reader, you can still edit your cover letter with Adobe Acrobat. Use password protection so only you can make changes.

Related Acrobat content.

Need more expert guides on getting the most from Adobe Acrobat? Check out these other handy pages:

How to write a cover letter

How to format a cover letter

How to email CV and cover letter

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How to Write an Effective Application Letter [with Example & Tips]

By Sheila Kravitz

11 min read

An application letter is a vital document in any job seeker’s arsenal, at the same level of importance as resumes and cover letters. It’s often an applicant’s first point of contact with recruiters and hiring managers .

So, how do you write an effective job application letter to highlight your skills and experience, capture the potential employer’s attention, and increase your chances of getting a job? These are the questions that we’re going to answer in this article while also giving you concrete examples and expert tips that’ll make your letter shine.

Without further ado, let’s jump right in!

Key Takeaways

An application letter is a document similar to a cover letter or a resume that job seekers submit when they are interested in a role .

The document is similar to a cover letter example , and it should follow business letter formatting .

Before writing an application letter, you should research the company and read the job ad to find out which skills and qualifications are needed.

An introductory paragraph should be attention-grabbing , highlighting the amount of work experience you have and at least one highly impressive accomplishment.

The middle portion of the document should be all about your skills and achievements relevant to the job.

A call to action toward the end of the letter increases your chances of being invited for an interview.

What is a Job Application Letter?

A job application letter is a document that’s in many ways similar to a cover letter. It’s written and sent with the purpose of applying for a job . As such, it should convey valuable information about your skills, experience, and motivation for the role that you’re applying for.

However, while a cover letter is a supplementary document to a resume , a job application letter is typically a standalone document and should be sent without additional attachments. As a result, it needs to be longer and more detailed than a cover letter.

Still, an application letter should be a concise, one-page document that serves as an elevator pitch. Use it to get in touch with potential employers and make a lasting first impression that can secure you an interview and expedite the hiring process.

The Best Way to Format Your Job Application Letter

The best way to format your job application letter is to follow the business letter format and layout . This includes organizing the information in a specific way and ensuring that your document is visually clean.

Here’s how to arrange the information in your application letter:

Job Application Letter Format

Contact information

A formal salutation

A catchy introductory paragraph

The middle portion, with your skills and achievements

A closing paragraph with a call to action

A cordial letter closing with your sign-off

This is the optimal structure to follow when writing a job application letter, as it gives hiring managers the chance to see what they want to see exactly when they want to.

Now let’s see how you can create an impeccable layout for your application letter:

Job Application Letter Layout Guidelines

Your document should be one page long .

Choose an appropriate font for your application letter, like Calibri or Helvetica.

Set the font size between 10 and 12 pt.

Adjust margins to at least 1 inch on all sides.

Use 1.0 or 1.15 line spacing and insert an additional line between paragraphs.

Align text to the left or use justified alignment.

A Step-by-Step Guide to Writing a Perfect Application Letter

Let’s learn how to write an application letter for a job with a step-by-step guide that’ll show you how to craft every part of it.

#1. Research the Company

Researching the company is the first step before you even start writing your application letter . This is crucial, as your document has the best chance of garnering attention from hiring managers if it’s tailored and relevant to the position that you’re applying for.

That’s because every job is different, and even similar roles within the same industry require different sets of skills and experiences. By looking into the organization that you want to join, examining the job ad, and paying attention to the requirements, you’ll be able to pinpoint exactly what hiring managers and employers look for in candidates .

After that, you’ll be able to lean on those experiences, as well as the hard and soft skills that you know are necessary for the job. That’ll set you apart from other candidates with generic application letters that don’t entirely match the posted requirements.

#2. Write an Introduction

Writing a strong introductory paragraph is one of the most important steps in the process of crafting an application letter. It’s your way of grabbing the reader’s attention and persuading them to check out the rest of your document.

Hiring managers are busy professionals and sometimes merely skim through application letters , spending just a couple of seconds on each. That’s why you want the first few sentences to be as captivating as possible.

Use this paragraph to mention the position that you’re applying for, emphasize how much experience you have , and highlight one or two particularly notable accomplishments.

Here’s an example:

Introduction Example

I am writing to express my interest in the architect position at Sky Vision Inc., as advertised on your website. With more than 11 years of experience in residential design and project management, as well as a Global Award for Sustainable Architecture under my belt, I am confident that I’ll be able to contribute to your esteemed organization and lead your large-scale projects.

#3. Emphasize Your Skills & Achievements

Once you have the hiring manager’s attention, it’s time to impress them with your unique skills and achievements . Remember that the goal is to be as relevant as possible, so focus on those accomplishments that indicate how you are going to perform in their company should they hire you.

One of the best ways to make this part of your application letter pop is to use numbers for quantification . They add measurable value to your accomplishments, adding credibility to them and making them stand out in the eyes of hiring managers.

Let’s see that in an example:

Emphasize Skills & Achievements Example

I have a proven track record of handling more than 50 projects from inception to completion, within budget, and with no missed deadlines. One of my biggest accomplishments was carrying out a $35 million project and achieving a delivery time 13% faster than the industry standard.

#4. Say Why You’re a Good Fit for the Role

In addition to accentuating your skills and experience, you should stress that you’re the perfect person for the role you’re applying for. This builds on the summary of qualifications that you already talked about to show potential employers how they are going to benefit from hiring you .

To achieve this goal, you can point out the moments when your previous employers prospered from your work , such as how you helped them gain new clients, boost their revenue, improve their business, and more.

Why You’re a Good Fit for the Role Example

Exceptional skills in design software like AutoCAD and Revit, coupled with a commitment to green and user-centric architecture, garnered me a 96% user satisfaction rate and an increase in the company’s repeat business by 67%.

#5. Close Your Letter With a CTA

You should take the opportunity to include a call to action (CTA) toward the end of your application letter. A CTA is a marketing term describing something created to elicit a response .

In terms of an application letter, a CTA can be an invitation for hiring managers to contact you for a job interview . This one simple sentence can vastly improve your chances and secure you the next step in the hiring process.

Close the Letter With CTA Example

Thank you for your time. I would love the opportunity to discuss my qualifications over an interview and explain further how I could contribute to your organization.

Let’s put what we’ve learned into practice and check out a complete application letter example :

Application Letter Example

3 Tips for Crafting an Effective Job Application Letter

Let’s wrap it up with a couple of expert tips that’ll help you craft the best application letter for a job vacancy:

Job Application Letter Writing Tips

Show that you’re interested in the company. Mention something specific about the organization that you want to join that compelled you to apply to them in particular. That’ll set you apart from the competition, as it shows true passion and indicates that you’re already familiar with their work.

Address the reader by their name. Greeting the reader by their name creates a connection right from the get-go. It’s a great way to build rapport and show that you went the extra mile to research the company.

Write a new job application letter for every position. Don’t submit the same application letter every time you apply for a new job. Even slight modifications can still make your document look generic. For maximum chances with recruiters, your best bet is to write a new one every time.

Final Thoughts

Writing a strong application letter is a skill in and of itself. It represents a combination of research skills, communication skills , writing skills , attention to detail, and more. However, learning this ability is crucial, as it opens doors to invaluable opportunities and helps you move your career in the right direction.

Fortunately, learning to write this document is not that difficult once you understand the basics . The format and layout remain the same, regardless of the career or role that you’re applying for. One application letter sample works for any position; you just need to adapt it to suit your needs.

That’s why we’ve provided step-by-step instructions and a complete example of an application letter, arming you with all the knowledge you need. Best of luck getting the job of your dreams!

Application Letter FAQ

#1. when do you need a job application letter.

You need a job application letter when you’re applying for a role , and you want to stand out among the competition. This document serves as a testament to your skills and experience, and its goal is to portray you as a qualified candidate who’s perfect for the job.

#2. Is a letter of application the same as a cover letter?

A letter of application is not the same as a cover letter , but they share many similarities. The two documents have the same formatting, and both convey valuable information about your competence. However, a cover letter supplements your resume, while an application letter is a standalone and more comprehensive document.

#3. How do I write an application letter that stands out?

To write an application letter that stands out, focus on the skills and accomplishments that are relevant to the job that you’re applying for . Use an attention-grabbing introductory paragraph and include a call to action toward the end. Finally, leverage numbers to add measurable value to your achievements.

Create your cover letter once, use it everywhere

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How to Write a Job Application Letter (With Examples)

What Is a Job Application Letter?

Tips for writing a job application letter, how to get started.

• Writing Guidelines
• What to Include in Each Section

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include, and keep in mind that space is limited.

Remember, this letter is making a case for your candidacy for the position. But you should do more than just regurgitate your resume. Instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job listing . Next, match your qualifications with the employer's wants and needs.

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes and have a sense of what you want to highlight in your letter, you're ready to start writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) and font size to style and letter spacing . Keep these general guidelines in mind, but always stick to any explicit instructions in the job listing or application portal.

Length: A letter of application should be no more than one page long. Three to four paragraphs are typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use 1-inch margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What to Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick overview of the main sections included in a job application letter:

Heading: A job application letter should begin with both your and the employer's contact information (name, address, phone number, email), followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

•   Header Examples

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name or are unsure of a contact's gender.

Body of the letter: Think of this section as having three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered information about what the employer was seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email or letter with a polite close, such as "Best," or "Sincerely," followed by your name.

• Closing Examples

Signature: When you're sending or uploading a printed letter, end with your handwritten signature, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

• Signature Examples

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a template to create your own personalized letters. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

• Always write one. Unless a job posting explicitly says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment or type it directly into their online application system).
• Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning and your signature at the end.
• Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Numerical values offer concrete evidence of your skills and accomplishments.

• Use keywords. Reread the job listing, taking note of any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
• Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
• Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2024

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design and timesheet coding, and I perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and job types.

CareerOneStop. " How Do I Write a Cover Letter? "

University of Maryland Global Campus. " Cover Letters ."

Job Application Letter Templates in PDF

Are You a Fresh Graduate or Looking for a Job Vacancy? Free Job Application Letter Samples Can Be Downloaded in PDF File Format from Template.net. Formal, Simple, and Printable Sample PDF Application Forms Are Available. Impress Hiring Managers by Writing a Great Job Application Letter by Using Our Sample Letters!

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Are you about to apply for a job? If so, impress a prospective employer by formulating an application letter that strengthens your chances of landing a job. To help you with that, we offer you our wide selection of ready-made Job Application Letter Templates that are compatible with Adobe PDF. With their help, you can have a job application letter that is formal and effective in expressing your interest in the job you are applying for. These templates are 100% customizable and easily-editable. Hence, you can modify them if you see the need to do so. Download any of our high-quality Job Application Letter Templates in Adobe PDF and get the job you desire!

How to Create a Job Application Letter in Adobe PDF

Being a job seeker is undoubtedly not an easy stage in people's lives, especially if one is a fresh college graduate. There's this feeling that you're not ready to tackle the employment world yet; however, you need to jumpstart your young career. There's this fear of rejection, incompetence, and anxiety. But in actuality, none of us are ready until we try. So don't be afraid. Go search the internet or newspaper ads for a job vacancy. Once you've found a job that you want to pursue, you can educate yourself with some job interview tips to prepare yourself. 

Moreover, there's one factor in job vacancy hunting that you should prepare meticulously. It's not your professional resume; however, it certainly is vital. But it's a job application letter. This type of letter is a major criterion of whether an employer accepts you or not. That's why we have gathered useful tips on how to create a job application letter. 

1. Use Adobe PDF

Adobe PDF  might be overshadowed by other word processors and is widely considered as a file format to open files, but it's fully capable of creating one. Formatting and editing will be smooth-sailing if you use Adobe PDF since it has the right tools and features to help you do so. Plus, it works with whatever computer system you have.  

2. Begin with Your Personal Info

When we communicate formally, it's standard etiquette to introduce ourselves. The same goes when creating a job application. With that in mind, you must begin with your personal info, such as your complete name, home address, contact number, and email address. Make sure that your information corresponds with whatever ID cards you possess. Another importance of providing your info is to make it easier for an employer to give you a follow-up or feedback regarding your application.  

3. Address the Employer

Keep in mind that the employer is the receiver of your application letter. Hence, it's essential to address him/her with a Mister (Mr.) or Miss (Ms.). Doing so will make the employer feel that the letter is rightfully for their viewing and reading. It could also give an excellent first impression on your behalf.  

4. Be Courteous and Keep it Simple 

Your job application is a formal letter, not a love letter, a poem, or a birthday letter. Hence, it should be free from informal words. When writing it, you should adopt a professional tone with words of courtesy. All of our letter templates follow this approach. You can view and download them to help you. The message of your sample letter must convey what makes you suitable for the job. This includes your educational background, relevant extracurricular endeavors, previous job experiences. You should also emphasize the position you wish to apply for, be it an accountant, teacher, junior manager, sales associate, and many more. End the message of your letter by expressing your thanks and eagerness to be a part of their company.

5. Print and Encase Inside an Envelope 

Once you've completed every component of your application letter, it's the right time for you to print it. When it's the day for you to go to the company and submit it for application, you must put it inside a quality envelope together with your resume. Your job application letter can also act as a cover letter for your resume. 

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Application Letter

Letter maker.

Many applicants rarely take time in making application letters, application emails , or professional cover letters assuming that a job resume would do or hiring personnel just won’t take time in reading them. While this may be true in some cases, it is always better to be safe than sorry. If you are curious about writing your application letter , this article would help you achieve an articulate composition to let you have that dream job of yours.

What is Application Letter?

Application Letter Bundle

Download Application Letter Bundle

Application Letter Format

Opening remarks.

Greeting : Begin with a formal and respectful greeting. Example: “Dear Hiring Manager,”

Introduction

Purpose : Briefly state the purpose of your letter. Example: “I am writing to express my interest in the [Job Title] position at [Company Name], as advertised on [Job Posting Source].”

Highlight Skills and Experience : Mention your key qualifications, skills, and experience relevant to the job. Example: “With over five years of experience in [relevant field], I have developed strong [specific skills], which align with the requirements of the role.” Explain Why You’re a Fit : Clarify why you’re suited for the position and how you can contribute to the company. Example: “I believe my background in [specific area] and my ability to [relevant task] will enable me to make a valuable contribution to your team.” Mention the Company : Show you have researched the company and express enthusiasm. Example: “I admire [Company Name] for its commitment to [specific value or mission], and I am excited about the opportunity to be a part of such an innovative organization.”

Closing Remarks

Summarize : Recap your interest in the role and enthusiasm to contribute. Example: “In conclusion, I am excited about the opportunity to contribute to [Company Name] and look forward to the possibility of discussing how my skills can support your team.” Request for an Interview : Politely ask for the next step, typically an interview. Example: “I would greatly appreciate the opportunity to interview for this position and discuss how my qualifications align with your needs.”

Goodbye : End with a polite farewell and sign off. Example: “Thank you for your time and consideration. Sincerely, [Your Name]”

Application Letter Example

Dear Hiring Manager, I am writing to express my interest in the [Job Title] position at [Company Name], as advertised on [Job Posting Source]. I believe my qualifications and experience make me a strong candidate for this role. First and foremost, my background in [Relevant Field] has provided me with the skills necessary to excel in this position. I have successfully [mention key achievements or experiences related to the job]. I would also like to highlight my ability to work effectively as part of a team, as demonstrated during my time at [Previous Company], where I collaborated with colleagues to [mention relevant teamwork experience]. Additionally, I admire [Company Name] for its commitment to [mention a specific value or mission of the company], and I am excited about the opportunity to contribute to your ongoing success. In conclusion, I am confident that my skills and experience will allow me to make a valuable contribution to [Company Name]. I look forward to the possibility of discussing my application further and am available for an interview at your convenience. Thank you for your time and consideration. Sincerely, [Your Name]

Short Application Letter Example

Dear Hiring Manager, I am writing to express my interest in the [Job Title] position at [Company Name]. I believe my experience in [Relevant Field] makes me a strong candidate for this role. First, my background in [Key Skills] has equipped me to succeed in this position. My time at [Previous Company] allowed me to further develop these skills. I am excited about the opportunity to work with [Company Name] and contribute to your ongoing success. Thank you for your time and consideration. I look forward to discussing my application further. Sincerely, [Your Name]

Application Letter For Students

Application Letter For Employment

Application Letter to Bank Manager

More Application Letter Examples and Samples

• Application Letter to Company
• Application Letter to College Principal
• Application Letter For Internship
• Job Application Letter
• Application Letter with No Experience
• Application Letter For Officer

1. Free Simple Application Letter Template

Free Download

2. Business Loan Application Letter Template

3. Scholarship Application Letter Template

4. College Application Letter Template

5. Membership Application Letter Template

6. Teaching Post Application Letter

7. Volunteer Job Application Letter

8. High School Application Letter

9. Formal Employment Application Rejection Letter

How to Write Application Letter?

Writing an application letter involves a formal structure and a clear, concise expression of your purpose. Here’s how to write an effective application letter:

Header (Sender’s Details)

Your name Your address Your phone number Your email address Date

Employer’s Details

Name of the hiring manager or recipient Their title (if known) Company’s name Company’s address

Use a formal greeting like “Dear Mr./Ms. [Last Name],” or “Dear Hiring Manager,” if the name is unknown.

State the purpose of your letter (e.g., applying for a specific job or seeking a position in the company). Mention where you found the job posting or who referred you. Include a brief statement on why you are interested in the position or the company.

First Paragraph : Highlight your relevant skills, qualifications, and experience. Provide examples of how your experience matches the job requirements. Second Paragraph : Explain why you are the best candidate. Mention your strengths, accomplishments, and how you can contribute to the company. Third Paragraph : Express enthusiasm for the role and willingness to discuss your application in more detail.

Politely thank the reader for considering your application. Mention that you have attached your resume or any other required documents. Indicate your willingness for an interview. Close with a formal sign-off like “Sincerely” or “Best regards,” followed by your name.

Importance of Application Letter

An application letter is an essential document for several reasons, especially when seeking employment or admission to a program. Here are the key points explaining the importance of an application letter:

1. First Impression

• The application letter is often the first document a potential employer or institution sees. It introduces you, your qualifications, and your interest in the position or program, setting the tone for the rest of your application.
• A well-written letter can leave a positive, lasting impression.

2. Highlights Relevant Skills and Experience

• It gives you the opportunity to showcase your skills, experience, and qualifications tailored to the specific role or program you are applying for.
• Unlike a resume, an application letter allows you to explain how your background makes you a good fit for the role, helping you stand out.

3. Personalizes Your Application

• A resume can be impersonal, listing facts about your experience. An application letter personalizes the application, allowing you to explain your motivation, enthusiasm, and passion for the job or program.
• It also shows that you’ve done your research about the company or institution, making your application more targeted.

4. Provides Additional Context

• It allows you to address gaps in your resume, changes in your career, or other unique circumstances that may require further explanation.
• You can use the letter to highlight your most significant achievements and make a strong case for why you should be selected.

5. Demonstrates Communication Skills

• Writing a clear, professional, and well-organized letter demonstrates your ability to communicate effectively, which is often a key skill in many jobs.
• Employers or admissions officers assess your attention to detail, writing style, and professionalism based on your application letter.

6. Expresses Enthusiasm and Commitment

• It provides a platform to express your genuine interest in the position or program, showing that you’re not just sending a generic application.
• Employers and institutions value candidates who are enthusiastic and committed, and an application letter is an effective way to convey this.

7. Increases Your Chances of Being Selected

• A well-crafted application letter can differentiate you from other candidates and increase your chances of being shortlisted for an interview.
• It shows that you’re serious about the opportunity and are willing to take the extra step to explain why you’re the right fit.

Tips for Application Letter

Here are some tips for writing an effective application letter:

• Start with a strong introduction : Clearly state the purpose of your letter and the position you are applying for.
• Tailor the content : Customize the letter for the specific job or program, showing you understand the role and requirements.
• Highlight your strengths : Focus on key qualifications and skills that align with the job description.
• Be concise : Keep your letter to one page, focusing on the most relevant details.
• Show enthusiasm : Convey genuine interest in the role and the organization.
• Proofread : Ensure your letter is free of grammar and spelling errors.
• Include a call to action : Politely express your desire for an interview or further discussion.

How do I address the recipient if I don’t know their name?

Use a general salutation like “Dear Hiring Manager” or “To Whom It May Concern.” However, try to research and find the recipient’s name if possible.

Should I mention salary expectations in an application letter?

Only include salary expectations if the job posting specifically requests it. Otherwise, avoid this topic in your letter.

How do I address employment gaps in an application letter?

Briefly explain any gaps in employment, focusing on how you’ve stayed productive or developed new skills during that time.

Should I include references in my application letter?

No, references should be provided upon request or listed separately on your resume. The application letter should focus on your qualifications and interest in the position.

What tone should I use in my application letter?

Maintain a formal, professional, and confident tone throughout the letter.

Text prompt

• Instructive
• Professional

Write a letter to parents informing them about the upcoming parent-teacher conference at school

Compose a letter to students congratulating them on their achievements in the recent science fair.

Redirect Notice

How to apply – application guide.

Use the application instructions found on this page along with the guidance in the funding opportunity to submit grant applications to NIH, the Centers for Disease Control and Prevention, the Food and Drug Administration, and the Agency for Healthcare Research and Quality.

Policy Quick Links

• Get Registered
• Format Attachments
• Rules for Text Fields
• Page Limits
• Submission Policies
• Dealing with System Issues

Upcoming Events

• Annotated Form Sets —visual reference of application forms annotated with tips to avoid common errors
• NIH Grants Policy Statement — outlines the policy requirements that serve as the terms and conditions of NIH grant awards
• Application Form Instruction Archive —past versions of instructions

General Quick Links

• Standard Due Dates —describes standard application submission, review, and award cycles
• Submission Options —applications must be prepared and submitted using an online system
• Biosketch Format Pages, Instructions, and Samples
• Data Tables
• ASSIST —NIH system used to access, prepare, and submit application forms
• eRA Commons —NIH system used to securely exchange information between agency staff and applicants/recipients
• Grants.gov — central portal used by all federal grant-making agencies and their applicants to find and apply for federal grant funding
• eRA News —announcements of system features and system health

Section VII. Agency Contacts in each funding opportunity provides application submission, scientific/research, peer review, and financial/grants management contacts.

Check online guidance and direct your questions to staff in your organization's sponsored programs office. If you still need assistance, find NIH contacts at Need Help?